HomeMy WebLinkAboutMinutes_GGAF_11.01.2013 Minutes of the Meeting of the
GENERAL GOVERNMENT AND FINANCE ADVISORY BOARD (GGAF)
City of Georgetown, Texas
November 1, 2013
These minutes were approved at the December 2, 2013 GGAF Meeting.
The General Government and Finance Advisory Board met on Friday, November 1, 2013 at the City Hall Main
Floor Conference Room at 2:00 p.m. at 113 East 8th Street, Georgetown, Texas.
MEMBERS PRESENT: Steve Fought, Chair, Tommy Gonzalez, Joe Pondrom, Karen Ivie
A copy of these minutes, containing detailed information on the items listed below will be available in the Finance
and Administration Office, located at 113 East 8th Street, Georgetown, TX and can be found online at
http://agendas.georgetown.org/
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the
items listed below will be discussed in closed session and are subject to action in the regular session that follows.
Regular Session – Called to order at 2:00 p.m.
The GGAF Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the
Chair of the GGAF Committee for any purpose authorized by the Open Meetings Act, Texas Government Code
Chapter 551.)
1. Review minutes from the September 25, 2013 GGAF Meeting – Danella Elliott, Executive Assistant
Unanimously approved.
2. Consideration and possible action for the approval of the annual payment for the operation of the county
wide radio communications system to Williamson County in the amount of $122,505.00 – Paul
Pausewang, Support Services Manager and Micki Rundell, Chief Financial Officer
Paul Pausewang explained that in February 2008 the City Council approved entering into an interlocal
agreement with Williamson County for the establishment, operation and maintenance of the Williamson County
Radio Communications System. At this time, the useful life was expected to be 5-7 years. This agreement
dissolved the old CWICS group which consisted of Williamson County, Georgetown, Round Rock, Cedar Park
and Hutto, and established a Williamson County Radio Communication System. The agreement created an
organizational and management structure for on-going administration, operation and maintenance of the system;
and creates a budget process, strategic planning/budget forecasting process, as well as allocation of costs
associated with operating, maintaining and upgrading the system
In accordance with the agreement, Williamson County bills the City quarterly for operations and maintenance at
a cost of $21.18 per radio per month. The City currently has 482 radios on the system.
Staff is looking at alternatives and streamlining, but at the present time, Motorola is the only provider. The
committee asked that Paul add this comment to the Council item.
Unanimously approved.
3. Consideration and possible action to authorize the Police Department to proceed with the procurement of
furniture for the Public Safety Operations and Training Center from Furniture for Business in the
amount not to exceed $675,000 – Wayne Nero, Police Chief
Cory Tchida informed the committee that this request is the interior furniture portion of the FFE for the Public
Safety Operations and Training Center. The request includes all interior furniture for the new facility to include
office spaces, conference rooms, EOC, training rooms, and public waiting areas. He clarified that they are not
putting furniture in the unstaffed areas.
The current proposal estimate is $618,229.89. There are still a few outstanding furniture items yet to be
determined in other areas such as the public lobby, conference rooms, and misc items for storage.
Unanimously approved.
4. Consideration and possible action to approve the Plan Documents and related materials for the City’s
self-insurance plan to be implemented January 1, 2014. Micki Rundell, Chief Financial Officer
Micki explained that the self-insurance plan documents need GGAF approval so they can go forward and get
everything entered into the system, ready for implementation on January 1st. She commended Human
Resources (HR) on providing numerous informational sessions, including having the consultants there to help
with any questions. Micki said that she feels comfortable and believes this is going to be a really good thing for
the City of Georgetown employees. She also thinks that employees have a better understanding of the process,
and what will happen if they choose not to participate.
Tommy highly suggested that we have employees sign a waiver stating that they understand that they will not
be able to come back to the City of Georgetown’s plan until our next open enrollment period if they choose not
to enroll.
Steve asked Micki and HR to check into which would be most beneficial: (1) a fixed amount added to
employee’s salary, or (2) an HSA contribution.
The committee also emphasized that educating our employees is most important. Micki assured them that there
have been many opportunities to attend informational sessions.
Unanimously approved.
5. Consideration and possible action for the approval to purchase the following specialized vehicles and
equipment. These purchases would be through a cooperative purchasing agreement. All the specialized
vehicles and equipment were approved as part of the 2013/14 budget process - Paul Pausewang, Support
Services Manager and Micki Rundell, Chief Financial Officer
Paul Pausewang explained that the items listed below are all part of a cooperative purchasing agreement.
He briefly discussed each item, and the committee asked him to include justification and add an
explanation, (i.e. replacement, held back, new, back-up) for the new vehicles when he presents this item
to City Council.
• 35G Mini Excavator from RDO Equipment through Buyboard in the amount of $47,576 budgeted
amount $48,500 for Drainage/Stormwater Department. This is a new addition to the Fleet inventory.
• CS 44 Vibratory Roller Compactor from Holt Caterpillar through Buyboard in the amount of $108,360
budgeted amount $110,000 for Street Department. This is replacing 134-25 roller in the Fleet
inventory.
• CB 24 Paving & Compaction Roller from Holt Caterpillar through Buyboard in the amount of $39,893
budgeted amount $44,000 for Street Department. This is replacing 134-26 in the Fleet inventory.
• John Deere 5100E Tractor & bat wing mower from Couphal Prater through Buyboard in the amount of
$59,745 budgeted amount $60,000 for Drainage/Stormwater. This is a new addition to the Fleet
inventory.
• Etnyre Centennial Distributor from Cooper Equipment through Buyboard in the amount of $166,812
budgeted amount $165,000 for Street Department. This is replacing 134-31 in the Fleet inventory.
• 2100 Plus Sewer/Vac 12 Yard Truck from Kinloch Equipment through Buyboard in the amount of
$318,389 budgeted amount $3380,000 for Water Department. This is replacing 110-11 in the Fleet
inventory.
• 2100 Plus Sewer/Vac 10 Yard Truck from Kinloch Equipment through Buyboard in the amount of
$299,675 budgeted amount $325,000 for Water Department. This is a new addition to the Fleet
inventory.
• HD35A-22 Pressure Digger from Altec Industries through TxMAS in the amount of $322,413
budgeted amount $350,000 for Electric Department. This is replacing 106-13 in the Fleet inventory.
• AT40M 40’ Bucket Truck from Altec Industries through TxMAS in the amount of $130,035 budgeted
amount $130,000 for Electric Department. This is replacing 106-01 & 106-05 in the Fleet inventory.
• These specialized vehicles and equipment were approved and budgeted in the Fleet ISF.
• 35 Min Excavator & John Deere 5100E Tractor bat wing mower is budgeted in account number 500-5-0351-52-
705
• CS 44 Vibratory Roller, CB 24 Paving Roller and Etnyre Distributor is budgeted in account number 520-5-
0351-701
• HD35A-22 Pressure Digger, AT40M 40’ Bucket truck, 2100 Sewer/Vac 12 Yard Truck and 2100 Sewer/Vac 10
Yard Truck is budgeted in account number 520-5-0351-52-700
Unanimously approved.
6. Consideration and possible action for the approval of Third Party Engineering Testing and
documentation for the Georgetown Public Safety Facility as required by Design Engineers and the
Georgetown Building Code – Wesley Wright, Systems Engineering Director
Wesley Wright explained that Terracon, the materials testing firm, does almost all testing for civil work. The
Task Order covers all testing required for engineering certifications for Certificate of Occupancy and has been
verified by the Architect, Structural Engineer and the Chief Building Official of the City of Georgetown.
The Cost of the work is $ 59,392.00, and the Public Safety Working Budget has a line item for the additional
testing in the amount of $70,000.00 which we will keep in case of additional testing requirements.
Tommy asked that they check the grades. The drought has caused many failures in this part of the country, and
he asked that just make sure the grades are verified.
Unanimously approved.
7. Adjourned at 2:40 p.m.
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form. Clearly print your name and
the letter of the item on which you wish to speak and present it to the Chair or Board Liaison, preferably prior to the
start of the meeting. You will be called forward to speak when the Board considers that item.
On a subject not posted on the agenda: Persons may add an item to a future Board agenda by contacting the Liaison
prior to the creation of the agenda for the following meeting, with the subject matter of the topic they would like to
address and their name. The Board Liaison can be reached at 512-930-3676 or by email at
danella.elliott@georgetown.org
Statutory Consent Agenda
The Statutory Consent Agenda includes non-controversial and routine items that Board may act on with one single
vote. A board member may pull any item from the Consent Agenda in order that the Board discuss and act upon it
individually as part of the Regular Agenda.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
Adjournment
The meeting was adjourned at 2:40 p.m.
_____________________________________
Board Chair