HomeMy WebLinkAboutMinutes_PAREB_01.08.2015Minutes ot`the Meeting of the
Parks and lbecreration Board
t itdv sof Georgerow n Texxas
January 8, 2015.
The Parks and Recreation Board met on Thursday, January 8. 2015 at 6:00 pin at 1-1.01 N. College: Street,.
Georgetown, TX 78626.
Regular Session --To lac yin no earlier than 6:00 pnl�
Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Robert Johnson for any purpose authorized by Open Meetings Act, Texas Government Code
Chapter 551.)
A Gall to Order
The meeting was called to order at 6:02 pm by Keith Fruge.
B Roll Call
Board: Reith Fruge; Katherine Kainer, Robert Palko, Jason Shurley; Chuck Bridges
Staff: Kimberly Garrett; Eric Nuner, Jill Kellum
C Consideration and possible action to approve the dedication of 29 acres of parkland in lieu of
parkland fees for the Sun City Queens PUD and Somerset PUD.
Kimberly Garrett explained the following information on the 29 acres of parkland for Sun City's PUD's.
Sun City Texas is planning an expansion of their current site, There are two Planned Unit Developments
(PUD) that were approved by City Council, The two PUD's are Sun City Queens and Sun CitySomerset. A
PUD is intended to allow flexibility in planning and designing for unique or environmentally sensitive
properties developed in accordance with a common development scheme. This document allows for
thereto be flexibility and changes to the standard process. There are a total of 2,550 units planned
within the two developments.
As part of the PUD document that was approved, the developer will be providing improved recreational
facilities in:a private ownership/management format, in addition, the developer is also responsible for
parkland dedication. The document was approved stating that the -developer will pay a"parkland fee
equal to the City of Georgetown's standard parkland fee in effect at the time of approval of this PUD
($250 per lot) when each future preliminary plat is approved. However, the document also states that if
at a future time, the City and the developer select mutually agreeable parkland dedication tract, the
dedication of said tract shall waive the requirement of any remaining parkland fees.
In lieu of paying parkland dedication fees, the developer has proposed to purchase and dedicatee 25
acre tract adjacent to the new Westside Park off of Shell Road. while this amount is less than the
required dedication amount, staff feels having this land adjacent to Westside Park is more valuable than
receiving $50,000 per year for the next 15 years. This land will allow for future planning and provide
opportunity to acquire additional land for a larger park. The proposed land is also along Berry Creek
which provides for open space and future trail expansion. The land would all be dedicated up front
within the next 3-6 months. Staff recommends exercising the option of land dedication in lieu of
parkland dedication fees and accepting this change to the PUD documents,
Motion made by Keith Fruge, second by Robert Pallid, to approve the dedication of 29 acres of
parkland In lieu of parkland fees for the Sun City Queens PUD and Somerset PUD. Approved 5-0
Kimberly Garrett introduced Brian Binkowski and Tim Bargainer with Baker Aicklen, Ryan Hansanuwat
with Moman Architecture and Jack Garey and Glenn Garay. Brian Binkowski presented the design
concept and preliminary cost for the design. Over the last six months, parks and recreation staff have
met with Baker-Aicklen staff and Mr. Garay to refine the scope of the project and explore the
operational costs of the park. While the design generally follows the Carey Park master plan approved in
2005, a few modifications have been made due to changes over the last 10 years. The design concept
will be presented at the meeting and staff is looking for feedback on the updated design and operations
plan. There will be a City Council workshop on February 24, 2015 to update the City Council on the
progress of the design and present the operations plan. Brian Binkowski explained that they will have
the Operations and Maintenance Plan prepared to present at the February 12`h parks board meeting.
No action was taken on this item.
Fee Schedulefor 2015.4
Kimberly Garrett introduced Robert Gaylor and Glenn Moss to present the membership fee schedule
Staff, Parks Board and City Council completed and approved the Parks and Recreation Fee and Rate
policy in 2012. This policy was utilized to set the new Recreation Center and Tennis Center Membership
Fees that took effect January 2013.
The upcoming Sunday operation hours are scheduled to take effect April 12, 2015 and a planned
biennial review of membership fees has facilitated a proposed membership fee adjustment. The
proposed membership fees are an effort to recover a portion of the Sunday operational expenses as
well as increase memberships in areas that have declined. it will also simplify the fee structure while
maintaining the guidelines set in the Fee and Rate policy.
Staff has reviewed membership patterns over the past few years as well as both private and public
recreation facility fees in the area. This information was utilized to formulate the proposed membership
fee structure. There has been a decline in memberships since adjusted rates took effect in 2013 and
nonresident memberships have shown the greatest decline over this time.
The proposal increases resident youth; senior and senior couple annual memberships by 20%. It also
focuses the increase on annual membership categories that currently pay less than $10 per month.
Through review it was determined that these rates have traditionally been underpriced. It will also
adjust nonresident rates to be a $5 per month increase in all membership categories. This simply
translates to a $60 per year adjustment above the proposed resident membership fee for nonresidents.
These fees show minor increases for youth; seniors, and senior couples. It will provide for reduced
annual fees for individuals, families and couples. This fee structure will make it simpler for staff to
articulate the fees and make the rates more attractive to proposed nonresident members.
The proposal also standardizes the daily use fee at for all individuals. This will adjust the youth and
senior daily rate from $3. There are several reasons for this including encouragement of memberships
and capitalizing on the trend of daily visits. It will also decrease the need for additional change in the
cash drawers and bring us in line with other area facilities.
Staff has been discussing marketing strategies and ifapproved will begin marketing the new
memberships rates in the spring. This will include the new Sunday operations, new exercise equipment,
and the value provided inacquiring amembership.
The proposed fees are scheduled to be effective May 2015.
Facility Membership Fee Schedule forMay 2015 as presented. Approved 5-0
F Consideration and possible action tmrecommend approval mfaTask Order with BW&mGroup for
professional services related to the design of the William Drive Pool renovation in the amount of
$J7,975^
Eric Nuner presented the following information on the Williams Drive pool renovation.
Renovations to Williams Drive Pool were dentified as a need by the aquatics subcommittee in 2012 and
were provided aaapriority inthe Parks Capital Improvement Plan (C|P)hythe Parks Board inthe
2013/14 budget process. Williams Drive Pool is the only public 50 meter pool within 45 miles. It is also
the most attended outdoor pool in the City and is highly utilized by local swim teams including
Aqundi|lo:/Texas Gold and high schools.
Williams Drive Pool was built in 1978 and there have been several improvements to the park during the
last 37 years. However, the park is currently in need of more substantial renovations. One of the primary
reasons for renovation identified hythe Parks Board is toprovide ADA accessibility. This need was also
identified inthe Cities ADA Transition Plan adopted byCity Council inZ014,
The renovation project was planned and budgeted in two phases to minimize disruption to the public
and users groups. Phase one including planning, public input and an opinion of probable construction
cost (OPCC) was included in the 2013/14 Parks CIP budget. This process was utilized to develop a
strategy for physical development of the park, input was gathered from the Parks Board, General
Government and Finance Advisory Subcommittee (GGAF), staff and the public through this process and
will becompleted inrnid-]onua,y.
The second phase including design and construction phase services is in the approved 2014/15 Parks
CIP. The approval of BWM will allow the project to searnlessly transition into this phase. This phase is
scheduled to be completed in August to allow Construction to begin after the pool season ends.
Input f rom GGAF on August 27th noted the need to renovate the existing park but requested staff to
investigate alternative locations for the facility. Once developed, Westside Park may be a possible future
location, However, staff will continue to investigate additional options, Construction of a new facility
including a 50 meter pool will cost between 3.5 million and 4.5 million not including land acquisition and
currently has nnfunding source.
The land for Williams Drive Pool was dedicated as parkland in perpetuity in 1978 when the City was
awarded a grant from the Texas Parks and Wildlife Department.
The design team is taking the possibility of relocation into consideration in design elements for the
renovations. Additionally, the possibility of partnering with users groups forspecific amenities was
discussed during the public input process. Staff will continue to explore this possibility through phase
two nsthe design develops.
Staff is recommending approval of BWM Group for design services of Williams Drive Pool in the amount
of $77,975. This item will be forwarded to the City Council for final approval.
rt . - . .*' ♦ tart.
Group for professional •r rt - .- o. Pool renovation
-zmountof$77,975.wr w
G Consideration and possible action to award the purchase and installation of a splash pad at San Jose
Park to Progressive Commercial Aquatics, Inc of Manor, Texas in the amount of $296,000.00
Eric Nuner explained the process of reviewing vendors for installation of a splash pad at San Jose Park.
Eric stated the biggest delay could be the delivery of the product and they are hoping to open in June
and construction could start in February.
The addition of a splash pad in the Southeast portion of Georgetown was identified as a high priority in
the Parks Capital Improvement Plan (CIP) by the Parks Board in the 2014/15 budget process. It also
received support from the General Government and Finance Advisory Subcommittee (GGAF).
Staff presented options for three different locations of the splash pad to the Parks Board on October 4,
2014, San Jose Park was unanimously chosen from the options provided. Other improvements to San
Jose Park have recently been completed including parking, playgrounds and restrooms. The addition of a
splash pad at San Jose will compliment these additions while providing aquatic recreation to residents in
the southeast are of town.
Staff met with neighbors at San Jose Park during the grand re -opening on October 30th. There were
approximately 50 people in attendance and they were all very supportive of a having a splash pad
located in the park. In addition, a splash pad open house meeting for the residents of San Jose was held
on November 6th at5:30 pm at the Parks and Recreation Administration Building. There were signs
posted at the park; flyers passed out at the grand re -opening and door hangers placed at residences
around the park notifying neighbors of the meeting. While we no residents attended, we did receive a
very positive and supportive email regarding the splash pad from'a resident that was unable to attend
the public meeting.
Staff chose Progressive Commercial Aquatics because of previous experience as well as their reputation
in the aquatics industry. They have completed many aquatic projects over the years for the City. Recent
projects include in the renovations at River Ridge Pool and they are in the process of repairing the
outdoor pool deck at the Recreation Center. Staff has also contacted other clients with similar projects
including Cities of Baytown, Corpus Christi, and Euless. They all highly recommend the services provided
by them. Additionally, they are thechosenaquatic professionals for Sea World ofTexas iand Moody
Gardens.
The splash pad will be installed to ensure compliance with the Texas Administrative Code (TAC),
Standards for Public Pools. It will have several above ground and below ground water features. It is also
designed to allow for additional water features in future year. This will require no retrofitting or
plumbing and is as simple as installing new features on the pad. Materials were chosen due to their
proven durability, efficiency, and ease of maintenance. The system is will recirculate to conserve water
usage and the filters chosen require little backwashing compared to standard pool sand filters saving
additional water.
If approved, the anticipated completion date will be in June. The future anticipated operational months
will be from April through September. Ongoing operational and maintenance costs will be requested in
the ZOl5/1Gbudget,
Staff recommends the approval of a cooperative BuyBoard contract for the purchase and installation of
a splash pad at San Jose Park to Progressive Commercial Aquatics, Inc of Manor, Texas in the amount of
$Jg6`0D0�
pad at San Jose Park to Progressive Commercial Aquatics, Inc of Manor, Texas in the amount of
$296,000.00. Approve 5-0
of care that will exempt the after-school and summer recreation programs from state licensing
Eric Nunerexplained Chapter 42nfthe Texas Human Resource Code and the exemptionfor
municipalities. Eric Nuner stated we have been going by a general standard of care, such as ratio of
children and facilities; it just has not been formalized,
Chapter 42 of the Texas Human Resource Code is established to regulate certain facilities, homes, and
agencies that provide child care services, The purpose of this chapter is to protect children who are
cared for in child care facilities by establishing statewide minimum safety standards and by regulating
the facilities through a licensing program. The Department of Family and Protective Services (DFPS) is
the agency tasked with enforcement ofthis law.
Subchapter C. Sec 4Z&41,(
"Elementary -age (ages 5-13) recreation programs operated by a municipality provided the governing
body of the municipality annually adopts standards of care by ordinance after a public hearing for such
programs, that such standards are provided to the parents of each program participant, and that the
ordinances shall include, at a minimum, staffing ratios, minimum staff qualifications, minimum facility,
health, and safety standards, and mechanisms for monitoring and enforcing the adopted local
standards; and further provided that parents be informed that the program is not licensed by the state
and the program may not beadvertised ayochild-care faoi|ity.^
This ordinance establishes the standards of care requirements set forth by Chapter 42 of the Texas
Human Resource Code after a public hearing. The standards are intended to be minimum standards by
which the Georgetown Parks and Recreation Department will operate its youth recreation programs.
These programs are recreation innature and are not child care programs.
The Georgetown Parks and Recreation Department previously developed similar department minimum
standards for recreation programs. Therefore, the minimum standards set forth in Exhibit A will create
no additional staffing or financial burden to the City. Additionally, it will not impact the effected
recreation program fees.
This ordinance will expire one year after its effective datenndmocibusubmittedtoCbyCound|forre-
Robert Palko made a motion, second by Keith Fruge to recommend approval of an Ordinance
establishing standards of care that will exempt the after-school and summer recreation programs
from state licensing requirements. Approved 5-0
I Consideration and possible action to approve the amended board bylaws in accordance with the
revised Code of Ordinances —Staff Liaison
The City Council revised the Code of Ordinances Chapter 2.104 regarding the Parks and Recreation
Advisory Board on October 28, 2014. The Board Bylaws are being amended to conform with the
revisions made to Chapter 2.104 and are submitted to the Board for review at this time, The Bylaws will
be submitted to the City Council for review and approval in February 2015.
Keith Fruge made motion, second by Robert Palko to approve the amended board bylaws in
accordance with the revised Code of Ordinances. Approved 5-0
J Project Update and Staff Reports regarding Village Parks, Garay Park, Westside Park and San Gabriel
Park Master Plan
• Village Parks - The construction bid to The Barr Company was approved by City Council in
December 2014. Work is scheduled to begin in January.
• Garay Park — Parks Board will be presented an update on the design and operation plan at the
January 2015 meeting, The design elements and operations plan which will be presented to City
Council in February.
® Westside Park - The public input process for the master plan will kickoff in January. A public
engagement process called Mind Mixer will be utilized.
• San Gabriel Park Master Plan — Staff will begin to have meetings with RVi in January as well as
starting the public input process in late January.
K Discussion and possible action to approve the minutes from the November 13, 2014 meeting.
Keith Fruge made a motion, second by Robert Palko to approve the minutes from the November 13,
2014 meeting. Approved 5-0
L Adjourn
Approved 5-0 The meeting adjourned at 8445 pm.
The executive session was called to order at 8:46 pro by Keith Fruge.
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session.
M Sec. 551072 - Deliberation Regarding Real Property
-Discussion to pursue purchasing land along the San Gabriel River,
Robert Palko made a motion, second by Keith to adjourn executive session, Executive session
adjourned at 9:05pm Approved 5-0
Keith Fruge made a motion, second by Robert Palko, to recommend to City Council to pursue purchase
of approximately 1.5 acres of land adjacent to the VFW Park based on the terms discussed in
executive session. Approved 5-0
MNMMGM���
Katherine Kainer, Secretary
Jill K!�4n, Board Liaison
Adjoin-nment
The meeting adjourned at 9:07 pm.
Jilly]'Q Bo rd Liaison