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HomeMy WebLinkAboutMinutes_LAB_04.20.2015Minutes of the Meeting of the Library Advisory Board City of Georgetown April 20, 2015 The Library Advisory Board met on Monday, April 20, 2015 at 6:30 p.m. in the staff conference room of the Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lois Case, Tom Hagen, Linda Nix and Margaret Thompson. STAFF PRESENT: Eric Lashley- Library Director OTHERS PRESENT: Anna Aiken - Citizen Regular Session A. Citizens wishing to address the Board. Anna Aiken, the original chair of the Library Board in 1965, was a guest at the board meeting. Aiken told a few stories about the founding of the library in 1965-66. Lashley thanked her for serving the community. B. Consideration of minutes of the March 16, 2015 meeting. — Michael Barnes made the motion to accept the minutes of the March 2015 Library Advisory Board Meeting. Tom Hagen seconded the motion, which passed unanimously. C. Consideration of Library Director's report — Eric Lashley. Lashley reported that circulation was slightly down over the previous year. The door counters lost battery power and therefore, the visitation count was not accurate. Lashley noted that OverDrive circulation is doing well with 1,999 checkouts of e -books and 505 e -audio book checkouts. Bookmobile circulation was 2,731. Lashley noted that volunteer hours are climbing with 816 hours for the month of March. The volunteer appreciation luncheon held in April was a big success. The luncheon was a 50s themed party. Lashley reported that the parking lot bids came in slightly over budget, but the Council will approve the construction company at the May 12, 2015 council meeting. Lashley noted that the library had hired an intern to help catalog the backlog of new library materials. He also reported that the number of new titles added in March increased to 1,371. Lashley reported that the City hired a new City Manager, David Morgan, from Richardson, Texas. The new City Manager is planning on attending the July 2015 Library Advisory Board meeting. Lashley reported that staff attended the annual Texas Library Association conference in Austin, Texas the week of April 13th. Lashley was on a panel for adult programming and did a session on the library's bike program. Melissa Mote, the Teen Librarian, took a number of Georgetown teens to the conference. Lashley showed the board two proclamations; one from Mayor Ross in honor of National Bookmobile Day and the other from the Texas Senate for our 50th Anniversary. Tax assistance ended on April 15 and the volunteers had a very successful year. Lashley read the patron comments for March. D. Consideration and possible action to draft a letter concerning library budget recommendations to City Council — Eric Lashley. During March's meeting, the board recommended writing a letter to Council concerning the library's budget for FY 2015- 2016. The board drafted a letter to support the staff's recommendation to hire a new Cataloging Librarian and increase the budget for temp/on-call employees. Hagen made the motion to approve the letter to City Council supporting the library's budget requests. Lois Case seconded the motion, which passed unanimously. E. Library Advisory Board Bylaws update signatures — Linda Nix. The updated bylaws were signed by Linda Nix, Chair and Margaret Thompson, Secretary. F. Report on February 27 staff training, core values, mission statement, and customer service policy — Eric Lashley. Lashley distributed a copy of the library's fine print policy. The board discussed the policy and asked for a few minor revisions. Margaret Thompson moved to approve the Fine Print policy. Michael Barnes seconded the motion, which passed unanimously. G. Consideration of dates of future Board meetings — Eric Lashley. The next board meeting will be Monday, May 18, 2015. Chair Linda Nix adjourned the meeting at 7:36 P.M. Respectfully submitted, Margaret Thompson, Secretary Linda Nix, hair'