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Home My WebLink AboutAgenda_GVPID_01.12.2015 GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT #1 ADVISORY BOARD MEETING Monday, January 12, 2015 Meeting time 6:15 PM @ Georgetown Public Library, Classroom 211, 402 W. 8th St., Georgetown, TX. http://government.georgetown.org/georgetown-village-public-improvement-district-gvpid/ Mail address: Georgetown Village PID #1, P.O. Box 3000 #34, Georgetown, TX. 78627 AGENDA 1. Call to order. 2. Financial Report (Steve Goodman, Treasurer) A. Consider and possible action to approve the December 31, 2014 Financial Statements Financial provided by La’Mar Kemp, City of Georgetown B. Recap of approved expenditures as provided by Steve Goodman, Treasurer Exhibit A 1.) Jill Fussell, $83.39, Office Supplies 2.) Merit, $6,284.14, Landscape Monthly Invoice 3.) Merit, $431.49, Landscaping 4.) Merit $191.67, Landscaping 5.) Merit, $1,858.64, Paths 6.) Merit, $734.27, Landscaping 7.) Coaches Construction, $800.00, Mowing 8.) Merit, $1,633.33, Fairfield Park 9.) Merit, $1,916.67, Bedford Park 10.)Merit, $1.056.75, Bedford Park 11.) Merit, $270.00, Removal of Steel Edging 12.) Merit, $815.76, Irrigation Repairs 13.) Blair Hill Landscape Architects, $2,600.00, Landscape Design 14.) Merit, Gazebo Locks, $150.00 Gazebo Locks C. Recap of Utility Usage Report provided by La’Mar Kemp, City of Georgetown 3. Consideration and possible action to approve Minutes of Georgetown Village Public Improvement District #1 meetings held on December 08, 2014. 4. Update on New Member Solicitation: Introduction of one (1) new applicant for the Georgetown Village PID #1 Advisory Board, to back-fill an Alternate member vacancy: A. Joshua Schroeder, 356 Westbury Consideration and possible action to Adjourn to CLOSED SESSION. Consideration and possible action to return to OPEN SESSION. Consideration and possible action to fill Georgetown Village PID #1 Advisory Board Alternate member vacancy with applicant Joshua Schroeder. 5. Landscaping / Irrigation Report – Matt Saulsgiver, Merit Service Solutions representative Report on pending work orders previously approved: A. Apply one (1) inch of double ground hardwood mulch to all of the garden areas in Georgetown Village excluding Shell Road and The Gazebo, Work Order 46815 $1,295.52 B. Install one (1) inch of organic compost to surround all existing rose bushes excluding The Gazebo. To be installed and raked prior to mulching, (reference Merit Service Solutions Work Order 46815) Work Order 46817 $969.41 C. Fertilize four (4) planted trees and provide a root collar excavation on all five (5) trees in Cedar Elm Park, Work Order 46339 $868.00 Discussion: Matt mentioned that this should read “fertilize five trees and provide a root collar for the four distressed trees.” 6. Consideration and possible action on the following proposals from Merit Service Solutions: No Work Orders to be Considered at this meeting per Matt Saulsgiver 7. Update on column repair and painting at The Gazebo 8. Consideration and possible action to approve Blair Hill Landscape Architects Proposal for the Village Commons Entry Circle in the amount of $2,400.00 plus Reimbursable Expenses 9. Consideration and possible action to no longer read verbatim all the details included in the agenda. 10. Consideration and possible action to have Landscape Company performing under an awarded annual contract provide reports via email to respective PID Committee Members versus relaying reports in person at the monthly PID Board meeting. 11. Update on PID Insurance 12. Review and discussion of PID Bylaws, PID Governing Laws, Records Retention, City of Georgetown Ordinance 99-22 and Georgetown City Council Resolution 990223-N 13. Consideration and possible action to bid all PID Projects under $3,000.00. 14. Consideration and possible action to approve Alpha Paving Industries L.L.C. Alley Bid 15. Committee Reports A. Landscape Committee Update B. Park Amenities Committee Update C. Budget / 5-Year-Plan Committee Update D. Ponds Committee Update E. Communications Committee Update F. Executive Committee Update G. Alley Paving and Upkeep Committee Update 16. New Business 17. Opportunity for residents to address the PID Board 18. Motion to Adjourn CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2015, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary EXHIBITA Alex Hayes From: Melinda Marler <melinda@marfam.com> Sent: Friday, February 06, 2015 7:42 AM To: Alex Hayes Subject: PID Secretary resignation notice Dear Alex, My role as the Republican Precinct 392 Chair has recently expanded and, as a result, I have chosen to resign as the PID secretary. I apologize far any inconvenience this will cause but I feel'this is necessary for me at this time. I will continue as a PID member as well as with my membership in the two committees, Communications Committee and Park Amenities Committee. Please accept this email as myresignation as the PID Secretary effective February 10, 2015. 1 will be responsible for the minutes of the Feb 9 Meeting but would like to be relieved of this role by March 2015. If you need anything further regarding this item, please let me kno W'. Sincerely, -9)1e(inda %arfer Exhibit A From: Steve Goodman [mailto:goodse67@hotmail.com] Sent: Tuesday, January 06, 2015 8:17 AM To: Alex Hayes Subject: Financial Info Jan 2015 Hi Alex 1. I am waiting to hear from La'Mar regarding the financial status reports as well as the open items from last meeting. I sent a followup email 12/30 and he was out of the office until 1/5 2. Recap of approved expenditures Jill Fussell Office Supplies ($83.39) Merit SunTerra Landscape monthly invoice ($6,284.14) Merit Sign bed yucca install. This proposal is for the planting of 2 3gal red yuccas 1 located at the rosedale sign bed and the other at the georgetown village sign bed just off of shell and village commons this bid also includes the mulching of thoes 3 sign beds ( on the front side only) ($431.49) Merit Remove 3 holly trees located under crape myrtles in the middle of the round about bed ($191.67) Merit Westbury sign bed. This proposal is to extend the dry river bed from the south side of Westbury over to the north side of the road. This bid includes: - flairing out of the already installed rock and bringing it down to the curb line of the raod - we will then taks the same rock and fill in the srar between the sidewalk and the curb line on the north side of Westbury (this area has the electric box located in it) ($2,176.70) Merit Westbury drive. in this bid we plan on extending the decomposed granite path that is on the south side of westbury to the north side of westbury at the end of the new trail we plan on creating a circle area where a bench could be installed. the bench is not included in this bid. included in the bid · prepping the area · installing the decomposed granite · installing the edging · irrigation adjustments · compacting the decomposed granite ($1,858.64) Merit Wildflower Seed ($734.27) Coaches Construction - Debris removed in preparation for mowing - Entire area mowed and edged with weed-eater per Alex Hayes ($800.00) Merit This work order is to fix the drainage issue in fairfield park which is leaving ruts in the decomposed granite pathway our plant is to raise the existing block edging which means we will have to break the blocks apart raise them and then re mortor ($1,633.33) Merit this proposal is to clean up the rock areas in bedford park - remove and dispose of all plant material in the 2 specific areas net to the basins - remove and dispose of all the trash we find in the 2 areas ($1,916.67) Merit Replacement of previously planted grass (now dead) with decomposed granite and various-sized native rocks in front of single Bedford Park bench on far side of park ($515.00 credited off this work order for previously planted grass that died) ($1,056.75) Merit Remove steel edging at Hanover and Westbury Parks ($270.00) Merit Additional non-urgent irrigation reparis as a result of 10/2014 irrigation inspection ($815.76) Blair-Hill Landscape Architects Landscape Design ($2,600.00) Merit Add 5 locks to boxes at the Gazebo area 1 for the lockable switch and the 4 lockable outlets ($150.00)