HomeMy WebLinkAboutMinutes_GGAF_06.24.2015Minutes of the Meeting m e
GENERAL GOVERNMENT AND INAN ADVISORY BOARD (GGAF)
Cit, of Georgetown, Texas
June 24,2015
The General Government and Finance Advisory Board met at 3:30 p.m. on Wednesday, June 24, 2015 in the
Georgetown Communications and Technology Conference Room, located at 510 West 91" Street, Georgetown,
Texas
MEMBERS PRESENT: Reith Brainard, Chair, Tommy Gonzalez, John Hesser, Ralph Mason, Thomas Bonham
MEMBERS ABSENT: None
STAFF/OTHERS
PRESENT: Micki Rundell, David Morgan, Laurie Brewer, Kimberly Garrett, Eric Nuner, Jack Daly,
Trish Long, Lisa Haines, Nicole Abrego, Tadd Phillips, Nikki Ross, Corey Hendon, John
Sullivan, Bridget Chapman,
A copy of these minutes, containing detailed information on the items listed below will be available in the Finance
and Administration Office, located at 113 East 81h Street, Georgetown, TX and can be found online at
http://agendas.georgetown.org/
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the
items listed below will be discussed in closed session and are subject to action in the regular session that follows.
Regular Session — balled to order at 3:35 p.m.
The GGAF Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the
Chair of the GGAF Committee for any purpose authorized by the Open Meetings Act, Texas Government Code
Chapter 551)
Public Wishing to address COuneil
On a subiect that is pasted on this agenda: Please fill out a speaker registration form. Clearly print your name and
the letter of the item on which you wish to speak and present it to the Chair or Board Liaison, preferably prior to the
start of the meeting. You will be called forward to speak when the Board considers that item.
On a subject not posted on the agenda: Persons may add an item to a future Board agenda by contacting the Liaison
prior to the creation of the agenda for the following meeting, with the subject matter of the topic they would like to
address and their name. The Board Liaison can be reached at 512-930-3676 or by email at
daneIla.elliottogeorgetown.org
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Board may act on with one single
vote. A board member may pull any item from the Consent Agenda in order that the Board discuss and act upon it
individually as part of the Regular Agenda.
Legislative Regular Agenda
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Reith Brainard, Chair, called to meeting to order at 3:35 p.m.
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Tadd noted that he was asked to share additional information in response to June 1611 meeting, including
seeking GGAF input on group health plan employee cost-sharing. Comments included:
• Taking it to the Benefits Committee far their input and recommendation
• Review the reserve options
* Continue trend at the 85115 split, but realizing that could change
* Add to unfunded liabilities list
* Concerns about making our health benefits too good; health insurance is a valuable benefit when
attracting employees
This item will be on the July 14' Council Agenda
B. Presentation, discussion and direction regarding the phasing and funding for the 5 -Year Capital
Improvement Plan for Parks, Downtown and Facilities — Laurie Brewer, Assistant City Manager and
Micki Rundell, Chief Financial Officer
Laurie explained that General Capital Projects planning is a collaborative effort among several city
departments. Staff has been meeting since February to discuss projects and funding sources. She noted that the
five-year plan, and any recommended changes, will be reviewed at the July 14, 2015 City Council workshop
and included in the five-year business plan update.
Tommy asked for a "date stamp" on presentations, and note wherelwhen the projects change. Many
boardslcounell members see the presentations during different board and council meetings, and it would be
helpful to see the changes that have been made, with a notation that the presentation has changed from the
last time it was given. Citizen members do not see the presentations as often.
The proposed Parks CFP for 2015/2016 includes funds for Garey Park and San Gabriel Park construction.
The Downtown Master Plan will address items priorities identified in the Downtown Master Plan. For
2015/2016 the proposed funds will be used for on-going general maintenance and ADA repairs, antique
streetlights, tree replacement, and burying downtown utilities. New capital improvements include design work
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for the Austin Avenue pedestrian bridge and trail access and construction of a canopy in the library courtyard.
The Facilities CIP for 2015/2016 requests funds first year improvements related to the ADA transition plan,
design work to convert the current Council Chambers into the Visitor Center, design work for the festival space
and historic light and water works building for the City Center project, design work for Fire Station 6,
renovating the 1987 library and GOAT buildings, remodeling the Georgetown Municipal Complex, and
renovating Grace Heritage Center.
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John suggested prioritizing the west sidewalks and lighting and doing several smaller projects that do not
cost a lot of money instead of focusing on the larger projects.
Tommy asked if anyone had thought of moving the Grace Heritage Church to San Gabriel Park.
Other suggestions were:
* Look at beginning the east side Fire Station 7 sooner than 4 years
® Consider longer term bonds for projects like Garey Park funding
* Small savings are significant
® Look at the aggregate to decide what to fused and what to push
® Consider drafting a policy for Garey Park that encompasses it all and keeps what it was expected to
be, make sure Mr. Garey's expectations are something that we can acro fish and that the value is
serving the purpose
* Add to long term contingencies
® There are a lot of unknowns; need a contingency plan in case our expectations don't pan out
® Bring Grace Heritage consultant report back to GGAF with options and suggestions
This item will be on the July 14' Council Agenda.
Concerns were raised and follow-up on the status of the remaining FY 14 excess Fund Balance was requested,
Adjournment
The meeting was adjourned at 5:30 pm.
Keith Brainard Date
Board Chair
Thomas Bonham Date
Board Secretary
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Danella Elliott Date
Board Liaison