HomeMy WebLinkAboutMinutes_ARTAB_09.16.2014Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
September 16, 2014
The Arts and Culture Board met on Tuesday, September 16 at 4:30 p.m. in the small conference room
of the Georgetown Public Library, 402 W. 8t Street
MEMBERS PRESENT: Gary Anderson, Philip Baker, Shana Nichols, Liz Stewart and Melissa
Waggoner
Regular Session — Chair Philip Baker called the meeting to order at 4:37 p.m.
A. Citizens who wish to address the Board. None were present.
B. Announcements of upcoming events —Liz Stewart reminded the Board that Senior University
will resume in late September. Sam Pfiester will give the free kick-off lecture, about fracking,
at 7:30 p.m. on September 25 in the Sun City Ballroom.
C. Consideration and approval of minutes of the August 19, 2014 Board meeting. Gary
Anderson moved to approve the minutes as distributed. Liz Stewart seconded the motion,
which passed unanimously.
D. Report regarding the operation of the Georgetown Art Center from August 19 through
September 15, 2014 — Eric Lashley, Gary Anderson. Lashley reported the door count from
August 2 — September 9 was 1857. The Great Outdoors show went up on September 1 and
will hang until September 30. Anderson and Melissa Waggoner reported very good
attendance at the opening reception. Some pieces from the show already have sold. Art Hop
is the next show. Pieces will be shown at the Georgetown Public Library, Cianfrani's Coffee
Company, Artisan's Connect, and the Art Center. Sarah Parent Ramos will show her
sculpture during November. The Art Center is sponsoring a special plein air painting event on
Saturday, September 20, on the Square.
E. Report regarding Council approval of the Operating Agreement for the Georgetown Art Center
presented on August 26, 2014. Eric Lashley. Lashley said that the new three-year Operating
Agreement had been approved with only the change of one word (changing "financial report"
to "financial statement"). The mayor has signed the agreement and it presently is in the City
Attorney's office for signature. Diane Gaume still needs to sign for Georgetown Art Works.
F. Report on the meeting with Ann Graham, Executive Director of Texans for the Fine Arts, on
September 12, 2014. Eric Lashley. Lashley passed out copies of an email he had received
from Jim Bob McMillan, who is with the Texas Commission on the Arts. The email (made a
part of these minutes) outlined recent developments in the Cultural District program and grant
opportunities that are available to Cultural Districts. He also said that representatives of
Texans for the Arts would be visiting each of the State Cultural Districts as they gear up to
lobby the legislature for more grant money for the Cultural Districts.
Lashley took Ms. Graham on a tour of the downtown, highlighting the assets in the Cultural
District. At noon she took part in an informal gathering of representatives of the Palace
Theater, Williamson Museum, Heritage Society, Georgetown Art Center, Georgetown
Symphony Society, Main Street, and the Arts and Culture Board (Philip Baker). Baker
reported that the gathering was very useful and there were many good ideas about how the
various entities could work together to promote the Cultural District. Lashley has suggested
that this group should work with the City webmaster as the arts.georgetown webpages are
redone. The local group plans to meet regularly for brown bag lunches on the second
Tuesday of each month.
G. Consideration and possible action reaardina motion oassed durina the Auaust 19, 2014 Arts
and Culture Board meetina to thank people who supported the Art Center durina its first vear
of operation. Judy Fabry. Fabry reiterated the motion that called for a quarter -page ad in the
Sun and a rack card that would be distributed from the Art Center during Gallery
Georgetown, which takes place in October. She said that the decision had not been clear
about who exactly would be thanked and she asked for guidance. Extensive discussion
followed, concluding with a motion by Waggoner that Chair Baker would sign a letter of
appreciation to Preston and Sarah Stone for their sponsorship of the Rene Alvarado
exhibit and the ad in the Sun would be thanks to everyone who had contributed to the
successful first year of operation of the Georgetown Art Center. Shana Nichols
seconded, and the motion passed unanimously.
Waggoner moved to rescind the motion made on August 19. Stewart seconded the
motion, which passed unanimously.
H. Report reciardina the exoenditure of funds from the Arts and Culture Board budaet and
consideration of expenditures for the remainder of the fiscal year. Judy Fabry, Eric Lashley.
Fabry noted the expenses that had been paid during the previous month: $3600 for the Art
Center's wish list, $2000 to Nick Ramos for design of the Cultural District banners, $3000 to
Ideal Signs for production of the banners, and $102.76 to Texas Department of Public Safety
for background checks for Art Center volunteers. Discussion followed about how the
remaining $6,062 in the budget should be spent. Lashley outlined several options, including
paying for a group ad to advertise all arts events taking place in October, sponsoring part of
the cost of Gallery Georgetown, and giving unsolicited grants to local arts organizations that
had received grants from the Board earlier this year.
Lengthy discussion followed, including expression of concern about the way in which Gallery
Georgetown is funding the event this year. Artists have been asked to contribute works that
will be sold to benefit the event. Gary Anderson believes that the event should be celebrating
the work of artists and not asking them to give away their work to support the galleries. He
therefore asked that no money be given to Gallery Georgetown. Other board members
favored providing scholarships for children through any of the arts organizations that offer
programming for children, such as the Palace, the Art Center, and Vivace Youth Orchestra.
Stewart said that she believed J.D. Janda, director of the Vivace Orchestra, would know
immediately whether scholarships might be needed in his program. Lashley said he would
talk with Janda.
Waggoner moved to disburse up to $5500 among the following entities, with discretion
being given to Lashley regarding how it might be divided:
The Festival of the Arts
Palace Theater
Georgetown Symphony Society
Williamson County Symphony Orchestra
Williamson Museum
Vivace Youth Orchestra
Stewart seconded the motion, which passed unanimously.
Consideration and possible action to approve fiscal year 2014-2015 Arts and Culture Board
budget. Eric Lashley. Lashley passed out a sheet (made a part of these minutes) showing a
proposed budget for the $50,000 that the Board will receive. He noted that considerably less
has been allotted for the Art Center than during the past year. He also said that funds for
marketing should be used to advertise the Cultural District instead of just the Art Center. A
continuing focus will be on public art, including the sculpture tour, support of the annual
Texas Society of Sculptors summer show at the library, and purchase of art for the City.
Nichols moved to accept the proposal as submitted. Stewart seconded the motion,
which passed unanimously.
Consideration of dates of coming meetings. Eric Lashley. All members present said they would
be able to attend the regularly scheduled October meeting.
Chair Baker adjourned the meeting at 6:05 p.m.
Respectfully submitted,
Liz Stewart, Secretary
I
Philip Baker,Jhair
Notice of Meeting for the
Arts and Culture Advisory Board
of the City of Georgetown
September 16, 2014 at 4:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City
at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street
for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on items
other than what was posted on the agenda.
B Announcements of upcoming events.
C Consideration and approval of minutes of August 19, 2014 Arts and Culture Board meeting.
D Report regarding the operation of the Georgetown Art Center from August 19 through September 15,
• 2014 -- Eric Lashley and Gary Anderson
E Report regarding Council approval of the Operating Agreement for the Georgetown Art Center presented
on August 26, 2014. -- Eric Lashley
F Report on the meeting with Ann Graham, Executive Director of Texans for the Fine Arts on September
12, 2014. -- Eric Lashley
G Consideration and possible action regarding motion passed during the August 19, 2014 Arts and Culture
Board meeting to thank people who supported the Art Center during its first year of operation. Judy
Fabry
H Report and possible action regarding expenditure of funds from the Arts and Culture Board budget and
consideration of expenditures for the remainder of the fiscal year. Judy Fabry and Eric Lashley
I Consideration and possible action to approve fiscal year 2014-2015 Arts and Culture Board budget. --
Eric Lashley
J Consideration of dates of coming meetings -- Eric Lashley
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the day of , 2014, at , and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
0 Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
0
I*
•
•
CJ
City of Georgetown, Texas
SUBJECT:
Announcements of upcoming events.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
0 City of Georgetown, Texas
SUBJECT:
Consideration and approval of minutes of August 19, 2014 Arts and Culture Board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
minutes 8.14.2014 Cover Memo
•
•
• Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
August 19, 2014
The Arts and Culture Board met on Tuesday, August 19 at 4:30 p.m. in the small conference room of
the Georgetown Public Library, 402 W. 81h Street
MEMBERS PRESENT: Gary Anderson, Philip Baker, Shana Nichols, Betty Ann Sensabaugh, Liz
Stewart, Amanda Still, and Melissa Waggoner
Regular Session — Chair Philip Baker called the meeting to order at 4:30 p.m.
A. Citizens who wish to address the Board. None were present.
B. Announcements of upcoming events — Eric Lashley reported that two sculptures have been
installed at the airport and a new one by Terry Jones has been placed downtown, in front of
Gumbo's, to replace his piece that was damaged during the Red Poppy Festival. Liz Stewart
reminded the Board that it is time to purchase season tickets to the Georgetown Symphony
Society programs and also that Senior University will resume in late September. Sam Pfiester
will give the free kick-off lecture, about fracking, on September 25 in the Sun City Ballroom.
Lashley also reported that he learned from Mickie Ross that the Williamson Museum is now
doing rotating art shows. She said they are going to try to limit their shows to art related to
Williamson County.
is
C. Consideration and approval of minutes of the July, 15 2014 Board meeting. Liz Stewart
moved to approve the minutes as distributed. Betty Ann Sensabaugh seconded the
motion, which passed unanimously.
D. Report regarding the operation of the Georgetown Art Center from July 13 through August 18
2014 — Eric Lashley, Gary Anderson. Lashley reported the door count from July 1 through
August 2 was 2,136. The reception for the Wiley-Janota show on July 26 was very well
attended and three painting have sold since the show started. Kids camps continued
throughout the month.
E. Report regarding the expenditure of funds from the Arts and Culture Board budget and
consideration of expenditures for the remainder of the fiscal year Judv Fabry Eric Lashley.
Fabry listed the expenses that had been paid during the previous month: $900 total in
honorariums to Bob Ragan and Terry Jones for the new sculptures and $75 to GTX Awards
for plaques to identify the sculptures and the paintings that the Board has purchased this
year (Snell and Chadwick & Spector).
Lashley presented the finalized wish list from Georgetown Art Works for the Art Center
(attached to these minutes). It included window shades for the studio, contract legal support,
a small refrigerator for the utility area, and two desk chairs to replace the borrowed ones from
the library. The total cost is approximately $3600. Amanda Still moved to finance the
entire list. Stewart seconded the motion, which passed unanimously.
Lashley reported that the banner project is underway and he expects that the banners will be
completed by the end of September. Melissa Waggoner moved to pay all expenses
associated with the project up to $7,000. Stewart seconded the motion, which passed
unanimously.
Discussion followed about funding scholarships for classes or camps that are offered by local
arts nonprofits. Lashley said he would talk with Diane Gaume of Georgetown Art Works,
Mickie Ross of the Williamson Museum, and Marissa Austin of the Palace Theater about the
potential need for scholarships. Stewart added that the Vivace Youth Orchestra also may
need scholarships. Lashley said he would talk with J.D. Janda, the orchestra director, about
the idea.
There is still time before the end of the fiscal year to pay for advertising of City-wide arts
events that will be taking place in October. Lashley will coordinate this project with the
directors of local arts organizations during the next month.
Lashley also presented what may become his proposal for a public art project at the library.
He distributed pictures of an umbrella installation in Agueda, Portugal, that provides shade
and color during a summer festival there (attached to these minutes). He is considering a
similar installation above the courtyard off of the coffee shop at the library, which needs some
kind of shade during the summer. He has also discussed the possibility of painting a mural on
the wall of the building that forms the east wall of the courtyard. Both the owner of that
building and the owner of the coffee shop are interested in the projects.
F. Report regarding the presentation at the Citv Council workshop on August 12 of the draft
operating agreement for the Georgetown Art Center, between the City of Georgetown and
Georgetown Art Works -- Eric Lashley. Lashley and Dune Gaume, president of Georgetown
Art Works, made the presentation to Council. They thanked Council for their support in
completing the renovation of the building and emphasized the importance of having achieved
the Cultural District designation within the past year. They made clear the differences
between Georgetown Art Works and the Arts and Culture Board, two entities that are
frequently confused, and then went on to list the accomplishments of Georgetown Arts Works
since the Art Center opened in October 2013. The Council members seemed impressed with
the presentation and had only one comment regarding the operating agreement, which
involved making a financial statement a part of the monthly report Georgetown Art Works will
have to provide. Lashley included that change in the final Operating Agreement that will be
on Council's Consent Agenda at the August 26 meeting.
Baker inquired about when the annual meeting between the Arts and Culture Board and the
executive board of Georgetown Art Works will take place. He suggested it should be early
on, perhaps in October. Discussion followed with Lashley tentatively setting the date of
October 13. He will discuss the meeting with Diane Gaume and report at the September Arts
and Culture Board meeting.
G. Consideration and possible action to approve some expression of appreciation to the persons
and/or organizations who have sponsored the exhibits at the Georgetown Art Center —
Amanda Still, Eric Lashley. Still explained that she believes the Board should make some
kind of special expression of thanks to Micki and Nelson Avery, who sponsored the Benini
show, and Preston and Sarah Stone, who sponsored the Alvarado show. She suggested
giving them certificates of appreciation. Fabry suggested that perhaps something more public
might be done, such as running an ad in the Sun. Sensabaugh moved to put a'/4 page ad
• in the Sun and Anderson seconded the motion. Discussion followed with expressions of
opinions about who else needs to be thanked and what the options are for modes of saying
• thank you. Suggestions included postcards that could be distributed at the Art Center during
Gallery Georgetown that list all of the people who have contributed as well as a calendar of
the next year's exhibits, a projected image of thanks that would be on display at the Art
Center during Gallery Georgetown, small engraved plaques for major donors, or a banner
from the show that individuals or organizations sponsored. The discussion moved from the
original two couples that Still had suggested to thanking all people who have made
contributions of time and talent during the past year. Sensabaugh amended her original
motion to include a rack card -type handout during Gallery Georgetown as well as the
ad in the newspaper. Anderson accepted the amendment, which passed unanimously.
H. Consideration of Texas Commission on the Arts conference —Engaging New Audiences to be
held in Austin, January 29 & 30 2015. Eric Lashley. Lashley said that several past members
of the Board have attended this conference and found it very helpful. He encouraged all of
the Board members to look at their calendars and consider attending. The Board would pay
the $75 registration fee for each person. Final decisions about attending this meeting may be
made in a few months.
I. Consideration of dates of coming meetinqs. Eric Lashley. Still and Sensabaugh will not be able
to attend the regular meeting on September16 but all other members expect to be there.
Chair Baker adjourned the meeting at 5:40 p.m.
Respectfully submitted,
Liz Stewart, Secretary Philip Baker, Chair
•
140
0
Wish List
Afts & Culture Board
(financial assistance)
Window
Shades
for
Stud*it
0 0 0
Contract
Support
Legal
i
1. Exhibit
a
E
2. Gift Shop.
I Studio Rental
E
4. Teachers
g x 5. Cordovan Art
School
k
•
C
Description:
available in Black;or Blue
•
The Georgetown Art Works Boar
0
•
•
City of Georgetown, Texas
SUBJECT:
Report regarding the operation of the Georgetown Art Center from August 19 through September
15, 2014 -- Eric Lashley and Gary Anderson
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
SUBJECT:
Report regarding Council approval of the Operating Agreement for the Georgetown Art Center
presented on August 26, 2014. -- Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
•
n
�J
City of Georgetown, Texas
SUBJECT:
Report on the meeting with Ann Graham, Executive Director of Texans for the Fine Arts on
September 12, 2014. -- Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
•
City of Georgetown, Texas
SUBJECT:
Consideration and possible action regarding motion passed during the August 19, 2014 Arts and
Culture Board meeting to thank people who supported the Art Center during its first year of
operation. Judy Fabry
ITEM SUMMARY•
During the August Board meeting, a motion passed to run a 1/4 page ad in the Williamson
County Sun and to create a rack card that will be handed out during Gallery Georgetown that will
thank those persons who supported the Art Center during its first year of operation.
Staff now is seeking direction regarding the text that will appear on these printed materials. The
discussion last month was wide-ranging about who might be thanked, from two couples to dozens
of volunteers and "supporters." No decision was made, however. Who should be thanked?
FINANCIAL IMPACT:
This item has no financial impact outside of the Board's regular budget.
SUBMITTED BY:
Judy Fabry
•
•
City of Georgetown, Texas
SUBJECT:
Report and possible action regarding expenditure of funds from the Arts and Culture Board budget
and consideration of expenditures for the remainder of the fiscal year. Judy Fabry and Eric
Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
budget summary Backup Material
E:1 budget breakdown sep 2014 Backup Material
0
•
Arts & Culture Board Expenses FY 2013-14
Date Item
Amount
Balance'
10/10/2013 Sponsorship of Chadwick & Spector
50,000
exhibit @ Art Center
2,500
47,500
& reimbursement for printing of Benini
materials PO 3400163
1,000
46,500
10/14/2013 Printing invitations for ribbon -cutting
432.94
46,067
10/17/2013 Sun McColgin honorarium
300.00
45,767
Pokey Park honorarium
300.00
45,467
Art Center expense
Micheal Epps honorarium
300.00
45,167
Marketing/promo
Terry M. Jones honorarium (2 pieces)
600.00
44,567
Events/receptions
10/21/2013 Nick Ramos 10/18/13 ribbon -cutting invite
150.00
44,417
Public art/Sculp Tour
10/26/2013 1F MC charges for ribbon -cutting recep.
696.62'
43,720
Scholarships & Grants
11/13/2013 Micheal Epps honorarium
300.00
43,420
Training & Administration
12/2/2013 Purchase of Queen of Scotland
3822.00
39,598
12/9/2013 Matt Graves, Art Center video
250.00
39,348
1/13/2014 D&L Printing, sculpture tour brochures
888.05''
38,460
1/23/2014 Georgetown Art Works, gift forJ. Estes
50.00
38,410
1/22/2014 Faith Schnexnayder honorarium
300.00
38,110
1/22/2014 Dar Richardson honorarium
300.00
37,810
1/28/2014 D&L Printing, Art Galleries rack cards
132.10
37,678
1/27/2014 grant to Wmson Co Symph Orch
2000.00'
35,678
1/27/2014 grant to Georgetown Symp Society
3000.00`
32,678
2/4/2014 grant to EVHS Percussion Program
500.00
32,178
2/4/2014 GTX plaques for (2) library sculptures
58.75
32,120
2/17/2014 grant to Community Montessori
.1500.00
30,620
2/24/2014 GTX plaques (repl Pokey Park/Shaman)
15.00
30,605
2/25/2014 Affordable Signs (signage on 3 doors)
175.00
30,430
3/3/2014 grant to Georgetown Festival of the Arts
3000.00
27,430
3/10/2014 Affordable Signs (addtl signage)
31.75
27,398
4/16/2014 Williamson Museum (sculpture)
2500.00
24,898
6/2/2014 Texas Society of Sculptors (prize money)
1800.00
23,098
6/2/2014 grant to Palace Theater
2500.00
20,598
6/3/2014 Georgetown Art Center, Snell & Benini
2125.00
18,473
6/10/2014 IntroVisuals TX (Google map virtual tour)
550.00
17,923
6/19/2014 Georgetown Art Center, Snell painting
1050.00
16,873
6/25/2014 Sweetwater (2) wireless PA systems
479.98
16,393
6/23/2014 Jack Johnson Construction (airport pads)
650.00
15,743
8/7/2014 Bob Ragan (sculpture honorarium, airport)
300.00
15,443
Terry Jones (sculptures honorarium, airport)
600.00
14,843
8/11/2014 GTX Awards (plaques for sculptures)
45.00)
14,798
8/25/2014 Affordable Signs (Art Ctr emerg exit)
32.84'
14,765
9/4/2014 PO 3404440 Art Center equip
3600.00
11,165
($10,000 budgeted)
($10,000 budgeted)
($2,000 budgeted)
($10,000 budgeted)
($17,000 budgeted)
($1,000 budgeted)
•
0
Art Center
Balance
Starting
$10,000.00
$2,500.00
$7,500.00
$1,000.00
$6,500.00
$250.00
$6,250.00
$175.00
$6,075.00
$206.75
$5,868.25
$2,125.00
$3,743.25
$550.00
$3,193.25
$479.98
$2,713.27
$32.84
$2,680.43
$2,680.43
$0.00
Marketingxt / I
Promotion
Balance
Starting
$10,000.00
$888.05
$9,111.95 ,
$132.10 ;
$8,979.85
Events/
Public Art/
Scholarships/
Receptions
Balance
Sculpture Tour
Bal11 a11 nce
Grants
Balance
Starting
-$2,000.00
Starting
$10,000A0
Starting
$17,000.00 ,
$432.94
$1,567.06
$300.00
$9,700.00 >
$2,000.00
$15,000.00
$150.00
$1,417.06
$300.00
$9,400.00
$3,000.00
$12,000.00
$696.62
$720.44
$300.00
$9,100.00
$500.00
$11,500.00
14.57
$705.87
$600.00
$8,500.00
$1,500.00
$10,000.00
$300.00
$8,200.001
$3,000.00
$7,000.00
$3,822.00;
$4,378.00
$2,500.00
$4,500.00
$300.00
$4,078.00
trf $2500 to Pub Art
$2,000.00
$300.00
$3,778.00 'trf $700 to pub art
$ 1,300.00
$58.75
$3,719.25
$15.00
$3,704.25
add $2500 < S&G
$6,204.25
$2,500.00 tr
$3,704.25
$1,800.00,
$1,904.25.
$1,050.00
$854.25
$650.00
$204.25
add $700 < S & G
$904.25
$900
$4.25 ,
Training &
Admin
Balance
Starting
$1,000.00
$50.00
$950.00:
$ 45.00
$905.00
905.00
$0.00 -
9/4/2014 used balance remaining in Art Center, balance remaining in Training & Admin, and $14.57 from Events/Receptions to pay $3600 invoice for Art Center equipment wish list
PO 3404440, 9/4/14
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to approve fiscal year 2014-2015 Arts and Culture Board
budget. -- Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
L
•
�J
City of Georgetown, Texas
SUBJECT:
Consideration of dates of coming meetings -- Eric Lashley
ITEM SUMMARY:
Consideration of whether the dates of future meetings are agreeable to the Board.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Lawren Weiss
Eric Lashley
From: Jim Bob McMillan <jimbob@arts.state.tx.us>
Sent: Friday, September 12, 2014 4:03 PM
To: Eric Lashley
Subject: Cultural District Update
Importance: High
Dear Eric:
Good afternoon. I wanted to touch base with you and let you know a few things that are coming up.
The TCA's Commission met on September 4`h and voted to designate the Downtown Bryan Cultural District and
Houston's Greater East End Cultural District.
In the corning months, the Texas Commission on the Arts will be working through the legislative process on our
appropriations for the upcoming biennium, and a part of the request includes an initiative to realize a substantial pool
of dollars to fund the State of Texas Cultural Districts. In partnership with Texans for the Arts and the Texas Cultural
Trust, we will approach the elected officials in the state and inform them of the great work you are doing in your
community with the cultural district you run. Be prepared for representatives from Texans for the Arts to be in touch
with you regarding this legislative initiative.
The Texas Commission on the Arts convenes a statewide conference in Austin every other year during the legislative
,ession to bring interested constituents together for professional development. This event will be held on January 29
and 30, in conjunction with Texans for the Arts "Arts Advocacy Day," on January 28, 2015. Let me know if you would
be interested in attending the conference, and if you would like to meet with representatives from other Texas
cultural districts to discuss common issues and challenges. Please let me know if you have an interest in attending the
conference in Austin next January.
I am reminding you that your designation as an official State of Texas Cultural District brings the opportunity to apply
for grants from the Texas Commission on the Arts. Your cultural district is eligible to apply for Arts Respond Project
funds from the Texas Commission on the Arts. These funds are available twice a year (July 15 deadline for projects that
begin between September 1 and March 31 and January 15 deadline for projects that begin between April 1 and August
30). All projects must conclude by August 31 of the fiscal you apply.
The minimum request is $1,000 and the maximum is 50% of the project budget. TCA is not allowed to fund organizations
more than 25% of their previous year's cash operating budget. So, if your budget for the previous year was $58,000,
then the most that TCA could fund a project would be $14,500. Typically, these projects are funded with awards ranging
between $1,000 at the bottom and $8,500 on the top. To review the types of projects that have been successful, spend
some time looking at the most recent round of grant awards listed here: httpj/ www:arts.texa�gv/citiesl5/cities
Finally, these projects must be related to one of the five priorities of Texas government. The priorities include
education, health and human services, economic development, public safety and criminal justice, and finally agriculture
and natural resources. You can read about each priority below in the grant description, but if you have questions or
want to discuss ideas with me, please feel free to call me at 512/936-6572.
Your cultural district has a grant account with TCA, and you should have received an email that gave you the user name
and password. If you cannot locate that information, please give me a call.
Here is the link to our grant guidelines for Arts Respond Projects:
https://www2.ar*ts.state.tx..us/tcagr-an!ZTXAr-tsPlan/ARP.h-tm
Here is the description of the grant program:
Arts Respond Project
Eligibility: Arts Organizations, Established Arts Organizations, Minority Arts Organizations, Rural Arts Providers, TCA
Cultural District
Intent: See individual priority areas
This program provides project assistance grants on a short-term basis and may include administrative costs directly
related to the project.
Projects must address ONE of the following priority areas:
• EDUCATION
Intent: Projects that use art to promote innovations in K-12 education. Designed for projects that impact K-12
students in a school setting or during the school day in conjunction with school officials. Must be TEKS aligned
(public schools).
• HEALTH & HUMAN SERVICES
Intent: Projects that use art to improve human health or functioning. Designed for projects that focus on health
related topics, serve specific populations, or occur in a health care or human service setting (hospital, clinic,
senior activity center, women's shelter, homeless shelter, etc).
• ECONOMIC DEVELOPMENT
Intent: Projects that use art to diversify local economies, generate revenue, and attract visitors and investment.
Designed for projects that focus on job growth or cultural tourism (festivals, gallery walks, art fairs, etc).
• PUBLIC SAFETY & CRIMINAL JUSTICE
Intent: Projects that use art to prevent juvenile delinquency and recidivism in youth and adults. Designed for
projects that focus on at -risk youth or incarcerated populations (after school program, juvenile detention center,
adult prison, alternative learning center).
• NATURAL RESOURCES & AGRICULTURE
Intent: Projects that use art to understand and/or improve the ecological and agricultural environment.
Designed for projects that occur in rural counties (festivals, fairs, exhibitions, performances) or focus on natural
resources (oil, water, green art, ecological issues).
Grant Type: Sem i -annual
Application Limit: Organizations may submit up to two applications per deadline. Over the course of TCA's fiscal year,
organizations may address up to four of the priority areas through Arts Respond. Organizations should not submit more
than one application addressing the same priority area per fiscal year.
Minimum Request: $1,000
Maximum Request: 50% of project budget
Match Requirement: dollar for dollar (1:1)
Application Deadline: July 15 for projects beginning Sept. 1 through March 31; January 15 for projects beginning April 1
through Aug. 31
Attachments Deadline: Postmarked July 15 for projects beginning Sept. 1 through March 31; January 15 for projects
beginning April 1 through Aug. 31
`:riteria: see Application Review Criteria
:;lick here for ineligible requests
Click here for attachments checklist
0 0 0
Date Item
Arts & Culture Board Expenses FY 2013-14
Amount Balance
10/10/2013
Sponsorship of Chadwick & Spector
50,000
exhibit @ Art Center
2,500
47,500
& reimbursement for printing of Benini
materials PO 3400163
1,000
46,500
10/14/2013
Printing invitations for ribbon -cutting
432.94
46,067
10/17/2013
Sun McColgin honorarium
300.00
45,767
Pokey Park honorarium
300.00
45,467
Micheal Epps honorarium
300.00
45,167
Terry M. Jones honorarium (2 pieces)
600.00
44,567
10/21/2013
Nick Ramos 10/18/13 ribbon -cutting invite
150.00
44,417
10/26/2013
JF MC charges for ribbon -cutting recep.
696.62
43,720
11/13/2013
Micheal Epps honorarium
300.00
43,420
12/2/2013
Purchase of Queen of Scotland
3822.00
39,598
12/9/2013
Matt Graves, Art Center video
250.00
39,348
1/13/2014
D&L Printing, sculpture tour brochures
888.0d
38,460
1/23/2014
Georgetown Art Works, gift for J. Estes
50.00
38,410
1/22/2014
Faith Schnexnayder honorarium
300.00
38,110
1/22/2014
Dar Richardson honorarium
300.00
37,810
1/28/2014
D&L Printing, Art Galleries rack cards
132.10i
37,678
1/27/2014
grant to Wmson Co Symph Orch
2000.00
35,678
1/27/2014
grant to Georgetown Symp Society
3000.00
320678
2/4/2014
grant to EVHS Percussion Program
500.00
32,178
2/4/2014
GTX plaques for (2) library sculptures
58.75
32,120
2/17/2014
grant to Community Montessori
1500.00
30,620
2/24/2014
GTX plaques (repl Pokey Park/Shaman)
15.00
30,605
2/25/2014
Affordable Signs (signage on 3 doors)
175.00
30,430
3/3/2014
grant to Georgetown Festival of the Arts
3000.00
27,430
3/10/2014
Affordable Signs (addtl signage)
31.75
27,398
4/16/2014
Williamson Museum (sculpture)
2500.00
24,898
6/2/2014
Texas Society of Sculptors (prize money)
1800.00
23,098
6/2/2014
grant to Palace Theater
2500.00
20,598
6/3/2014
Georgetown Art Center, Snell & Benini
2125.00
18,473
6/10/2014
IntroVisuals TX (Google map virtual tour)
550.00
17,923
6/19/2014
Georgetown Art Center, Snell painting
1050.00
16,873
6/25/2014
Sweetwater (2) wireless PA systems
479.98
16,393
6/23/2014
Jack Johnson Construction (airport pads)
650.00
15,743
8/7/2014
Bob Ragan (sculpture honorarium, airport)
300.00
15,443
Terry Jones (sculptures honorarium, airport)
600.00
14,843
8/11/2014
GTX Awards (plaques for sculptures)
45.00
14,798
8/25/2014
Affordable Signs (Art Ctr emerg exit)
32.84
14,765
9/4/2014
PO 3404440 Art Center equip
3600.00
11,165
9/11/2014
po3404533 Ideal Signs/Cult Dist banners
3000.00j
8,165
9/11/2014
LB MC to DPS/bkgd cksfor Art Center vol
102.76
8,062
9/15/2014
PO 3404571 Graphismo/design banners jijjjg&W
6,062
Art Center expense
Marketing/promo
Events/receptions
Public art/Sculp Tour
Scholarships & Grants
Training & Administration
($10,000 budgeted)
($10,000 budgeted)
($2,000 budgeted)
($10,000 budgeted)
($17,000 budgeted)
($1,000 budgeted)
•
Art Center
Balance
Starting
$10,000.00
$2,500.00
$7,500.00
$1,000.00
$6,500.00
$250.00
$6,250.00 $
$206.75
$6,043.25 $
$2,125.00
$3,918.25
$550.00
$3,368.25
$479.98
$2,888.27
$32.84
$2,855.43
$3,702.76
($847.33)
see Trng & admin
Marketing/
Events/
Promotion
Balance
Receptions
Balance
Starting
$10,000.00
Starting
$2,000.00
$888.05
$9,111.95
$432.94
$1,567.06
$132.10.
$8,979.85
$150.00
$1,417.06
3,000.00
$5,979.85
$696.62
$720.44
2,000.00
$3,979.85
$720.44
$720.44
Public Art/
Scholarships/
Sculpture Tour
Balance
Grants
Balance
Starting
$10,000.00
Starting
$17,000.00
$300.00
$9,700.00
$2,000.00
$15,000.00
$300.00
$9,400.00
$3,000.00
$12,000.00 $
$300.00
$9,100.00
$500.00
$11,500.00
$600.00
$8,500.00
$1,500.00
$10,000.00
$300.00
$8,200.00
$3,000.00
$7,000.00
$3,822.00
$4,378.00
$2,500.00
$4,500.00
$300.00
$4,078.00
trf$2500 to Pub Art
$2,000.00
$300.00
$3,778.00
trf $700 to pub art
$ 1,300.00
$58.75
$3,719.25
$15.00
$3,704.25
add $2500<S&G
$6,204.25
$2,500.00
$3,704.25
$1,800.00
$1,904.25
$1,050.00
$854.25
$650.00
$204.25
add $700 < S & G
$904.25
$900
$4.25
Training &
Admin
Balance
Starting
$1,000.00
$50.00
$950.00
45.00
$905.00
847.33
$57.67
9/15/2014 used balance remaining in Art Center plus $847.33 from Training and Admin to cover $3600 for Art Center wish list and $102.76 for bkgd checks for Art Center volunteers
• i i ' • i I • . • s • • 1
Art Center Expenses $3,000
OMMMIEW 1=111,
Public Art/Sculpture Tour $15,000
Scholarships & Grants $20,000
TOTAL $50,000