The URL can be used to link to this page

Home My WebLink AboutMinutes_GVPID_06.09.2014_HT VW-ur- '1T1'VTIULAGEit4ffL 1[TTr*TE1ffL1TT J1WfX4_ 47 BOARD MEETING Monday, June 9,2014 Meeting time 6:00 PM @ Georgetown Public Library, Classroom 211, 402 W. 8th St., Georgetown, TX. hLtp://eovern,metit.georgetox�,ii.or�-l�georgetown-village-public-iiiipi-oveiiieiit-district-gvpid/ Mail address: Georgetown Village PID #1, P.O. Box 3000 #34, Georgetown, TX 78627 MINUTES Since there was not the required number of voting members present for a quorum, President Jill Fussell appointed alternate Melinda Penniman as a voting member for this meeting. BOARD OF DIRECTORS PRESENT Jill Fussell, President (M) Alex Hayes, Treasurer — Green Builders, Inc (M)* —joined at 7:00 Melinda Penniman, Secretary (A) Mark Booras (M) Mary Drake (M) Phillip Hardy (M)* —joined at 6:15 Vincent Uthoff (M) Bill Weber (M)* —joined at 7:00 GUESTS Dwavne Lockhart. SunTerra LandscaDe Services FIT 0 roml I STIT Re I= 1. Call to order. Jill Fussell called the meetina to order at 6:05. 2. Financial Report (Alex Hayes, Treasurer) Notes: Financial Report was pushed out until Alex Hayes arrived later in the meeting. 9N A ff I the $0.82 variance. Bill Weber motioned to approve as noted; Phillip Hardy 2 d; motion carried Approved May 31, 2014 Financials: •ois Total Revenues $298,189.04 Year -to -Date Total Expenses S 91,051.84 Current Funds Available $494,571.20 Page 1 of 6 2. Financial status reports provided by La'Mar Kemp, City of Georgetown Notes- 1) The utility report has been audited and discre ancies found. As a result, I . p the city will reimburse items 5 and 2 1; 2) Jill Fussell suggested that this report be routinely audited by the PID due to continual changes within the Village. She has also input the meter numbers for each location which will make auditing easier. I paper, envelopes $ 231.80 2) Affordable Signs, alley speed limit signs $2,844.25 3) SunTeffa, May 2014 Landscaping Maintenance Contract $6,284.13 4) SunTerra Irrigation Controller battery replacement $ 351.28 5) SunTerra April Irrigation repairs, including leaks $ 704.50 6) SunTerra Bedford Park rosemary removal, re -landscaping $1,777.70 7) SunTerra Bedford Park roses $ 670.17 8) SunTerra Shell Rd boulder grasses $ 305.00 9) SunTerra Shell Rd cleanup (11/29/2013 invoice) $2,675.00 10) SunTeffa removal of 4 dead trees (11/26/2013 invoice' ), $ 250.00 11) SunTeffa mistletoe removal (1/22/2014 invoice) $ 750.00 12) Coaches Construction (Danny Adkins), Section 6 detention pond area mowing $ 900.00 13) Coaches Construction (Danny Adkins), Section 6 detention pond clean up, silt fence removal $ 150.00 Notes: 1) Item 2b(9) was outside of the SunTerra contract, 2) need clarification on who is contracted to mow the ponds at Bedford park to assure no double duty/billing. Consideration and possible action to approve Minutes of Georgetown Village Public Improvement District #1 meetings held on May 13, 2014 Note: Item 5c(3) to be amended to read "SunTerra to install steel edging where the sidewalk meets the bed and, as a safety measure, remove the edging at the lawn side of the planting bed." Mary Drake motioned to approve the minutes as amended; Phillip Hardy 2 d; motion carried Landscaping / Irrigation Report - Dwayne Lockhart, Sunterra representative a. Report on pending work orders previously approved: 1) Replanting gardens in pocket parks $2,246.18 Note: awaiting additional plants f) Compost for pocket parks $ 141.17 Note- done; will mulch this week 3) Install 14 locks on 14 irrigation controllers $ 769.80 Note: Dwayne needs to check status Revised Westbury Entrance Proposal -south side, rocks $2,632.47 Note: Per Dwayne, this will be completed by Fri June 13 b. Consideration and possible action on SunTerra proposals listed below. Note: Each item considered separately 1) Wildflower meadow proposal for 3 areas along Shell Rd $ 734.27 Mark Booras motioned to approve; Mary Drake 2"d ; motion carried 2) Sodding of Bedford Park area near large oak tree d $ 819.17 Mark Booras motioned to approve; Phillip Hardy 2 , motion carried 3) "Georgetown Village" entrance walls, river rock half -circle, red yucca transplant (from Sycamore) nd. $2,317.35 Mark Booras motioned to approve; Phillip Hardy 2 , motion carried 4) Sycamore entrance -south, plant lantana. shrubs d $ 372.86 Mary Drake motioned to approve; Phillip Hardy 2 , motion carried 5) Repair of decomposed granite path in Fairfield Park $1,530.38 ,d- * -I Mary Drake motioned to approve-, Phillip Hardy 2 motion carried Note: Jill Fussell mentioned that there is an additional item that was not added to the agenda but needs approval. She will handle this process executive request. 6) Remove old grass, plant coreopsis at Bedford mailboxes $ 275.88 5. Consideration and possible action on proposal from Affordable Signs to install 2 "Do Not Mow Drainage Easement" signs north of Sycamore entrance at each end of drainage easement $ 398.40 Mary Drake motioned to approve; Phillip Hardy 2"d; motion carried 6. Consideration and possible action on proposals from Tom Norrell, 'Tour Master Electrician, listed below: 1) Lights for night-time illumination of the street names on the street entrance walls. $ TBD 2) Repair / removal of several electrical panels $ TBD This item will be tabled for now. 7. New Member Solicitation — distribution of forms for neighborhood solicitation, to be returned to PID by June 30 Page 3 of 6 Notes: Jill Fussell has divided up the Village neighborhoods for distributing the application forms. Some members will walk more than one area. Deadline for distribution is this Sunday June 15. K-IFLItT-14IF 111L I dr-C11Lrd11UOS,—&. round -abouts (pocket parks were done with replanting) Note: Jill Fussell will write a bid for this item. Note: Bill Weber and Alex Hayes joined the meeting. ® Park Amenities Committee (Melinda Marler, Mark i,•• Alex Hayes) 1) Update on pocket parks replanting schedule. 2) Update on purchase and installation of second portion of new benches and trash cans for parks from Paul E. Allen company. Notes: Alex Hayes reported that the installation of these items will be complete by Sat. She spoke with Mr. Garcia, Vice Principal of Village Elementary who confirmed the school would like 6 of the benches. Alex will work with the installer to arrange a "gift in kind" installation. 3) Update on loose grate over cave access in Cedar Elm Park Note: Mark Booras to ask Mr. Handyman to repair this. 4) Update on new bulletin board installation Note- ordered; no PO is required; invoicing will be net 30 5) Discussion regarding possible pavilion in Chestnut Park Notes: The board believes there needs to be some discussion with neighbors before installing a pavilion but agreed we should get costs before we put it out to "the public" to assure it is within our budget. The committee will pursue costs and report back. Update Note: nothing to +•; I I I!11111�ri�1�1�111111111� li�l!� II 111 11 CS!11111i I �Ml Note: This committee has not met and had no update. Mary Drake suggested this •' •' eliminated since there has not •' a recent need •' Alex Hayes suggested the Committee meet one more time to assure compliance with the rules. If no issues found, consideration will be given to • this committee. f. Executive Committee Jill Fussell, Mary Drake, Alex Hayes) villa MIN I IN, Mows 'WIWI 4".. 1; 0-0 pffiwfflr�� alpfflw act W-CAIRIL gwilln"new Uy"a" ININOV3111--grou, Alleyways have •. evaluated and Mark Miller, Georgetown Transportation Manager, is assisting in assessing which • may have to be -•a -• and when. a. Mary Drake will be submitting PID Board resignation effective July 1, R44 Note - Jill Fussell moved Melinda Marler from an alternate to a voting • b. Jill Fussell will be on vacation for July and August meetings. Alex Hayes will preside over meetings. Notes- Jill Fussell will give the bulletin board keys to Melinda Marler to post the • • Alex Hayes will prepare the Aug and Sep agendas. 7 -r-7-471 J II5%,zrq • July, when Williamson County Assessment District (WCAD) provides the PID, through La'Mar, the PID certified revenue for this year. Then the PID Executive Committee prepares the PID proposed budget. At the August PID meeting there should be two motions to be considered - 1. To accept the proposed PID Budget for the coming fiscal year 2. To approve the PID assessment rate for the coming fiscal year (currently .002 (two mils) • assessed value of property) d. Mark Miller, Director of Transportation, has agreed to install 130 Inp speed limit signs within Georgetown Village, principally along major entrance thoroughfares. He will also replace the • • 30 •, speed limit signs with the little f• pulling the wagon, which he says are • enforceable. e. Mark Booras has a neighbor who asked him who is responsible for fixing raised sidewalks due to tree roots. Jill Fussell advised the board that the homeowner is responsible. She will look further into the bi-laws to assure this is correct. f, Melinda Marler asked if the board would like to have name badges. The board thought this would be good. Melinda to look into cost. 11. Opportunity for residents to address the PID Board Note- No residents were present 12. Motion to adjourn Note: There being no further business at 8:07, Mary Drake motioned to adjourn; Vince Uthoff 2" ; motion carried Page 6 of 6