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Home My WebLink AboutMinutes_LAB_05.18.2015Minutes of the Meeting of the Library Advisory Board City of Georgetown May 18, 2015 The Library Advisory Board met on Monday, May 18, 2015 at 6:30 p.m. in the staff conference room of the Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Pat Baldwin, Lois Case, Tom Hagen, Linda Nix and Pete Rose. STAFF PRESENT: Sally Miculek- Library Director Regular Session A. Citizens wishing to address the Board. None present. B. Consideration of minutes of the April 20, 2015 meeting. — Pete Rose made the motion to accept the minutes of the April 2015 Library Advisory Board Meeting. Tom Hagen seconded the motion, which passed unanimously. C. Consideration of Library Director's report — Sally Miculek. Miculek reviewed the Director's Report with the Board; highlighting circulation statistics and discussing changes and moves in the Library's collection, as well as immediate past and upcoming programming. Miculek reported that circulation numbers continue to go down due to the cataloging backlog. The group discussed the Library's Tech Services department's plans for catching up on backlogged materials and efforts to add funding for a new Cataloging position in the FY 2016 budget. Miculek read the patron comments for March. D. Election of Vice Chair- Sally Miculek. This was a typo in the Board's agenda. No election was necessary for this position. E. Election of Secretary- Sally Miculek. Due to Margaret's resignation, the Library Advisory Board was in need of a new secretary. Lois Case made the motion to elect Tom Hagen as Secretary of the Library Advisory Board. Rose seconded the motion, which passed unanimously. F. Report on new parking lot on 8th Street- Sally Miculek. Miculek reported that City Council had received and approved the adjusted budget request for $338,863.95, and approved the hiring of Wolf Construction LP of Salado, TX for the construction of the new 8th street parking lot. While construction is ongoing, patrons will be encouraged to use the Old Library's parking lot. Street parking as well as the 9th Street lot will remain available. G. Report on budget for 2015-2016 Fiscal Year. — Sally Miculek. Miculek noted that the Library's primary budget addition for FY 16 is the addition of funding for a new Cataloger position. She thanked the Library Advisory Board for its support and the letter to Council recommending this position. The Friends of the Library Board will be submitting a similar letter for the City Manager's consideration. H. Consideration of dates for future meetings. — Linda Nix. The Board's next meeting will be Monday, June 15, 2015 at 6:30 p.m. The new City Manager, David Morgan, will attend the Board's July meeting. Chair Linda Nix adjourned the meeting at 7:07 P.M. Respectfully submitted, d a- yll, Tom Hagen, Secretary Linda Nix, �Chair Notice of Meeting for the Library Advisory Board of the City of Georgetown May 18, 2015 at 6:30 PM at Staff conference room, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (5I2) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens who wish to address the board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda, B Consideration of the minutes of the April 20, 2015 meeting. C Consideration of Library Director's report. - Eric Lashley D Election of Vice Chair. - Eric Lashley E Election of Secretary. -Eric Lashley F Report on new parking lot on 8th street. - Eric Lashley G Report on budget for 20I5-2016 fiscal year. - Eric Lashley H Consideration of dates of future board meetings, - Eric Lashley CERTIFICATE OF POSTING 1, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 1 13 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2015, at , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Jessica Brettle, City Secretary Page i of 14 City of Georgetown, Texas Library Advisory Board May 18, 2015 SUBJECT: Citizens who wish to address the board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 2 of 14 City of Georgetown, Texas Library Advisory Board May 18, 2015 SUBJECT: Consideration of the minutes of the April 20, 2015 meeting. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: L,awren Weiss ATTACHMENTS: Description Type Minutes April 2015 Ra.kup l alorial Page 3 of 14 Minutes of the Meeting of the Library Advisory Board City of Georgetown April 20, 2015 The Library Advisory Board met on Monday, April 20, 2015 at 6:30 p.m. in the staff conference room of the Georgetown Public Library, 402 W. 8 th Street MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lois Case, Tarn Hagen, Linda Nix and Margaret Thompson, STAFF PRESENT: Eric Lashley- Library director OTHERS PRESENT: Anna Aiken - Citizen Regular Session A. Citizens wshinq to address the Board. Anna Aiken, the original chair of the Library Board in 1965, was a guest at the board meeting. Aiken told a few stories about the founding of the library in 1 65-66. Lashley thanked her for serving the community. B: Consideration of minutes of the March 1, 2015 meeting, = Michael Barnes matte the motion to accept the minutes of the March 2015 Library Advisory Board Meeting, Tom Hagen seconded the motion, which passed unanimously. C. Consideration of Library Director's rem -- Eric Lashley, Lashley reported that circulation was slightly down over the previous year. The door counters lost battery power and therefore, the visitation count was not accurate; Lashley noted that OverDrive circulation is doing well with 1,999 checkouts of e-books and 505 e-audio book checkouts.- Bookmobile circulation was 2,731. Lashley noted that volunteer hours are climbing with 816 hours for the month of March. The volunteer appreciation luncheon held in April was a big success. The luncheon was a 50s themed party: Lashley reported that the parking lot bids came in slightly over budget, but the Council will approve the construction company at the May 12, 2015 council meeting. Lashley noted that the library had hired an intern to help catalog the backlog of new library materials: He also reported that the number of new titles added In March increased to 1,371, Lashley reported that the City hired a new City Manager; David Morgan, from Richardson, Texas. The new City Manager is planning on attending the duly 2015 Library Advisory Beard meeting: Lashley reported that staff attended the annual Texas Library Association conference in Austin; Texas the week of April 13th. Lashley was on a panel for adult programming and did a session on the library's bike program. Melissa Mote; the Teen Librarian, took a number of Georgetown teens to the conference. Lashley showed the board two proclamations; one from Mayor Foss in honor of National Bookmobile Day and the other from the Texas Senate for our 50th Anniversary. Tax assistance ended on April 15 and the volunteers had a very successful year. Lashley read the patron comments for March. L. Consideration and possible action to draft a letter concerning librau budget recommendations to City Council — Eric Lashley, During March's meeting, the board recommended writing a letter to Council concerning the library's budget for FY 2015- 2016. The board drafted a letter to support the staff's recommendation to hire a new Cataloging Librarian and increase the budget for temp/on-call employees. Hagen- made the motion to approve the letter to City Council supporting the library's budget requests. Lois Case seconded the motion, which passed unanimously, E. Library Advisory Board Bylaws update signatures — Linda Nix. The updated bylaws were signed by Linda Nix, Chair and Margaret Thompson, Secretary, F. Report on February 27 staff training core values mission statement and customer service policy - Eric Lashley. Lashley distributed a copy of the library's fine print policy. The board discussed the policy and asked for a few minor revisions. Margaret Thompson moved to approve the Fine Print policy. Michael Barnes seconded the motion, which passed unanimously: G. Consideration of dates of future Board meetings — Eric Lashley. The next beard meeting will be Monday, May 18, 2015. Chair Linda Nix adjourned the meeting at 7:38 P.M. Respectfully submitted, Margaret Thompson; Secretary Linda Nix, hair City of Georgetown, Texas Library Advisory Board May 18, 2015 SUBJEXT: Consideration of Library Director's report. - Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss ATTACHMENTS: Description Type Memorials Log April 2015 Hociuli Nlul,�rial Director's report April 2015 Backup Material Statistics April 2015 ll:ickup Matcrial Page 6 of 14 DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY April 2015 HIGHLIGHTS • GHS Jazz Band provided live music on April 19, 2015. • The Sun Photography Club provided art in the library's galleries during April. • The library hosted a Volunteer Appreciation Luncheon on April 9, 2015 in the Friends Room. • Free tax help concluded on April 15. Jerry and his crew assisted more patrons than ever before. • April 11, the library hosted an event for International Tabletop Day. Visitors were able to enjoy board games for all ages. • Many library staff members attended the Texas Library Association conference in Austin, April 13-17. • Staff liaisons and Board officials attended a Parliamentary Procedures training on April 15 in the Hewlett Room. The training was let by Mary Lynne Stratta, City Secretary for the City of Bryan. • Eric Lashley and Sally Miculek spoke at the Sun City Computer Club's meeting on April 20. • The library shared a booth with the Friends of the Library during the Red Poppy Festival April 24-26. Staff members sold tote bags and passed out information about the library and its events. PATRON COMMENTS FOR APRIL 2015 1. Patron comment: Need tow central computers (15 minute limit) for those of us in a hurry and need to look up and or requiring a printout. Thus allowing others access to a well-timed computer. 2. Patron comment: Need more space in the Jr. AV section. Can't shelve everything. 3. Patron comment: I just read the first 6 pages of Hurricanes in Paradise and it was so good. Can't wait 2 read more. P.S. it's a new one. 4. Patron comment: We need another Romance paperback rackl 5. Patron comment: This is the nosiest Library I have ever been to! There is no designated "quiet area". When.I am trying to concentrate, which is normal behavior in a library; it is nearly impossible because of the noise level. You need a "quiet area" desperately. When I asked a library associate about noise, I was chastised as if I was the bad guy. Aren't libraries supposed to be quiet? Page 8 of 14 PUBLIC LIBRARY comparative Fiscal Year statistics 2014 2015 Oct Nov Dec Jan Feb Mar Apr :Annual Total Patron Visits Current Year 27404 25057 29346 22955 23173 24513 24639 177087 2013-2014 26554 29893 24808 29552 28508 32771 29993 361444 2012-2013 26729 27473 19786 27227 27534 32142 29052 350225 2011-2012 30822 27674 22499 35123 32409 47620 39433 396094 2010-2011 31410 27524 28878 27363 29232 31269 33018 362923 Circulation 2014 2015 Current Year 40634 41409 39820 41946 39834 45358 41654 290655 2013-2014 46597 42212 40366 44732 40648 46748 42575 559209 2012-2013 41909 42277 38971 44973 40288 45324 44749 550683 2011-2012 45280 42854 38880 44006 41925 45073 42285 552032 2010-2011 40965 40697 35963 42919 40488 44139 40729 527746 FY 2014-2015Statistics Children's Programs Annual Total Attendance 988 790 807 1041 1109 1420 1103 7258 Programs 41 6 15 5 8 7 7 89 Story Time Programs 21 18 7 24 20 18 27 135 Other {Tour, Movies, C 4 13 0 4 5 4 4 34 After School Programs 4 5 4 4 4 4 3 28 Other Services LL Ordered 63 22 33 39 44 47 26 274 LL filled 43 26 23 16 36 36 26 206 ternet usage (persons) 5152 4831 4710 5427 5496 5844 5275 36735 Overdrive usage (E-books) 1540 1578 1789 2041 1901 1999 1876 12724 Overdrive usage (auciobooks 392 430 444 458 432 505 495 3156 Bookmobile circulation 2626 2695 2697 2530 3118 2731 2903 19300 Volunteer Hours Adult 613.50 625.00 533.25 555,00 625.00 735,00 752.25 4439.00 Teen 124.25 40.00 5435 46.00 58.50 75.00 24,00 422.50 Community Service 20.00 29.50 15.50 13.50 25.50 6.00 &00 116.00 Total 757.75 694.50 603.50 614.50 709.00 816.00 782.25 4977.50 Registrations City Residents -new 159.00 116.00 78.00 123.00 172.00 232.00 208.00 1088.00 GISD Kids' Cards 14.00 2.00 10.00 9.00 6.00 7.00 2.00 50.00 Non -residents -new 49.00 36.00 33.00 84.00 102.00 83.00 55.00 442.00 Total 222.00 154.00 121.00 216.00 280.00 322.00 265.00 1580.00 Cash Receipts FinestMisc, Revenue 3342.16 2714.21 2999Z3 3645.36 3154.05 3277.44 3224.94 22357.69 Non-resident fees 2550.70 1995.00 2474.40 2575.00 2635.00 2875.00 2435.00 17540.10 Donations 1295.90 1359.57 1104Z1 1946.91 1720.63 11853.07 1703.65 20984.24 Gifts/Memorials 390.00 3495.14 34642.00 2150.00 1054.00 1050.00 2531.00 45312.14 Meeting Room Use persons attdg meetings 2978 3001 1293 1760.00 2573.00 3388M 2545 17538 Library Collection Changes copies Added 616 969 1475 887 855 1371 1027 7200 opies Discarded 1658 1608 675 876 1745 594 631 7787 onations Added 159 189 173 131 54 145 136 987 Page 9 of 14 GEORGETOWN PUBLIC LIBRARY DONATIONS -- April 2015 tAONOR . Woman's Club Woman's Club Chris Sindair Perdernales Electric Cooperative, Inc Sun City Kiwanis Senior University Cen Tex Colony of Society of Mayflower... Margaret Thompson Les Frazier Linda Clark $25 in honor of Wayne Rhoden $25 in honor of Dr. Abigail Pfiester $26 for children's storytime $1000 for children's programming $1000 for Summer reading programming $300 use where needed-50th anniversary? Copy of Rush Revere and the Brave Pilgrims Copy of The Boy Who Was Raised by Librarians $250 to be used for Staff Christmas Party 2 titles In Memory of Janet Walinksi A Town Galled Alice Flannery: A Life of Flannery O'Connor Misc cash donations box $81-where needed Suzette Davidson $150 for The Susan Gregory series "Matthew Bartholomew" The #1 Ladies Book Club $25 In Memory of Louisa Donahoe Cara Skinner Copy of her book General Houston's Little Spy Page 7 of 14 City of Georgetown, Texas Library Advisory Board May 18, 2015 SUBJECT: Election of vice Chair. - Eric Lashley ITEM SUMMARY: The board must re -vote for the vice Chair, as the last motion was made incorrectly. Members cannot vote to elect more than one position at a time. FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 10 of 14 City of Georgetown, Texas Library Advisory Board May 18, 2015 SUBJECT: Election of Secretary. -Eric Lashley ITEM SUMMARY: The board must re -vote for the Secretary, as the last motion was made incorrectly. Members cannot vote to elect more than one position at a time. FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 1 I of 14 City of Georgetown, Texas Library Advisory Board May 18, 2015 SUBJECT: Report on new parking lot on 8th street. - Eric Lashley ITEIV[ SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 12 of 14 City of Georgetown, Texas Library Advisory Board May 18, 2015 SUBJECT: Report on budget for 2015-2016 fiscal year. - Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 13 of 14 City of Georgetown, Texas Library Advisory Board May 18, 2015 SUBJECT: Consideration of dates of future board meetings. - Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 14 of 14