HomeMy WebLinkAboutMinutes_GTEC_11.20.2013Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, November 20 2013
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday, November 20, 2013.
Board Members Present:
Bill Connor - President, Johnny Anderson - Vice President, Tommy Gonzalez - Secretary, Jerry
Hammerlun, John Hesser, Jesus Moulinet, Vacant Spot
Board Members Absent:
Staff Present:
Jim Briggs, Ed Polasek, Micki Rundell, Wesley Wright, Jana Kern, Bridget Chapman, Chris Foster,
La'mar Kemp, Mark Thomas, Bill Dryden
Others Present:
Jeff Novak - Novak Brothers, Ben Lake and Pat Crews -Weight - Steger Bizzell, Zach Ryan - Klotz
Assoc., Josh Pherigo - Williamson County Sun.
Minutes
Regular Session
(This Regular Session may, at any time, be recessed to convene and Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order: Mr. Bill Connor called the Regular GTEC Board meeting to order on
Wednesday, November 20, 2013 at 2:03 PM
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
President, A Board Member, The City Manager, Assistant City Manager, General Manager of
Utilities, City Council Member, and/or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session
that follows.
B. Introduction of Visitors
C. Industry/CAMPO/TXDOT Updates CAMPO has about $20.6 M in the current fiscal year
ST -MMP money that needs to be spent this year. Staff has sent a letter to CAMPO for an
addition $6M in funding for the FM 1460 project to offset our Bond issuance.
D. Discussion regarding the Project Progress Reports and Time Lines. - Bill Dryden, P.E.,
Transportation Engineer and Edward G. Polasek, AICP, Transportation Services Director
E. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for October 2013 and 2012/2013 Preliminary Year -End financial report. - Micki Rundell, Chief
Financial Officer, COG, Finance Manager, GTEC
Legislative Regular Agenda
F. Consideration and possible action to approve minutes from -the regular GTEC Board meeting
held October 16,2013. — Paul E. Brandenburg — General Manager, GTEC
Motion by Gonzalez, seconded by Hammerlun to approve minutes. Anderson questioned the
way the vote was being recorded i.e Approved 4-3 (Hesser, Martinez & Moulinet absent) it appears
that there is three negative votes. This Board would like for the vote to appear like this: Approved 4-
3-0 (Hesser, Martinez & Moulinet absent). Approved 6-0 (vacant spot)
G. Consideration and possible action to approve Task Order SBE -14-001 with Steger Bizzell of
Georgetown, Texas, for professional engineering services related to the design of the
widening of Snead Drive from Southeast Inner Loop to Airborn Circle, and additional
wastewater improvements in the amount of $177,000.00. — Bill Dryden, P.E., Transportation
Engineer, Edward G. Polasek, AICP, Transportation Services Director, and Wesley Wright, P.E.,
Systems Engineering Director.
Polasek stated that Snead Drive was found to be eligible for GTEC funding in 2009 and had been
included as a project in the GTEC Budget for FY 2013/2014. The proposed road way will be widened
from Southeast Inner Loop to Airborn Circle. It has been determined that there is a need to improve
the wastewater lines in the area and a portion is located under Snead Drive. Steger Bizzell has
proposed to complete this work and develop final PS&E for the road widening and the wastewater
improvements. Motion by Gonzalez, seconded by Anderson to approve Task Order SBE 14-001.
Approved 5-0-1(Hammerlun abstained, vacant spot)
H. Consideration and possible action to approve Task Order No. KAI-14-001 with Klotz Associates, of
Austin, Texas, for professional engineering services to develop final construction plans,
specifications and estimate for the construction of Northwest Boulevard Bridge Project (Fontana
Drive to Austin Avenue) in the amount of $479,588. — Bill Dryden, P.E., Transportation Engineer and
Edward G. Polasek, AICP Transportation Services Director.
Dryden stated that in January 2010 Council approved a Task Order KAI-10-001 with Klotz
Associates for professional engineering services to produce the schematic, preliminary construction
plans, environmental documents and ROW acquisition documents for a bridge connecting
Northwest Boulevard, near Fontana Drive, with Austin Avenue. That Task Order was amended in
February 2012 to include completing a schematic for the IH 35 corridor to adequately locate
proposed access ramps with IH 35, at the request of TxDOT.
The project is ready to begin final construction plans, specifications and estimate, inclusive of
contract documents, for the Northwest Boulevard Bridge from Fontana Drive to Austin Avenue.
Klotz has proposed to complete this work and to have on the shelf, construction -ready PS&E for the
project at such time funding is available for the project. Motion by Gonzalez, seconded by Moulinet
to approve Task Order KAI 14-001. Approved 6-0 (vacant spot)
I. Consideration and possible action to approve Task Order No. KAI-14-002 with Klotz Associates, of
Austin, Texas, for professional engineering services related to the final schematic design for the
IH 35 Northbound Frontage Road from Williams Drive to Lakeway Drive with final construction
plans, specifications and estimate for the portion from Williams Drive to north of Northwest
Boulevard in the amount of $382,822. — Bill Dryden, P.E., Transportation Engineer and Edward G.
Polasek, AICP Transportation Services Director.
Dryden stated January 2010 Council approved Task Order KAI-10-001 with Klotz Associates for
professional engineering services to produce the schematic, preliminary construction plans,
environmental documents and ROW acquisition documents for a bridge connecting Northwest
Boulevard, near Fontana Drive, with Austin Avenue. That Task Order was amended in February
2012 to include completing a schematic for the IH 35 corridor to adequately locate proposed access
ramps with IH 35, at the request of TxDOT.
The project is ready to begin final schematic design of the IH 35 Northbound Frontage Road from
Williams Drive to Lakeway Drive and final construction plans, specifications and estimate for the
portion from Williams Drive to north of Northwest Boulevard. The project has been separated from
the Northwest Boulevard Bridge Project as the City will be requesting construction to be
administered by the Texas Department of Transportation. Klotz has proposed to complete this work
to TxDOT criteria and standards and to have on the shelf, construction -ready PS&E for the project at
such time funding is available for the project. Motion by Gonzalez, seconded by Hesser to approve
Task Order KAI 14-002. Approved 6-0 (vacant spot)
J. A. Staff report regarding The Summit at Rivery Park Development -- Bridget Chapman, City
Attorney; Micki Rundell, Finance Manager
B. Consideration and possible action to approve financing participation and a Performance
Agreement for The Summit at Rivery Park Development — Bridget Chapman, City Attorney; Micki
Rundell, Finance Manager
Chapman gave an overview to the Board on the development of The Summit at Rivery Park.
The Board also reviewed/discussed the finance participation and the Performance Agreement.
Motion by Gonzalez, seconded by Hesser to direct staff to prepare the Performance Agreement as
discussed. Once the agreement is finalized the Board would like for it to be brought back.
Approved 6-0 (vacant spot)
Adjournment
Motion by Gonzalez, seconded by Moulinet to adjourn meeting at 2:57 PM. Approved 6-0 (vacant
spot)
Adjournment
The meeting was adjourned at 02:57 PM.
Approved:
Attest:
Bill Connor - President Tommy Gonzalez - Secretary
Jana R. Kern - Board Liaison