HomeMy WebLinkAboutMinutes_ARTAB_06.17.2014• Notice of Meeting for the
Arts and Culture Advisory Board
of the City of Georgetown
June 17, 2014 at 4:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City
at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street
for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on items
other than what was posted on the agenda
B Announcements of upcoming events.
C Consideration and approval of minutes of May 20, 2014 Arts and Culture Board meeting.
• D Report regarding operation of the Georgetown Art Center during the past month-- Eric Lashley and Gary
Anderson
E Report regarding expenditure of funds from the Arts and Culture Board budget -- Judy Fabry
F Consideration and possible action to select a painting by Don Snell to purchase for the City of
Georgetown. Gary Anderson, Eric Lashley
G Consideration of purchasing a PA system for the Georgetown Art Center -- Eric Lashley
H Consideration of proposal to create Cultural District banners that would hang on the Square during
October 2014 -- Eric Lashley
I Consideration of and possible action to draft a new operating agreement for the operation of the
Georgetown Art Center for the next three years -- Eric Lashley
J Consideration of proposal by the Palace Theater to put a mural on the back of their building on Austin
Avenue or on the Tin Barn -- Eric Lashley
K Consideration of dates of coming meetings -- Eric Lashley
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the day of , 2014, at and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
Jessica Brettle, City Secretary
Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
June 17, 2014
The Arts and Culture Board met on Tuesday, June 17 at 4:30 p.m. in the small conference room
of the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Gary Anderson, Philip Baker, Shana Nichols, Betty Ann Sensabaugh,
Amanda Still, and Melissa Waggoner
Regular Session — began at 4:30 p.m.
A. Citizens who wish to address the Board. None were present.
B. Announcements of upcoming events — Betty Ann Sensabaugh announced that the
Williamson Museum will be having a show in July about Williamson County artisans,
past and present. Eric Lashley said that Ellsworth Peterson will speak to City Council
on June 24 regarding the grant that the board gave to the Festival of the Arts. Melissa
Waggoner reminded everyone that the artists reception for this month's show at the
Art Center — "The American Dream" — takes place on Saturday, June 21, 7-9 p.m. At
least nine of the 15 artists will attend.
C. Consideration and approval of minutes of the May 20, 2014 Board meeting. Melissa
Waggoner moved to approve the minutes as distributed. Betty Ann Sensabaugh
seconded the motion, which passed unanimously.
D. Report regarding the operation of the Georgetown Art Center from April 15 through
May 19, 2014— Eric Lashley, Gary Anderson. Lashley reported the door count from
4/28 to 6/3 was 2,485 and the total since installing the counter in February was
10,233. He had attended the Georgetown Art Works board meeting and said that
although there was no treasurer's report, it appeared that the group has about
$10,000 in the bank. However, the art shows are costing about $4-5,000 each.
Children's summer camps have begun and the two-day adult workshop that was held
last weekend was full and extremely well received.
E. Report reaardina the expenditure of funds from the Arts and Culture Board budaet —
Judy Fabry. Fabry reiterated the expenses that had been paid during the previous
month: $1800 to the Texas Society of Sculptors for prize money for their summer
show at the library; $2500 to the Palace Theater, their grant for their Inclusion Show;
$2,125 to the Georgetown Art Center for the Snell reception and the ad for the Benini
show; and $550 to IntroVisuals TX for the Google virtual tour of the Art Center and 40
photos from the tour that are appropriate for use in web applications.
F. Consideration and possible action to select a painting by Don Snell to purchase for
the City of Georgetown — Gary Anderson, Eric Lashley. All of the Board members
present told which of the three paintings they preferred from among those under
consideration: Kafka's Castle (a very early work); Flower Girl (a colorful work that is a
�� departure from most of his work); and Red Striped Tie (a late work). Four preferred
Flower Girl and two had chosen Kafka's Castle. Discussion followed about the pros
and cons of each, with the consensus finally being that Flower Girl is the one they
would purchase.
G. Consideration of purchasing a PA system for the Georgetown Art Center — Eric
Lashley. Waggoner, who is a member of the Art Center's events committee,
presented the case for acquiring a portable, wireless PA system, with at least two
speakers. Lashley said he had spoken with the owner of Ken'z Guitars to find out
what he would recommend and then did more online research on the
recommendation, the Samson XP40iw—Channel 8. He said the system can operate
completely wirelessly with batteries or may be plugged into alternating current. The
vendor suggested purchasing two systems. While only one mike may be used at a
time, both speakers can broadcast from that mike, so one speaker could be placed in
the gallery and the other in the studio. Sensabaugh moved to purchase two of the
recommended systems. Still seconded the motion, which passed unanimously.
H. Consideration of proposal to create Cultural District banners that would hang on the
Square during October 2014 — Eric Lashley. Lashley explained that Assistant City
Manager Laurie Brewer had proposed creating new banners advertising the Cultural
District and using them to decorate the downtown Square during October Arts Month.
Lashley showed two different banner concepts (attached to these minutes) to the
board members and said that there are two options for creating images for either of
the banner concepts: photographs or original graphics. The consensus was for the
simpler of the two concepts and for images created by a graphic designer. Lashley
said he would contact some designers and ask for prices for 8 desigyns representing
the district's cultural assets (e.g., live music, art, theater...) and a 9t design
incorporating the Texas Commission on the Arts' logo for a State Cultural District. He
will report at the July meeting.
Consideration and possible action regarding a new contract with Georgetown Art
Works (GAW) for management of the Georgetown Art Center for the next three years
— Eric Lashley. Board members had copies of the existing management agreement
that Lashley had marked up. Most of the changes involve no controversy, but he
asked the board to consider three topics. The first was whether GAW should pay for
the Art Center utilities. The consensus was that was a good idea, although perhaps it
should be phased in, but since no one knew how much the utilities cost, making a firm
decision was not possible. Lashley said he'd been trying to find out what utility
charges had been since October, but it appears that the billing is combined with the
utilities for the City offices on the second floor of the building. Lashley's understanding
is that a separate meter was installed for the space on the first floor. He will have
historical costs for the July meeting.
The second topic for discussion was operating hours. The first operating agreement
designated that the Art Center would be open 44 hours per week plus two extra hours
for First Friday and two more hours for another evening event. Lashley questioned
whether the extra hours should be mandated at all, and if yes, whether First Friday
should be mandated. Considerable discussion followed with the upshot being that
mandating an extra four evening hours per month would be appropriate, but that
GAW should be allowed to determine when those hours would be.
Finally, Lashley had added an alcohol policy. He said that the City is agreeable to
alcohol being served in the Art Center as it's been done this past year—no alcohol is
sold and it is served by caterers whom TABC has trained and licensed. He also said
that since the City is the owner of the building and is the entity that TABC would hold
responsible for any violations of state regulations, before any event is held at the Art
Center at which alcohol will be sold, permission to do so must be obtained from the
City.
Melissa Waggoner then suggested that she believes the contract should require GAW
to submit monthly written reports containing specific metrics such as website traffic,
door traffic at the Center, an accounting of evening events, gift shop sales, and
number of memberships added. Receiving information such as this on a monthly
basis, instead of the anecdotal evidence that has been presented for the past year,
would make evaluation of the project and planning easier. She also recommended
adding an annual meeting of the Arts and Culture Board and the GAW executive
board, at which time annual benchmarks, which had been established in the operating
agreement, could be discussed. While she admitted that the art center project may
not be mature enough yet for benchmarks, an annual report should be required.
Lashley will present a more finished product at the July meeting. He will be taking the
revised agreement to Council on August 12.
J. Consideration of proposal by the Palace Theater to put a mural on the back of their
building on Austin Avenue or on the Tin Barn — Eric Lashley. Lashley reported that he
had met with Marissa Austin, executive director of the Palace Theater, who wanted to
discuss her idea for a mural to decorate one of the Palace's buildings that are on the
alley between Austin Avenue and Rock Street. She has not discussed the idea with
her board but was just gathering information about how the Arts and Culture Board
might be involved and what funding options the Arts and Culture Board might be able
to offer.
The board members generally agreed that they would be interested in helping with a
mural project and said that the Palace would be eligible to apply for a grant from the
Board for such a project. Lashley said he would convey the Board's interest to Ms.
Austin.
All board members but Philip Baker are able to meet on the regular July 15 meeting date.
Chair Baker adjourned the meeting at 5:55.
Respectfully submitted,
..,��
Liz S art, Secretary
ePhi(ipBJakOChair
0 City of Georgetown, Texas
SUBJECT:
Report regarding expenditure of funds from the Arts and Culture Board budget -- Judy Fabry
ITEM SUMMARY:
Since the May board meeting, checks were requested for the following:
. $1800 to Texas Society of Sculptors for prize money for the summer show at the library;
. $2500 to the Palace Theater for the grant for their Inclusion Performance;
. $2125 to Georgetown Art Works, $1500 of which was for the Snell reception and $625 was
for the ad in the Community Impact newspaper advertising the Benim exhibit;
• $550 to IntroVisualsTX for the Google Maps 360-degree virtual tour of the Art Center and
all of the photos comprising the virtual tour. The link to the virtual tour is
http://eoo. l /maps/VBBMK
• FINANCIAL IMPACT:
The Board may authorize new expenditures from their budget
SUBMITTED BY:
ATTACHMENTS:
Description Type
❑ budget breakdown BS Ickup ,Material
❑ expenses summary I;uckup Maieriul
0
Art Center
Starting
2,500.00
1,000.00
250.00
$175.00
206.75
$2,125.00
$550.00
Marketing/
Balance
Promotion
$10,000.00
Starting
$7,500.00
$ 888.05
$6,500.00
$ 132.10
$6,250.00
$6,075.00
$5,868.25
$3,743.25
$3,193.25
Events/
Public Art/
Balance
Receptions
Balance
Sculpture Tour
$10,000.00
Starting
$2,000.00
Starting
$9,111.95
$ 432.94
$1,567.06
$ 300.00
$8,979.85
$150.00
$1,417.06
$ 300.00
$696.62
$720.44
$ 300.00
$ 600.00
$ 300.00
$ 3,822.00
$ 300.00
$ 300.00
$ 58.75
$ 15.00
add $2S00<S&G
$2,500.00
$ 1,800.00
Scholarships/
Balance
Grants
Balance
$10,000.00
Starting
$17,000.00
$9,700.00
$2,000.00
$15,000.00 $
$9,400.00
$3,000.00
$12,000.00
$9,100.00
$500.00
$11,500.00
$8,500.00
$1,500.00
$10,000.00
$8,200.00
$3,000.00
$7,000.00
$4,378.00
$2,500.00
$4,500.00
$4,078.00
trf $2500 to Pub Art
$2,000.00
$3, 778.00
$3, 719.25
$3,704.25
$6,204.25
$3,704.25
$1,904.25
Training &
Admin Balance
Starting $1,000.00
50.00 $950.00
Arts & Culture Board Expenses FY 2013-14
Date Item
Amount
Balance
10/10/2013 Sponsorship of Chadwick & Spector
50,000
exhibit @ Art Center
2,500
47,500
& reimbursement for printing of Benini
materials PO 3400163
1,000
46,500
10/14/2013 Printing invitations for ribbon -cutting
432.94
46,067
10/17/2013 Sun McColgin honorarium
300.00
45,767
Pokey Park honorarium
300.00
45,467
Micheal Epps honorarium
300.00
45,167
Terry M. Jones honorarium (2 pieces)
600.00
44,567
10/21/2013 Nick Ramos 10/18/13 ribbon -cutting invite
150.00
44,417
10/26/2013 1F MC charges for ribbon -cutting recep.
696.62
43,720
11/13/2013 Micheal Epps honorarium
300.00
43,420
12/2/2013 Purchase of Queen of Scotland
3822.00
39,598
12/9/2013 Matt Graves, Art Center video
250.00
39,348
1/13/2014 D&L Printing, sculpture tour brochures
888.05
38,460
1/23/2014 Georgetown Art Works, gift for J. Estes
50.00
38,410
1/22/2014 Faith Schnexnayder honorarium
300.00
38,110
1/22/2014 Dar Richardson honorarium
300.00
37,810
1/28/2014 D&L Printing, Art Galleries rack cards
132.10
37,678
1/27/2014 grant to Wmson Co Symph Orch
2000.00
35,678
1/27/2014 grant to Georgetown Symp Society
3000.00
32,678
2/4/2014 grant to EVHS Percussion Program
500.00
32,178
2/4/2014 GTX plaques for (2) library sculptures
58.75
32,120
2/17/2014 grant to Community Montessori
1500.00
30,620
2/24/2014 GTX plaques (repl Pokey Park/Shaman)
15.00
30,605
2/25/2014 Affordable Signs (signage on 3 doors)
175.00
30,430
3/3/2014 grant to Georgetown Festival of the Arts
3000.00
27,430
3/10/2014 Affordable Signs (addtl signage)
31.75
27,398
4/16/2014 Williamson Museum (sculpture)
$ 2,500.00
24,898
6/2/2014 Texas Society of Sculptors (prize money)
$ 1,800.00
23,098
6/2/2014 grant to Palace Theater
$ 2,500.00
20,598
6/3/2014 Georgetown Art Center, Snell & Benini
$ 2,125.00
18,473
6/10/2014 IntroVisuals TX (Google map virtual tour)
$ 550.00
17,923
Art Center expense
Marketing/promo
Events/receptions
Public art/Sculp Tour
Scholarships & Grants
Training & Administration
($10,000 budgeted)
($10,000 budgeted)
($2,000 budgeted)
($10,000 budgeted)
($17,000 budgeted)
($1,000 budgeted)
0 City of Georgetown, Texas
SUBJECT:
Consideration and possible action to select a painting by Don Snell to purchase for the City of
Georgetown. Gary Anderson, Eric Lashley
ITEM SUMMARY:
At the May meeting the Board discussed the possibility of purchasing one of the paintings by Don
Snell that were on display at the Art Center. The members agreed to visit the gallery before the
next meeting and to consider three paintings: Kafka's Castle ($2200), Flower Girl ($1050), and
Red Striped Tie ($2700). All are within the remaining budget that the Board has designated for
public art.
FINANCIAL IMPACT:
Choice of one of the paintings would involve spending up to $2700 from the Board's regular
budget.
SUBMITTED BY:
Judy Fabry
•
0
City of Georgetown, Texas
SUBJECT:
Consideration of purchasing a PA system for the Georgetown Art Center -- Eric Lashley
ITEM SUMMARY:
The Art Center does not have a PA system. It has been clear at some of the artist receptions that
one is needed. It is very difficult for speakers to project enough to allow people who are in the
studio to hear what is being said. A wireless system would be desirable.
The owner of Ken'z Guitars suggested the system made by Samson (see attachment) that may be
operated either by A/C or by batteries. Further consultation with the vendor revealed that
purchasing a second system would allow broadcasting from two speakers. Only one mike may be
used at a time, however.
FINANCIAL IMPACT:
The Board may choose to spend some of their regular budget for this purchase.
SUBMITTED BY:
Judy Fabry
ATTACHMENTS:
• Description Type
product sheet for Samson portable PA system Co%er Memo
Samson XP40iw - Channel 81 Sweetwater.com
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City of Georgetown, Texas
SUBJECT:
Consideration of proposal to create Cultural District banners that would hang on the Square during
October 2014 -- Eric Lashley
ITEM SUMMARY:
Administrators in the Downtown and Community Services division want to begin advertising the
Cultural District. Laurie Brewer has suggested that creating banners that highlight the assets in the
cultural district and hanging them during October 2014 (the Month of the Arts) would be a good
way to kick off this advertising campaign.
FINANCIAL IMPACT:
The Arts and Culture Board could help to pay for these banners from its 2013-14 budget.
SUBMITTED BY:
r�
U
0 City of Georgetown, Texas
11
SUBJECT:
Consideration of and possible action to draft a new operating agreement for the operation of the
Georgetown Art Center for the next three years -- Eric Lashley
ITEM SUMMARY:
The current operating agreement with Georgetown Art Works (GAW) expires in July 2014. The
GAW board has indicated they would like to have a three year agreement. The primary issues to
be discussed are utility payments (p. 2 of draft), operating hours (Exhibit B p. 1) and alcohol
policy (Exhibit B p. 2).
FINANCIAL IMPACT:
Although the new operating agreement will have a financial impact, this discussion has no direct
financial impact.
SUBMITTED BY:
Judy Fabry
ATTACHMENTS:
Description
❑ draft revised agreement
Type
Backup Mate ial
STATE OF TEXAS
COUNTY OF WILLIAMSON
OPERATING AGREEMENT
THIS OPERATING AGREEMENT is made the day of
by and between the CITY OF GEORGETOWN, a Texas home -rule municipal
corporation ("City") and GEORGETOWN ART WORKS, a non-profit corporation
("Operator"). For and in consideration of the mutual covenants and agreements herein
contained, it is mutually agreed as follows:
1. mace Provided. City hereby agrees to provide space to Operator in the Old Fire
Station #1 located at 816 S. Main Street, Georgetown, Williamson County, Texas, as
shown in Exhibit "A" (the "Space Provided"), attached to this Agreement and
incorporated by reference.
2. Operating Term. The ill term of this Operating Agreement shall be for one
three years beginning on -- and ending on J+4y 94, 284
------ ------ (the "IniNal Term"). r;pen e)(pi_atien of toe 4..44aTee the
. Either
party has the right to terminate this Operating Agreement prior to the end of an
Operating Term, provided written notice is given at least ninety (90) days prior to
the termination.
3. Use of Property. During the dial Term the Operator will utilize the Space
Provided to operate an poet art center to benefit the City of Georgetown area
according to the requirements shown in Exhibit "B" (the "Operating
Requirements"), attached to this Agreement and incorporated by reference. No
other use of the Space Provided shall be permitted by the Operator without
expressed written permission of the City. The City shall maintain approval over the
use of the Space Provided at all times. Operator's use of the Space Provided is
nonexclusive.
4. Prohibited Use. Operator may not use or permit any part of the Space Provided to
be used for:
(a) any activity that is a nuisance or is offensive, noisy, or dangerous; or
0
(b) any activity that violates any applicable law, regulation, ordinance,
governmental order, or this Operating Agreement.
5. Revenue. All revenue from the operation of the gift shop in the Art Center and art
classes offered by the Operator, and further described in Exhibit B, shall be retained
by the Operator and shall be used only to pay for the operating costs and expenses
of the Art Center.
6. Non -Discrimination. Operator will operate the p&4 art center without
discriminating against any person or class of persons and will seek participation by
all interested members of the public.
7. Oversight. The Georgetown Arts and Culture Board shall provide oversight to the
pilot art center. Each month Operator will provide a report that includes income,
expenses, number of visitors, number of students enrolled in classes, name of artist
who was featured in the gallery, date of artist reception and number of people who
attended.
8. Utilities. City shall be liable to pay the electric and water costs incurred in the
operation of the pilot art center during the
SFor discussion of Arts and Culture
Board and GAW)******
9. Meeting Space. City shall provide meeting space for scheduled public meetings of
Operator at no cost.
10. Improvements. If Operator desires to make any improvements to the Space
Provided, Operator must request and receive the City's written approval prior to
construction or implementation of any proposed improvements. Operator shall be
liable to pay all costs of any improvement. The City assumes no financial
responsibility or obligation for payment of the cost of any improvements. Any
improvements to the Space Provided made by Operator shall remain and become
property of the City at the end of an Operating Term.
11. Insurance. Operator will provide insurance written by companies licensed to
conduct business in the State of Texas. Operator shall keep in full force and effect
during a Operating Term of this Operating Agreement insurance in the amounts
and types included on the sample Insurance Certificate attached as Exhibit "C" and
LI
C]
9
incorporated by reference. The insurance policies will name the City, its officers,
officials, employees and volunteers as additional insureds. All insurance policies
shall be subject to the examination and approval of City for sufficiency as to form,
content, form of protection, coverage and insurance company. Operator shall
furnish a Certificate of Insurance to City evidencing compliance with the required
insurance requirements at the time Operator delivers the executed Operating
Agreement to City. Operator agrees to provide a copy of any insurance policy on
the City's request. All insurance policies shall provide that the insurance coverage
shall not be canceled or materially changed without a minimum of thirty (30) days'
advance notice in writing to the City. Operator's failure to timely comply with the
insurance requirements shall be cause for termination of the Operating Agreement.
12. Indemnity. City, its officers, officials, employees and volunteers, shall not be liable
to Operator, its directors, officers, officials, employees, members, customers,
volunteers, agents or representatives, for any damage caused by negligence of
Operator, its directors, officers, officials, employees, members, customers,
volunteers, agents or representatives. Operator assumes all liability and
responsibility for loss, damages, claims, injuries, lawsuits, judgments or causes of
action of any type. Operator releases, fully indemnifies, holds harmless and agrees
• to defend City, its officers, officials, employees and volunteers, from any and all
liability, loss damages, claims, injuries, lawsuits, judgments or causes of action of
any type.
13. Default. Operator's violation of any provision of this Operating Agreement shall
constitute a default. Operator shall have thirty (30) days from the receipt of a notice
of default to cure the default. If the Operator fails to cure the default the City may
immediately terminate this Operating Agreement.
14. Notices. Notices or other correspondence concerning this Operating Agreement
shall be in writing and are effective when mailed, hand -delivered, or transmitted by
facsimile or electronic transmission as follows:
To City:
City Manager
113 E. 8d, Street
Georgetown, Texas 78626
T: 512.930.3723
F: 512.930.3622
0
To Operator:
Georgetown Art Works
T:
F:
Email: paul.brandenburg@georgetown.org E-mail:
15. Access by City. City may enter the Space Provided at any time for any purpose.
16. Condition of Propea. Operator has inspected the Space Provided and accepts the
Space Provided in its present condition "AS IS" unless expressly provided otherwise
in this Operating Agreement. City has made no express or implied warranties as to
the condition or permitted use of the Space Provided. At the time this Operating
Agreement ends, Operator will surrender the Premises in the same condition as
when received, normal wear and tear excepted. Operator will not cause damage to
the Space Provided and will not cause or allow hazardous materials or
environmental contaminants on the Space Provided. If Operator leaves any
personal property in the Space Provided after expiration of an Operating Term, City
may, at its sole option: (1) require Operator, at Operator's expense, to remove the
personal property within ten (10) after written notice to Operator; or (2) retain such
personal property as forfeited property.
17. Records. Operator shall provide a complete copy of its Articles of Incorporation,
Bylaws and/or other governing documents with the executed Operating Agreement.
Operator shall provide an annual independent audit, including a complete
accounting of all funds received and all funds disbursed, no later than the first day
of October during any Operating Term. City shall be entitled to inspect and copy
Operator's records concerning or related to the pilot art center upon request with
reasonable notice.
18. Entire Agreement. This Operating Agreement constitutes the sole and only
agreement of the parties, and supersedes any prior understandings or written or
oral agreements between the Parties, concerning the subject matter of this Operating
Agreement. There are no verbal or written representations, understandings,
stipulations, agreements or promises pertaining to this Operating Agreement that
are not incorporated in this Operating Agreement. If a provision of this Operating
Agreement shall be held to be invalid, illegal or unenforceable, such invalidity,
illegality or unenforceability shall not affect any other provision of this Operating
Agreement and this Operating Agreement shall be construed and interpreted as if
such invalid, illegal or unenforceable provisions had not been included. All exhibits
referenced in this Operating Agreement are attached and incorporated by reference
for all purposes.
C]
L]
0
•
19. Applicable Law,
This Operating Agreement shall be construed and interpreted in
accordance with Texas law. The parties agree that this Operating Agreement is
performable in Williamson County, Texas.
20. Amendment. This Operating Agreement may not be modified or amended except
in writing signed by the City and Operator.
21. Non -Assignment. Operator shall not assign or transfer any right or interest in the
Operating Agreement, in whole or in part, without prior written approval of the
City. Operator shall not sublease or rent out any part of the premises without prior
written consent of the City. This Operating Agreement shall bind the parties, and
their respective legal representative, successors, and permitted assigns.
22. No Third -Party Beneficiaries. This Operating Agreement shall not be construed as
affording any rights or benefits to anyone other than City and Operator.
EXECUTED this _ day of 294 3
is
Georgetown Art Works
0
By:
Name:
Title:
STATE OF TEXAS g
ACKNOWLEDGMENT
COUNTY OF WILLIAMSON §
This instrument was acknowledged before me on this the day of
, 20134, by a person known to me in his
capacity as of the
Notary Public — State of Texas
•
City of Georgetown, Texas
By:
C-ee-ge G,^ ^r Dale Ross, Mayor
ATTEST:
Jessica Brettle, City Secretary
APPROVED AS TO FORM:
Bridget Chapman, Ac-ti g City Attorney
STATE OF TEXAS § •
ACKNOWLEDGMENT
COUNTY OF WILLIAMSON §
This instrument was acknowledged before me on this the day of
, 201-344, by Geerge G. G "v-~Dale Ross, a person known to me in his capacity
as Mayor of the City of Georgetown, Texas.
Notary Public - State of Texas
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Plan provided courtesy Gary Wang/Wang Architects
EXHIBIT "B"
OPERATING REQUIREMENTS
During the Operating Term of the Operating Agreement, Operator shall be responsible for:
A. Providing space for an exhibition gallery, instructional space, meeting facilities, and
a gift shop. Secondary functions may include but are not limited to: oversight of
outdoor sculpture installations, art installations in a pocket park, instructional
programs for pre-schoolers, summer camps and after school art programs;
coordination of advertising space for the local arts community such as local
galleries, the Palace Theatre, the Georgetown Symphony Society, Southwestern
University, and the Georgetown ISD; and other arts and culture related activities
such as small musical performances, when space is available.
B. Hours of operation shall be Tuesday through Saturday, 10 a.m. to 6 p.m. and
Sunday 1 p.m. to 5 p.m. (44 hours per week). ****** Board should discuss additional
hours. The art center shall be open an additional two hours on the first Friday of
each month and two additional hours for a monthly artist reception for a total of 180
hours per month. " tee '',. m -..-9r-1it 149ur- 444 it ,mac cou r-
C. The gallery of the art center shall have between six and ten major shows per year. A
reception for the featured artist(s) shall be held with each exhibit.fnentl}
D. Operator shall have a gift shop in the art center and revenue from the shop shall be
used to pay operating costs of the art center.
E. Operator shall provide art classes for children and adults. Revenue from class
registrations shall be used to pay operating costs of the art center.
F. Operator shall provide all equipment to operate an art center, which may include:
a. Cash register
b. Moveable walls for art display
c. Flat screen television
d. DVD player
e. Desktop photocopier
f. Stereo
g. Coffeepot
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44:1. Alcohol Poliev — Need text concerning use of alcohol in Art Center. In the
future any event at the art center in which alcohol is sold will require written
permission from the City. Events such as receptions in which alcohol is provided
by not sold will require GAW to use a bonded caterer that employees employees
that are trained through the TABC licensing process
h. Folding chairs and tables
i. Information board
j. Office supplies
k. Art supplies
1. Easels
m. Safe
n. Storage cabinet
o. Office furniture
p. Gift shop display cases
q. Postage
r_People counter for main entrance
ems. Public Address system
G. Operator will provide all regular housekeeping of the premises, including
restrooms, gift shop, instructional space, and gallery space, and 4te out a^^ - ar-ea„
adjacent to tile f)Femises.
H. Operator shall include a member from the Arts and Culture Board or the library
administration as a non -voting attendee at all meetings of the Operating Board.
- -- I Formatted: List Paragraph, Left, No bullets or
numbering
EXHIBIT "C"
INSURANCE REQUIREMENTS
Minimum insurance limits for Operator to provide throughout the operating term of
this Operating Agreement, at Operator's expense are as follows:
Minimum liability for damage claims through public use or arising out of
accidents or injuries occurring in or around the described premises,
- $100,000.00 per person each occurrence,
- $300,000.00 accident each occurrence,
- $100,000.00 property damage each occurrence.
The Operator also shall obtain insurance to cover the Operators property
including equipment located in the Space Provided.
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• City of Georgetown, Texas
SUBJECT:
Consideration of proposal by the Palace Theater to put a mural on the back of their building on
Austin Avenue or on the Tin Barn -- Eric Lashley
ITEM SUMMARY:
Marissa Austin, director of the Palace Theater, discussed with Eric Lashley and Matt Synatschk
the possibility of doing a mural on the Tin Barn Alley side of the theater or on the Tin Barn, in the
coming fiscal year.
FINANCIAL IMPACT:
This item has no financial impact
SUBMITTED BY:
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LIF A D RT
$AN-
PAINT# TITLE MEDIUM SIZE PRICE
50s Kafka's Castle - # 3498 Oil 33.5" x 24.50" $2200
91210 Animal Rights 34A( Oil 51" x 38" $4900
96113 Jenny Holzer: Romantic Love - it Oil 33" x 50" $4150
97103 Posing For A Group Photo • 0 3°71 Oil 40" x 50.75" $5050
97107 Is There Life After Death- if 3�72_ Oil 40" x 50" $5050
97113 The Roller Skater w 3 i,3 Oil 40" x 50" $5050
00132 Flower Girl - * 37+ Oil 22" x 19" $1050
01102 Reflection in the Mirror T !L-:Y'75 Oil 36.75" X 51.75" $5000
03145 Gold Leaf: Warrior - 0 "�' Oil, Gold Leaf 26.50" x 16.50" $1200
03149 Gold Leaf: I Am Right Here -A ,3q q Oil 25.50" x 20" $1300
• 03154 Gold Leaf: My Friend's Face - it 3'75' Oil, Gold Leaf 19.50" x 15.50" $800
04116 Adam And Eve ''% Cj Oil 50" x 33" $4150
,`- 04123 Gold Leaf: Emerging Colors C) Oil, Gold Leaf 40" x 24.50" $2500
05179 Gold Leaf: Female Emerging—* 3Sj Oil, Gold Leaf 50.13" x 46.50" $5900
09116 Three LadiesOil 35" x 28.50" $2500
09121 Red Striped Tie Oil 35" x 27.50" $2700
10104 Together For the Long Haul., #k 39+ Oil 27.50" x 27" $1900
11110 True Beauty =3q Oil 23.50" x 12.75" $800
11131 1 Am Lost - 3( Oil 31" x 23" $1800
11`133 1 Was Laughing - Oil 28" x 18" $1300
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09XXX To Deny God Is ToDeny Man's Imagination Oil 18" x 20.75" $950
03106 1 Wish It Were Mine` Oil 36" x 51.25" $4650
uec1-getownArt CenterTX.org