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HomeMy WebLinkAboutMinutes_GTEC_10.16.2013Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, October 16, 2013 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday, October 16, 2013. Board Members Present: Bill Connor - President, Johnny Anderson - Vice President, Jerry Hammerlun, Tommy Gonzalez Board Members Absent: John Hesser, Dawn Martinez, Jesus Moulinet Staff Present: Jim Briggs, Micki Rundell, Ed Polasek, Jana Kern, Bill Dryden, Bridget Chapman, Terri Calhoun, LaMar Kemn. Paul Brandenburg Minutes Regular Meeting Mr. Bill Connor called the regular GTEC Board Meeting to order on Wednesday, October 16, 2013 at 2:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation, the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed)A A. Introduction of Visitors B. Industry/CAMPO/TxDOT/Updates In 2014 when the Legislature passes the Transportation Funding Bill has a diversion of half the Oil and Gas Severance Tax going to transportation funds — away from the Rainy Day fund — that elections is slated for November 2014 not November 2013. C. Project Progress Reports: Lakeway Overpass - is about 2 months behind which will delay the Northeast Inner Loop opening. Southwest Bypass — Consultant has completed the plans and they have been turned in. D. Monthly Financial Report II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board —greater than $50,000 in value) E. Consideration and possible action to appoint Board Secretary consistent with Section 3.02 of the GTEC Bylaws --Bill Connor Motion by Hammerlun, seconded by Anderson to appoint Mr. Tommy Gonzalez as Secretary of GTEC Board. Approved 4-3 (Hesser, Martinez & Moulinet absent) F. Consideration and possible action to approve the minutes from the regular GTEC Board meeting held on August 21, 2013 -- Paul E. Brandenburg Motion by Anderson, seconded by Gonzalez to approve minutes. Approved 4-3 (Hesser, Martinez & Moulinet absent) G. Consideration and possible action to authorize the purchase of Parcel 207, Parts 1 and 2, from Georgetown Railroad Company in the amount of $1,713,000, plus closing costs, in connection with the TxDOT FM 1460 Improvement Project (North Segment — Quail Valley Drive to North of Westinghouse Road) — Edward G. Polasek, AICP, Transportation Services Director, and Terri Calhoun, SR/WA, R/W-NAC, Real Estate Services Coordinator Calhoun explained the item to the Board. Motion by Gonzalez, seconded by Hammerlun to approve purchase. Approved 4-3 (Hesser, Martinez & Moulinet absent) H. Consideration and possible action to authorize funding with existing GTEC approved funding in the amount of $750,000 and scheduling of funding for future transportation improvements identified in the Traffic Impact Analysis for the Summit at Rivery Park Conference Center and Hotel - Ed Polasek Polasek stated that the Aug. 15, 2012 GTEC Board Meeting the Board found the Wolf Ranch Parkway extension eligible for GTEC funding and approve $750,000.00 for the internal roadway improvements. The Board also requested that as the Summit at Rivery Park Conference Center hotel project moved forward with a traffic impact analysis to make sure that there is adequate access to Rivery Blvd from Williams Dr., IH -35 and Wolf Ranch Pkwy. The traffic impact analysis review process is almost complete. The final review memo will be submitted at the December 2013 meeting. Motion by Gonzalez, seconded by Hammerlun to authorize staff to begin programming the cost of Summit at Rivery Park Conference Center and Hotel traffic impact analysis improvements and bring back a Performance Agreement and Funding recommendation. Approved 4-3 (Hesser, Martinez & Moulinet absent) I. Staff report regarding proposed Performance Agreement for transportation - related improvements associated with the development of new business enterprises in The Summit at Rivery Park Subdivision, including possible direction to staff. - Bridget Chapman Chapman stated since the GTEC meeting, some of the details about the hotel and conference center have become more defined. The hotel is proposed to have 221 rooms with a AAA 3 Diamond Rating and a 2 Star Forbes Rating in the Starwood Hotels & Resorts Worldwide, Inc. The conference center is proposed to be an 18,880 SF conference center. In addition, there is a proposed 340 space public parking garage. The hotel and conference center would be privately owned and operated, but it is anticipated that the City would enter into a Joint Use Agreement with the owner/operator to secure rights to use the hotel and conference center. The parking garage is proposed to be owned by the City. The City made a $12.5 million commitment for the project. The City is waiting for the development cost documentation for the developer for the Parking Garage, Park Improvements and on site Infrastructure. Once the cost documentation is received, staff will review and evaluate the costs and allocate funding of the $12.5 million between the City, GTEC and GEDCO for approval of the Boards and City Council. GTEC's funding contribution to transportation improvements would be cash funded. GTEC's contribution would be payable only after the Hotel, Conference Center, transportation improvements, Parkland improvements and the Public Parking Garage are constructed. These improvements are all slated to be constructed by September 30, 2015. The requirement to be completed by September 30, 2015 is under an existing agreement between the City and Williamson County. In order to meet the deadline, staff is currently working to bring the GTEC Performance Agreement to the November Board meeting for final approval and consideration. Then moving it to the December 10, 2013 City Council meeting. No Action required. III. ADJOURN Motion by Gonzalez, seconded by Hammerlun to adjourn meeting at 2:57 PM. Approved 4-3 (Hesser, Martinez & Moulinet absent) Adjournment The meeting was adjourned at 02:57 PM. Approved: Attest: .r- s Bill Connor - President Tommy G nzalez — Secr ary Jana Kern — GTEC Board Liaison