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HomeMy WebLinkAboutMinutes_LAB_12.15.2014Notice of Meeting for the Library Advisory Board of the City of Georgetown December 15, 2014 at 6:30 PM at Staff conference room, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B Consideration of the minutes of November 17, 2014 meeting. C Consideration of Library Director's report. --Eric Lashley D Report on the new library catalog. --Eric Lashley E Report on "fine print" library policies. --Eric Lashley F Report on library staff member changes. --Eric Lashley G Report on discussions of future branch location on the west side of I-35. --Eric Lashley H Consideration of dates of future Board meetings, --Eric Lashley CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2014, at , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Jessica Brettle, City Secretary Minutes of the Meeting of the Library Advisory Board City of Georgetown December 15, 2014 The Library Advisory Board met on Monday, December 15, 2014 at 6:30 p.m. in the staff conference room of the Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Michael Barnes, Stephanie BaInck, Lois Case, Tom Hagen, Linda Nix, Pete Rose and Margaret Thompson. Regular Session A. Citizens wishing to address the Board. None were present. B. Consideration of minutes of the November 17, 2014 meeting. — Lois Case made the motion to accept the minutes of the November 2014 Library Advisory Board Meeting. Pete Rose seconded the motion, which passed unanimously. C. Consideration of Library Director's report — Eric Lashley — Lashley reported circulation and visitations for the month of November were slightly down over the previous year. He reported bookmobile circulation was slightly up at 2,695 checkouts. OverDrive e -books checkouts were up with 1,578 checkouts of e -books and 430 checkouts of e -audio books. Lashley reported that the final inventory numbers, after double and triple checking the statistics, showed a loss rate of 2.4% for the five year period or .48% per year. Lashley reported that the Friends of the Library had recently given the Library $33,000 for library materials. $10,000 — OverDrive $5,000 — Bookmobile materials $8,000 — Fiction $2,000 — Grammy Music CDs $3,000 — DVDs $3,000 — Books on CD $2,000 — Young Adult materials Lashley announced that the library may close one day in February for staff training. Lashley reviewed with the Board options for website changes the City is considering. There were two options, The Good Life and Life In Balance. After much discussion, the board preferred The Good Life sample over Life in Balance. Lashley was going to relay the feedback from the Board to Erin McDonald, the City's Web Master. D. Report on new library catalog. — Eric Lashley — Lashley showed Board members the new catalog's features. Lashley explained there are still a few bugs that need to be worked out. The major issue is the system no longer remembers barcode and password information, so patrons have to enter it each time they want to view their accounts or place a reserve on an item. The other issue is the new catalog does not work when using the Internet Explorer web browser. E. Report on the "fine print" libra!y policies. — Eric Lashley — Lashley handed out a copy of the New Seasons Market's "Fine Print" policies. New Seasons Market is a grocery store chain in Portland, Oregon that is known for their exceptional customer service. Lashley had seen a write-up in the Library Journal and would like to adopt the "fine print" idea to our library. Lashley explained the staff was working on these fine print items. The idea is to let our patrons know what we will do to make their visit to the library exceptional. After much discussion, the Board approved the idea, F. Report on libra!y staff member changes. — Eric Lashley — Lashley reported that Lawren Weiss has officially taken the Administrative Assistant position. In addition, Toni Nietfeld has moved into Lawren's vacant full-time position. Lashley explained that the library will be hiring a Fine Arts Librarian very soon. Lashley also reported that the library will be promoting one of the current Library Assistants to become the volunteer coordinator for the library. G. Report on discussions of future branch location on the west side of 1-35 — Eric Lashley — Lashley reported that he was approached by a member of a subcommittee of the Pulte Amenities Committee for the expansion of Sun City. The committee member wanted to discuss the possibility of Pulte and the City working together to create a branch library on the west side of I- 35. There is land off of Shell Road owned by Pulte, as well as land fronting Williams Drive, Lashley told the subcommittee member that he was interested in continuing talks and would see what could be done to establish a branch library on the west side of Georgetown. H. Consideration of dates of future Board meetings - Eric Lashley — It was determined that the library 7 - will be closed on January 19 due to the Martin Luther King Jr. holiday. The Board will hold their next meeting the following day on Tuesday, January 20 at 6:30 p.m. in the library's staff conference room. Margaret Thompson, Secretary Linda Nix, Chair City of Georgetown, Texas Library Advisory Board December 15,2014 SUBJECT: Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda, ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Library Advisory Board December 15, 2014 SUBJECT: Consideration of the minutes of November 17, 2014 meeting. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss ATTACHMENTS: Description Type Minutes November 2014 11a':kllp Notice of Meeting for the Library Advisory Board of the City of Georgetown November 17,2014 at 6:30 PM at Staff conference room, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B Consideration of minutes of October 20, 2014 meeting. C Consideration of Library Director's report -- Eric Lashley D Report on vacant Fine Arts Librarian and Administrative Assistant positions. --Eric Lashley E Report on the Library Journal's Lead the Change workshop in Houston.-- Eric Lashley F Report on Sno-Isle Libraries one page strategic plan. --Eric Lashley G Consideration of dates of future Board meetings -- Eric Lashley CERTIFICATE OF POSTING 1, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of 2014, at and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Jessica Brettle, City Secretary City of Georgetown, Texas SUBJECT: Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas SUBJECT: Consideration of minutes of October 20, 2014 meeting. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss ATTACHMENTS: Description ❑ Minutes October 2014 Type Backup Material Minutes of the Meeting of the Library Advisory Board City of Georgetown November 17, 2014 The Library Advisory Board met on Monday, November 17, 2014 at 6:30 p.m. in the staff conference room of the Georgetown Public Library, 402 W. 8 th Street MEMBERS PRESENT: Michael Barnes, Lois Case, Linda Nix, Pete Rose, Margaret Thompson, Regular Session A. Citizens wishing to address the Board. None were present. B. Consideration of minutes of the October 20, 2014 meeting. — Pete Rose made the motion to accept the minutes of the October 2014 Library Advisory Board Meeting and Margaret Thompson seconded the motion. The motion passed unanimously. C. Consideration of Library Director's report — Eric Lashley — Lashley reported that circulation was slightly down over the previous year due to the library closing for inventory. Visitations were slightly up. Lashley reported OverDrive circulation for November was 1,540 for e- books and 392 for downloadable audio books. Bookmobile circulation was 2,626. Lashley reported that the inventory figures were very satisfying with a loss rate of 3.2%. Since the library had not had a complete inventory since 2009, the loss rate per year equaled .64%. This loss rate is less than retail. Lashley reported that the library had received three new sculptures made of toys from the sculptor Terry "Tunes" Parks in Liberty Hill, Texas. Lashley also reported that the Friends of the Library sold over 150 tickets for the Hill Country Author Series, which featured Ann Weisgarber. Lashley announced the upcoming holiday events at the library. Lashley then noted that the library launched a new online catalog that week and the vendor would be working through any bugs found by the staff and patrons. Overall, Lashley was satisfied with the new look and functionality of the catalog. Lashley read the patron comments for the month of October. D. Report on vacant Fine Arts Librarian and Administrative Assistant positions — Eric Lashley — Lashley reported that interviews had been scheduled for the Fine Arts Librarian position. The library hopes to have the position filled by mid -December or the first of the year. Lashley noted that the Administrative Assistant position had also been posted and he hopes to have that position filled by early December. E. Report on the Library Journal's Lead the Change workshop in Houston. — Eric Lashley — Lashley reported that he, Sally Miculek, Melissa Mote, Bethni King and Sally Bernier attended the Library Journal's Lead the Change workshop at the Houston Public Library. Lashley read from his notes and played a video of Colin Powell talking about leadership. The key point of the workshop was that librarians need to be willing to lead the change from a book centric organization to a community centric organization. Moving from an institution that stored knowledge to an institution that helps individuals or groups create new knowledge. Lashley stated that the training was very good and would be used in creating the library's new strategic plan. F. Report on Sno-Isle Libraries one -page strategic plan. — Eric Lashley — Lashley reported that he spoke with Sno-Isle's Assistant Director Kendra Trachta, author of Sno-Isle's one page strategic plan. Trachta noted that the one -page document was not a strategic plan, but a strategic focus. She said the one -page Strategic Focus was developed to condense the larger strategic plan into a document staff and residents could easily digest. She said that the staff uses the document during budgeting. This ensures that they are asking for funding for programs that meet the mission or strategic focus of the library. G. Consideration of dates of future Board meetings. — Eric Lashley — After a brief discussion, no members needed to change the December meeting date. Therefore, the next meeting is scheduled for December 15, 2014. Chair Linda Nix adjourned the meeting at 7:40 P.M. Respectfully submitted, Margaret Thompson, Secretary Linda Nix, Chair City of Georgetown, Texas Library Advisory Board December 15, 2014 SUBJECT: Consideration of Library Director's report. --Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss ATTACHMENTS: Description Type ❑ Director's report November 2014 R IL:kIr1, %fam ial ❑ Statistics November 2014 Backup M.itenal ❑ Memorials Log November 2014 Backup %latcrial DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY NOVEMBER 2014 HIGHLIGHTS • The library was closed November 27-28 for the Thanksgiving Holiday. • Jean Synodinos provided live music on November 16, 2014. Jean played along with her long-time friends and band members, Misty Conn and Lenny Ashcraft. • The Central Texas Pastel Society provided art in the library's gallery for the month of November. o The Friends' annual sale of the Book Lover's Page -a Day Calendars began at the end of November. The calendars cost $10. 00 and make a perfect gift for any reader. • A new collection of 42 Victorian and Edwardian architectural books was donated by Jim Dillard in memory of his wife Gael Dillard. The materials will be housed in the Clara Scarbrough Texas History Room. PATRON COMMENTS FOR NOVEMBER 2014 1. Patron comment: New site needs a way to save your ID and password for quick access instead of having to enter it ever time! GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2014 Oct Nov Dec Annual Total Patron Visits Current Year 27404 25057 52461 2013-2014 26554 29893 24808 361444 2012-2013 26729 27473 19786 350225 2011-2012 30822 27674 22499 396094 2010-2011 31410 27524 28878 362923 Circulation 2014 Current Year 40634 41409 82043 2013-2014 46597 42212 40366 559209 2012-2013 41909 42277 38971 550683 2011-2012 45280 42854 38880 552032 2010-2011 40965 40697 35963 527746 FY 2014-2015Statistics Children's Programs Annual Total Attendance 988 790 1778 Programs 41 6 47 Story Time 21 18 39 Other (Tour, Movies, C 4 13 17 After School Programs 4 5 9 Other Services Ordered 63 22 85 filled 6 43 26 69 et usage (persons) 5152 4831 9983 Overdrive usage (E-books) 1540 1578 3118 Overdrive usage (audiobooks 392 430 822 Bookmobile circulation 2626 2695 5321 Volunteer Hours Adult 613.50 625.00 1238.50 Teen 124.25 40.00 164.25 Community Service 20.00 29.50 49.50 Total 757.75 694.50 0.00 1452.25 Registrations City Residents -new 159-00 116.00 275.00 GISD Kids' Cards 14,00 2.00 16.00 Non -residents -new 49.00 36.00 85.00 Total 222.00 154.00 0.00 376.00 Cash Receipts Fines/Misc. Revenue 3342.16 2714.21 6056.37 Non-resident fees 2550.70 1995.00 4545.70 Donations 1295.90 1359.57 2655.47 Gifts/Memorials 390.00 3495.14 3885.14 Meeting Room Use persons attdg meetings 2978 3001 5979 -ry Collection Changes pies Added 616 969 1585 Copies Discarded 1658 1608 3266 Donations Added 159 189 348 GEORGETOWN PUBLIC LIBRARY DONATIONS -- November 2014 DQNQR _ _ bONATION The Grant Family Fund $2,000 in honor of Master Caleb Plank -Grant Lester Frazier $250 for staff Christmas party Elizabeth Darling Copy of her novel, Parallax Brad Stutzman Copy of his novel, Melancholy Paradise Friends of the Library $645.14 for 2 green FOL carts Dr. Mark D. Moore $500.00 in memeory of English for children's easy readers Bobby L. Black $100.00 undesignated Village of River Bend HOA $50 in memory of Martha Thurmond Ann Bell Audio copy of her novel, The Sister of Mary Dyer Barbara Phillips $501n honor of Barbara Phillips-undesignated use Seve Harris Copy of Fishbones by Jisuk Cho City of Georgetown, Texas Library Advisory Board December 15, 2014 SUBJECT: Report on the new library catalog. --Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Library Advisory Board December 15, 2014 SUBJECT: Report on "fine print" library policies. --Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Library Advisory Board December 15, 2014 SUBJECT: Report on library staff member changes. --Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Library Advisory Board December 15, 2014 SUBJECT: Report on discussions of future branch location on the west side of 1-35. --Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Library Advisory Board December 15, 2014 SUBJECT: Consideration of dates of future Board meetings. --Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss