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Home My WebLink AboutMinutes_LAB_04.20.2015Minutes of the Meeting of the Library Advisory Board City of Georgetown April 20, 2015 The Library Advisory Board met on Monday, April 20, 2015 at 6:30 p.m. in the staff conference room of the Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lois Case, Tom Hagen, Linda Nix and Margaret Thompson. STAFF PRESENT: Eric Lashley- Library Director OTHERS PRESENT: Anna Aiken - Citizen Regular Session A. Citizens wishing to address the Board. Anna Aiken, the original chair of the Library Board in 1965, was a guest at the board meeting. Aiken told a few stories about the founding of the library in 1965-66. Lashley thanked her for serving the community. B. Consideration of minutes of the March 16, 2015 meeting. — Michael Barnes made the motion to accept the minutes of the March 2015 Library Advisory Board Meeting. Tom Hagen seconded the motion, which passed unanimously. C. Consideration of Library Director's report — Eric Lashley. Lashley reported that circulation was slightly down over the previous year. The door counters lost battery power and therefore, the visitation count was not accurate. Lashley noted that OverDrive circulation is doing well with 1,999 checkouts of e -books and 505 e -audio book checkouts. Bookmobile circulation was 2,731. Lashley noted that volunteer hours are climbing with 816 hours for the month of March. The volunteer appreciation luncheon held in April was a big success. The luncheon was a 50s themed party. Lashley reported that the parking lot bids came in slightly over budget, but the Council will approve the construction company at the May 12, 2015 council meeting. Lashley noted that the library had hired an intern to help catalog the backlog of new library materials. He also reported that the number of new titles added in March increased to 1,371. Lashley reported that the City hired a new City Manager, David Morgan, from Richardson, Texas. The new City Manager is planning on attending the July 2015 Library Advisory Board meeting. Lashley reported that staff attended the annual Texas Library Association conference in Austin, Texas the week of April 13th. Lashley was on a panel for adult programming and did a session on the library's bike program. Melissa Mote, the Teen Librarian, took a number of Georgetown teens to the conference. Lashley showed the board two proclamations; one from Mayor Ross in honor of National Bookmobile Day and the other from the Texas Senate for our 50th Anniversary. Tax assistance ended on April 15 and the volunteers had a very successful year. Lashley read the patron comments for March. D. Consideration and possible action to draft a letter concerning library budget recommendations to City Council — Eric Lashley. During March's meeting, the board recommended writing a letter to Council concerning the library's budget for FY 2015- 2016. The board drafted a letter to support the staff's recommendation to hire a new Cataloging Librarian and increase the budget for temp/on-call employees. Hagen made the motion to approve the letter to City Council supporting the library's budget requests. Lois Case seconded the motion, which passed unanimously. E. Library Advisory Board Bylaws update signatures — Linda Nix. The updated bylaws were signed by Linda Nix, Chair and Margaret Thompson, Secretary. F. Report on February 27 staff training, core values, mission statement, and customer service policy — Eric Lashley. Lashley distributed a copy of the library's fine print policy. The board discussed the policy and asked for a few minor revisions. Margaret Thompson moved to approve the Fine Print policy. Michael Barnes seconded the motion, which passed unanimously. G. Consideration of dates of future Board meetings — Eric Lashley. The next board meeting will be Monday, May 18, 2015. Chair Linda Nix adjourned the meeting at 7:36 P.M. Respectfully submitted, Margaret Thompson, Secretary Linda Nix, hair' Notice of Meeting for the Library Advisory Board of the City of Georgetown April 20, 2015 at 6:30 PM at Staff conference room, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information, TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B Consideration of the minutes of the March 16, 2015 meeting. C Consideration of Library Director's report — Eric Lashley. D Consideration and possible action to draft a letter concerning library budget recommendations to City Council — Eric Lashley. E Library Advisory Board Bylaws update signatures — Linda Nix. F Report on February 27 staff training, core values, mission statement, and customer service policy — Eric Lashley. G Consideration of dates of future Board meetings — Eric Lashley. CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2015, at , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Jessica Brettle, City Secretary City of Georgetown, Texas Library Advisory Board April 20, 2015 SUBJECT: Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact, SUBMITTED BY: Lawren Weiss 9 Citizen Comment Form ST 1848 For Pith r Items G EO R ETOW N TEXAS 'ro address the oar°cal(7 nine ss tin"on a pasted agenda itern, complete this J'orrn and submit it to the o r°clCttrt m sstttn zt t8ttr ,can the dais, pricer to the discussion of'the itern at the meeting. Meeting Bate. Agenda Item: Name: Residence Address. *- :f speaking for an organization; Name of Organization: Speaker's Official apacity s M.0tt rarer: '3y suf7rPiain this request to address I�`oar"c1 (,rdiPtliliyi,w, > l I agree tl2clt f ��ifl Itc�ef# rri� c;rrratutcrrts to tfac Subject listed I will r°� rain ftom the use of air v obseene, vulgar, car~ r-(?"rne lanwtage, t understand that z"f Jo lull follow this procedure, in'i speaking dine inq),, he terminated and I mal, he requested to .sit clown or ve removed f om the balding I understand that the It r tr l Z `r,rrarrrls: it rr meett . ng is broadcast live and rrii° comments will become part cif"the ttffict'al record, Roardl oininission Procedure for Citizen Continent on till Agenda Item; 1a Fill oast fivnt completeiv and turn into the Board t 'rrrrawr vv ion Liaison prior to discussion ql the item 2, Wait.fin, the Chairman to call vour natne to approachthe odium 3, State your name and address clearlj, into the podium rnic�rophone 4. You will have three minutes to address six minutes if anrrther- citizen has signed over their time City of Georgetown, Texas Library Advisory Board April 20, 2015 SUBJECT: Consideration of the minutes of the March 16, 2015 meeting. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss ATTACHMENTS: Description Type ❑ Minutes March 2015 Mickup %1mc a Minutes of the Meeting of the Library Advisory Board City of Georgetown March 16, 2015 The Library Advisory Board met on Monday, March 16, 2015 at 6:30 p.m. in the staff conference room of the Georgetown Public Library, 402 W. 8 th Street MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lois Case, Tom Hagen, Linda Nix, Margaret Thompson, and Pete Rose. STAFF PRESENT: Eric Lashley- Library Director Regular Session A. Citizens wishing to address the Board. None were present. B. Consideration of minutes of the February 16, 2015 meeting. — Margaret Thompson made the motion to accept the minutes of the February 2015 Library Advisory Board Meeting. Lois Case seconded the motion, which passed unanimously. C. Election of Vice -Chair and Secretary — Eric Lashley. Michael Barnes made the motion to elect Lois Case as Vice -Chair and Margaret Thompson as Secretary of the Library Advisory Board. Pete Rose seconded the motion, which passed unanimously. D. Consideration of Library Director's report — Eric Lashley. Lashley reported that circulation and visitations were slightly down for the month of February. Lashley noted OverDrive circulation is doing well with 1,901 checkouts of e-books and 432 e- audio book checkouts. The bookmobile circulation jumped to 3,118 checkouts. Director Lashley reported that volunteer hours are going up since Kalena Powell took over as the volunteer coordinator. Young and Rusty were the musical entertainment for February. The Friends of the Library's Hill Country Author Series, featuring Chris Tomlinson, was very successful with over 150 tickets sold. The library's free tax assistance has been going well. The library opened an hour later than normal in March 5 due to predicted bad weather. The Large Painting Group from Sun City has the art display on the second floor of the library in March. Lashley read the patron comments for February. E. Overview of library policies, budget, staff, and operations — Eric Lashley. Lashley handed out a copy of the library's staff directory and explained the duties of each staff member. Lashley handed out a copy of the library's budget and noted that the largest part is for personnel. Lashley explained how the library purchased its materials and discussed the various vendors the library uses. Lashley took the members on a tour of the Technical Services Department and showed the Board the current backlog of library materials. Lashley noted that the reduction in circulation statistics corresponds directly to the backlog of new books not getting out to the book shelves in a timely manner. Lashley noted that the library is hiring an intern to help catalog, as well as shifting staff members from the public services department to technical services to assist with the backlog. Pete Rose and Tom Hagen suggested that the Library Board draft a letter to the City Council, informing them of the library's staffing issues that need to be addressed. Addressing this issue with council will potentially help the library deal with the heavy workload in relation to placing orders, cataloging, and processing new library materials. F. Report on 50th Anniversary Committee — Linda Nix and Eric Lashley. Nix and Lashley reported that the kick-off for the 50th Anniversary celebration was a great success. Each member of the board was given a t-shirt and tote bag. Nix and Lashley talked about future events and noted that the library had received a lot of media attention. G. Report on February 27 staff training, core values mission statement and customer service policy — Eric Lashley. Lashley reported that Dr. Ron Swain facilitated the library's staff day of training. The staff worked on the core values, mission statement, and customer service policies. Lashley had recently received a report from Swain about ideas generated by the staff, but had not condensed the ideas for the board. Lashley will bring back a condensed version to the board in the near future. H. Consideration of dates of future Board meetings — Eric Lashley. The next board meeting will be Monday, April 20, 2015. Chair Linda Nix adjourned the meeting at 7:45 P.M. Respectfully submitted, Margaret T ompson, Secretary kid Nix, hail& City of Georgetown, Texas Library Advisory Board April 20, 2015 SUBJECT: Consideration of Library Director's report — Eric Lashley. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss ATTACHMENTS: Description Type ❑ Director's report March 2015 Backup %laterial ❑ Statistics March 2015 Backup Material ❑ Memorials Log March 2015 Backup Material DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY MARCH 2015 HIGHLIGHTS • The Austin Flute Choir provided live music on March 15, 2015. • The Sun City Large Paintings Group provided art in the library's galleries during March. • The library hosted a 50th Anniversary Kick -Off party on March 16, 2015 in the library's lobby. • The library hosted many events during Spring Break, March 16-20, including a Frozen Sing -a -Long, Fabulous 50's Social, Lego Day, Tween Pokemon Day and Laser Tag for Teens. • Training for all of the City boards' Chairs took place on March 25. • Free tax help continues, as Jerry and his crew assists more patrons than ever before. • Bookmobile was out of service March 30-April 3 for routine maintenance. This happens every month there is a fifth week. 1. Patron comment: Jr. and Adult Graphics need strips on shelves- the books slide! 2. Patron comment: ILL Books on CD- for blind patrons, can we send materials back labeled "free for the blind and visually impaired" for free postage? GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2014 2015 Oct Nov Dec Jan Feb Mar; Annual Total Patron Visits Current Year 27404 25057 29346 22955 23173 24513 152448 2013-2014 26554 29893 24808 29552 28508 32771 361444 2012-2013 26729 27473 19786 27227 27534 32142 350225 2011-2012 30822 27674 22499 35123 32409 47620 396094 2010-2011 31410 27524 28878 27363 29232 31269 362923 Circulation 2014 2015 Current Year 40634 41409 39820 41946 39834 45358 249001 2013-2014 46597 42212 40366 44732 40648 46748 559209 2012-2013 41909 42277 38971 44973 40288 45324 550683 2011-2012 45280 42854 38880 44006 41925 45073 552032 2010-2011 40965 40697 35963 42919 40488 44139 527746 FY 2014-2015Statistics Children's Programs Annual Total Attendance 988 790 807 1041 1109 1420 6155 Programs 41 6 15 5 8 7 82 Story Time Programs 21 18 7 24 20 18 108 Other (Tour, Movies, C 4 13 0 4 5 4 30 After School Programs 4 5 4 4 4 4 25 Other Services Ordered 63 22 33 39 44 47 248 filled 43 26 23 16 36 36 180 Internet usage (persons) 5152 4831 4710 5427 5496 5844 31460 Overdrive usage (E-bocks) 1540 1578 1789 2041 1901 1999 10848 Overdrive usage (audiobooks 392 430 444 458 432 505 2661 Bookmobile circulation 2626 2695 2697 2530 3118 2731 16397 Volunteer Hours Adult 613.50 625.00 533.25 555.00 625.00 735.00 3686.75 Teen 124.25 40.00 54.75 46.00 58.50 75.00 398.50 Community Service 20.00 29.50 15.50 13.50 25.50 6.00 110.00 Total 757.75 694.50 603.50 614.50 709.00 816.00 4195.25 Registrations City Residents -new 159.00 116.00 78.00 123.00 172.00 232.00 880.00 GISD Kids' Cards 14.00 2.00 10.00 9.00 6.00 7.00 48.00 Non -residents -new 49.00 36.00 33.00 84.00 102.00 83.00 387.00 Total 222.00 154.00 121.00 216.00 280.00 322.00 1315.00 Cash Receipts Fines/Misc. Revenue 3342.16 2714.21 2999,53 3645.36 3154,05 3277.44 19132.75 Non-resident fees 2550.70 1995,00 2474.40 2575.00 2635.00 2875.00 15105,10 Donations 1295.90 1359.57 1104,51 1946.91 1720.63 11853.07 19280.59 Gifts/Memorials 390.00 3495,14 34642.00 2150.00 1054.00 1050.00 42781,14 Meeting Room Use persons attdg meetings 2978 3001 1293 1760.00 2573.00 3388.00 14993 ;-_�ary Collection Changes =cries Added 616 969 1475 887 855 1371 6173 Copies Discarded 1658 1608 675 876 1745 594 7156 Donations Added 159 189 173 131 54 145 851 u DONATION _ Waterloo Watercolor Group $50 to thank library for hosting Jan 2015 exhibit-undesignated Col. Lester G. Frazier $250 for library staff Christmas party Annonymous $300 for renewal of kids cards for summerlhardship cards Kay Tabor Kimbor $50 in Memory of Roy Tison-non fiction Dave Cary Copy of his book The Way We Choose In honor of The Woman's Club Judy & Don Parks $25 In Memory of Claude Nelson TKJ Structural Engineering (Timothy K. Jaquess) $50 In Honor of Kay Castle -WOW! Sun City Roraty Club -Bob Elam Copy of book The Four -Way Test by William E. Hull Judy & Don Parks $25 in Memory of Mr. Dick Miller City of Georgetown, Texas Library Advisory Board April 20, 2015 SUBJECT: Consideration and possible action to draft a letter concerning library budget recommendations to City Council — Eric Lashley, ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Library Advisory Board April 20, 2015 SUBJECT: Library Advisory Board Bylaws update signatures — Linda Nix. ITEM 'SUMMARY; FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Library Advisory Board April 20, 2015 SUBJECT: Report on February 27 staff training, core values, mission statement, and customer service policy — Eric Lashley. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Library Advisory Board April 20, 2015 SUBJECT: Consideration of dates of future Board meetings — Eric Lashley. ITEM SUMMARY: FINANCIAL IMPACT• This item has no direct financial impact. SUBMITTED BY: Lawren Weiss