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Home My WebLink AboutMinutes_GVPID_04.15.2014GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT #1 BOARD MEETING Tuesday, April 15, 2014 Meeting time 6:00 PM @ Georgetown Public Library, Hewlett Room Georgetown, TX. http://government.georgetown.org/georgetown-village-public-improvement-district-gvpid/ Mail address: Georgetown Village PID #1, P.O. Box 3000 #34, Georgetown, TX. 78627 BOARD OF DIRECTORS PRESENT Jill Fussell, President (M) Alex Hayes, Treasurer – Green Builders Inc (M) Jack Alley, Secretary (A) Mary Drake (M) Vincent Uthoff (M) Phillip Hardy (A) Mike Ashley (M) GUESTS Dwayne Lockhart, Sun Terra Landscape Services Matt Saulsgiver, Sun Terra Landscape Services James Scott Christie Miller Colleen Davis Rick O’Donnell Brittany Davis Tim Breen Wayne Drake MINUTES 1. Call to order. Jill Fussell, President, called meeting to order at 6:07 pm in the Georgetown Public Library, Hewlett Room. 2. Financial Report (Alex Hayes, Treasurer) A. Alex Hayes, Treasurer, presented the March Financial report, prepared by La’Mar Kemp, senior accounting specialist, for Lisa Haines, controller, City of Georgetown. Notes: Alex Hayes reviewed March financial statement and recommended approval. Approved February 28, 2014: Year-to-Date Total Revenues: $ 294,462.70 Year-to-Date Total Expenses: $ 51,545.67 Current Funds Available: $ 530,351.03 Motion to approve March Financial Report: Mike Ashley; second, Mary Drake. Vote to approve was 5-0. B. Recap of approved expenditures - Reimbursed expenses to Jill Fussell for the following: 1. The UPS Store, photo copies $ 7.19 2. The UPS Store, photo copies $ 2.08 TOTAL $ 10.27 - SunTerra, March 2014 Landscaping Maintenance Contract, Invoice #109188 $6,284.13 - SunTerra, Irrigation repairs, Invoice #110788 $ 848.75 - Ink Images, 1200 copies of Jan 2014 PID Tri-fold $ 797.16 C. Presentation of Williamson Central Appraisal District’s Residential Appraisal Statistical Evaluation as of March 3, 2014 Notes: Final numbers will be published in August. Current projections estimated at approximately $340,000. D. Presentation of 5-Year Plan update Notes: Alex Hayes presented recapped the ongoing 5-Year plan process. Addressing allocated budget, known expenditures, incumbencies, and potential number discrepancies due to required city processing. 3. Motion to approve Minutes of Georgetown Village Public Improvement District #1 meeting held on March 11, 2014 Motion to approve March 11, 2014 minutes: Alex Hayes; second, Mike Ashley. Vote to approve was 5-0. 4. Landscaping / Irrigation Report (Matt Saulsgiver, SunTerra Landscaping representative). Introduction of Dwayne Lockhart as new representative. Report on pending work orders previously approved: - 10 Gulf Coast Muhly grass at new boulder $305.00 Notes: will be complete by end of the month - Irrigation adjustments along Shell Rd $2,367.00 Notes: Installation complete. Dan Wilson will meet PID members on the 16/17th of April to walk newly installed pressure reduction regulators. - Replanting gardens in pocket parks $2,246.18 Notes: Dwayne Lockhart will conduct walk thru with PID members to capture intent of revisited pocket parks - Compost for pocket parks $141.17 Notes: Will be installed by end of the month Consideration and possible action on proposals listed below. - Westbury Entrance Proposal - New landscaping (pending) Notes: Estimated cost $8,501.70 Landscaping committee will follow required city bidding procedures and bring back to the board for action - Revised proposal for crushed granite path on Shell Rd (pending) Notes: Landscaping committee to review further before action - Wildflower meadow proposal for non-irrigated areas along Shell Rd (pending) Notes: Landscaping committee to review further before action Semi-annual review of performance of contracted landscape company, SunTerra Landscaping Notes: The PID board members addressed a number of concerning issues which had been observed or reoccurring since SunTerra was awarded the Georgetown Village landscaping contract. Failure to submit contractual reports, level of trash, attention to detail, communication and in ability to execute PID members intent were all expressed. Matt Saulsgiver addressed the board reassuring that the new account representative Dwayne Lockhart and himself would rectify these concerns and made himself available to board members for any future concerns. 5. Consideration and possible action on request from resident Chris Facchini, 805 Westbury Lane, for PID to allow his pool construction contractor access to his backyard through PID-owned property (drainage easement), north of Sycamore entrance. Notes: no action, resident recused request 6. Consideration and possible action on installing 16 stop signs associated with alleyways in Georgetown Village: Affordable Signs proposal -- $2,974.40 Motion to approve alleyway stop sign instillation: Mike Ashley second, Mary Drake. Vote to approve was 5-0. 7. Consideration and possible action to approve intent to develop, but not yet fund, new dog park so that City can proceed with internal and City Council reviews. Notes: As a member of the parks planning committee Jack Alley noted the underwriting intent for the dog park proposal has always been to help improve amenities within Georgetown Village. In order to accurately capture the census of village residents, who chose to have a voice within the community, Jack Alley recommended the implementation of an online survey (monkeysurvey.com) for future projects before bringing them to the board for action. Regarding the proposed dog park the residents listed below spoke against the installation of a potential dog park at Chestnut dog Park during the PID meeting and the agenda item was tabled. Guest Speakers: Rick O’Donnell, Daniel Carroll, James Scott, Colleen Davis, Christie Miller 8. Consideration and possible action on purchase of proposed bulletin board. Notes: Item tabled for further review by the parks committee 9. Consideration and possible action to install electrical timer at Gazebo for possible future seasonal mini-lights in adjacent trees. Notes: Item tabled 10. Update on pending appointment of new Alternate Board Members, expected for second reading and approval at April 8 City Council Meeting: - Melinda Penniman Marler - Phillip Hardy Notes: Both Melinda Penniman Marler and Phillip Hardy are officially PID alternates. Mark Booras was elevated to voting Member 11. Consideration and possible action to hire an assistant to help complete PID inventory for City and to assist with various bids. Notes: Item tabled 12. Consideration and possible action on purchase of additional benches and trash cans for pocket parks. Motion to approve additional bench and trash cans: Mary Drake second, Mike Ashley. Vote to approve was 5-0. 13. Review of new tri-fold brochure for Georgetown Village PID #1 and plan to distribute Notes: Distribution is ongoing 14. Committee Reports: A. Landscape Committee (Jill Fussell, Mary Drake, Mike Ashley) - Update on builder signs on PID property Notes: Jill Fussell will be meeting with our District 5 City Council representative to discuss standing of “bandit signs” - Update on Request for Quote for mulch at entrances, along Shell Rd, and at two round-abouts (pocket parks were done with replanting) B. Park Amenities Committee (Jack Alley, Mark Booras, Alex Hayes) - Status of damage to Mutt Mitt Dispenser at Shell Park. Notes: Reinstalled - Update on purchase and installation of a portion of new benches and trash cans for parks from Paul E. Allen company. Notes: 18 benches and 10 trash cans have been installed - Discuss loose grate over cave access in Cedar Elm Park Notes: - Discuss possible mini tree lights at gazebo (seasonal?) Notes: It em tabled C. Budget / 5-Year-Plan Committee (Alex Hayes, Jill Fussell, Mary Drake) - Overview of updated 5-Year-Plan conducted by Alex Hayes D. Ponds Committee (Jill Fussell, Vincent Uthoff, Mark Booras) - Rowan and Rosedale detention pond is holding water well after any period of rainfall. Issue has been brought to the attention of Bill Weber and Gehan Homes E. Governing Rules Committee (Mary Drake, Alex Hayes, Jack Alley) - No update F. Executive Committee (Jill Fussell, Mary Drake, Alex Hayes) - 100% inventory is ongoing projected completion by end of the month G. Alley Paving and Upkeep Committee (Mike Ashley, Alex Hayes, Jill Fussell) - Committee has begun to rate alleys in state of repair. Bill Dryden, Georgetown City Transportation, is being contacted to help provide additional information to begin alley surveying 15. Green Builders Inc update: The Arbors development; Senior Care facility Notes: Public hearing for rezoning of land for potential Senior Care Facility overlaps PID meeting. Jill Fussell moved to make a resolution of the PIDs stance and have it represented at the rezoning meeting. Vote in favor of Senior Care Facility plan presented to PID members during the December 2013 PID meeting: Resolution passes Vote to support 4-1. Arbors development moved from 95 to 85 lots and resubmitted PLAT. Creekside TIA update completed and with the City. 16. New Business Jill Fussell introduces a potential resolution by the PID requesting no KB homes be built until KB meets its contractual agreement, as stated in the master declaration, of acceptance into the PID. Jack Alley introduces potential resolution by the PID regarding proposed road bond priorities for 2015/2016. Shell road is listed as a “long-term” priority which are projects to be considered after 2023 according to an article published in the April 2014 Community Impact Paper, Georgetown Edition. Due to the time sensitivity of both matters the PID will hold a special meeting to address both points of concern and potential resolutions. 17. Opportunity for residents to address the PID Board None 18. Motion to adjourn at 8:14 pm: Mary Drake; second, Vincent Uthoff. Vote to approve was 5-0. ______________________________________ Date ______________ Jill Fussell, President Georgetown Village PID #1