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HomeMy WebLinkAboutMinutes_LAB_06.15.2015Minutes of the Meeting of the Library Advisory Board City of Georgetown June 15, 2015 The Library Advisory Board met on Monday, June 15, 2015 at 6:30 p.m. in the Staff conference room of the Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Pat Baldwin, Lois Case, Tom Hagen, Linda Nix, and Pete Rose. STAFF PRESENT: Eric Lashley- Library Director Regular Session A. Citizens wishing to address the Board. — None were present. B. Consideration of minutes of the May 18, 2015 meeting. — Tom Hagen made the motion to accept the minutes of the May 2015 Library Advisory Board Meeting. Lois Case seconded the motion, which passed unanimously. C. Consideration of Library Director's report — Eric Lashley. Lashley reviewed statistics from May 2015 with the Board. He reported that circulation and visitations were slightly down for the month of May. The number of titles added to the collection was 1,355; a slight improvement over the last few months. Lashley announced that Tom Milburn would be appointed to the Library Advisory Board at the June 23, 2015 Council Meeting. May's live music performer was Peter Fletcher, a classical guitarist. The staff put out over 80 chairs in the lobby to accommodate the crowd, which was much larger than usual. On May 22"d, the library had a viewing of the movie To Kill a Mockingbird. We had 26 in attendance and the patrons asked for more movie events. The new library website design should go live the week after the July 4th holiday. Lashley announced that there would be an artist reception on Sunday, June 21 at 1:00 PM in honor of sculptor Terry Tunes. Terry is the artist who created the 3 recycled toy sculptures currently on display at the library. The annual Texas Society of Sculptors show will begin on June 27th Lashley read the patron comments and informed the board about complaints he's received about a number of homeless patrons in the library. Lashley explained that he is reaching out to area nonprofit organizations to assist the homeless patrons. D. Report on possible budget changes for FY 15/16. — Eric Lashley. Lashley reported that he made a presentation to City Council at a workshop on May 26, and shared that presentation with the Board. He said that Council did receive the letter written by the Board in support of the library's budget requests. Lashley said he would not know until late July whether or not the City Manager will be including the Cataloging Librarian position into the budget for Council's approval. E. Report on the new parking lot project. — Eric Lashley. Lashley reported that the City hopes to hold a pre -construction meeting the week of June 22 and begin construction on July 6. Lashley reported that the library had already purchased signs to direct patrons to park at the old library at 808 Martin Luther King Street. F. Report on library facility improvements. — Eric Lashley. Lashley reported that new flooring has been installed in the public computer area, the circulation area and check-in area. New computer chairs were purchased along with a number of new lounge chairs for the second floor bridge area. The new audio-visual equipment has been installed in the Friends and Hewlett rooms; however the installation has not been completed or tested. G. Report on the 2015 Summer Reading Program: Every Hero has a Story. — Eric Lashley — Lashley handed out the schedule of summer reading program events to the board members. Lashley noted that attendance has rapidly increased and we have had some complaints about the size of the crowds. Lashley reported that next summer the library will try a pilot program to hire performers to do two shows in order to divide the crowd and provide a more comfortable experience for our patrons. H. Consideration of dates of future Board meetings — Eric Lashley. The board discussed cancelling the August Library Advisory Board meeting and rescheduling future meetings starting in September to be held the second Monday of the month at 10:00 A.M. Tom Hagen made the motion to cancel the August 2015 Library Advisory Board meeting and Pete Rose seconded the motion. The motion passed unanimously. Lois Case made the motion to move the regular meeting of the Library Advisory Board meeting starting in September to the second Monday of the month at 10:00 A.M. Tom Hagen seconded the motion, which passed unanimously. Chair Linda Nix adjourned the meeting at 7:20 P.M. Respectfully submitted, Tom Hagen, Secreta Linda Nix, Chair Notice of Meeting for the Library Advisory Board of the City of Georgetown June 15, 2015 at 6:30 PM at Staff conference room, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens who wish to address the board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B Consideration of the minutes of the May 18, 2015 meeting. C Consideration of Library Director's report. - Eric Lashley D Report on possible budget changes for FY 15/16. - Eric Lashley E Report on new parking lot project. - Eric Lashley F Report on library facility improvements. - Eric Lashley G Report on the 2015 Summer Reading Program: Every Hero has a Story. - Eric Lashley. H Consideration of dates of future board meetings. - Eric Lashley CERTIFICATE OF POSTING 1, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2015, at , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Jessica Brettle, City Secretary Page I of 14 City of Georgetown, Texas Library Advisory Board June 15, 2015 SUBJECT: Citizens who wish to address the board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 2 of 14 City of Georgetown, Texas Library Advisory Board June 15, 2015 SUBJECT: Consideration of the minutes of the May 18, 2015 meeting. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss ATTACHMENTS: Description Type ❑ Minutes May 2015 BaAiip Matcrial Page 3 of 14 Minutes of the Meeting of the Library Advisory Board City of Georgetown May 18, 2015 The Library Advisory Board met on Monday, May 16, 2615 at 6:30 p.m. in the staff conference room of the Georgetown Public Library; 402 W. 8Ih Street MEMBERS PRESENT: Pat Baldwin, Lois Case, Tom Hagen; Linda Nix and Pete Rose. STAFF PRESENT: Sally Miculek- Library [director Regular Session A. Citizens wishing to address the Board. None present. B: Consideration of minutes of the April 20 2015 meeting. - Pete Rose made the motion to accept the minutes of the April 2015 Library Advisory Board Meeting. Tom Hagen seconded the motion; which passed unanimously. C, Consideration of Librafy Director's report — Sally Miculek. Miculek reviewed the Director's Report with the Board; highlighting circulation statistics and discussing changes and moves in the Library's collection, as well as immediate past and upcoming programming. Miculek reported that circulation numbers continue to go down due to the cataloging backlog. The group discussed the Library's Tech Services department's plans for catching up on backlogged materials and efforts to add funding for a new Cataloging position in the FY 2616 budget; Miculek read the patron comments for March. D. Election of Vice Chair- Sally Miculek. This was a typo in the Board's agenda. No election was necessary for this position: E. Election of Secretary- Sally Miculek. Due to Margaret's resignation, the Library Advisory Board was in need of a new secretary. Lois Case made the motion to elect Tom Hagen as Secretary of the Library Advisory Board. Rose seconded the motion, which passed unanimously. F. Report on new parking lot on 8 th Street- Sally Miculek. Miculek reported that City Council had received and approved the adjusted budget request for $338,86 .95, and approved the hiring of Wolf Construction LP of Salado, TX for the construction of the new 8th street parking lot. While construction is ongoing, patrons will be encouraged to use the told Library's parking lot: Street parking as well as the gt" Street lot will remain available, G. Report on budget for 2015-2016 Fiscal Year. — Sally Miculek. Miculek noted that the Library's primary budget addition for FY 16 is the addition of funding for a new Cataloger position. She thanked the Library Advisory Board for its support and the letter to Council recommending this position. The Friends of the Library Board will be submitting a similar letter for the City Manager's consideration. H. Consideration of dates for future meetings. — Linda Nix. The Board's next meeting will be Monday, June 15, 2015 at 6:30 p.m. The new City Manager, David Morgan, will attend the Board's July meeting. Chair Linda Nix adjourned the meeting at 7:07 P.M. Respectfully submitted, Ad a. Tom Hagen, Secretary Linda Nix, �Chair City of Georgetown, Texas Library Advisory Board June 15, 2015 SUBJECT: Consideration of Library Director's report. - Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss ATTACHMENTS: Description Type E:1 Director's report May 2015 Bn;knp A(eter0 Memorials Log May 2015 Backup Nhwmal E] Statistics May 2015 13aAL11) Matemai Page 6 of 14 DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY May 2015 HIGHLIGHTS • Peter Fletcher provided live music on May 17, 2015. • There were two different art displays during May. In the beginning of the month, GISD students displayed art on both floors of the library. Alice Stultz is displaying her art on the second floor from the middle of May to the middle of June. • May 22"d, the library hosted a To Kill a Mockingbird screening as part of the 50t'' anniversary celebrations. The event was successful with an attendance of 26 guests. Light snacks were provided, tote bags were sold and attendees asked if the library would host another movie event in the near future. • May 26, Director Lashley made the budget pitch for FY 15/16 at the City Council meeting. • Library staff continues working on content and format changes to the new library website. PATRON COMMENTS FOR MAY 2015 1. Patron comment: I just wish there were 100,000 computers. 2. Patron comment: Book reports on most popular books. Competitive Reading events. Debates and Lectures. 3. Patron comment: Book report contest with rewards thru the library. Books, vouchers, gift cards. 4. Patron comment: I suggest we have computers with unlimited time. And we should have 24 hours of library time! 5. Patron comment: I suggest you spray the headphones each day with disinfectant, if you don't already. Thank you for all you do to make this a great library. 6. Patron comment: Why I love the WOW!mobile: I love it for the convenience, being able to obtain my books I want to read without having to drive downtown. When my sciatica, arthritis or other aches and pains occur it is so nice to have the WOW with Michele's smiling helpfulness in obtaining good books to enjoy. She is a real treasure! 7. Patron comment: You guys do an awesome job!!! 8. Patron comment: Standalone back to back 15 minute use computer full access for those on a run to verify email and printout immediately. 9. Patron comment: I really love this library. 10. Patron comment: There should be a waitress to serve us food! 11. Patron comment: The plug in the middle of the floor by the computers is hazardous. Needs to be covered. Page 7 of 14 GEORGETOWN PUBLIC LIBRARY DONATIONS -- May 2015 ..DONATION Chris Meador w/ Hero Con $87.24 for graphic novels or book on cosplay Frances A. Copeland $201n Memory of Georgia Copeland Tom Milburn The Boys in the Boat In Memory of Earl B. Milburn Michele & Georget Bittner $100 In Memory of Georgia Copeland Richard L. Mabry, M.D. Copy of his book Fatal Trauma Peter Fletcher 1 copy of his cd Page 8 of 14 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2014 2015 Oct Nov Dec Jan Feb Mar Apr May !Annual Total Patron Visits Current Year 27404 25057 29346 22955 23173 24513 24639 27168 204255 2013-2014 26554 29893 24808 29552 28508 32771 29993 32224 361444 2012-2013 26729 27473 19786 27227 27534 32142 29052 31322 350225 2011-2012 30822 27674 22499 35123 32409 47620 39433 26692 396094 2010-2011 31410 27524 28878 27363 29232 31269 33018 28835 362923 Circulation 2014 2015 Current Year 40634 41409 39820 41946 39834 45358 41654 43891 334546 2013-2014 46597 42212 40366 44732 40648 46748 42575 44837 559209 2012-2013 41909 42277 38971 44973 40288 45324 44749 44932 550683 2011-2012 45280 42854 38880 44006 41925 45073 42285 46462 552032 2010-2011 40965 40697 35963 42919 40488 44139 40729 44652 527746 FY 2014-2015Statistics Children's Programs Annual Total Attendance 988 790 807 1041 1109 1420 1103 1716 8974 Programs 41 6 15 5 8 7 7 7 96 Story Time Programs 21 18 7 24 20 18 27 24 159 Other (Tour, Movies, C 4 13 0 4 5 4 4 4 38 After School Programs 4 5 4 4 4 4 3 4 32 Other Services Ordered 63 22 33 39 44 47 26 41 315 L filled ItL 43 26 23 16 36 36 26 23 229 ernet usage (persons) 5152 4831 4710 5427 5496 5844 5275 5510 42245 Overdrive usage (E-books) 1540 1578 1789 2041 1901 1999 1876 2179 14903 Overdrive usage (audiobooks 392 430 444 458 432 505 495 538 3694 Bookmobile circulation 2626 2695 2697 2530 3118 2731 2903 2264 21564 Volunteer Hours Adult 613.50 625.00 533.25 555.00 625.00 735.00 752.25 654.75 5093.75 Teen 124.25 40.00 54.75 46.00 58.50 75.00 24.00 91.25 513.75 Community Service 20.00 29.50 15.50 13.50 25.50 6.00 6.00 17.00 133.00 Total 757.75 694.50 603.50 614.50 709.00 816.00 782.25 763.00 5740.50 Registrations City Residents -new 159.00 116.00 78.00 123.00 172.00 232.00 208.00 215.00 1303.00 GISD Kids' Cards 14.00 2.00 10.00 9.00 6.00 7.00 2.00 2.00 52.00 Non -residents -new 49.00 36.00 33.00 84.00 102.00 83.00 55.00 61.00 503.00 Total 222.00 154.00 121.00 216.00 280.00 322.00 265.00 278.00 1858.00 Cash Receipts Fines/Misc. Revenue 3342.16 2714,21 2999,53 3645,36 3154.05 3277.44 3224,94 3344,37 25702.06 Non-resident fees 2550.70 1995.00 2474.40 2575.00 2635.00 2875,00 2435.00 3105.00 20645.10 Donations 1295.90 1359.57 1104.51 1946,91 1720.63 11853.07 1703.65 1436.19 22420A3 Gifts/Memorials 390.00 3495.14 34642.00 2150.00 1054.00 10%00 2531,00 235.24 45547.38 Meeting Room Use persons attdg meetings 2978 3001 1293 1760,00 2573.00 3388.00 2545 3155.00 20693 Library Collection Changes =opies Added 616 969 1475 887 855 1371 1027 1355 8555 opies Discarded 1658 1608 675 876 1745 594 631 896 8683 onations Added 159 189 173 131 54 145 136 120 1107 Page 9 of 14 City of Georgetown, Texas Library Advisory Board June 15, 2015 SUBJECT: Report on possible budget changes for FY 15/16. - Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 10 of 14 City of Georgetown, Texas Library Advisory Board June 15, 2015 SUBJECT: Report on new parking lot project. - Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page I 1 of 14 City of Georgetown, Texas Library Advisory Board June 15, 2015 SUBJECT: Report on library facility improvements. - Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 12 of 14 City of Georgetown, Texas Library Advisory Board June 15, 2015 SUBJECT: Report on the 2015 Summer Reading Program: Every Hero has a Story. - Eric Lashley. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 13 of 14 City of Georgetown, Texas Library Advisory Board June 15, 2015 SUBJECT: Consideration of dates of future board meetings. - Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT; This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 14 of 14