The URL can be used to link to this page

Home My WebLink AboutMinutes_LAB_02.16.2015Minutes of the Meeting of the Library Advisory Board City of Georgetown February 16, 2015 The Library Advisory Board met on Monday, February 16, 2015 at 6:30 p.m. in the staff conference room of the Georgetown Public Library, 402 W. 8t" Street MEMBERS PRESENT: Michael Barnes, Stephanie Blanck, Lois Case, Tom Hagen, Linda Nix, Pete Rose and Margaret Thompson OTHERS PRESENT: Pat Baldwin Regular Session A. Citizens wishing to address the Board. None were present. B. Consideration of minutes of the January 20, 2015 meeting. — Michael Barnes made the motion to accept the minutes of the January 2015 Library Advisory Board Meeting. Stephanie Blanck seconded the motion, which passed unanimously. C. Consideration of Library Director's Report — Eric Lashley — Lashley reported that Blanck would be leaving the Library Board to become the chair of the new ADA Board within the City. Lashley thanked Blanck for her service. New board member Pat Baldwin was in attendance and she introduced herself to the board and the board members introduced themselves to her. Pat is a professional journalist that is currently teaching at Texas State University. Lashley noted that circulation and visitations were slightly down for the month of January. Lashley reported that the library has cataloged 1,000 less items than during January of the previous year. Lashley noted a backlog from our book vendor, vacations and illness have put the staff behind in getting new materials processed and out on the shelves. Lashley reported that the library has discontinued with paper library card applications. The library began tax assistance the last Saturday in January and to date the volunteers have handled more than triple the number of customers over last year. Lashley explained that OverDrive circulation continues to climb, for both e -books and audio books. Internet usage was also higher this month, while Bookmobile checkouts remained steady. Lashley read the patron comments and responded to a comment concerning a request to change the policy of having 7 day checkouts for high demand items. Lashley used the example of the recent John Grisham book in which the library purchased 44 copies at a cost of $674.00. Lashley explained if the checkout period was extended to 14 or 21 days the library would have to purchase approximately 80 copies for over $1,000 to keep up with patron demand. Before a Grisham book is purchased the library automatically has 305 patrons on hold for the book due to the Author Express feature. The 7 day checkout policy will not be changed at this time. D. Report on 50th Anniversary Committee — Linda Nix — Nix reported that the committee has selected a logo design and a tagline "Make Some Noise" for the 50th anniversary celebration of the library. Nix gave a list of events that the staff and committee are scheduling. A soft kick-off for the 50th Anniversary will be held on Monday, March 16, 2015 at 10 a.m. Lashley reported that he had met with Anna Aiken, one of the founding members of the library and read from a speech Anna gave in October 1965. E. Report on new parking lot design. - Eric Lashley — Lashley reported that the City will be advertising for bids on February 22 and March 1. The City plans to hold a pre-bid meeting March 3rd or 4th and hope to open bids on March 10th or 11th. Construction will begin after the Red Poppy festival. F. Report on library budget for FY 2015-2016 — Eric Lashley — Lashley passed out a list of priorities for next year's budget (attached to these minutes). The list included an increased library materials budgets, a Cataloging Librarian position, a Library Assistant position or more funding for Temp/On-Call hours. The list also included, funding for Marketing & Graphic design, a Technology Strategic Plan and a plan for a west side library. G. Consideration of dates of future Board meetings. — Eric Lashley — The board members had no need to change the date of the March meeting. The next meeting will be Monday, March 16, 2015. Chair Linda Nix adjourned the meeting at 7:40 P.M. Respectfully submitted, Margaret'�Fhompson, Secretary Linda Nix, Chair Library Budget and Planning 1. Increase Materials Budget Traditionally, there are two basic statistics used to measure success in libraries: materials checked out and visitations. We have seen a slight decline in items checked out in the last few months due to the lack of new materials. Approximately 30% of our monthly circulation comes from our new materials and DVDs. Visitations have continued to stay steady or have risen during this same period. We average around 4,300 materials on reserve at any given time. To continue to serve the number of visitors and patrons waiting for materials, we need to increase the materials budget. 2. Cataloging Librarian If we increase the materials budget, we will need to hire a Cataloging Librarian to help process the increase materials. We currently have 1.5 staff members cataloging. We need an additional staff member to help keep up with the current workflow. Last FY, our catalogers added 14,635 items and deleted 10,599 items. 3. Desk Coverage — Library Assistant or additional Temp/On-Call Staff 4. Marketing — Graphic Design — Promotional Materials 5. Technology — Need to have a strategic plan for the library's public technology (public computers, photocopier, projectors, and PA systems) 6. Planning: Westside Library — satelite, storefront, or full service branch. Possible land acquistion. Notice of Meeting for the Library Advisory Board of the City of Georgetown February 16, 2015 at 6:30 PM at Staff conference room, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens wishing to address the board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B Consideration and approval of the minutes of the January 20, 2015 meeting. C Consideration of library director's report. --Eric Lashley D Report on 50th Anniversary Committee. --Linda Nix E Report on new parking lot design. --Eric Lashley F Report on library budget for FY 2015-2016. --Eric Lashley G Consideration of dates of future Board meetings. --Eric Lasheey CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2015, at , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Jessica Brettle, City Secretary City of Georgetown, Texas Library Advisory Board February 16, 2015 SUBJECT: Citizens wishing to address the board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Library Advisory Board February 16, 2015 SUBJECT: Consideration and approval of the minutes of the January 20, 2015 meeting. ITEM SUMMARY: FINANCIAL IMPACT: This itern has no direct financial impact. SUBMITTED BY• Lawren Weiss ATTACHMENTS: Description Type ❑ Minutes January 2015 Backup Material City of Georgetown, Texas Library Advisory Board February 16, 2015 SUBJECT: Consideration of library director's report. --Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss ATTACHMENTS: Description Type 0 Director's report January 2015 Backup Material 0 Statistics January 2015 Backup Material 0 Memorials Log January 2015 Backup Material City of Georgetown, Texas Library Advisory Board February 16, 2015 SUBJECT: Report on 50th Anniversary Committee. --Linda Nix ITEM SUMMARY: In March of 2016 the library will turn 50. In March 2015 the library will kick off a year long celebration leading up to the library's 50th birthday. The 50th Anniversary Committee will coordinate all of these events. FINANCIAL IMPACT: At this time, there is no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Library Advisory Board February 16, 2015 SUBJECT• Report on new parking lot design. --Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT• This itern has no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Library Advisory Board February 16, 2015 SUBJECT: Report on library budget for FY 2015-2016. --Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT. This item has no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Library Advisory Board February 16, 2015 SUBJECT: Consideration of dates of future Board meetings. --Eric Lashely ITEM SUMMARY• FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY FEBRUARY 2015 'HIGHLIGHTS • The library was closed January 19 for Martin Luther King Jr. Day. • The University of Mary Hardin- Baylor's Flute Choir provided live music on January 18, 2015. • The Waterloo Watercolor Group displayed their art in the library's galleries during January and offered patron's the chance to vote for their favorite piece. The favorite artist was given a People's Choice Award. • Sally M. and Bethni King attended a conference in Chicago for ALA (American Library Association) January 30- February 2. • Eric attended a conference in Austin on January 28 for the Texas Commission on the Arts: State of the Arts conference. • Eric visited New Braunfels Public Library to assist in a staff training session on January 30, PATRON COMMENTS FOR JANUARY 2015 Patron comment: You should have a 5 minute parking for people just picking up items on reserve. The lack of parking is very frustrating. I tried to come 2 days in a row and couldn't find parking. This is especially difficult because I have an infant that I have to load into the car. We miss out on awesome things like storytime regularly because of no parking. We love the library but parking is a frustration. 2. Patron comment: Make bookmarks. 3. Patron comment: Several times I have stood at this counter while several employees looked at me but did not say a word to me and continued to talk amongst themselves. 4. Patron comment: Alert The last thing kids need to be doing in a library is playing games on a computer. They get more than enough of that without the library's help! 5. Patron comment: Wonderful library!! Love coming here. 6. Patron comment: Check-out receipts are hard to read. 7. Patron comment: Please consider extending check-out time for new releases books. For those of us with lives, a week is not always long enough to finish a book. Thanks! 8. Patron comment: Please get more Jackie Collins audiobooks. My aunt can't read anymore and she loves them. Please get Boardwalk Empire on DVD. EORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 20'14 Oct Nov Dec Jan Annual Total Patron Visits Current Year 27404 25067 29346 22955 104762 2013-2014 26554 29893 24808 29552 361444 2012-2013 26729 27473 19786 27227 350225 2011-2012 30822 27674 22499 35123 396094 2010-2011 31410 27524 28878 27363 36292 Circulation 2014 Current Year 40634 41409 39820 41946 163809 2013-2014 46597 42212 40366 44732 559209 2012-2013 41909 42277 38971 44973 550683 2011-2012 4580 42854 38880 44006 5502 2010-2011 40965 40697 35963 42919 527746 w FY 2014-2015Statistics Children`s Programs Annual Total Attendance 988 790 807 1041 3626 Programs _41 6 15 5 67 Story Time Programs 21 18 7 24 70 Other (Tour, Movies, C 4 13 0 4 21 After School Programs 4 5 4 4 17 Other Services Ordered 63 22 33 39 157 filled 43 - 26 23 - 16 108 Internet usage (persons) 5152 481 4710 5427 20120 Overdrive usage (E-books) 1540 . 1578 1789 2041 6948 Overdrive usage {audiotooks 392 430 444 458 1724 Bookmobile circulation 2626 2695 2697 2530 10548 Volunteer Hours Adult 613.50 625,00 533,25 555,00 2326,75 Teen 124,25 40,00 54.75 46.00 265,00 Community Service 20,00 29.50 15.50 1150 78.50 Total 757,75 694.50 603.50 614.50 2670.25 Registrations City Residents -new 1%00 11&00 78.00 123,00 476,00 GISD Kids' Cards 14,00 2,00 10.00 9.00 35,00" Non -residents -nevi 49.00 36.00 33,00 84,00 202,00 Total 222.00 154.00 121,00 216:00 713.00 Cash Receipts Fines/Misc. Revenue 3342,16 271411 2999,53 3645,E 12701,2E Non-resident fees 2550,70 1995.00 2474,40 2575,00 9595,10 Donations 1295.90 1359.57 1104.51 1946,91 5706.89 Gifts/Memorials 390,00 3495,14 34642,00 2150,00 40677,14 Meeting Room Usti persons aftdg meetings 2978 3001 1293 1760.00 9032 miry Collection Changes Mies Added 616 969 1475 887 3947 Copies Discarded 1658 1608 675 884 4825 Donations Added 159 189 173 131 652 HIGHLIGHTS • The library was closed January 19 for Martin Luther King Jr: Clay, • The University of Mary Hardin- Baylor's Flute Chair provided live music on January 18, 2015. • The Waterloo Watercolor Group displayed their art in the library's galleries during January and offered patron's the chance to vote for their favorite piece. The favorite artist was given a People's Choice Award: • Sally M. and Bethni ling attended a conference in Chicago for ALA (American Library Association) January 33- February 2. • Eric attended a conference in Austin on January 23 for the Texas Commission on the Arts: State of the Arts conference: • Eric visited New Braunfels Public Library to assist in a staff training session on January 30. PATRON COMMENTS FOR JANUARY 201 1. Patron comment: You should have a 5 minute parking for people just picking up items on reserve. The lack of parking is very frustrating. I tried to come 2 days in a row and couldn't find parking. This is especially difficult because I have an infant that I have to load into the car. We miss out on awesome things like storytime regularly because of no parking. We love the library but parking is a frustration: 2. Patron comment: Make bookmarks. 3. Patron comment: Several times l have stood at this counter while several employees looked at me but did not say a word to me and continued to talk amongst themselves. Patron comment: Alert The last thing kids need to be doing in a library is playing games on a computer. They get more than enough of that without the library's help! o, Patron comment: Wonderful library!! Love corning here. Patron comment: Check-out receipts are hard to read. 7, Patron comment: Please consider extending check-out time for new releases books. For those of us with lives„ a week is not always long enough to finish a book. Thanks! 8. Patron comment: Please get more Jackie Collins audiobooks. My aunt can't read anymore and she loves them. Please get Boardwalk Empire on DVU, GEORGETOWN PUBLIC LIBRARY DONATIONS -- January 2015 Mary E. White $100 in memory of Doris Clifford Friends of the Georgetown Library $75 in memory of Richard Ricketts Rita McCasland Whiting Copy of his novel Early Reflections of Walnut St. The Woman's Club $25 in honor of Arnold Yzaguirre The Woman's Club $25 in honor of Mary Visser Roger & Angie Wright $1,000 to use for Children's programs Jean Brashear Copies of 6 of her books Texas Secrets, Texas Lonely, Texas Bad Boy, Texas Refuge, Texas Star, Texas Danger Steele Sinser, Sr $1000.00 for Overdrive Fiction/Mystery E-Book titles