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HomeMy WebLinkAboutRES 890151 - Amend Contract Inspect AirportRESOLUTION NO. 1 IM51 W w WHEREAS, the City Council (the "Council") of the City of Georgetown, Texas, has accepted federal grant funds from the FAA in order to improve facilities and safety at the Georgetown Municipal Airport; and WHEREASI the Council approved the Contract Agreement between the City and ARE, Inc. for the continuous on-site inspection of the airport construction projects in the amount of $23j500.00 on October 26, 1988, and approved the first Amendment in the amount of $9,000.00 on February 28, 1989 and WHEREAS, certain conditions have arisen not otherwise contemplated nor reasonably forseen by either party, which necessitate additional inspection time be performed by ARE, Inc4 in the performance of said Contract-, and WHEREAS, the parties find that such extra inspection time is necessary for the successful completion of the project, and WHEREAS, the City agrees to additionally compensate A.E, Inc. in an amount not to exceed $8,470400 for such sery ces and ARE, Inc. agrees to accept same and to provide such additional services by amending the previous Contract Agreement; and WHEREAS, the Council has found that this action is not inconsistent nor in conflict with any Century Plan Policy as required by Section 2.03 of the Administrative Chapter of the Policy Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS. All the facts recited in the preamble to this Resolution are hereby found by the Council to be true and correct and are incorporated by reference herein and expressly made a part hereof, as if copied herein verbatim. That the Council approves the Second Amendment for additional services in an amount not to exceed $8470.00 to the previously approved Contract for ARE's engineering services, such Amendment is attached hereto and incorporated herein. SECTION III. That the Council authorizes the Mayor to execute and the City Secretary to attest. PASSED AND APPROVED THIS DAY OF 1989. Tim—k6fi­h6dy, Mayor APPROVED AS TO FORM: -Alm, Diane Callander, City Attorney X SECOND AMENDMENT TO STATE OF TEXAS CONTRACT AGREEMENT BETWEEN THE X CITY OF GEORGETOWN AND COUNTY OF WILLIAMSON AUSTIN RESEARCH ENGINEERS, INC. WHEREAS, the City of Georgetown, "Owner", and Austin Research Engineers, Inc., "ARE", previously entered into an Agreement for engineering services at Georgetown Municipal Airport; and WHEREAS, certain conditions have arisen, which were not contem- plated by the parties, which require additional services from ARE; namely, on-site inspection; and WHEREAS, ARE agrees to perform such service if compensated and Owneragrees to compensate ARE for such services; NOW, •' in consideration • the above, and • and con- fitions set • below, the parties agree to •- bound as follows: WTqTK1R_qqRT9- 1. The Owner agrees to pay ARE/ Inc. (hereinafter referred to as Engineedfor additional on-site inspection of the Georgetown Municipal •• Construction Projects. 2. The Engineer agrees to perform said additional inspection and to accept compensation in an amount not to exceed $8,470400 for such services. 3. The additional compensation shall be calculated on the basis the following estimated hours at the respective hourly rat actually performed for such inspection; however, in no event sha compensation exceed $8,470.00 for this service. Engineer unde stands and agrees that payment may be less than $8,470.00 if t hours expended for this service are less than estimated: I Technician -- $35.00/hr Mileage -- $0.25/mile # of Hours Cost 224 $7,840.00 2,520 630.00 R�315�tR 4. All other terms and conditions of the previously approved Contract and the First Amendment are incorporated herein as if fully set forth and this Second Amendment shall only affect the increase in compensation to the Engineer for these additional services and all other terms and conditions previously agreed upon shall remain in full force and effect. EXECUTED THIS DAY OF OWNER City of Georgetown Tim Kennedy, Mayor 5 WMARMTE 8,001 a P Is I O*rjm Diane Callander, City Attorney 1 1989. ENGINEER Austin Research Engineers, Inc. Harvey J. Treybig, P.E. 14�i ! a� "9#112 DATE: April 14, 1989 TO: Mayor and City Council Members I THROUGH: Hartley Sappington, Director of Community Services VV FROM: Travis McLain, Airport Manager_,��/ SUBJECT: Revise Inspection Contract with ARE, Inc. #n October 26, 1988, Council approved the On -Site Inspection Contract with ARE, Inc. for the as •_! airport construction projects in an amount not to exceed $23,500.00. At the request of ARE, Inc./ the contract was amended by the Council on February 28, 1589, to provide an additional $5=0 -00 - ARE, Inc. has notified the City that due to slower than anticipated progress of the constructiont' additional inspection time will be requited in order to ensure continuous on-site inspection for the remainder of the project. The additional amount requested is $8,470.00. The FAA was notified of this second requested increase in inspection funds and, because of the FAA's desire to ensure continuous on-site inspection until pro3oct completiont advised this office that the FAA will fully participate with the City in this inspection contract increase. Should this additional expense cause the total project cost to exceed the grant amount, the FAA will amend the grant at a later date in ;wrder for the FAA to fully participate in the final total cost of the projects. Sufficient funds were budgeted by the Council. It is not anticipated at this time that the budget will need to be amended. As of March 31, 1989, the project is twenty-eight (28) days over the contract completion time of one hundred twenty-sevon (127) days. At $250.00 per day in liquidated damages, this amounts to $7,000.00. Also, the contractor exceeded the time allocated for the runway reconstruction phases by eighty-two (82) days at $50.00 per day, for a total of $4,100.00. With an estimated project completion date of late April or early May,, 1989, an additional amount of approximately $7,500.00 in liquidated damages will bring the total amount to approximately $18,600.00. This amountl in effect, pays for the additional inspection time that was created by the slow progress of the orolect.