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Home My WebLink AboutMinutes_LAB_09.15.2014Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas September 15, 2014 The Library Advisory Board met on Monday, September 15, 2014 at 6:30 p.m. in the staff conference room of the Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Michael Barnes, Lois Case, Tom Hagen, Linda Nix, and Margaret Thompson Regular Session A. Citizens who wish to address the Board. None were present. B. Consideration of minutes of the August 18, 2014 meeting. — Lois Case made the motion to accept the minutes of the August 2014 Library Advisory Board Meeting and Tom Hagen seconded the motion. The motion passed unanimously. C. Consideration of Library Director's report — Eric Lashley — Lashley introduced Lawren Weiss to the board and informed the board that she is learning the duties of the Administrative Assistant position in preparation for the retirement of Judy Fabry. Lashley asked Margaret Thompson to share her good news. Thompson is the new school librarian at Leander Middle School. Lashley reported that circulation for the month of August was up over the previous year, but visitations were less than the previous year. Internet usage was 6,233 users, there were 1,801 e -book checkouts and 368 downloadable audiobooks were checked out. The bookmobile circulation was 2,741. Lashley noted bookmobile circulation may be down for the month of September due to a mechanical failure on the bookmobile that caused a number of runs to be canceled. Lashley reported 916 volunteer hours for August. Lashley reported that approximately 65 people attended the Friends of the Library's annual membership meeting on Wednesday, September 10, at which new officers were elected. Lashley noted that the first Maketember program will be September 20 from 2 p.m. to 4 p.m. and the live music on Sunday, September 21 will be New Orleans -inspired jazz. Lashley noted that inventory will be held Tuesday, October 7 through Friday, October 10. The meeting rooms will be available to previously scheduled meetings. Lashley read the patron comments for the month of August. E. Report on libra!y budget for FY 2014-15 - Eric Lashley — Lashley reported that the library received an additional $8,000 for programming. Staff will receive a cost of living adjustment and are eligible for merit pay. The City has budgeted funds to update the audiovisual equipment in the meeting rooms and there are also funds available to replace s- '-#a e 0- Go • . . -6 - 0 0 - . I - 1� I - _•• -0 - MINION W-6 IM 011%11 0 6 0 0 G. Report on status of the parking lot at 8 th and MLK, J . — Eric Lashley — Lashley reported that the contract between the City and County has been signed. He noted that the City needs to go before the Historic Architectural Review Commission (HARC) to get approval to demolish the metal buildings. There is an item on the September 25, 2014 HARC agenda to approve the demolition. H. Consideration of dates of future Board meetin-gs — Eric Lashley — The board noted that the next meeting will be held on October 20, 2014. There was no motion to move the meeting at or time. Mum= Matrgare hompson, Secretary Linda Nix, Chair City of Georgetown, Texas SUBJECT: Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Judy Fabry City of Georgetown, Texas SUBJECT: Consideration of the minutes of the August 18,2014 meeting. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Judy Fabry ATTACHMENTS: Description Type minutes August 18, 2014 t o%cr Mono Minutes of the Meeting of the Library Advisory Board City of Georgetown, Texas August 18, 2014 at 6:30 p.m. The Library Advisory Board met on Wednesday, August 18 at 6:30 p.m. in the staff conference room of the Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Linda Nix, Lois Case, Margaret Thompson, Michael Barnes, Tom Hagen, Pete Rose, and Stephanie Blanck Regular Session A. Citizens wishing to address the Board. None were present. B. Consideration of minutes of the June 16, 2014 meeting. — Tom Hagen made the motion to accept the minutes of the June 2014 Library Advisory Board Meeting and Michael Barnes seconded the motion. The motion passed unanimously. C. Consideration of Library Director's report — Eric Lashley — Lashley asked Pete Rose to introduce himself to the board and the board members went around and introduced themselves to Rose. Rose was born in Cleveland, Ohio but, spent most of his life in Columbus, Ohio. He and his wife Mel moved to Sun City seven years ago. He and Mel volunteer at the library on Sundays and were selected one of the volunteers of the year for the library in 2014. Rose had a career in government accounting and finance. Lashley noted the circulation statistics for June were up by 1,119 over the previous year and circulation was slightly down by 950 for July over the previous year. Visitations were up for both June and July compared to the same time period as the previous year. Lashley reported attendance to children's programs for the fiscal year to date equaled 11,117. Lashley reported Internet usage for June equaled 6,622 and July equaled 7,465. OverDrive a -book utilization equaled 1,558 for June and 1,869 for July. Audiobook utilization was steady at 363 for June and 384 for July. Bookmobile usage remained high with 2,854 checkouts in June and 2,285 checkouts in July. Lashley informed the board he would be taking Thursdays and Fridays off for the month of August and September and if the board members needed to reach him, they should contact him Monday through Wednesday. Lashley reported the Ralph Dixon Love window has been installed and there was a small dedication ceremony held on Sunday, July 27. Lashley reminded the board members to see the Texas Society of Sculptors show currently being held in the library. Director Lashley informed the board of a new program called Wired Wednesdays. There are two components to Wired Wednesdays. First, every Wednesday from 2 p.m. to 4 p.m. staff will assist patrons with our OverDrive and Zinio products. Staff will assist patrons in setting up an account and show them how to use their devices to access these resources. Every third Wednesday of the month, the library partners with the local 4-H club and club members and staff will assist patrons with any computer, phone, or other technology need. Lashley noted the library has begun to offer a free notary service for our patrons. Lashley reported staff had to call the police a number of times due to inappropriate behavior of library patrons. Lashley noted he was concerned that with the police department's imminent move, more inappropriate behavior will occur at the library. Lashley feels the police are a deterrent for many individuals and without the police presence small crime may take place. Lashley noted construction work has begun on 8th and 9th Streets surrounding the library. Lashley also reported he will be making a proposal to the Arts and Culture Board for a public art project next fiscal year that will involve the Library's Red Poppy Cafe plaza. He asked if any member of the board would like to serve on a committee to select an artist to let him know. Lashley read the patron comments for June and July. D. Report on the status of the Library Parking Lot Agreement between the City of Georgetown and Williamson County — Eric Lashley — Lashley reported the City Council had voted on August 12, 2014 to approve an agreement with Williamson County to build a parking lot on the corner of 8th Street and Martin Luther King St. The City is seeking approval by the Historical Architecture and Review Commission to demolish the two existing buildings on the site. The City has hired an engineering firm to design and engineer the lot. The City hopes to have the work completed by April. E. Report on future staff vacancies at the Library — Eric Lashley — Lashley reported Leslie Bradley will be leaving the library in mid -September and Judy Fabry will be retiring from the library in December, but her last day will be October 31. Lashley noted these are two major positions within the library and there is a possibility of restructuring the two positions in the future. Lashley reported the staff will identify a staff member to take over the volunteer coordinator position soon to have a smooth transition from Bradley to the new volunteer coordinator. F. Report on proposed library budget — Eric Lashley — Lashley handed out a copy of the proposed library budget for fiscal year 2014-15. Lashley noted the few changes. Board members were concerned the book budget was not increased. Lashley noted he would like to see the book budget tied to population in the future. If population stays flat the book budget would remain flat, if population grows, then the book budget would also grow automatically. G. Report on the meeting of chairs of the Arts and Culture Board Convention and Visitors Bureau Advisory Board the Main Street Advisory Board and the Library Advisory Board on July 30, 2014 — Linda Nix, Eric Lashley — Nix reported there was a meeting of the chairs of the various boards plus a representative of the Parks and Recreation Department, Williamson Museum and the Palace Theater to discuss the projects happening in each department and organization. Linda was impressed by the number of parks and trails within the City. This group intends to meet quarterly to keep members of each board updated on the happenings within downtown and the Downtown and Community Services Division of the City. H. Report on the outcome of the Downtown West project presented to City Council on August 12, 2014 — Eric Lashley — Lashley reported City Council voted to move forward with plans to relocate the City Hall into the Old Library and to move Municipal Court operations in the old Williamson County Appraisal District Building at 9th Street, across from the Old Library. Plans for the Old Police Station and Festival area are on hold. The current City Hall will be sold and the City may or may not sell the current Council Chambers building at the corner of 7 th and Main Streets. Lashley noted he would like to see a small police substation in the new Municipal Court building to have a police presence in the downtown near the library to deter crime. 1. Consideration of dates of future Board meetings — Eric Lashley — The board noted the next meeting will be held on September 15, 2014. There was no motion to move the meeting date or time. Chair Nix adjourned the meeting at 7:45 p.m. Respectfully submitted, Margaret Thompson, Secretary Linda Nix, Chair City of Georgetown, Texas SUBJECT: Consideration of Library Director's report -- Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Judy Fabry ATTACHMENTS: Description Type El aug 14 director's report Backup MmLi rial ❑ august 2014 statistics Backly i%laicrial Cl aug 2014 memorials log Backup �laicnal DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY August 2014 ;i1LeK ej:1&] • The finale for the children's summer reading program took place on August 5. James Fisher won the children's drawing for the grand prize, an iPad mini. On August 1, during the black light teen finale, Terah Moody won the iPad mini drawing. The drawings were from the names of kids who had read a minimum number of books during the summer. • On August 17, Minnie and Ella Jordan played and sang Texas swing and folk music to an enthusiastic crowd. The girls are ages 16 and 14 but their musical skills are mature. • Michele Harber, WOW!mobile librarian, held her third Summer Saturday program on August 16 in the Algerita neighborhood. She had food, crafts, and games for children. Approximately 40 kids attended. Michele had divided all of the kids who used the bookmobile during the summer into four groups and she drew names for the grand prizes —four $100 gift cards from Old Navy --from among those who had read a minimum number of books. The winners were Magdalena Martinez, Fernanda Jimenez, Na'Keia Cook, and Yesenia Colchado • Shari Anderson, a local professional photographer, showed her work in the galleries during August. PATRON COMMENTS FOR AUGUST 2014 1. Patron Comment: Computers Loosy 2. Patron Comment: Came here to print one item from ymail. It took 10 mnutes. I don't know how someone who really needs to work/school will be able to use properly. Please up grade computer systems and Internet. 3. Patron Comment: Please upgrade computers to Windows 7 4. Patron Comment: Crepe myrtle by front door (8`h Street) needs to be trimmed — hits one in the face. GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2013 2014 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Annual Total Patron Visits Current Year 26554 29893 24808 29552 28508 32771 29993 32224 34833 34543 28227 331906 2012-2013 26729 27473 19786 27227 27534 32142 29052 31322 27364 34402 33680 350225 2011-2012 30822 27674 22499 35123 32409 47620 39433 26692 37182 2817,a 41 iX4 396094 2010.2011 31410 27524 28878 27363 29232 31269 33018 28835 29195 36898 27393 362923 Circulation 2013 2014 Current Year 46597 42212 40366 44732 40648 46748 42575 44837 55464 55912 53094 513185 2012-2013 41909 42277 38971 44973 40288 45324 44749 44932 54345 56862 51078 550683 2011-2012 45280 42854 38880 44006 41925 45073 42285 46462 55172 55112 50183 552032 2010-2011 40965 40697 35963 42919 40488 44139 40729 44652 53999 53332 44806 527746 FY 2013-0214Statistics Children's Programs Annual Total Attendance 1351 789 612 854 1031 1178 989 1140 1623 1550 226 11343 Programs 11 5 11 4 11 12 5 17 18 13 4 111 Story Time 27 19 12 22 20 18 23 20 9 15 0 185 Other {Tour, Movies, Cr 8 4 0 0 0 4 4 6 0 0 0 26 After Schoo! Programs 4 5 4 4 4 4 4 4 7 6 3 49 Other Services ILL Ordered 64 38 38 52 36 28 29 25 41 40 34 425 ILL filled 41 32 31 26 31 17 21 21 32 29 25 306 Internet usag. (persons) 6130 5002 4453 5428 5020 5661 4862 4737 6622 7465 6233 61613 Overdrive usage (E-books) 1129 1188 1278 1370 1294 1307 1213 1521 1558 1869 1801 15528 Overdrive usage (aud+abooks) 237 282 282 292 280 352 316 393 363 384 368 3549 Bookmobile circulation 2979 2609 2466 2038 2941 2464 2695 2553 2854 2285 2741 28625 Volunteer Hours Adult 667.25 692.50 559.50 716.85 634,50 Teen 44.00 11.00 52.00 75.50 79.75 Community Service 42.00 55.75 130.25 107.50 72.25 Total 753.25 759.25 741.75 899.85 786.50 Registrations City Residents -new 142 95 97 94 185 GISD Kid 3' Cards 8 6 0 1 12 Non -residents -new 26 21 28 39 40 Total 176 122 125 134 237 770.75 601.75 730.75 680.75 691.25 643.75 15.50 40.00 106.00 118.50 117.00 74.50 141.50 204.00 166.25 136.25 211.00 198.50 927.75 845.75 1003.00 935.50 101925 916.75 150 139 99 206 165 107 10 11 10 21 17 4 39 27 26 72 69 38 199 177 135 299 251 149 Cash Receipts Fines/Misc. Revenue 3302.99 3042,65 2996.25 3923.26 3253.24 3645.42 3151.51 3454.35 3711.86 3688.98 3780,84 Non-resicent fees 2060.00 1880.00 1905.00 3090.00 2555.00 2630,00 2220.00 2965,00 4910.00 3650.00 3303.00 Donations 2868.85 1115,53 2197.52 389.70 1216.10 1850.90 1313.30 360.43 1338.77 2109.00 1257.06 Gifts/Memorials 125.00 2525,00 1182.50 9171.25 5273.50 4154.81 18928.75 1387.00 290.00 200.00 605.00 Meeting Room Use persons strap meetings 3542 3009 2396 2744 2868 Library Collection Changes Copies Added 1851 890 1278 967 1220 Copies Discarded 473 389 394 701 629 Donations Added 212 75 138 138 77 Bookmobile did not run the last week of January 2014--maintenance time 5500 4410 3092 4072 4199 1871 1299 1416 1164 1046 1382 1106 449 572 1391 2201 1383 976 132 133 159 214 360 272 7389.60 733.75 1465.25 9588.60 1479 100 425 2004 37951,35 31168.00 16017.16 43842.81 37703 13619 9568 1910 GEORGETOWN PUBLIC LIBRARY DONATIONS -- August 2014 Marilyn Holmes Copy of Hanna the Immigrant, in honor of the author, Jan Hart Bernard Peyton Chamberlain, Jr. Copy of his book, Mounthaven Esther Weir $100 in memory of Mary Ann Ullrich Barbour Walter A. Ullrich $100 in memory of Mary Ann Ullrich Barbour Rita and Jason Kirkpatrick $50 in memory of Mary Ann Ullrich Barbour C.J. Leewstra $50 in memory of Mary Ann Ullrich Barbour Alyce Phillips $25 in memory of Mary Ann Ullrich Barbour Gloria Weisenberger $100 for assisted nonresident membership fees Lee Perella & Mr. and Mrs. Marco Perella $100 in memory of Mary Ann Ullrich Barbour Mary B. Denison $15 in memory of Mary Ann Ullrich Barbour Emily Bristow $10 in memory of Mary Ann Ullrich Barbour City of Georgetown, Texas SUBJECT: Report on future staff vacancies at the library. Eric Lashley. ITEM SUMMARY: FINANCIAL IMPACT: This item has no financial impact SUBMITTED BY: Judy Fabry City of Georgetown, Texas SUBJECT: Report on the library budget for FY 2014-15. Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no financial impact. SUBMITTED BY: Judy F abry City of Georgetown, Texas SUBJECT: Report on the library website project. Eric Lashley. ITEM SUMMARY: FINANCIAL IMPACT: This item has no financial impact SUBMITTED BY: Judy Fabry City of Georgetown, Texas SUBJECT: Report on status of the parking lot at 8th and MLK, Jr. Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no financial impact SUBMITTED BY: Judy Fabry City of Georgetown, Texas SUBJECT: Consideration of dates of future Board meetings -- Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no financial impact. SUBMITTED BY: Judy Fabry