HomeMy WebLinkAboutMINUTES_GTAB_10.11.2013Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, October 11, 2013 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday, October 11, 2013 presiding. Board Members Present: William Maples - Chair, Rachael Jonrowe - Vice -Chair, Truman Hunt - Secretary, John Hesser, Scott Rankin, Ray Armour, Chris H'Luz Board Members Absent: David Johnson, John Pettitt Staff Present: Ed Polasek, Wes Wright, Jana Kern, Bill Dryden, Curtis Benkendorfer, La'Mar Kemp, Bridget Chapman Minutes Regular Meeting Mr. Maples called the regular GTAB Board meeting to order on Friday, October 11, 2013 at 10:00 AM. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates Austin Chamber State Transportation Luncheon — Kurt Watson was the keynote speaker. He discusses the 935 program and how the funding for those projects are reliant on the Rainy Day Fund Voter Bond that will be held in November 2013 and the IH 35 improvement programs, at best, will maintain the current level of service along IH 35 not necessary improve it. C. Project Progress Reports D. Airport Updates II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board —greater than $50,000 in value) E. Review and possible action to approve the minutes from the Regular GTAB Board meeting held on September 13 2013 — Jana Kern Motion by Jonrowe, seconded by Hesser to approve minutes. Approved 7-0-2 (Johnson & Pettitt absent) F. Consideration and possible recommendation for the annual purchase of Reclaimed Asphalt Pavement (RAP) hot mix and cold mix asphalt from APAC-Texas, Inc. under an existing State contract on an as needed basis in the estimated amount of $209,000.00. - Mark Miller, Transportation Services Manager & Edward G. Polasek, AICP, Transportation Services Director Dryden explained that the City is currently purchasing RAP under an existing State Contract and would like to continue using the State Contract on an as needed basis for an estimated amount of $209,000.00. Motion by Jonrowe, seconded by Hunt to approve purchase of RAP under the State Contract. Approved 7-0-2 (Johnson & Pettitt absent) 10:24 Chris H'Luz left meeting G. Consideration and possible recommendation to City Council to approve Advance Funding Agreement (AFA) Amendment #1 with the Texas Department of Transportation for FM 1460 from Quail Valley Drive to North of University Boulevard to provide funding for the construction of remaining two segments of the F.M. 1460 (CSJ 2211-02-017 & 221-02-026) - Edward G. Polasek, AICP, Transportation Services Director & Jim Briggs, General Manager of Utilities. Polasek stated that in November 2012 the AFA with TxDOT was finalized to document the City funding of the design of the remaining two segments of FM 1460 and provide funding for the construction of the northern segment from Quail Valley Dr. to north of Westinghouse Rd. The amendment #1 will add funding for the construction of the south segment from north of Westing- house Rd to north of University Blvd. This will be through a combination of Federal STP-MM dollars and local funding. The only new cost added to the project total is the $12,137,833 construction estimate for the southern segment. Based on the October 2012, Interlocal Agreement with Williamson County, the County will provide $4.5 million of the local match required for FM 1460 project and turn over $4,209,475 in Federal S i'P-MM allocation once AFA Amendment #1 is approved by TxDOT. That means the actual cost being added to the City of Georgetown is $3,428,408. Amendment #1 includes the continuation of the payment schedule approved in the initial AFA. The City will provide an initial payment of $9,355,619 prior to project letting in FY 2014, and the balance over time. Staff recommends City Council Approval of this AFA Amendment #1. Motion by Armour, seconded by Jonrowe to approve AFA Amendment #1. Approved 6-0-3 (Johnson, H'Luz & Pettitt absent) 10:28 Chris H'Luz returned to meeting H. Consideration and possible action to make a recommendation to the City Council regarding a resolution supporting the proposed roadway and park projects included in Williamson County's current bond initiative —Paul E. Brandenburg, City Manager Polasek presented this item. See map below. All Cities in Williamson County, as well as the Chambers of Commerce are being asked to consider the approval of a resolution supporting the proposed roadway and park projects included in the current Williamson County bond initiative. There was extensive dialog concerning the spending habits of the county on their projects and how these proposed projects would benefit Georgetown. Motion by Jonrowe to not approve the resolution. Jonrowe withdrew motion. Motion by Jonrowe seconded by Hesser to Vote to withhold recommendation based on lack of information on use of funds per specific project and discretionary use of funds on others. Recommend representation of County at City Council Meeting to provide specific information. Approved 7-0-2 (Johnson & Pettitt absent) I. Consideration and possible action regarding request from R. A. General Services, LLC d/b/a Longhorn Jet Center to approve a sublease with Shepherd Aviation. - Curtis Benkendorfer, Acting Airport Manager & Edward G. Polasek, AICP, Transportation Services Director Benkendorfer presented item to the Board stating that R.A. General Services is requesting approval for a sublease with Shepherd Aviation for office space only. This will be about a three and half month lease. This item has been reviewed by the City's legal department. Motion by Hesser, seconded by Hunt to approve sublease. Approved 7-0-2 (Johnson & Pettitt absent) J. Discussion and possible direction to staff regarding Transit Study outlined by City Council - Edward G. Polasek, AICP, Transportation Services Director & Jim Briggs, General Manager of Utilities. Polasek updated the Board. No Action Required The meeting was adjourned at 11:31 AM. Attest: Truman Hunt — Secretary Jana Kern — Board Liaison Williamson County :013 Prapoud RaadBond Praj.rr. III. Adjournment Motion by Hunt, seconded by Hesser to adjourn. Approved 7-0-2 (Johnson & Pettitt absent) Adjournment Approved: Williams Maples - Chair W�0:1.l:o ,U nssSI100 rs COIF WPIIICROCIS 1111Anar 111111 Roe" mama ism.