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HomeMy WebLinkAboutMinutes_LAB_08.18.2014Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas August 18, 2014 at 6:30 p.m. The Library Advisory Board met on Wednesday, August 18 at 6:30 p.m. in the staff conference room of the Georgetown Public Library, 402 W. 8"' Street MEMBERS PRESENT: Linda Nix, Lois Case, Margaret Thompson, Michael Barnes, Tom Hagen, Pete Rose, and Stephanie Blanck Regular Session A. Citizens wishing to address the Board. None were present. B. Consideration of minutes of the June 16, 2014 meeting. — Tom Hagen made the motion to accept the minutes of the June 2014 Library Advisory Board Meeting and Michael Barnes seconded the motion. The motion passed unanimously. C. Consideration of Library Director's report — Eric Lashley — Lashley asked Pete Rose to introduce himself to the board and the board members went around and introduced themselves to Rose. Rose was born in Cleveland, Ohio but, spent most of his life in Columbus, Ohio. He and his wife Mel moved to Sun City seven years ago. He and Mel volunteer at the library on Sundays and were selected one of the volunteers of the year for the library in 2014. Rose had a career in government accounting and finance. Lashley noted the circulation statistics for June were up by 1,119 over the previous year and circulation was slightly down by 950 for July over the previous year. Visitations were up for both June and July compared to the same time period as the previous year. Lashley reported attendance to children's programs for the fiscal year to date equaled 11,117. Lashley reported Internet usage for June equaled 6,622 and July equaled 7,465. OverDrive e -book utilization equaled 1,558 for June and 1,869 for July. Audiobook utilization was steady at 363 for June and 384 for July. Bookmobile usage remained high with 2,854 checkouts in June and 2,285 checkouts in July. Lashley informed the board he would be taking Thursdays and Fridays off for the month of August and September and if the board members needed to reach him, they should contact him Monday through Wednesday. Lashley reported the Ralph Dixon Love window has been installed and there was a small dedication ceremony held on Sunday, July 27. Lashley reminded the board members to see the Texas Society of Sculptors show currently being held in the library. Director Lashley informed the board of a new program called Wired Wednesdays. There are two components to Wired Wednesdays. First, every Wednesday from 2 p.m. to 4 p.m. staff will assist patrons with our OverDrive and Zinio products. Staff will assist patrons in setting up an account and show them how to use their devices to access these resources. Every third Wednesday of the month, the library partners with the local 4-H club and club members and staff will assist patrons with any computer, phone, or other technology need. Lashley noted the library has begun to offer a free notary service for our patrons. Lashley reported staff had to call the police a number of times due to inappropriate behavior of library patrons. Lashley noted he was concerned that with the police department's imminent move, more inappropriate behavior will occur at the library. Lashley feels the police are a deterrent for many individuals and without the police presence small crime may take place. Lashley noted construction work has begun on 8th and 9th Streets surrounding the library. Lashley also reported he will be making a proposal to the Arts and Culture Board for a public art project next fiscal year that will involve the Library's Red Poppy Caf6 plaza. He asked if any member of the board would like to serve on a committee to select an artist to let him know. Lashley read the patron comments for June and July. D. Report on the status of the Library Parking Lot Agreement between the City of Georgetown and Williamson County — Eric Lashley — Lashley reported the City Council had voted on August 12, 2014 to approve an agreement with Williamson County to build a parking lot on the corner of 8th Street and Martin Luther King St. The City is seeking approval by the Historical Architecture and Review Commission to demolish the two existing buildings on the site. The City has hired an engineering firm to design and engineer the lot. The City hopes to have the work completed by April. E. Report on future staff vacancies at the Library — Eric Lashley — Lashley reported Leslie Bradley will be leaving the library in mid-September and Judy Fabry will be retiring from the library in December, but her last day will be October 31. Lashley noted these are two major positions within the library and there is a possibility of restructuring the two positions in the future. Lashley reported the staff will identify a staff member to take over the volunteer coordinator position soon to have a smooth transition from Bradley to the new volunteer coordinator. F. Report on Proposed library budget — Eric Lashley — Lashley handed out a copy of the proposed library budget for fiscal year 2014-15. Lashley noted the few changes. Board members were concerned the book budget was not increased. Lashley noted he would like to see the book budget tied to population in the future. If population stays flat the book budget would remain flat, if population grows, then the book budget would also grow automatically. G. Report on the meeting of chairs of the Arts and Culture Board, Convention and Visitors Bureau Advisory Board, the Main Street Advisory Board, and the Library Advisory Board on July 30, 2014 — Linda Nix, Eric Lashley — Nix reported there was a meeting of the chairs of the various boards plus a representative of the Parks and Recreation Department, Williamson Museum and the Palace Theater to discuss the projects happening in each department and organization. Linda was impressed by the number of parks and trails within the City. This group intends to meet quarterly to keep members of each board updated on the happenings within downtown and the Downtown and Community Services Division of the City. H. Report on the outcome of the Downtown West proiect presented to City Council on August 12, 2014 — Eric Lashley — Lashley reported City Council voted to move forward with plans to relocate the City Hall into the Old Library and to move Municipal Court operations in the old Williamson County Appraisal District Building at 9th Street, across from the Old Library. Plans for the #•'• Station and Festival area are on hold. The current City Hall will be sold and the City may or may not sell the current Council Chambers building at the corner of 7 th and Main Streets. Lashley noted he would like to see a small police substation in the new Municipal Court building to have a police presence in the downtown near the library to deter crime. 1. Consideration of dates of future Board meetings — Eric Lashley — The board noted the next meeting will be held on September 15, 2014. There was no motion to move the meeting date or time. --y Margare hompson, Secretary Linda Nix, Chair Notice of Meeting for the Library Advisory Board of the City of Georgetown August 18, 2014 at 6:30 PM at Staff conference room, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B Consideration of minutes of June 16, 2014 meeting. C Consideration of Library Director's report -- Eric Lashley D Report on the status of the Library Parking Lot Agreement between the City of Georgetown and Williamson County --Eric Lashley E Report on future staff vacancies at the Library. --Eric Lashley F Report on proposed library budget. --Eric Lashley G Report on the meeting of chairs of the Arts and Culture Board, Convention and Visitors Bureau Advisory Board, the Main Street Advisory Board, and the Library Advisory Board on July 30, 2014.--Linda Nix, Eric Lashley H Report on the outcome of the Downtown West project presented to City Council on August 12,2014.--Eric Lashley I Consideration of dates of future Board meetings -- Eric Lashley CERTIFICATE OF POSTING 1, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2014, at , and remained so posted for at least 72 continuous hours preceding the scheduled timeofsaid meeting. Jessica Brettle, City Secretary DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY June -July 2014 HIGHLIGHTS • Children's, tween, and teen programs have been well attended throughout the summer. The staff -produced puppet show on July 29 was the most complex attempted yet and went very well. The teen summer program finished with a flash mob event on July 30 and a black light party on August 1. Parking for summer reading events has been complicated by the County closing the lot across 8th Street from the library. • On June 15, Devin Jake and the Devinaires played "ol' lady country" music in the lobby. The performers retained their audience for the entire two hours and staff received many requests for them to return. Randy's Rangers, a bluegrass trio, entertained on July 20. • Michele Harber, WOW!mobile librarian, initiated her Summer Saturday programs on June 14 at the park at the corner of Quail Valley Drive and Maple Street. She had food, crafts, and games for children. Approximately 70 kids attended. The July Saturday event was for her Kendall Street patrons, which approximately 40 kids attended. • Julie Wagner, who had been a part-time library assistant since September 2013, resigned to accept a full-time position at the Texas State Library and Archives. • The Texas Society of Sculptors' big summer show inside the library went up on June 28. Approximately 80 pieces will be on display until the end of September. • On July 27, staff and friends dedicated the stained glass window in memory of Ralph Dixon Love that has been hung in the Texas History Room. Ralph was the library's local historian for eighteen years. Donations collected since Ralph's death in 2012 paid for the window. PATRON COMMENTS FOR JUNE 2014 1. The Library needs to be more quiet, including the front desk staff. It's very disturbing for people to concentrate. (I think they meant the noise makes it difficult for them to concentrate.) 2. Need more staff at front desk. 3. Need to have faster computers. 4. What do you do when someone took a paper that they printed and didn't pay while you weren't looking? I saw a woman take her paper without paying and I was waiting for my copy to print. PATRON COMMENTS FOR JULY 2014 1. What do you do with the old comic books? 2. Hey guys -When the temp gets over 95 degrees please let your loyal booklovers get into the space between the two doors. It's kool in there! Give us a break. There is little shade out on the walk but it's still hotter 'n blazes. 3. Why doesn't the library check out laptops? Please consider starting a laptop recycling program. 4. Just a suggestion, the Austin public Library has a system which, when a person prints, holds their files and they must pay before the librarian "releases" it to print. Would probably save money for those who skip out without paying or overprint. 5. Give a way magazines are almost out -- please replace. GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 103 2044 Oct Nov Dec Jars Feb filar Apr May Jun Jul Annual Total Patron Visits Current Year 26664 29893 24808 29552 2808 32771 3 32224 34833 34643 303679 2012-2013 26729 27473 19786 2727 2734 3142 29052 31322 27364 34402 350225 2011-2012 30822 27674 22499 36123 32409 47620 39433 26692 37182 396094 2010- 011 31410 27524 28878 27363 29232 31269 33018 28835 29195 36898 362923 Circulation 2013 204 Current Year 46597 4 212 40 "732 40648 46748 42675 44837 5 55912 460091 012-2013 41909 42277 38971 44973 40288 4,5324 44749 44932 54345 56862 550683 011-2012 45280 42854 38880 44006 41926 45073 42285 46462 66172 56112 552032 2010-2011 40965 40697 35963 42919 40488 44139 40729 44652 53999 5332 527746 F 2013-tI214tetisiies hilren's Programs Annual Total Attendance 1351 789 612 $54 1031 1178 989 1140 1623 1650 11117 Programs 11 5 11 4 11 12 5 17 18 13 107 Story Time 27 19 12 22 20 18 23 20 9 15 185 Other (Tour, Movies, Cr 8 4 0 0 0 4 4 6 0 0 26 After School Programs 4 5 4 4 4 4 4 4 7 6 46 Other Services ILL Ordered 64 38 38 52 36 28 29 25 41 40 391 ILL filled 41 32 31 26 31 17 21 21 32 29 281 Internet a (persons) 6130 5002 4453 6428 5020 5661 4862 4737 6622 7465 55380 overdove usage (I ) 1129 1188 1278 1370 1294 1307 1213 1521 1558 1869 13727 Overdrive usage (audo ) 237 282 282 292 280 352 316 393 363 384 3181 Bookmobile circulation 2979 2609 2466 2038 2941 2464 2695 2553 2854 2285 25884 Volunteer Hours Adult 667.25 692,50 559,50 716.85 634.50 770,75 601.75 730.75 680.75 691.25 6745.85 Teen 44.00 ll= 52,00 75.50 79,75 15,50 40,00 106,00 118.50 117.00 659,25 Community Service 42.00 55,75 13025 107.50 72.25 141.50 204,00 166.25 13625 211.00 1266.75 Total 753,25 75925 741,75 899;85 786,50 927,75 845,75 1003100 935,50 1019,25 8671,85 :Registrations City Residents -new 142 95 97 94 185 150 139 99 206 165 1372 GIST} Kids` Cards 8 6 0 1 12 10 11 10 21 17 96 Mon -residents -new 26 21. 28 39 40 39 27 26 72 69 387 Total 176 122 125 134 237 199 177 135 299 251 1855 Cash Receipts Fines/Misc, Revenue 330299 3042.65 2996,25 3923.26 325124 3645.42 3151.51 3454,35 3711.86 3688,98 34170,51 Pion -resident fees 2060= 1880.00 1905.00 3090,00 2555:00 26X00 2 20.00 2965.00 4910,00 3650,00 27865,00 Donations 2868,85 1115.53 2197.52 389,70 121610 1850,90 1313.30 360.43 133817 2109.00 14760,10 Gifts/Memorials 125,00 2525.00 1182,50 917125 5273.50 4154,81 189 8.75 1387.00 290= 2=00 43237,81 Meeting Room Use persons attdg meetings 3542 3009 2396 2744 268 5500 4410 3092 4072 4199 35832 Library Collection Changes Copies Added 1851 890 1278 967 1220 199 1416 1164 1046 1382 12513 Copies Discarded 473 389 394 701 629 449 572 1391 2201 1383 8582 Donations Added 212 75 138 138 77 132 133 159 214 360 1638 B¢ a,k .tmb.l did °"col run the h&., of jwt(a_ny t3➢n GEORGETOWN PUBLIC LIBRARY DONATIONS -- June 2014 �DC►N4�....�,....W_..,�„„,....�w.��,.��.�-4.�—.. DONA710N ..�� Judy 8 Don Parks Copy of Walking on Water in honor of James K. English Judy & Dan Parks DVD, A Taste of Romance Lester Frazier 250 for staff Christmas party Bruce Gunn Copies of: Mississippi Index of Wills, 1800 —1900 The Woodville Republican: Mississippi's Oldest Existing Newspaper, Vol. 1 North and South Carolina Marriage Records History of Lowndesville, S.C. Brady Wood Copy of Little Blue Truck Leads the Way GEORGETOWN PUBLIC LIBRARY DONATIONS -- July 2014 .._ Bernard Baurnbach Copy of his book, A Conte'mporary Evaluation of Lutheranism: A Spiritual Odyssey Suzette Davidson $40 in memory of Ralph Dixon Love Scott W. Huffman Copy of his book, Obstruction Helen E. Ultrich $100 in memory of Mary Ann Barbour Wanda Lancaster $10 in memory of Mary Ann Barbour D.A. Featherling Copy of her book, Double Time Brannon Perkison Copy of his book, The Do -Nothing From: peterosecgfm@gmaii.com Sent: Sunday, November 17,%Ol]224PK4 To: Shelley Nuw|ing;Jessica 8rettie Subject: Application for Boards f2Commissions Attachments: 21200594-RESUME.DOC Formstack Submission for form Application for Boards & Commissions at 11/17/132:33PW1 Name: Mr. Pete Rose Residential Address: 2O2Yukon Terrace Georgetown, TX 78633 Primary Phone: (512)86O-IG2G Secondary Phone: (S12)639'O864 Email: Doyou live inthe Georgetown City Un/ity? Yes If yes, how long?: 7 years Do you live in the extra territorial jurisdiction?: No Are you registered to vote in Williamson County?: Yes First Choice: General Government &Finance Advisory Board (GGAF) Second Choice: Library Advisory Board Third Choice: Select One General Government & Finance Advisory Board (]GAF) Eligibility: Citizen a1Large Library Advisory Board Eligibility: Select One Resume or Pertinent Documents: 1 Pete Rose, CGFM 202 Yukon Terrace Georgetown, TX 78633-5099 512-868-1626 (Nome) 512-639-0864 (Cell) W O R K E X P E R I E N C E Independent Consultant 1999- Georgetown, TX 78633-5099 CONSULTING IN GOVERNMENT FINANCIAL MANAGEMENT AND ADVISOR TO AGA'S PROFESSIONAL CERTIFICATION BOARD. PROVIDING COURSES IN GOVERNMENT FINANCIAL MANAGEMENT AND TRAINING TO GOVERNMENT FINANCIAL MANAGERS. PROVIDING INDIVIDUALIZED TRAINING FOR GOVERNMENTS IMPLEMENTING GASB 34 AND CONSULTING ASSISTANCE TO ORGANIZATIONS INTERESTED IN GASB 34, INCLUDING THE CITY/COUNTY OF SAN FRANCISCO; FRANKLIN COUNTY OHIO; COOK COUNTY, ILLINOIS; AND COLUMBUS, OH. Village of New Albany 1996-1998 New Albany, OH 43054-9581 APPOINTED THE VILLAGE'S FIRST FINANCE DIRECTOR. RESPONSIBLE FOR PERSONNEL MANAGEMENT, FINANCIAL REPORTING, BUDGET PREPARATION, INVESTMENTS, ACCOUNTING, PROCUREMENT, AND PAYROLL PREPARATION. DEVELOPED FIRST BIENNIAL BUDGET WHICH INCLUDES FIVE YEAR PROJECTIONS AND CAPITAL PLAN, RETIRED DECEMBER, 1998. Ohio Bureau of Workers' Compensation 1995-1996 Columbus, OH 43215-2256 CONTROLLER OF THE LARGEST EXCLUSIVE STATE FUND SYSTEM IN THE U.S. AND THE SECOND LARGEST UNDERWRITER OF WORKERS' COMPENSATION INSURANCE IN THE NATION. ANNUAL PREMIUMS AND ASSESSMENTS EXCEED $2.3 BILLION; NET ASSETS EXCEED $14 BILLION. SUPERVISED THE ACTIVITIES OF THE ACCOUNTING DEPARTMENT, CONSISTING OF 117 ASSOCIATES. ACTIVITIES INCLUDED ACCOUNTS RECEIVABLE, BUDGET, FINANCIAL AND MANAGEMENT REPORTING, PURCHASING AND ACCOUNTS PAYABLE. RESPONSIBLE FOR BUDGET PREPARATION AND MONITORING, BILLING EMPLOYERS, COLLECTING PREMIUMS, PAYING BENEFIT RECIPIENTS AND VENDORS AND PREPARATION OF THE ANNUAL FINANCIAL REPORT. City of Upper Arlington 1987-1995 Upper Arlington, OH 43221-1595 FINANCE DIRECTOR. RESPONSIBLE FOR PREPARATION OF THE CITY'S BUDGET AND THE COMPREHENSIVE ANNUAL FINANCIAL REPORT. SUPERVISED NINE ASSOCIATES. ACTIVITIES INCLUDED INCOME TAX ADMINISTRATION, PAYROLL, PURCHASING, BUDGET MONITORING AND EXECUTION, CONVERTED CASH BASIS ACCOUNTING SYSTEM TO GAAP ACCOUNTING SYSTEM. ANNUAL BUDGET EXCEEDED $20 MILLION. Deloitte Haskins & Sells (now Deloitte-Touche) 1985-1986 Columbus, Ohio 43215 SENIOR CONSULTANT. RESPONSIBLE FOR THE IMPLEMENTATION OF A COST ACCOUNTING SYSTEM IN FRANKLIN COUNTY, OHIO, AND THE IMPLEMENTATION OF A BUDGETARY ACCOUNTING AND REPORTING SYSTEM FOR THE OHIO DEPARTMENT OF NATURAL RESOURCES. Ohio Department of Administrative Services 1984-1985 Columbus, Ohio 43215 DEPUTY DIRECTOR/ASSISTANT TO THE DIRECTOR. RESPONSIBLE FOR THE PREPARATION OF FINANCIAL REPORTS AND BUDGET PREPARATION FOR THE DEPARTMENT. ANNUAL BUDGET EXCEEDED $500 MILLION. ALSO RESPONSIBLE FOR THE IMPLEMENTATION OF AN INTERNAL BUDGETARY ACCOUNTING AND REPORTING SYSTEM. Ohio Office of Budget and Management 1973-1984 Columbus, Ohio 43215 BEGAN AS A FINANCIAL AND BUDGET ANALYST AND LEFT AS DEPUTY DIRECTOR FOR STATE ACCOUNTING. SERVED AS PROJECT MANAGER ON THE GAAP CONVERSION PROJECT, DESIGNED TO BRING THE STATE SYSTEM INTO COMFORMITY WITH GAAP. DEVELOPED AN ON-LINE BUDGET PREPARATION SYSTEM FOR THE STATE. E D U C A T I O N The Ohio State University Columbus, Ohio BACHELOR OF SCIENCE IN BUSINESS ADMINISTRATION 1970 MASTER IN BUSINESS ADMINISTRATION 1971 Government Finance Officers Association 1989 ADVANCED GOVERNMENT FINANCE INSTITUTE EXTRACURR ICULAR ACTIVITIES Association of Government Accountants TRAINER FOR AGARS GOVERNMENT FINANCIAL MANAGEMENT COURSES Prior Activities: Association of Government Accountants CHAIR AND MEMBER, PROFESSIONAL CERTIFICATION BOARD CHAIR AND MEMBER, ETHICS BOARD CHAIR AND MEMBER, FINANCIAL MANAGEMENT STANDARDS BOARD NATIONAL EXECUTIVE COMMITTEE REGIONAL VICE PRESIDENT, OHIO-MICHIGAN {2 TIMES} FINANCE AND BUDGET COMMITTEE CENTRAL OHIO CHAPTER PRESIDENT American Institute of Certified Public Accountants NATIONAL GOVERNMENTAL AND NOT -FOR -PROFIT TRAINING PROGRAM STEERING COMMITTEE Governmental Accounting Standards Board TASK FORCE ON THE FINANCIAL REPORTING MODEL TASK FORCE ON CAPITAL ASSETS REPORTING Government Finance Officers Association COMMITTEE ON GOVERNMENTAL BUDGETING AND MANAGEMENT Ohio Municipal Finance Officers Association BOARD OF DIRECTORS STATE REPRESENTATIVE TO NATIONAL GFOA A C C R E D I T A T 1 0 N S CERTIFIED PUBLIC ACCOUNTANT (INACTIVE) CERTIFIED GOVERNMENT FINANCIAL MANAGER P R O F E S S I O N A L M E M B E R S H I P S ASSOCIATION OF GOVERNMENT ACCOUNTANTS AWAR D S RECEIVED FRANK GREATHOUSE DISTINGUISHED LEADERSHIP AWARD, ASSOCIATION OF GOVERNMENT ACCOUNTANTS DISTINGUISHED LOCAL GOVERNMENT LEADERSHIP AWARD, ASSOCIATION OF GOVERNMENT ACCOUNTANTS PRESIDENT'S AWARD, ASSOCIATION OF GOVERNMENT ACCOUNTANTS (1993, 1997, 1998, 2000, 2003) GOVERNMENT FINANCIAL MANAGER AWARD, CENTRAL OHIO CHAPTER, ASSOCIATION OF GOVERNMENT ACCOUNTANTS DISTINGUISHED SERVICE AWARD, CENTRAL OHIO CHAPTER, ASSOCIATION OF GOVERNMENT ACCOUNTANTS CERTIFICATE OF ACHIEVEMENT FOR FINANCIAL REPORTING, GOVERNMENT FINANCE OFFICERS ASSOCIATION (1987-1995) DISTINGUISHED BUDGET PRESENTATION AWARD, GOVERNMENT FINANCE OFFICERS ASSOCIATION (1990-1995) P U B L I C A T I O N S UNDERSTANDING MUNICIPAL FINANCE, NATIONAL CENTER FOR CONTINUING EDUCATION, 2005 GOVERNMENTAL ACCOUNTING, FINANCIAL REPORTING AND BUDGETING, ASSOCIATION OF GOVERNMENT ACCOUNTANTS, 2013 (WITH WENDOLYN COMES) "FINANCIAL REPORTING," HANDBOOK OF PUBLIC FINANCE, EDITED BY FRED THOMPSON AND MARK T. GREEN, MARCEL DEKKER, INC., 1998 "THE GOVERNMENTAL ACCOUNTING STANDARDS BOARDS REPORTING MODEL: EVOLUTION OR REVOLUTION?," THE GOVERNMENT ACCOUNTANT'S JOURNAL, ASSOCIATION OF GOVERNMENT ACCOUNTANTS, WINTER 1997 "GENERAL PERSONNEL MANAGEMENT," STATE AND LOCAL GOVERNMENT PROGRAM CONTROL AND AUDIT: HANDBOOK FOR MANAGERS AND AUDITORS, SHESHUNOFF INFORMATION SERVICES, INC., 1997 "TALKING TO THE GASB," GOVERNMENT FINANCE REVIEW, GOVERNMENT FINANCE OFFICERS ASSOCIATION, 1995 "COSTING GOVERNMENT SERVICES: BENCHMARKS FOR MAKING THE PRIVATIZATION DECISION," GOVERNMENT FINANCE REVIEW, GOVERNMENT FINANCE OFFICERS ASSOCIATION, JUNE, 1994 "SUPPORTING PROGRESS TOWARDS SOUND FINANCIAL MANAGEMENT IN LOCAL GOVERNMENT," THE GOVERNMENT ACCOUNTANTS JOURNAL, ASSOCIATION OF GOVERNMENT ACCOUNTANTS, WINTER 1990 "OVERVIEW OF THE ISSUES INVOLVED IN MEASUREMENT FOCUS AND BASIS OF ACCOUNTING FOR GOVERNMENT FUNDS," THE GOVERNMENT ACCOUNTANTS JOURNAL, ASSOCIATION OF GOVERNMENT ACCOUNTANTS, SUMMER 1987 (WITH DR. HERBERT O'KEEFE) Judy Fabry From: She|levNo*|ing Sent: Wednesday, June I8.20l4l2:28PK4 To: 'Bill' Cc Judy Fabry;Eric Lashley Subject: RE: Library Board Thank you, Bill. Thank you for your service to the City of Georgetown and the Library Advisory Board. |tisgreatly appreciated. Good luck and happiness in your move to Tennessee. Shelley She|levNovving Assistant City Clerk City ofGeorgetown 113E.nmSt. Georgetown, TX7D6S3 512-930-3651 Fax: 512-930'3659 she [ley. nowling@georgetown.org From: Bill [mailtoM700suddenlink. net] Sent: Tuesday, June 17,2O145:11PM --To:Shelley Now|ing =Subject: Library Board She|(eyNovvUnf, Please consider this email Bsnnyletter o{resignation as|arDinthe process ofmoving toTennessee. Thank you so much for letting me be part of a wonderful community. Best regards Click here to report this email as spam. MAYOR DALE ROSS CITY OF GEORGETOWN EST. 1848 7G--EORG ETOWNN TEXAS June 13, 2014 Mr. William Hammonds 111 Chuckwagon Trail Georgetown, TX 78633 Dear Mr. Hammonds As I am sure that you know, there are numerous boards and commissions in our City that perform outstanding services. The City Council relies heavily on recommendations from the Advisory Boards. Through the years, some of these boards and commissions have been hindered due to the inability of some members to attend the meetings. The City Council, in an effort to deal with this issue, has set attendance standards and has requested that they be enforced. The City's Code of Ordinance identifies the Attendance Policy, for regularly scheduled meetings, in Section 2.36.010 regarding the duties of commissions, committees and board members. This policy states that "it is Council policy to require a minimum of 75 percent attendance of each board member. Excessive absenteeism will result in the board member being replaced by the Council." Medical and military absences are the only excused absences allowed under this policy. Our records indicate that you have not been able to attend many of your regular Library Advisory Board meetings. The purpose of this letter is to inform you that upon missing another meeting, you will have dropped below the 75 percent attendance mandate. We value your knowledge and experience as a board member and wish to see you succeed while enjoying your term on the board. Sincerely, Dale Ross Mayor CC: Board Liaison City Council 113 E. 8th St. I P.O. Box 409 1 Georgetown, Texas 78627-0409 1 (512) 930-3652 1 (512) 930-3659 (fax) www.georgetown.org I mayor@georgetown.org