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Home My WebLink AboutMinutes_LAB_06.16.2014Minutes of the Meeting of the Library Advisory Board of the City of Georgetown June 16, 2014 The Library Advisory Board met on Monday, June 16 at 6:30.m. in the staff conference room at the Georgetown Public Library, 402 W. 8t Street. MEMBERS IN ATTENDENCE: Linda Nix, Lois Case, Margaret Thompson, Michael Barnes, and Tom Hagen. Regular Session began at 6:30 p.m. A. There were no citizens wishing to address the Board. B. Consideration of minutes of the May 19, 2014 meeting. Lois Case made the motion to accept the minutes of the May 2014 Library Advisory Board Meeting and Tom Hagen seconded the motion. The motion passed unanimously. C. Consideration of Library Director's report — Eric Lashley — Director Lashley reported circulation was slightly down over the previous year, but visitations were slightly up. Lashley noted OverDrive e -books had a circulation of 1,521 as well as 393 for downloadable audio books. The bookmobile circulation was 2,553 for the month of May. Lashley noted volunteers hours surpassed 1,000 hours and for the fiscal year the library has had over 6,717 hours of volunteer service. Lashley reported Congregation Havurah Shalom donated $1,000 to the library for hosting the Anne Frank exhibit. Director Lashley reported Laura Helpert has been hired as a part-time Library Assistant. Laura is a long time library patron and has worked over a year as a temp/on-call. Laura speaks Spanish which is a benefit for the library. Lashley also reported that Julie Wagner will be leaving to take a full-time position at the State Library of Texas. Lashley reported Williamson County had blocked off the parking lot across the street from the library and was emptying the building in preparation for its demolition. The City hopes to begin construction of the parking lot in the late fall or early winter. Lashley used his iPad to demonstrate the new Zinio product. Zinio allows patrons to download full content magazines for free. He noted it was a little confusing the first time you use the product but after installing an app the service is fairly easy to use. He said the library will be tracking usage the same way we track OverDrive users. Director Lashley shared with the board a request the library had received to remove the DVD Body Double from our collection. He reported he had spoken to the patron who made the complaint and informed the patron the library would not be removing the item. Lashley asked if the patron wanted to appeal his decision to the Library Advisory Board but she did not wish to take her complaint further. Lashley also informed the board that a group of political protesters had been at the library handing out political materials at the south entrance to the facility. Lashley informed them that they were not allowed to hand out political materials at the library. Lashley has asked the City Attorney to clarify our policies regarding politicking on City property. Lashley read the patron comments. Michael Barnes asked about the discussion at the last board meeting concerning the possibility of the library issuing passports. Lashley explained that staff members attending the Texas Library Association meeting went to a panel discussion in which other libraries spoke about offering passport services. Lashley contacted the Houston Public Library and the Anacortes Public Library in Washington to get information about how they implemented this service. He also explained that residents in Georgetown were not happy with the service of the local post office and the library is researching whether or not we wish to offer this service. D. Update on the Citv Council workshop to consider development of a Government Center in downtown Georgetown — Eric Lashley — Director Lashley reported that Laurie Brewer, Assistant City Manager, conducted a workshop with City Council on May 27, 2014. Council had questions concerning the costs, funding mechanisms, and adequate parking. Laurie will bring this item to Council for a vote shortly. E. Presentation of video: TED talk by Andrew Roskill, "Get a Read on This: Bridaina the Digital Divide" — Eric Lashley — Lashley played the video of Roskill's talk. The main theme of the video is libraries have competition and to stay relevant they need to practice the 3 E's: Easy, Elegant, and Engaging. Roskill also recommended that libraries use the advantage they have over Google and other information providers, which is the physical presence of the library building. F. Consideration of and possible action to update the Georgetown Public Library's strategic plan — Eric Lashley — Lashley discussed the need to update the strategic plan by December. He noted that staff would be using short -targeted surveys to special user groups. For example, the library would like to target mothers who attend story times, tweens, teens, computer users, volunteers, Friends, meeting room users, study room users, bookmobile users, and staff. Board members recommended adding surveys for the schools, top circulation patrons, history room users, e -book patrons, and other City departments. G. Consideration of dates of future Board meetings — Eric Lashley — Michael Barnes made the motion to cancel the July Library Advisor Board meeting, Tom Hagen seconded the motion. The motion passed unanimously. mmff=��061 Margare` ompson, Secretary Linda Nix, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY MAY 2014 HIGHLIGHTS • Laura Helpert, a librarian who has been working for us as a temp on call, was hired during May to fill the part-time position that came available when Susan Firth resigned in late April. Besides having professional credentials, Laura also is bilingual in Spanish. • On May 0, musicians associated with the Festival of the Arts (L 1e in Georgetown) presented a special children's concert based upon the story of Ferdinand the Bull. A large audience appreciated a very entertaining and educational show. • During May, the art teachers from Georgetown Independent School District showed the work of their students in the 2nd floor galleries and also in the children's room and the lobby. The show included many media and 3D as well as 2D pieces. • Victor Andrada, a vocalist and guitarist, played in the lobby on Sunday, May 20. His performance generated a number of very positive comments, • On May 14 Eric Lashley, Sally Bernier, Breinna Normann, and Valerie Barber traveled to the Pflugerville library to look at the Apollo acquisitions module that they are using. The visit convinced everyone that the software does not yet have the capabilities that our library needs: • As the spring element of this year's Georgetown Reads! program, Sally Mic lek led three discussion sessions focused on Animal, Vegetable, Miracle by Barbara Kingsolver, Programming related to the book will resume in September. • The new magazine database, Zinio, went live during May. The Friends of the Library agreed to foot the $5000 cost of this addition to our collection. There are 17 popular magazines in the package, with no limit on the number of copies that may be checked out. It is available to anyone who has a GPL library card and works on mobile devices as well as PCs and Macs. PATRON COMMENTS FOR MAY 2014 1. Please get some new decorating books and retire most of what you have. 2. Please, please purchase new art technique books! There are never new ones. Round mock has a much better selection — but I'm from Georgetown. 3: 1 think Kalena needs a raise: GEORGETOWN PUBLIC LIBRARY DONATIONS -- May 2014 bokbR""' ... . .. . ..... NA,11' Havurah Shalom of Sun city $1,000 for nonfiction, books on holocaust, where ever there is need in collection Dr. and Mrs. David Stephens $100 in honor of the birth of Claire Alisha Johnson Gene and Jeanne Jacob $25 in memory of Diane Jowell Roberson Jill and Andy Sandberg $200 in memory of Evelyn Tintera GEORGETOWN PUBLIC LIBRARY Comaarative Fiscal Year Statistics 2013 2014 Oct Nov Dec Jan Feb Mar Apr May Annual Total Patron Visits Current Year 26554 29893 24808 29552 28508 32771 29993 32224 234303 2012-2013 26729 27473 19786 27227 27534 32142 29052 31322 350225 2011-2012 30822 27674 22499 35123 32409 47620 39433 26692 396094 2010-2011 31410 27524 28878 27363 29232 31269 33018 28835 362923 Circulation 2013 2014 Current Year 46597 42212 40366 44732 40648 46748 42575 44837 348715 2012-2013 41909 42277 38971 44973 40288 45324 44749 44932 550683 2011-2012 45280 42854 38880 44006 41925 45073 42285 46462 552032 2010-2011 40965 40697 35963 42919 40488 44139 40729 44652 527746 FY 2013-0214Statistics Children's Programs Annual Total Attendance 1351 789 612 854 1031 1178 989 1140 7944 Programs 11 5 11 4 11 12 5 17 76 Story Time 27 19 12 22 20 18 23 20 161 Other {Tour, Movies, Cr 8 4 0 0 0 4 4 6 26 After School Programs 4 5 4 4 4 4 4 4 33 Other Services ILL Ordered 64 38 38 52 36 28 29 25 310 ILL filled 41 32 31 26 31 17 21 21 220 Internet usage (persons) 6130 5002 4453 5428 5020 5661 4862 4737 41293 Overdrive usage (E-books) 1129 1188 1278 1370 1294 1307 1213 1521 10300 Overdrive usage (audiobooks) 237 282 282 292 280 352 316 393 2434 Bookmobile circulation 2979 2609 2466 2038 2941 2464 2695 2553 20745 Volunteer Hours Adult 667.25 692.50 559.50 716.85 634.50 770.75 601.75 730.75 Teen 44.00 11.00 52.00 75,50 79.75 15.50 40.00 106.00 Community Service 42.00 55.75 130.25 107.50 72.25 141.50 204.00 166.25 Total 753.25 759.25 741.75 899.85 786,50 927.75 845.75 1003.00 Registrations City Residents -new 142 95 97 94 185 150 139 99 GISD Kids' Cards 8 6 0 1 12 10 11 10 Non -residents -new 26 21 28 39 40 39 27 26 Total 176 122 125 134 237 199 177 135 Cash Receipts Fines/Misc. Revenue 3302.99 3042.65 2996.25 3923,26 3253,24 3645.42 3151.51 3454.35 Non-resident fees 2060.00 1880.00 1905.00 3090.00 2555.00 2630.00 2220.00 2965.00 Donations 2868.85 1115.53 2197.52 389.70 1216.10 1850.90 1313.30 360.43 Gifts/Memorials 125.00 2525.00 1182.50 9171.25 5273.50 4154.81 18928.75 1387.00 Meeting Room Use persons attdg meetings 3542 3009 2396 2744 2868 Library Collection Changes Copies Added 1851 890 1278 967 1220 Copies Discarded 473 389 394 701 629 Donations Added 212 75 138 138 77 Bookmobile did not run the last week of January 2014--maintenance time 5500 4410 3092 5373,85 423.75 919,50 6717.10 1001 58 246 1305 26769.67 19305,00 11312.33 42747.81 27561 1299 1416 1164 10085 449 572 1391 4998 132 133 159 1064