HomeMy WebLinkAboutMinutes_GVPID_12.10.2013GEORGETOWN PUBLIC IMPROVEMENT DISTRICT #1
BOARD MEETING
Tuesday December 10, 2013
Meeting time 6:00 PM @ Georgetown Village Pool Event Room
Georgetown, TX.
http://government.georgetown.org/georgetown-village-public-improvement-district-gvpid/
Mail address for PID #1
P.O. Box 3000 #34
Georgetown, TX. 78627
BOARD OF DIRECTORS PRESENT
Jill Fussell, President (M)
Mary Drake, Vice President (M)
Alex Hayes, Treasurer – Green Builders Inc (M)
Bill Weber – Green Builders Inc (M)
Jack Alley, Secretary (A)
Vincent Uthoff (M)
Mark Booras (A)
BOARD OF DIRECTORS ABSENT
Mike Ashley (M)
GUESTS
Lee Lyles, LCS Development
Kent Larson, LCS Development
Daniel Wilson, Sunterra Landscape Services
Joe Cruz, SunTerra Landscape Services
Justin Wilson, American Irrigation
Tom Catlin
Laura Baher
Becca Thompson
Amanda Swor
Jewels Watson
Stevie Drenner
Lee Lyus
Wayne Drake
Rebecca English
Brian Ortega
MINUTES
1. Call to order.
Jill Fussell, President, called meeting to order at 6:03 pm at the Georgetown Village Pool
Event Room.
2. Consideration and possible action to approve Minutes of Georgetown Village Public
Improvement District #1 meeting held on Nov. 12 2013.
Motion to Approve Nov. 12, 2013 minutes: Bill Weber; second, Mary Drake. Vote to
approve was 5-0.
3. Financial Report
A. Alex Hayes, Treasurer, presented the November Financial report, prepared by
La’Mar Kemp, senior accounting specialist, for Lisa Haines, controller, City of
Georgetown.
(Notes- Alex Hayes received adjusted October financials from La’Mar Kemp that
corrected the no Year-to-Date Activity, and “rounding errors” between Budget
total Revenues and Budget Total Expenses.
Approved October 31, 2013:
Year-to-Date Total Revenues: $ 0.00
Year-to-Date Total Expenses: $ 0.00
Current Funds Available: $ 222,039.00
Motion to disapprove October Financial Report: Bill Weber; second, Mary Drake. Vote
to disapprove was 4-0, with 1 abstention.
Revised October 31, 2013:
Year-to-Date Total Revenues: $ 8,183.59
Year-to-Date Total Expenses: $ 3,760.76
Current Funds Available: $ 291,856.83
Motion to approve revised October Financial Report: Mary Drake; second, Bill Weber.
Vote to approve was 4-0, with 1 abstention.
As of November 30, 2013:
Year-to-Date Total Revenues: $ 8,183.59
Year-to-Date Total Expenses: $ 6,556,57
Current Funds Available: $ 289,061.02
Motion to approve the revised November Financial Report: Alex Hayes; second, Bill
Weber. Vote to approve was 4-0, with 1 abstention.
B. Recap of approved expenditures for November 2013
No activity shown for November. Charges on November financial report show
the carry over from October.
Notes: Jill Fussell briefed Board members about recent changes in non-irrigation
electric rates. The electric rates went up November 1st 2013 from a base rate of
$12 to base rate of $125 for small commercial. This was reflected on PID Water
Meter accounts 1,2,8,16 and 20.
4. Presentation by Life Care Services (LCS) regarding planned Georgetown Village Mixed-
use Planned Unit Development (PUD) of 24.076 acres East of Village swimming pool
along Village Commons Blvd, including 5 acres along Shell Rd.
Steve Drenner, Winstead Law firm, gave a presentation that addressed the 24 acres under
contract with Green Builders Inc. currently zoned AG. A PUD with the City of
Georgetown was recently filed for the Life Care Communities Development. The
projected plan for an assisted living campus has a targeted 65% impervious cover,
approximately 200 bed capacity, dedicated park acreage along Village Commons Blvd,
and a comparable retail complex along Shell Rd. Max height will be 45’, building design
responds to existing oak trees, primary entrance and emergency vehicles have a planned
access form Shell road. LCS will maintain all acreage and the assisted living campus is
projected to open fall of 2016. A comparable development is Westland at Estrella on
Williams dr.
Board member comments: Jill Fussell and Mary Drake expressed concerns regarding an
increase in traffic from the projected development. Jack Alley requested that a copy of
the approved PUD and TIA be provided to the PID when available. Amanda Swor,
representative from Winstead, agreed to provide these documents when they became
available, including the name of the developer of the retail portion of the development.
3. Landscaping / irrigation report (Joe Cruz, SunTerra Landscaping representative)
A. Alex Hayes brought remaining stumps of the previously removed trees to the
attention of Joe Cruz, SunTerra. Mr. Cruz stated that the stumps of previously
removed trees will be ground down this week.
Jack Alley addressed his concern of the lack of current tree maintenance. Mr. Cruz is
conducting a meeting Monday at 11:30 with their arborist to discuss upcoming tree
cut back, scheduled to begin in January. In addition SunTerra will provide a quote for
the removal of all unneeded tree stakes and any additional maintenance going beyond
existing contractual agreements. This quote will be drafted and presented prior to the
January PID meeting.
Mary Drake requested potential dead grasses at Rosedale entrance be inspected.
Mr. Cruz stated that Thursday the entrance to Sycamore would be mowed and
landscaping crews will make trash rounds and conduct a police call of maintained
areas along with other scheduled landscape maintenance. Mr Cruz was asked again to
ensure ashtrays were cleaned on the top of the trash containers in the parks and ants
nests treated.
B. Weather-station irrigation sensors brief (SunTerra, American Irrigation repair,
Conserve TX Water)
Notes- Current system in place throughout Village irrigation is Hunter. Systems
discussed were Hunter, Weathermatic, Central Control Systems, Base Line, and Irrigation
Decision Device. A recommendation was made to contact Gabriel Dominguez with the
City of Georgetown to inquire about potential rebates when installing improved water
conservation irrigation systems.
Hunter - There is an upgrade for the existing Village Commons irrigation system called
PRO-C installed at the control stations with the addition of an ET base. All vendors
agreed that this system is not optimal and have had data interpretation issues with the
system in the past.
Central Control Systems - Identified as the best bet for long term, however the cost of
the system may be prohibitive and requires competent programmer to maximize system.
Base line – This is an in ground moister sensor with a relatively low cost for the
equipment and installation.
Irrigation Decision Device – This is an addition to any irrigation system and interrupts
unneeded watering based on complied weather data for current and future conditions. It
incurs an annual fee.
6. Committee Reports:
A. Landscape Committee (Jill Fussell, Mary Drake, Mike Ashley)
- Jill Fussell updated the board on the stolen “Trim Trees” signs and filed
an official police report. New signs were reprinted at a cost of $496.50 and will
be posted when weather becomes appropriate.
- Jill Fussell had received the 4 new Mutt Mitt dispenser locks at $35.80
each and had them installed along with the bulletin board locks at Madrid
Drive location repaired at a cost of $103.00
- Jill Fussell recommended a decrease in watering in winter to 1 time /
week. Joe Cruz stated that the Village irrigation system had been
adjusted to once a week mid-November.
- Information on “weather-station” irrigation sensors (addressed in 4, B.)
B. Park Amenities Committee (Jack Alley, Mark Booras, Alex Hayes)
- Alex Hayes presented an overview of parks and findings.
- Consideration and possible action to purchase and install 10 additional
Mutt Mitt Dispensers.
Motion to purchase 10 additional Mutt Mitt Dispensers at a cost of
2369.30: Mary Drake; second, Bill Weber. Vote to approve was 5-0.
Motion to install 10 Mutt Mitt Dispensers at cost of $950.00: Mary
Drake; second, Bill Weber. Mr. Weber noted to amend quote to include
acceptance of delivery. Vote to approve was 5-0.
- Consideration and possible action to purchase new benches and trash
cans for parks per Paul E. Allen quote was discussed.
Initial quote approximately $49,000.00. Jill Fussell suggested getting an
additional quote to replace only the bench slats, if possible, to reduce
overall cost of bench quote. A trash can quote will be drafted separately
and will be presented for consideration and action in January’s meeting.
Future bench quotes will be broken down by park.
- Consideration and possible action to upgrade landscaping in parks per
SunTerra.
Bids must be broken down by park to be more manageable and will be
revisited during January’s PID meeting. Bedford park proposal will
remove the muhly grass surrounding the retention pond and resubmit
during January’s PID meeting.
- Jack Alley presented a dog park concept plan for Chestnut Park. Board
supported moving forward with Dog Park concept plan. Mr. Alley will
present a detailed report of park design, planning consideration, potential
cost, liabilities, and zoning requirements during the January PID
meeting.
C. Budget / 5-Year-Plan Committee (Alex Hayes, Jill Fussell, Mary Drake)
- No recap of 5-Year-Plan. Committee intends to present findings during
January’s PID meeting.
D. Ponds Committee (Jill Fussell, Vincent Uthoff, Mark Booras)
- No updates
E. Governing Rules Committee (Mary Drake, Alex Hayes, Jack Alley)
- No updates
7. Consideration and possible action to form an Executive Committee comprising the
President, Vice-President and Treasurer to review and facilitate interaction with the City
of Georgetown on PID issues
Motion to approve an Executive Committee comprising the President, Vice-President and
Treasurer to review and facilitate interaction with the City of Georgetown: Mary Drake;
second, Vincent Uthoff. Vote to approve was 5-0.
8. Consideration and possible action to solicit one new PID Board member to replace the
loss of Jim Harrington, who will be rotating off the PID Board Dec 31.
Bill Weber amends action to submit any newly solicited Board member and the
movement of an Alternate Board member to Full Member to the City council at the same
time.
Motion to approve solicitation of new members and voting of a new PID Board full
member after newly solicited member is selected: Bill Weber; second, Mary Drake. Vote
to approve was 5-0
9. New Business
Jack Alley presented a tri-fold flyer template to the Board members in response to
residents’ concerns about a current lack of information being provided to current and
potential residents of Village Commons. The intent for the flyer would be an annual
distribution to all homes in conjunction with the annual PID member solicitation.
Additional tri-folds would be provided to current realtors to provide to new residents
throughout the year. The Board provided feedback a consideration and possible action of
the revised tri-fold will occur in January’s PID Meeting.
10. Opportunity for residents to address the PID Board
Nothing addressed to the Board
11. Motion to adjourn at 9:53 p.m.: Alex Hayes; second, Mary Drake. Vote to approve was
5-0.
______________________________________ Date ______________
Jill Fussell, President
Georgetown Village PID #1