Loading...
HomeMy WebLinkAboutMIN 4_13_2004 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Gary Nelon presiding. Council Present. j Council Absent: Patty Eason, Gabe Sansing, Doug Smith, Jack All Council present Noble, John Kirby, Farley Snell, Mark Ramsey Staff Present: - - -- - Paul Brandenburg, City Manager; Tom Yantis, Assistant City Manager; Jim Briggs, Assistant City Manager for Utility Operations; Micki Rundell, Director of Finance and Administration; Amelia Sondgeroth, Director of Planning and Development Services; Shelly Hargrove, Director of Tourism and Main Street Coordinator; Cari Miller, Tourism Coordinator; Travis McLain, Airport Manager; Glenn Dishong, Water Services Manager; Mike Mayben, Energy Services Manager; Terry Jones, Purchasing Director; Eric Lashley, Library Director; Ken Finn, Animal Services Manager, Pat Taylor, Police Department IT Manager; Mark Miller, Transportation Service Manager; Laurie Brewer, Controller; Leticia Zavala, Chief Accountant; Ed Polasek, Chief Long -Range Planner; Bobby Ray, Chief Current Planner There was no policy development/review workshop held at this meeting. Session Regular Session to convene and continue Executive Session, if necessary Executive There was no Executive Session held at this meeting. Regular Session D Call to Order The meeting was called to order at 6:00 p.m. E Pledge of Allegiance Mayor Nelon led the Pledge. F Comments from the dais regarding the following items: Welcome to Audience and Opening Comments -- Mayor Gary Nelon Mayor Nelon welcomed the audience and gave a brief outline of meeting procedure. G Announcements and Comments from City Manager Brandenburg made the following announcements: Council will have a Special Joint Workshop with the Ethics Committee on Wednesday, April 14, at 5:00 p.m. in the Council Chamber to review the Draft Ethics Ordinance City Council Meeting Minutes /April 13, 2004 Page 1 of 9 Pages There will be a Bond Committee Meeting on Wednesday, April 14, at 7:00 p.m. in the Williamson Room at the Georgetown Municipal Complex to discuss the facilities master plan and the upcoming bond issues. The Red Poppy Festival will take place on April 24 and 25. Brandenburg introduced Cari Miller and Lucas Adams to describe the planned events. Cari Miller, CVB Tourism Coordinator, and Lucas Adams, Graphic Designer, regarding promotion of the Red Poppy Festival on April 24 & 25 Miller gave a brief description of the events planned for the Red Poppy Festival. H Public Wishing to Address Council Janet Krall regarding a "tentative" skate board park across the street from her house. Krall told Council she lives near the City swimming pool and the possible location of a proposed skate board park. She said she and her husband and other neighbors have tolerated the noise and increased traffic for the swimming pool for many years, including young people playing basketball long after the lights have been turned out, and they do not want a skate board park with the constant noise, including loud music, and loud vocabulary. She suggested that the skateboard facility be placed at the San Gabriel Park or near the softball fields on College Street, but not in a residential area. She turned in a petition to the City Secretary signed by 65 residents of Reata Trails. Paul Nuckolls regarding Candle Factory exit and directional signs. Nuckolls asked for directional signs to the Candle Factory, saying his business has been there for 35 years and has had visitors from all over the world. He said it's so hard to get to the Candle Factory, even local people don't come any more. He said the number of employees has been reduced by two /thirds, because he doesn't have the business to support more. He said this is a serious problem for the Candle Factory and is a problem for tourism in Georgetown. Steve W. Wilson regarding wastewater effluent discharge into the South San Gabriel River. Wilson said he opposes the City's approval of the wastewater plant in Liberty Hill. He suggested the plant be moved to a location large enough that would allow the effluent to be treated and sold *er- for crop irrigation, purified to drinking water quality and utilized in the Liberty Hill area, purified to drinking water quality and reinjected back into the Acquifer, or used in the production of electrical power such as by the City of Amarillo and Excel Energy. He asked Council to reconsider their approval of the plant. ( *as corrected at April 27, 2004 Council Meeting) WORKSHOP RESCHEDULED FROM MONDAY, APRIL 12, 2004. Presentation of staff priority listing and finalization of budget ranking criteria -- Micki Rundell, Director of Finance and Administration and Tom Yantis, Assistant City Manager Rundell explained that this is a new process and with a slide presentation, reviewed the budget priority ranking process. She listed the programs and projects. There were questions from the Council, including how the staff had determined the projects to include on the list. Rundell explained that all the City divisions were asked to submit needed items and then Brandenburg, Yantis, and Rundell reduced the list to the one being submitted. Mayor Nelon suggested more time for Council to review staff's priorities. Yantis noted this list was evolved from prioritized needs, and the projects to implement the needs will be considered later. Rundell reviewed the suggested priority ranking criteria. She asked that Council score each project individually and return their forms to Sandra Lee by April 19. Rundell said the priorities from Council will be tallied and presented back to Council at an April 21 Workshop, where Council can re- prioritize by majority action of the Council. There were questions and comments from Council. Action from Executive Session on Monday, April 12, 2004 Motion by Smith, second by Sansing that the City Council retain the services of Kent A. Sick to represent the City of Georgetown in the negotiations and condemnation actions, if necessary, related to the acquisition of right -of -way, easements, and other property interests necessary for the widening of State Highway 29. Approved 7 -0. Motion Smith, second by Ramsey that the City Council authorize the Mayor to execute the Purchase Agreement with Williamson County Appraisal District pertaining to the property located at 910 W. 9th Street City Council Meeting Minutes /April 13, 2004 Page 2 of 9 Pages consistent with the terms outlined in executive session on April 12, 2003. Approved 7 -0. J Consideration and possible action to approve the minutes of the Council Workshop on Monday, March 22, and the Regular City Council Meeting of Tuesday, March 233 2004 -- Sandra Lee, City Secretary K Consideration and possible action to amend Article IV. Meetings, Section 4.1, Georgetown Airport Advisory Board By -Laws to change the regular monthly Board meeting from the 4th Monday to the 3rd Monday of each month and from the conference room of the Georgetown Library to the training room of the Fire Station No. 4 -- Tim Sullivan, Member of the Airport Advisory Board, Mark Dietz, Chair of the Airport Advisory Board, Travis McLain, Airport Manager, and Tom Yantis, Assistant City Manager (pulled by Snell) Speaker, Keith Peshak, said he thinks the purpose for moving the meeting of the Airport Advisory Board is to limit the parking spaces so there would be no room for public attendance. He said he thinks the Advisory Board is changing the Airport from a small engine airport to a large intercontinental jet airport. L Consideration and possible action to approve a resolution acknowledging receipt of a petition for establishment of the Wolf Ranch Public Improvement District (PID) No. 1, setting a date for public hearing and directing publication of public hearing notice -- Micki Rundell, Director of Finance and Administration M Consideration and possible action to approve a contract between Sprint Spectrum LLP and the City of Georgetown for the lease of space on the James Street Elevated Storage Tank and site for cellular antennas and related equipment for revenue of $14,400 per year -- Glenn Dishong, Water Services Manager and Jimm Briggs, Assistant City Manager for Utility Operations N Consideration and possible action on an award of bid for PVC pipe and fittings to various bidders in the estimated amount of $485526.00 -- Mike Mayben, Energy Services Manager and Jim Briggs, Assistant City Manager for Utility Operations O Consideration and possible action for the award of the annual bid for janitorial supplies to various bidders in the estimated amount of $21,450.00 -- Terry Jones, Purchasing Director and Micki Rundell, Director of Finance and Administration Eason commended Terry Jones for requesting recycled products, where possible. She said she hopes that can be done more often in the future. P Consideration of authorization for Eric Lashley, Director of the Georgetown Public Library, to sign a transfer agreement between the Georgetown Independent School District (GISD) and the City of Georgetown, providing for the transfer of ownership of twenty laptop computers, software, and related equipment to the City for use in the Georgetown Public Library -- Eric Lashley, Library Director and Paul Brandenburg, City Manager Q Considereation and possible action to authorize the purchase of Chameleon Software for Animal Services in the amount of $25,599 -- Ken Finn, Animal Services Manager and David Morgan, Chief of Police Pulled by Snell to the Legislative Regular Agenda (below). R Consideration and possible action regarding the recommendation by the Convention and Visitors' Bureau Board for the approval of an allocation of $1912.00 to the Downtown Georgetown Association for their Permanent Billboard Advertisement and $500 for their 2004 Shopping & Services Guide in Hotel Occupancy Tax (HOT) funds -- Shelly Hargrove, Shelly Hargrove, Tourism Director and Main Street Coordinator and Paul Brandenburg, City Manager Motion by Noble, second by Ramsey to approve the Consent Agenda with the exception of Items K and Q. Approved 7 -0. Legislative Regular Agenda K Consideration and possible action to amend Article IV. Meetings, Section 4.1, Georgetown Airport City Council Meeting Minutes /April 13, 2004 Page 3 of 9 Pages Advisory Board By -Laws to change the regular monthly Board meeting from the 4th Monday to the 3rd Monday of each month and from the conference room of the Georgetown Library to the training room of the Fire Station No. 4 -- Tim Sullivan, Member of the Airport Advisory Board, Mark Dietz, Chair of the Airport Advisory Board, Travis McLain, Airport Manager, and Tom Yantis, Assistant City Manager (pulled by Snell) Snell asked the Board to explain the advantage in changing the meeting location. Yantis said the room at the Library is no longer available, as it has been turned into staff space. Airport Board Chair, Mark Dietz, said for the last 2 1/2 years, since he has been the Chair, the Library Meeting Room has not been available so the Board has been meeting at the Fire Station. He also said the board desires to hold their meetings prior to the Council Meeting, so their issues can be brought to Council on a more timely basis. Dietz said the room where they meet now has never been full, although there have been 20 to 30 people there at times. He said it is also used for voting, has 24 parking spaces and more available parking on either side of the street. Motion by Snell, second by Noble to approve the change in the bylaws. Approved 7 -0. Q Considereation and possible action to authorize the purchase of Chameleon Software for Animal Services in the amount of $25,599 -- Ken Finn, Animal Services Manager and David Morgan, Chief of Police Snell said he is in favor of this item, but he thought it would be important to discuss the value of the software program. Ken Finn said they have been using an Access Database that is beyond its capacity. He said State Law requires them to keep records for a specific period. He said paper record keeping is inefficient and creates problems in accessing information, where the software program would make the information readily available. Motion by Snell, second by Sansing to approve the purchase. Approved 7 -0, S Consideration and possible action to authorize the execution of an agreement and lease with the Texas Parks and Recreation Foundation to continue holding 19.776 acres of land in trust for the City for future use as parkland -- Jim Briggs, Assistant City Manager for Utility Operations Briggs explained that this is an administrative "cleanup" issue. He said a portion of the property was placed in trust to be used as a matching grant for the parks system in case it was needed. He said the plant property needs to be extracted from the property in the trust. Motion by Kirby, second by Smith to approve. Approved 7 -0. T Consideration and possible action to authorize the lease of a portion of the City's Pecan Branch Wastewater Treatment Plant site, and the sublease of the adjacent 19.776 -acre parkland tract currently leased by the City from the Texas Parks and Recreation Foundation, to Pope Materials, Inc. -- Jim Briggs, Assistant City Manager for Utility Operations Briggs explained that Mr. Pope had originally protested the location of the facility, saying as an incentive, the City offered the potential of allowing Pope to harvest the hay on the property. Motion by Sansing, second by Kirby to approve the lease. Approved 7 -0. U Consideration and possible action to allow Don Hewlett Chevrolet Oldsmobile Buick Inc. to assume ownership and Maintenance of the regional detention and water quality pond located on Lot 5 in Midway Business Park -- Mark Miller, Transportation Service and Jim Briggs, Assistant City Manager for Utility Operations Briggs said the City was required by the grant to implement improvements to the site such as the detention pond. He explained that all the obligations for the Texas Capital Fund Grant have been met and even exceeded and now that the grant has ended, Hewlett has requested to use the detention pond to develop a new enterprise at that location. Mayor Nelon noted that the development of the pond would still go through the Council approval process. Motion by Sansing, second by Kirby to approve. Approved 7 -0. V Consideration and possible action to enter into a TxDOT Road Closure Agreement to close down Austin Avenue between 2nd and 12th streets from 7 a.m. till 11 p.m. for the Red Poppy Festival on Saturday, April 24 -- Liz Atherton, Main Street Advisory Board and Red Poppy Committee Co- Chair; Shelly Hargrove, Tourism Director and Main Street Coordinator; and Paul Brandenburg, City Manager Hargrove asked Council to approve of the temporary closure of Austin Avenue. She introduced Liz City Council Meeting Minutes /April 13, 2004 Page 4 of 9 Pages Atherton, Main Street Advisory Board and Red Poppy Committee Co- Chair, who answered questions about the closure. Motion by Noble, second by Sansing to approve. Approved 7 -0. W Consideration and possible action to clarify the scope of work for a Marketing /Branding /Promotion Program, originally presented to the City Council at its October 27, 2003 Meeting by the Main Street Advisory Board, with a program budget not to exceed $44,000, from appropriated funds for Downtown Master Plan implementation projects for fiscal year 2003 -04 -- Bryant Boyd, Main Street Advisory Board Chair and Shelly Hargrove, Tourism Director and Main Street Coordinator Hargrove recalled that this item was presented to Council on October 27 as a workshop. She introduced Bryant Boyd who explained the "branding" program, saying it was initiated by the Main Street Advisory Board to be used for marketing and promotion by all merchants throughout Georgetown. Snell clarified that this will be a community "brand." Boyd noted that there will be "co -op" funding for this program and that the 44,000 will get the program started. Brandenburg said Council approval is needed to use the funds that were appropriated for the Downtown Master Plan as funding for this program for promotion of the entire community. Sansing suggested that the funding be allocated by the Council instead of taking it from the downtown funds. It was noted that the $44,000 would pay for a camera -ready logo and "tag line." Snell asked if Council would have final approval of the end product. Atherton said the decision would be made by a group of stakeholders made up of business owners, members of Economic Development Commission, etc. Smith said at the workshop, branding for the downtown was discussed. He said he thinks it would be easier to create a brand for downtown than for the entire City. Motion by Sansing, second by Kirby to approve the program not to exeed $44,000 to allow "branding" for the entire City. Approved 7 -0. 7:32 p.m. -- recessed 7:42 p.m. -- resumed X Consideration and possible action to accept and approve the F.A.R. Part 150 Noise Compatibility Study- - Travis McLain, Airport Manager and Tom Yantis, Assistant City Manager McLain noted that the study was begun three years ago and introduced David Fitts from Coffman and Associates who reviewed the study. He told Council that this noise study is a voluntary program that will allow the use of federal funds for noise mitigation (90 to 95 %) if the Part 150 Noise Study is approved. He said Council can choose portions of the plan or all of the plan and develop their own time frame. Snell clarified that accepting and approving the noise compatibility study does not obligate the City to actually do the mitigation projects that are recommended. It was emphasized that the federal funding is only possible if the plan is approved. Speaker, Kathryn Heideman, said she thinks the funding level for the study is too low and she doesn't see any benefit from the noise study. Speaker, Keith Peshak, said the study doesn't cover all the jets that come and go, and it missed the count of jets that "live at the airport." He said only the smaller airplanes were counted. He said the pilots were told not to fly when the testing was being done for the noise study. Motion by Snell, second by Sansing to approve the Noise Compatibility Study. Kirby asked if the Airport Board would like to make a recommendation. Chair, Mark Dietz, said it is the Board's recommendation that the Study go to the Council for approval. Sansing said he saw another report done showing results similar to those found in this report. Approved 7 -0. Y Consideration and possible action to approve an amendment to the Contract between the City of Georgetown and Camp Dresser & McKee Inc. (CDM) for the design of the TASUS Access Road -- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Miller explained the item. Snell clarified that there was no Capital Fund Program for the TASUS Project. Motion by Sansing, second by Smith to approve. Approved 6-1. (Kirby opposed) Z Consideration and possible action to review, amend, and accept the proposed program /project list to be used in the priority ranking process for the 2004/05 budget -- Micki Rundell, Director of Finance and Administration and Tom Yantis, Assistant City Manager Rundell and Yantis asked the Council if they wished to add any programs or projects to the list. The following additons were submitted and voted on as follows: City Council Meeting Minutes /April 13, 2004 Page 5 of 9 Pages Nelon asked that the increase of social service funding be in some proportion to the overall General Fund Budget, with the percentage to be determined. Approved 6 -1. (Kirby opposed) Noble asked to add affordable housing, saying no budget money would be needed except for additional staff time and the formation of an affordable housing working group to develop a program with community support, and when enacted by the Council would result in developing new housing for Georgetown residents making 25 to 80 percent of the community's median income. Approved 6 -1. (Kirby opposed) Sansing asked to increase the budgeted amount for citizen awareness of the activities of the City, as with a monthly newsletter. He said the public's perception is that the taxes are high in Georgetown, and the fact is there are only three cities with lower tax rates than ours. Approved 6 -1. (Smith opposed) Sansing also asked for near -term road congestion relief to solve some of the immediate traffic issues such as installation of signalization. Approved 7 -01 Sansing also asked for more funds for economic development recruitment. Approved 4 -3. (Smith, Kirby and Snell opposed Eason asked to continue the expansion of Clean Cities, Clean Water, and recycling. Approved 4 -3 Eason also asked to continue to expand and coordinate the park system for better management of hike and bike trails along the entire river. Approved 6 -1 (Smith opposed) Ramsey asked to spend more on parks, particulary in the subdivisions. Failed. Kirby asked to improve the quality of services in Georgetown, while keeping property taxes low, saying Georgetown is in the lower 10% in property tax of the cities in Texas. Approved 7 -0. Snell confirmed that the compensation plan for the Police and Fire Departments is already included in the priority list. Smith said his only concerns were already suggested, which were to increase social service funding and keep property taxes low. AA Report on suggested Homestead Tax Exemption pertaining to all adults, not just persons age 65 or older or disabled -- Micki Rundell, Director of Finance and Administration In response to Kirby's previous request to prepare an ordinance to allow a tax exemption of a specific amount to all residents, Rundell said state law limits the exemption to 20% of the value of the residence. Carls said a specific amount cannot be used because the Texas Constitution is different for a regular adult homestead exemption. Kirby said he is disappointed that exemptions cannot be equalized "across the board." The following two items were brought forward: BB 6. Discussion and possible action on first reading of an ordinance amending Ordinance No. 2004 -16 regarding the residence homestead tax exemptions for persons aged 65 and older and for disabled persons -- Gabe Sansing, Councilmember for District 2 Smith confirmed that this item requires a suspension of the 90 -day rule. Motion by Sansing, second by Ramsey to suspend the 90 -day rule. Failed 3-4. Sansing said if the petition is brought forward, then the amendment made by Kirby would "kick in" and all exemptions would go away, including the $40,000 for the disabled. Snell confirmed that it would be possible to bring this back in May without suspending the 90 -day rule. Carls confirmed that the 90th day is May 24, there is a Council Meeting on May 25, and the second reading could be at the first meeting in June. Snell noted if the petition is brought after the second reading, this would still be possible. Carls said the exemptions need to be in place by July 1. Nelon pointed out that exemptions can be initiated anytime, any year. BB 7. First Reading of an ordinance amending Ordinance 2004 -16, Section 4.16.070 of the Code of City Council Meeting Minutes /April 13, 2004 Page 6 of 9 Pages Ordinances, pertaining to the reinstatement of sunsetted homestead tax exemption provisions if an election on a "tax freeze" fails -- Gabe Sansing, Councilmember for District 2 and Doug Smith, Councilmember for District 3 Motion by Smith, second by Kirby to suspend the 90 -day rule to discuss the reinstatement of the sunsetted homestead tax exemption provisions. Approved 5 -2. Motion by Smith, second by Kirby to consider amending Ordinance 2004 -16. Sansing explained why he thinks it is no longer valid. Approved 5 -2. Motion by Smith, second by Eason to amend that if the Proposition 13 election fails, the exemptions ($42,000 and $40,000) would be reinstated the following tax year. Approved 5 -2. Sansing and Noble opposed) BB First Readings 1. First Reading of an ordinance amending Ordinance 2004 -05 which amends Chapter 10.16 of the Code of Ordinances regarding a Downtown Parking Zone -- Tom Yantis, Assistant City Manager Yantis explained the amendment allows residents who live downtown to park their personal vehicles in the zone for unlimited time and to acquire passes for their guests, as well as allows passes for guests of the Bed and Breakfast in the downtown parking zone, and deletes a section that required that special information be given at the time of application for a hospitality permit. There were questions and comments from the Council. Motion by Smith, second by Noble to approve on first reading. Approved 7 -0. 2. First Reading of an ordinance providing for the annexation into the City of 3.11 acres, more or less, in the Joseph P. Pulsifer Survey, located at 1310 Country Club Road — Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director of Planning and Development Services Polasek read only the caption of the item on first reading after having satisfied the requirements of the City Charter. He explained the proposed annexation and said the item packet contains a residential impact analysis. He told Council there will be a Century Plan amendment coming to Council at the next meeting to change the intensity . Applicant, Brooks Bolden, told Council he is a realtor and represents the owner. He told Council he has a contract to buy the property. He said he had shown the property to a developer who wanted to develop high density (15 units) on the property, but discussed it with staff and that was discouraged. He said with Intensity Level 2 he would be allowed to create six lots. Nelon noted that the Planning and Zoning Commission approved Intensity Level 1 which would only allow four lots. There were procedural questions from the Council. Motion by Smith, second by Kirby to approve the annexation on first reading. Approved 7 -0. 3. First Reading of an ordinance providing for the annexation into the City of 9.01 acres, more of less, in the John Powell Survey, which are Lots 1 and 2, Kelley Trust Phase 4 -A— Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director of Planning and Development Services Polasek noted that the owner has requested that the second reading to be postponed until June 22. He read the caption only of the ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Kirby, second by Ramsey to approve the annexation on first reading. Approved 7 -0. Nelon recused himself and left the dais. Mayor Pro Tern Doug Smith conducted the next item. 4. First Reading of an ordinance providing for the annexation into the City of 57.141 acres, more or less, in the John Pulsifer Survey, located north of River Chase Subdivision, which is River Chase II — Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director of Planning and Development Services City Council Meeting Minutes /April 13, 2004 Page 7 of 9 Pages Polasek explained the owner has agreed to a specific service plan concerning sewer, and told the Council he doesn't expect City service to that area for ten years. He read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Snell, second by Noble to approve the annexation on first reading. Approved 7 -0, 5. First Reading of an ordinance providing for the annexation into the City of 30.42 acres, more or less, in the Burrell Eaves Survey, North of Texas Drive, for Sun City Neighborhoods 2413-2 and 40 — Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director of Planning and Development Services Polasek explained the item and read only the caption of the ordinance on first reading after having satisfied the requirements of the City Chareter. Motion by Sansing, second by Ramsey to approve the annexation on first reading. Approved 7 -0. 6. Discussion and possible action on first reading of an ordinance amending Ordinance No. 2004 -16 regarding the residence homestead tax exemptions for persons aged 65 and older and for disabled persons -- Gabe Sansing, Councilmember for District 2 This item was considered earlier on the agenda along with Item AA. 7. First Reading of an ordinance amending Ordinance 2004 -16, Section 4.16.070 of the Code of Ordinances, pertaining to the reinstatement of sunsetted homestead tax exemption provisions if an election on a "tax freeze" fails -- Gabe Sansing, Councilmember for District 2 and Doug Smith, Councilmember for District 3 This item was considered earlier on the agenda along with Item AA. CC Second Readings 1. Second Reading of an Ordinance rezoning Crestview Addition, Unit 1, Block 2, Lot 1, from RS, Residential Single Family to OF, Office District located at 1602 Williams Drive -- Bobby Ray, Chief Development Planner & Amelia Sondgeroth, Director of Planning and Development Services Sondgeroth explained the item and read only the caption of the ordinance on second reading. Motion by Smith, second by Kirby to approve Ordinance 2004 -21. Approved 7 -0. 2. Second Reading of an Ordinance Amending Sections 3.13.010(8 & D), 4.04.030(G), and 16.05 and Adding New Sections 3.13.010(E & F), 3.13.040(E), and Adding New Section 4.10 of the Unified Development Code (UDC) pertaining to the Old Town Overlay District -- Quana Childs, City Architect, and Amelia Sondgeroth, Director of Planning and Development Services Sondgeroth distributed to the Council proposed alternative language regarding demolition of historic structures. She read the caption of the ordinance on second reading. Kirby asked about the process for relocation of structures. It was determined that there is no reason to wait for the entire 180 days. Sansing suggested that the 180 days be changed to 178 or 179 days so the applicant doesn't have to go through the permit process again. Motion by Eason, second by Noble to approve Ordinance 2004 -22. Motion by Sansing, second by Smith to amend to 175 days. Approved 7 -0. Vote on amended motion: Approved 7 -0. 3. Second Reading of an ordinance to declare unopposed candidates Doug Smith for City Council District 3 and Henry Carr for City Council District 4 elected to office, and to cancel the May 15, 2004 election for Councilmember Districts 3 and 4 due to no opposition, if no candidate files for write -in candidacy before the deadline / Consideracion y posibiledad action de pasar una ordinance para declarar sin oposed canidates Doug Smith Para ciduad council districa 3 y Henry Carr para ciduad council districa 4 electidad de ofrcina, y para cancelar la a /ecion del 15 dia de Mayo 2004 del council districas 3 y 4. Si ningun canidate jusga estas pociciones en forma de escritura antes de la expariacion -- Sandra Lee, City Secretary and Trish Carts, City Attorney Carts read the only the caption on second reading. Motion by Noble, second by Smith to approve Ordinance 2004 -23. Approved 7 -0. DD Consideration and possible action on a proposal to adopt the 2003 -2004 guidelines for providing grants to City Council Meeting Minutes /April 13, 2004 Page 8 of 9 Pages social service organizations as guidelines for 2004 -2005 -- Councilmember Farley Snell Snell noted that last year the Mayor had appointed a committee to draw up guidelines. He suggested using the same guidelines for this year. Nelon said he would like for the Committee to make a recommendation as to the level of the funding. Snell said he thinks the same level used last year should be used this year. Nelon asked that a Council Subcommittee of Snell, Noble and Smith be formed to review the guidelines and establish a percentage of the total budget. Motion by Snell, second by Sansing to approve of appointing the committee. Kirby suggested that the same level be used this year as was used last year. Smith said he believes that each individual needs to determine their responsibility for others. He said he believes that society has a responsibility to aid others, and the City is the method to use. Sansing said the social service organizations are providing services that would otherwise be need to be provided by the City. Kirby said he feels there is a significant portion of the population that does't agree that the City should be spending tax money on giving to others. Approved 7 -0. EE Consideration and possible action to appoint Rick Smith as Chair of the Economic Development Commission to replace Henry Carr who is to be elected as District 4 Councilmember -- Mayor Gary Nelon Motion by Sansing, second by Kirby to approve the appointment. Approved 7 -0. The meeting was adjourned at 09:24 PM. City Council Meeting Minutes /April 13, 2004 Page 9 of 9 Pages Attest,/ City Secretary Sandra Lee STATE OF TEXAS } COUNTY OF WILLIAMSON ) Meeting I ° e Agenda Item No. AFFIDAVIT 13 ov fib 4 Lo du , as a member of the make this affidavit and hereby on oath state the following: I, and/or a person or persons related to me, have a substantial interest in a business as those terms are defined in Tex. Local Gov't Code, 171.002. The business entity is Name and Address a substantial QAJ 16 0. 6q, L/c Ld j (or name of relative and relationship) have/has in this business entity for the following reasons: (check all which are applicable). Ownership of 10% or more of the voting stock or shares of the business entity. Ownership of 10% or more of the fair market value of the business entity. Ownership of $15,000 or more of the fair market value of the business entity. Funds received from the business entity exceed 10% of my/his/her income for the previous year. Real property is involved and Uhe /she have/has an equitable or legal ownership with a fair market value of at least $2,500. A relative of mine has a substantial interest in the business entity or property that would be affected by a decision of the public body of which I am a member. Other: tAL -kJ Z 6-, G—; Upon filing of this affidavit with the City Secretary, I affirm that I will abstain from voting on any decision involving this business entity and from any further participation on this matter whatsoever. ; Title: BEFORE ME, the undersigned authority, on this day personally appeared the above -named person who on oath stated that the facts hereinabove stated are true to the best of his/her knowledge or belief. SWORN TO AND SUBSCRIBED before me on this /9// day of 200 Notary Public in and for the State of Texas