HomeMy WebLinkAboutMinutes_GTEC_10.15.2014Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, October 15, 2014
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas,
met on Wednesday, October 15, 2014.
Board Members Present: John Hesser — Vice President, Jerry Hammerlun - Secretary, Johnny
Anderson, Leo Wood
Board Members Absent: Jesus Moulinet, Bill Connor - President, Tommy Gonzalez
Staff Present: Paul Brandenburg, Micki Rundell, Ed Polasek, Jana Kern, Bill Dryden, Bridge
Chapman, Wes Wright, La'Mar Kemp
Others Present: Tom Crawford — Chair of 2015 Road Bond Committee, Randy Mongold — Sat
Gabriel Project Management, Mark Epperly — Halff Associates
Minutes
Regular Session
(This Regular Session may, at any time, be recessed to convene and Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order Mr. John Hesser called the regular GTEC Board meeting to order on
Wednesday, October 15, 2014 at 3:32 PM
The Board may, at any time, recess the Regular Session to convene in Executive Session
at the President, A Board Member, The City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, and/or legal counsel for any purpose
authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows.
B. Introduction of Visitors
C. Industry/CAMPO/TXDOT Updates: CAMPO has not made any decision on the Austin
Avenue Bridge funding from the STPMM program. They have gone to the local
jurisdiction for the counties and asked for a list of priorities of local projects by county.
The list came out and the Austin Avenue Bridges came out as a third rated project in
Williamson County and FM 971 intersection project came out as the seventh rated.
The finance committee will be meeting in the next couple of weeks and the final
recommendation that will go before full CAMPO Policy Board in November.
D. Discussion regarding the Project Progress Reports and Time Lines. - Bill Dryden, P.E.,
Transportation Engineer and Edward G. Polasek, AICD, Transportation Services
Director
Dryden updated the Board
E. Presentation of Georgetown Transportation Enhancement Corporation monthly
financial report for September 2014. - Micki Rundell, Chief Financial Officer, COG,
Finance Manager
Rundell updated the Board
Legislative Regular Agenda
F. Consideration and possible action to approve minutes from the regular GTEC Board
meeting held September 17, 2014. - Paul E. Brandenburg - General Manager, GTEC
Motion by Anderson, second by Hammerlun to approve the minutes as presented.
Approved unanimously 4-0 (Connor, Gonzalez & Moulinet absent)
G. Consideration and possible action to authorize the City to enter into Standard Utility
Agreements for the relocation of certain utilities which are in conflict with the proposed
construction of FM 1460 Improvements Project from Quail Valley Drive to 0.5 mile north
of University Boulevard as owned by Atmos Energy Corporation, Oncor Energy
Delivery and Seminole Pipeline Company in the amount estimated to be $2,076,374.49,
with 90% of that amount, $1,868,737.00, to be reimbursed by TxDOT for a net estimated
cost to the City in the amount of $207,638.00. - Bill Dryden, P.E., Transportation
Engineer, and Edward G. Polasek, AICP, Transportation Services Director.
Dryden stated that the City entered into an Advance Funding Agreement (AFA) with
TxDOT that provides a 90% reimbursement for the eligible utility relocation cost for the
FM 1460 project. The engineer has identified three utility owners - Atmos Energy Corp.,
Oncor Energy Delivery and Seminole Pipeline Co. Question asked, answered by
Dryden, GTEC will pay the $2,076,374.49 up front and then will be reimbursed all but
$207,638.00. Yes, the $207,638.00 is the City's 10% portion. Motion by Hammerlun,
second by Anderson to enter into an Standard Utility Agreement with Atmos Energy
Corp., Oncor Energy and Seminole Pipeline Co. Approved unanimously 4-0 (Connor,
Gonzalez & Moulinet absent)
H. Consideration and possible action to amend the budget for the Mays Street (Rabbit Hill
Road) extension project extension as part of the South Georgetown Tax Increment
Reinvestment Zone in an amount not to exceed $10,650,000 and setting a public hearing
date -Edward G. Polasek, AICP Transportation Services Director and Micki Rundell,
Chief Financial Officer.
Polasek stated that this is the Mays Street extension (Rabbit Hill Rd extension) from Bass
Pro Shop up to Westinghouse Rd. in Georgetown. The City has created the South
Georgetown Tax Increment Reinvestment Zone (TIRZ) for the purpose of providing
public infrastructure necessary for economic development of these properties along
Westinghouse Rd. in Georgetown. This access will open up several properties to the
cross over traffic from Bass Pro Shop and will improve mobility around Westinghouse
corridor. Staff is recommending the allocation of the $10,650,000.00 4B funding for the
Mays St. Extension project, and to set a public hearing date for November 19, 2014. Also,
staff will bring to this Board funding agreements with the TIRZ and the City of Round
Rock for their portions of the roadway. Motion by Hammerlun, second by Wood to
initiate the budget amendment process for $10,650,000.00 and to set a public hearing for
November 19, 2014. Approved unanimously 4-0 (Connor, Gonzalez & Moulinet
absent)
I. Consideration and possible action to amend the budget for the Pecan Center economic
development project that will include street improvements at the Airport Road/Lakeway
Drive intersection, along Airport Road and an internal collector (Pecan Center Drive)
that will eventually connect to Aviation Drive in an amount not to exceed $6,500,000 and
setting a public hearing date — Edward G. Polasek, AICD Transportation Services
Director and Micki Rundell, CFO.
Polasek stated that the next item (J) is where you do the findings to find the project
eligible. This item is where you initiate budget amendment process and set a public
hearing date of November 19, 2014. At the last meeting we had a detailed presentation
of this project, the options, and the implementation strategy. Staff is asking for a budget
amendment for the full amount of construction - $6,500,000.00. Also, there will be an
additional $350,000.00 that would include a full stormwater pond, storm drain system,
for the internal roadways of Pecan Center Dr. Staff is requesting a budget amendment of
$6,500,000.00 plus $350,000.00 for a total of $6,850,000.00 and to set the public hearing
date. Motion by Wood, second by Hammerlun to amend the budget by $6,850,000.00
and set the Public hearing for November 19, 2014. Approved unanimously 4-0 (Connor,
Gonzalez & Moulinet absent)
Presentation and discussion of the Findings Process required for the addition of three (3)
projects in the 2014/2015 Transportation Improvement Program (TIP). — Edward G.
Polasek, AICD, Transportation Services Director and Nat Waggoner, PMPO
Polasek stated that from the completed findings it was determined that each of the three
projects is eligible for 4B funding. The next step is for the legal motion to be read for the
record. Motion by Hammerlun second by Anderson that the Georgetown
Transportation Enhancement Board, following guidelines provided by the City
Attorney, finds Transportation Project PC1 (Pecan Center Dr. from Lakeway Dr. to the
Moore tract), Project PC 2 (Intersection of Lakeway Dr. and Airport Rd.), Project PC 3
(Airport Rd. from Lakeway Dr. North to 9956 feet south of Berry Creek Dr.) eligible for
4B funding, as each project (1) conforms to the ballot language establishing the sales tax;
(2) constitutes one or more costs authorized by statute; and (3) is one or more of the
types of project(s) authorized by statute, documents by the GTEC Board Ranking of
Eligibility: Ranking Summary completed in September 2014. Approved unanimously 4-
0 (Connor, Gonzalez & Moulinet absent)
Adjournment
Motion by Anderson second by Hammerlun to adjourn meeting. Meeting adjourned at 4:30 PM.
Approved unanimously 4-0 (Connor, Gonzalez & Moulinet absent)
Approved:
Jo n Hesser - Vice President
Adjournment
The meeting was adjourned at 4:30 PM.
Jana R. Kern — Board Liaison
Attest:
Jerry Hammerlun— Secretary