HomeMy WebLinkAboutMinutes_LAB_10.20.2014Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
October 20, 2014
The Library Advisory Board met on Monday, October 20, 2014 at 6:30 p.m. in the staff
conference room of the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Michael Barnes, Stephanie Blanck, Linda Nix, Margaret Thompson
Regular Session
A. Citizens wishing to address the Board. None were present.
B. Consideration of minutes of the September 15, 2014 meeting. — Michael Barnes made
the motion to accept the minutes of the September 2014 Library Advisory Board Meeting
and Margaret Thompson seconded the motion. The motion passed unanimously.
Consideration of Library Director's report — Eric Lashley — Lashley reported that the library's
fiscal year ended on September 30, 2014. Lashley went over the 2013-14 fiscal year stats
with the board and reported that both visitation and circulation were up over the previous
year. Lashley also reported that from February 14th to October 20, 2014 the bikes have had
328 check-outs.
Lashley discussed the month's events such as the Maketember event held on September
20, the Williamson County Art guild display and the Le Grosse Tete musical performance.
Lashley also noted that Melissa Mote, Bethni King and Toni Nietfeld attended at CTLS
regarding technology in libraries.
Lashley reported that some librarians would be attending the "Lead the Change" Library
Journal training in Houston on October 23.
Lashley noted that the Art Hop is currently at the library. The most popular sculpture is
Whimsical Spherical by Art Fairchild, located in the middle of the lobby.
Lashley reported that the inventory, which took place October 7 — 10, was very successful.
All items were inventoried. Lashley reported that the highest loss rate came from the DVD
collection for both children and adults. The other collections had a very low loss rate.
Lashley said it was obvious that some of the missing items were not being properly
checked out at the self -check machines.
C. Consideration and possible action authorizing library staff to purchase books from Ingram,
Inc. in a total amount not to exceed $110,000 for fiscal year 2014-2015. - Eric Lashley —
Lashley reported that the library has two major vendors to purchase library materials from-,
Baker and Taylor and Ingram, Inc, with the greatest cost -savings being with Ingram.
Michael Barnes asked about purchasing music CDs with Ingram. Lashley responded that
the library purchased most of its music CDs and DVDs through Mid -West Tape, Wal-Mart,
or Amazon. Lashley reported the library was happy with the service we received from
Ingram. Stephanie Blanck made the motion to authorize the library staff to purchase
library materials from Ingram, Inc. in an amount not to exceed $110,000 and Margaret
Thompson seconded the motion. The motion passed unanimously.
D. Consideration of changes to Library Advisory Board bylaws — Eric Lashley — Lashley
handed out a copy (attached to these minutes) of the changes to the Library Advisory
Board bylaws. There were only minor changes, including the board's name changing from
City Library Board to the more commonly used Library Advisory Board.
E. Report on Sno-Isle Libraries one-page strategic plan. — Eric Lashley — Lashley handed out
Sno-Isle's plan (attached to these minutes). Lashley explained that he tried to contact the
Assistant Director of Sno-Isle several times, to learn more about how their one page
strategic plan was formulated and developed, but he did not receive a response.
F. Report on City of Georgetown's Website Survey. — Eric Lashley — Lashley reported that he
had not heard back from Erin McDonald, the City Webmaster, about the results of the
website survey. Board members expressed that they felt the survey did not seem to be
very useful. Lashley said he would relay the message to the Public Communications
department.
G. Report on CTLS (Connecting Texas Libraries Statewide). — Eric Lashley, Linda Nix — Nix
reported that she and Lashley attended the annual CTILS meeting in Kyle and visited the
new Kyle Public Library. Lashley and Nix reported on the layout of the new facility and
commented on the numerous signs warning patrons they were being recorded by security
cameras. Nix reported CTILS now has 93 members. Nix reported that former director Pat
Tuohy had joined the board of the Tocker Foundation, which provides financial grants to
small and rural libraries. Nix said that the State Library gave a report about the Talking
Book program for the Blind and Learning Disabled and also that the Performer's Showcase
for Summer Reading performers would be held at the Georgetown Public Library in
November.
H. Consideration of dates of future Board meetings. — Eric Lashley — The board noted that the
next meeting will be held on November 17, 2014. There was no motion to move the
meeting date or time.
Chair Linda Nix adjourned the meeting at 7:35 P.M.
Respectfully submitted,
6--V
Margaret Thompson, Secretary Linda Nix, Chair