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HomeMy WebLinkAboutRES 880242 - Sewer System Study AgmtRESOLUTION NO. A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF GEORGETOWN, TEXAS, AND GUTIERREZv SMOUSE; WILMUTv AND ASSOC., INC. AUTHORIZING 1988 - 19B9 SEWER SYSTEM REHABILITATION STUDY AND REPORT ENGINEERING SERVICES AGREEMENT, AND AUTHORIZING THE MAYOR TO EXECUTE THE SAME. WHEREAS, the City of Georgetown, Texas; is the major distributor of wastewater within its corporate limitsp and WHEREAS; the City Council finds that safe and efficient distribution of wastewater is essential to the operation of the Cities Public Works Department; and WHEREAS Gutierrez Smouse Wilmut and nd the , ; v v Assoc.,~, Inc." City of Georgetown desire to enter into an agreement for 1988 -- 1989 1989 Bewer System Rehabilitation Study and Report Engineering Service Agreement, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS: Section I, That the City Council find the recitals set forth above are true and correct and are incorporated herein" Section %I. That the City Council approves the agreement between the City of Georgetown and Gutierrez, Smousev Wilmutv and Assoc., Inc" for 1988 - 1989 Sewer System rehabilitation Study and Report Engineering Service Agreement, which is attached hereto and incorporated herein as if fully set forth at length., Section III. That the Mayor is here by authorized to execute the Contract Documents and City Secretary to attest. PASSED AND APPROVED this _ day of 1988. APPROVED: ~ .....................- ATTEST: 9 Leta '���loughb, City SpIt'retary THE STATE OF TEXAS COUNTY OF WILLIAMSON CITY OF GEORGETOWN being the current City Secretary of the City of Georgetown, Texas do hereby certify that the attached is a true and correct copy of Resolution No. * passed and approved by the City Council of the City of Georgetown, Texas on the day of , 19 , and such resolution was duly adopted at a meeting open to the public and notice of said meeting, giving the date, place, and subject thereof, was posted as prescribed by Article 6252-17, Settion 3A, VATCS. Witness by hand and seal of office this day of 19 City Secretary (City Seal) 3�� CITY OF GEORGETOWN MEMORANDUM DATE: July 19: 1988 TO: Mayor and City Council City Manager SUBJECT: 1988 ~ 1989 Sewer System Rehabilitation Study and Report Engineering Service Agreement Project No. 00338 The City staff has met with Gutierrez; 8mouse, Wilmutv and Associates, Inc. to review the requirements for sewer system testing and reports for the conclusion of our sewer system rehabiIitaticxn. During the past several weeks it has come to our attention that there are major problem areas in the final two-thirds of the City" These areas include large portions of Phase II and Phase III of our Sewer Rehabilitation Project. City staff feels that there is a great need to further identify these problem areas in order to address State mandated reductions of infiltration over the Edwards" Therefore, we request that engineering services for Phase II and Phase III of our sewer rehabilitation be addressed in one agreement for engineering services. This agreement has been prepared by the Gutierrez, Smouse: WiImutv and Associates, Inc, and reviewed by City staff for content. The combination of Phase II and Phase III testing services will allow the City to identify major problems and address them with contractual services, Therefore, City staff recommends approval of the engineering service agreement with Gutierrez, Smouse, Wilmutv and Associates, Inc. for a total of $147,240,00^ A small savings of $5,000"00 will be realized by doing both Phases II and Phase III at the same time. Additional savings will be realized in reduction of operational costs in our sewer plant to near 35%. This project will include the following: 1. Sewer system flow monitoring 2" Infiltration data 3" General information about the condition of our existing sewer system. This work will he conducted in the Northern and Western areas o+ the City to include subdivisions of Oak Crestv Golden Oaks, Country Club Estates, Gabriel Heights, Reata Trails; and other remaining areas of our sewer system. This work will be done in preparation for construction of rehabilitation work" Furding source for this projeot wi1l 6e Sewer Bonds" Prop)osed Motion: See attached resol'ution ctor of Public: Wk�� ��� AGREEMENT BETWEEN OWNER AND ENGINEER FOR STUDY AND REPORT PROFESSIONAL SERVICES This is an Agreement made as of between the City of Georgetown, Texas (OWNER) and Gutierrez, Smouse, Wilmut & Assoc., Inc. (ENGINEER). OWNER employs ENGINEER to perform professional engineering services, to serve as OWNER's professional engineering representative and to provide professional engineering consultation and advice for a professional fee (as set forth below) in connection with a sewer system evaluation survey of the wastewater collection system serving Meter Areas 1, 4, and 8 of Georgetown as designated in the July, 1986 "Flow Metering" report performed by ENGINEER for OWNER (the "Assignment"). 1.1. After written authorization to proceed, ENGINEER shall perform the following professional services: 1.1.1. Consult with OWNER to clarify and define OWNER's requirements for the Assignment and review available data. 1.1.2. Advise OWNER as to the necessity of OWNER's providing or obtaining from others special services and data required in connection with the Assignment and assist OWNER in obtaining such data and services. 1.1.3. Provide analyses of OWNER's needs with evaluations and comparative studies of prospective solutions. 1.1.4. Prepare a Report of ENGINEER's findings and recommendations and furnish ten copies of the Report and review it in person with OWNER. 1.2. The duties and responsibilities of ENGINEER described above are supplemented and amended as indicated in paragraph 1 of Exhibit SR -A "Further Description of Basic Services, Duties of Owner, Method of Payment and Re1ated Matters" which is attached to and made a part of this Agreement. 2.1 If authorized in writing by OWNER, Additional Services related to. t11 Assignment will be performed by ENGINEER for an additional professional fee. OWNER shall do the following in a timely manner so as not to delay the services of ENGINEER: 3.1 Provide all criteria and full information as to OWNER's requirements for the Assignment and designate in writing a person with authority to act on OWNER's behalf on all matters concerning the Assignment. 3.2 Furnish to ENGINEER all existing studies, reports and other available data pertinent to the Assignment, obtain or authorize ENGINEER to obtain or provide additional reports and data as required, and furnish to ENGINEER services of others required for the performance of ENGINEER's services hereunder, and ENGINEER shall be entitled.to use and rely upon all such information and services provided by OWNER or others in.performing ENGINEER's services under this Agreement. 3.3. Arrange for access to and make all provisions for ENGINEER to enter upon public and private property as required for ENGINEER to perform services hereunder. 3.4. Owner shall perform such other functions as are indicated in paragraph 2 of Exhibit SR -A "Further Description of Basic Services, Duties of Owner, Method of Payment and Related Matters;" and 3.5. Bear all costs incident to compliance with the requirements of this Section 3. 4.1. ENGINEER's Basic Services will be performed and the Report submitted within the time period or by the date stipulated in paragraph 3 of Exhibit SR -A "Further Description of Basic Services, Duties of OWNER, Method of Payment and Related Matters." 4.2. ENGINEER's Basic Services under this Agreement will be consider complete at the earlier of (1) the date when the Report is accepte y OWNER (2) thirty days after the date when the Report is submitted for fin acceptance. I 4.3. ENGINEER's Additional Services will be performed and completed within Vm- time period agreed to in writing by the parties at the time such services a authorized. 4.4. If any time period within or date by which any of ENGINEER's services are to be completed is exceeded through no fault of ENGINEER, the time for completion of performance shall be reasonably extended. FaT �-r .- , ff�•��Myk= 5.1. Methods of Payment for Services of ENGINEER. 5.1.1. For Basic Services. OWNER shall pay ENGINEER for all,Basic Servic rendered under Section 1 on the basis as set forth in Exhibit SR -A "Furth Description of Basic Services, Duties of Owner, Method of Payment and Relat Matters." I 5.1.2. For Additional Services. OWNER shall pay ENGINEER for all Additional Services rendered under Section 2 on the basis agreed to in writing by th4 parties at the time such services are authorized, 5.1.3. Reimbursable Expenses. In addition to the payments provided for Z paragraphs 5.1.1 and 5.1.2, OWNER shall pay ENGINEER the actual costs, exce• where specifically provided otherwise, of all Reimbursable Expenses incurred i connection with all Basic Services and Additional Services. 5.2. ENGINEER shall submit monthly statements for Basic and Additional Services rendered. OWNER shall make payment within forty-five (45) days of date of receipt. In no' event shall ENGINEER be paid for services not vet performed. 5.3- ENGINEER's above charges are on the basis of prompt payment of bills rendered and continuous progress of the work on the Assignment until submission of the Report. 5.4. If OWNER fails to make any payment due ENGINEER for services and expensom satisfactorily performed wn forty-five (45) days after. receipt ENGINEER's invoice for same, ENGINEER may, after giving seven (7) days writt I notice, suspend e srvices under this Agreement until ENGINEER be has en paid i full for all amounts due. 6.1 OWNER's budgetary requirements and considerations in respect of the Assignment are set forth tn paragraph 5 of Exhibit SR -A "Further Description of Basic Services, Duties of Owner, Method of Payment and Related Matters." 6.2. opinions of probable construction cost, financial evaluations, feasibility studies, and economic analyses of alternate solutions prepared by ENGINEER hereunder will be made on the bas.is of ENGINEER's experience and qualifications and represent ENGINEER's best judgement as an experienced and qualified professional. It is recognized, however, that ENGINEER does not have control over the cost of labor, material, equipment or services furnished by others or over market condi-tions'or contractors' methods of determining their prices, and that any utilitarian evaluation of any facility to be constructed or work to be performed on the basis of the Report must of necessity be speculative until completion of its detailed design, Accordingly, ENGINEER does not guarantee that proposals, bids or actual costs will not vary from opinions, evaluations or studies submitted by ENGINEER to OWNER hereunder. 7.1. All documents prepared or furnished by ENGINEER (and ENGINEER's independent professional associates and consultants) pursuant to this Agreement are instruments of service and ENGINEER shall retain an ownership and property interest therein. OWNER may make and retain copies for information and reference; however, -such documents are not intended or represented to be suitable for reuse by OWNER or others. Any reuse without written verification or adaptation by ENGINEER for the specific purpose intended will be at OWNER's sole risk and without liability ar legal exposure to ENGINEER, or to ENGINEER's independent professional associates or consultants. 7.2. The obligation to provide further services under this Agreement may be terminated by either party upon 30 days' written notice in the event of substantial failure by the other party to perform in accordance with the terms thereof through no fault of the terminating party. In the event of any termination, ENGINEER will be paid fop all services rendered to the date of termination, less any damages incurred as a result of termination by the ENGINEER. 7.3.1. OWNER and ENGINEER each is hereby bound and the partners, successors, executors, administrators and legal representatives of OWNER and ENGINEER (and to the extent permitted by paragraph 7.3.2 the assigns of OWNER and ENGINEER) are hereby bound to the other party to this Agreement and to the partners, successors, executors, administrators and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements and obligations of this Agreement. 7.3.2. Neither OWNER nor ENGINEER shall assign, sublet or transfer any rights under or interest in (including, but without limitation, moneys that may become due or moneys that are due) this Agreement without the written consent of the other, except to the extent that any assignment, subletting or transfer is .nandated by law or the effect of this limitation may be restricted by lawn Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this paragr.r- • . phpret ENGINEER from employing such independent professional associates and consultants as ENGINEER may deem appropriate to assist in the performance of services hereunder. 7.4. Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than OWNER and ENGINEER, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of OWNER and ENGINEER and not for the benefit of any other party. go C The parties agree that ENGINEER shall be deemed to be an independent engineer/contractor and not an agent or employee of the City with respect to its acts or omissions hereunder. The parties agree that the services and activities performed under this Agreement are not and shall not be construed as a joint venture between the parties. The ENGINEER agrees to indemnify and hold harmless the CITY, its officers, agents, representatives, and employees from liability, suits, claims, and causes of action on account of any damages, including court costs and all reasonable- attorney fees, incurred by any person(s) or property proximately caused by the intentional or negligent acts or omissions of the ENGINEER or its officers, agents, or employees that results from the execution, operation, or performance of the activities and duties under the Agreement or damages directly attributable to the negligence of the In the event of liability from suits, actions or claims arising out of rn #ccasioned by the negligence of both the ENGINEER and the CITY, thei v,gents or employees, in the performance of this Agreement, each par shall contribute toward the satisfaction of the liability 1 proportionate share, 'which share shall be equal to the percentage negligence found to be attributable to the party. i ENGINEER, at its own expense, shall obtain and keep in force during the term of this Agreement public liability insurance as will protect ENGINEER and'CITY from all claims for damages to property and persons, and such insurance policy shall carry the City of Georgetown as an additional insured. The insurance shall protect CITY from and against all liability for claims arising out of ENGINEER's performance of services under this iuch insurance shall be issued by a company(s) authorized to do busineST- in Texas and be of sound and adequate financial responsibility. I The type and minimum limit of insurance is as follows: TvoeMinimum Limit �� Comprehensive General ` $1,000,000 (Public Liability) Combined Single Limit Coverage for Bodily Injury and property Damage, on a Per -Occurrence or Claims Made Basis The insurance policy(s) shall be subject to the examination and approval of the City Attorney for their adequacy and content as to protection and named insurance company. ENGINEER shall furnish to CITY certificates of insurance within thirty (30) days of execution of this Agreement. Such certificates shall state that insurance shall -not be cancelled or materially changed without a minimum of thirty (30) days advance in writing to CITY. A copy of the insurance certificate will be kept on file with the 'City Secretary. Insurance required under this Agreement shall be primary insurance and n contributing with any other insurance available to City under any "thir party liability policy. I CITY shall be named an additional insured or insured, as its interest may appear. 7.5. Venue for this' Contract shall be in Williamson County, Texas - 7.6 This Agreement (consisting of pages 1 to 5 inclusive) together with Exhibit SR -A constitute the entire Agreement between OWNER and ENGINEER and supersede all prior written or oral understandings. This Agreement and said Exhibit SR -A may only be amended, supplemented, modified or cancelled by a duly executed written instrument. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and year first above written. RM I 11171 Harry Hines Blvd., Suite 113 Dallas,, Texas 75229 EXHIBIT SR"A TO AGREEMENT BETWEEN OWNER AND ENGINEER FOR STUDY AND REPORT PROFESSIONAL SERVICES DATED SEPTEMBER 15, 1987 FURTHEk DESCRIPTION OF BASIC SERVICES, DUTIES OF OWNER, METHOD OF PAYMENT AND RELATED MATTERS This is an exhibit attached to and made a part of the Agreement dated September 15, 1987 between the City of Georgetown, Texas (OWNER) and Gutierrez,' Smouse, Wilmut & Assoc., Inc. (ENGINEER) for study and report professional services. 1. The Basic Services of ENGINEER as described in Section 1 of said Agreement are amended and supplemented as described in the following twelve (12) tasks: Task 1 - Preparatory Work. a. Printing of all field forms to be used in the project. b. Assist City personnel in delivering flyers used to notify the general public about the work. Details and final procedures to be established at the pre -job conference. C. Preparation of equipment and supplies to be assigned and transported to the project site. d. Hold a "Pre -Job" Conference prior to commencement of any work to ensure that all work is conducted in the most economic method, proper liaison with City personnel, priority of tasks, and that all safety procedures shall be followed. 'e. Traffic and pedestrian control to insure public safety and convenience. Task 2 Smoke Testing. The smoke generated by a smoke bombi Which it odorless and harmless, i blown into the center manhole connecting two tectiont of lime by an ai blower with a minimum capacity of 1500 CrM. Smoke testing it perform under dry weather conditions to allow the maximum detection of inflbow a rainfall - rosntive infiltration sources. I po This task, At described above, will be employed to the extent th surcharging or blockage of the sewer lines will permit on the 192,600 L. of sewer lines in the study areai Above -ground reconnaissance of t study area to determine proximity of storm sewers, creek crossing� drainage panea ths and pondig ars to the sanitary sewer system will accomplis I hed concurrently with smoke testing and the visual lil Page 1 of 5 inspection. Polaroid pictures of every smoke leak found will be made and attached to the field forms. Task 3 - Visual Inspection. This task consists of opening key manholes, examining the interior plus the visual inspection of each sewer line entering and leaving the manhole. The sewer lines are inspected by either descending into the manhole and lamping each line or by other means such as use of a downhole mirror designed for inspection of sewer lines from the ground surface. Information gathered during this work is recorded on field forms. A reasonable attempt (10 minutes per crew per manhole) will be made to. locate and open manholes assumed to be buried or hidden. If manholes either do not exist or are buried too deep to locate, the manholes will be passed over and no compensation will be requested. Task 4 Leak Quantification. This task consists of quantifying selected collection lines, manhole, and service line' leaks, detected from the results of previous tasks including above ground reconnaissance, above ground dye flooding, storm and sanitary sewer flooding or evaluation during actual rainfall periods. Task 5 - Physical Inspection. This task consists of conducting wet weather observations during rainfall conditions to verify actual hydraulic flow characteristics of, the system and above ground flooding patterns. Task 6 - Hydraulic Capacity Evaluation. This task includes field surveying of selected sewer lines to determin.e as -built slopes and pipe sizes plus a computer aided analysis to calculate actual hydraulic capacities of existing collection lines capacity evaluation to verify actual capacity. Task 7 - Night Flow Isolation. This test consists of dividing minor basins into smaller areas (3,000 5,000 L.E.) and taking Weir readings during minimum flow periods (11 p.m. - 6 a.m.) to determine if infiltration rates require additional investigation. Task 8 - Preparatory CleaMng. This task consists of preparing the sewer lines to be internally inspecte by cleaning the pipe- walls to provide for unobstructed interna inspectiOM6 The cleaning will be accomplished by use of a hydrauli cleaning unit (jet truck). All lines to be internally inspected, will b cleaned prior to such internal inspection., The i,ntent of the cleaning i to remove the sludge, mud, sand, gravel, and other sediment and debris il order to obtain a good television picture, Protruding taps, dropped joints, and similar obstructions cannot be removed by conventional cleaning4 It is estimated that about 7,800 L.F. will be internally inspected and thus this amount is estimated for the preparatory cleaning task. Upon completion of cleaning operation, if necessary, a sand nozzle will be used to insure that TV camera will be able to Pass through selected sewer lines. When obstructions are encountered, an attempt will be made to clean from both upstream and downstream manholes. _33mm This task 'consists of the T.V. inspection (closed-circuit television) of sewer lines estimated at 7,300 L.F. Polaroid pictures of defects encountered during the T.V. inspection will be made and attached to the T.V. log sheets. Video tapes will be made of all lines televised. All lines to be televised will be plugged off to eliminate incoming flows from up stream collection lines if necessary. Task 10 - Project Management and Supervision. This task, consists of the direction of field crews, scheduling of these tasks by the Project Manager, and the general management and supervision of project personnel during all phases of the project. Task 11 - Engineering Evaluation, Data Analysis, and Report. This task consists of analyzing collected data and presenting the results in the form of a report (10 copies) including the following: a. Description of the type and nature of the problems found in the system. b. Computer printout 'of problem priorities (rehabilitation ranked by cost effectiveness to repair). C. Computer listing of all problems found. d. Recommended rehabilitation work grouped and tabulated in three (3) major categories, collection lines, manholes and services lines. The tables will provide information necessary for the rehabilitation work to be done either by the City or by a Contractor. 2. The responsibilities of OWNER as described in Section 3 of said Agreement are supplemented as follows: The OWNER shall Provide the following • And services-. a. One reproducible master plan (1" = 400') of the existing sewer system showing sewer lines and manholes. Page 3 of 5 b. Liaison with City officials to Provide effective coordination and cooperation between the fire, police, engineering and sewer departments and GSW, as necessary during execution of field work. C. Access to manholes. d. Assistance by City personnel, knowledgeable of manhole and cleanout locations, in locating buried or hidden manholes and cleanouts. e. Expose for entry, manholes that require excavation, cutting of pavement, and/or have lids fastened or frozen in place. f. Water for cleaning unit from the City fire hydrants at no charge during the assignment. g. The necessary equipment and assistance as might be required to remove the specialized equipment (cleaning nozzle and hose, T.V. camera and coaxial cable, sewer plugs, etc.) from the sewer should the equipment become lodged during the course of the work, and to complete line repair and restoration of the area. 3. The time period for the performance of ENGINEER's Basic Services is as follows: The Atsionment can be initiated within thirty (30) days of acceptance of this Agreement by both OWNER and ENGINEER. Completion of Phases of the Assignment described in Task 1-11 is estimated to be 4 months. In n@ event shall completion of ENGINEER's tasks exceed 150 days. 44 Reimbursable Expenses mean the actual expense incurred by ENGINEER or ENGINEER's independent professional associates or consultants directly or indirectly in connection with the Assignment, such as expenses for obtaining bids or proposals' from Contractor(s); reproduction of reports, Drawings, Specifications, Bidding Documents and similar assignment -related items in addition to those required under Section 1; and if authorized in advance by OWNER, overtime work requiring higher than regular rates. Expenses incurred by ENGINEER for mobilization of equipment and providi,ng and maintaining field office facilities shall not be considered as Reimbursable Expenses. Page 4 of 5 5i OWNER shall pay ENGINEER for 8atic Services rendered at follows: TASK ESTIMATED NO. DESCRIPTION QUANTITIES UNIT PRICE TOTAL PRICE 1 Preparatory Work, Mobilization of Crews and Set Up 1 $5,000/L.S. $ 5,000.00 2 Smoke Testing, 385,200 L.F.* $0.12/L.F. 46,224.00 3 Visual Inspection 500 Manholes $36.00/Each 18,000.00 4 Quantification 32 Hours $132.00/Hour 4,224.00 5 Physical Inspection 64 Hours $119.00/Hour 7,616.00 6 Hydraulic Capacity Evaluation 1 $4,000/L.S. 4,000.00 7 Night Flow Isolation 64 Hours $119.00/Hour 7,616.00 8 Preparatory Cleaning 128 Hours $121.00/Hour 15,488.00 9 Internal (T.V) Inspection (Estimated 7,200 L.F.) 128 Hours $149.00/Hour 19,072.00 10 Project Management and Supervision 1 $10,000/L.S. 10,000.00 11 Engineering Evalua- tion, Data Analysis and Report 1 $10,000/L.S. 102000.00 $147,240.00 Quantity shown includes actual footage of sewers on which the smoke The above payments are based on quantities estimated from existing data from others which may be inaccurate. As such, prices listed for individual tasks may vary. The total prtce of ONE HUNDRED FORTY SEVEN THOUSAND TWO HUNDRED FORTY DOLLARS ($147,240.00), however, will not be exceeded without written authorization from the OWNER. This amount includes services to be provided by ENGINEER under Section I of this Agreement.