HomeMy WebLinkAboutMinutes_SPCS_03.18.2015The Strategic Partnerships for Community Services Advisory Board of the City of Georgetown, Texas,
met on Wednesday, March 18, 2015 at 6:00 p.m.
Members Present.
C.O. Smith, Suzy Pukys, Severine Cushing, Barbara Rauch, Larry Gambone
Members Absent: None
Staff Present:
Shirley J. Rinn, Executive Assistant to the City Manager
MINUTES
Call to Order at 6:OOPM
A Call to Order--C.O. Smith, SPCS Advisory Board Chair
The meeting was called to order by C.O. Smith.
B Roll Call --C.O. Smith, SPCS Advisory Board Chair
All Members were present at the meeting.
C Welcome and Introduction of New Board Members— C. O. Smith, SPCS Advisory Board Chair
Board Chair, C.O. Smith asked the members of the Board to introduce themselves to the rest of the
Board and in addition to their names to provide some background information about themselves.
Smith then provided an overview of the history and background of the purpose and mission of this
Board. He explained that the Council had appointed a Task Force to review the old policies and
procedures related to the former program referred to as Social Services and Youth Program Funding
for the City of Georgetown. The Task Force then made recommendations to the City Council to
implement changes to the Policies and Guidelines, rename the program to Strategic Partnerships for
Community Services Grant Funding, and to also appoint an Advisory Board to make
recommendations to the City Council for future funding.
SPCS Advisory Board Minutes
March 18, 2015
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D Nominations and election of Vice -Chair of the SPCS Advisory Board. — C. O. Smith, SPCS Advisory
Board Chair
Motion by Smith, Second by Gambone to nominate Suzy Pukys as Vice Chair. Approved 5-0
E Nominations and election of a Secretary of the Strategic Partnerships for Community Services (SPCS)
Advisory Board. — C. O. Smith, SPCS Advisory Board Chair
Motion by Gambone, Second by Rauch to appoint Severine Cushing as Secretary. Approved 5-0.
F Review and discussion of Board Bylaws and attendance policy for board members--C.O. Smith, SPCS
Advisory Board Chair and Shirley Rinn, Board Liaison
Shirley Rinn provided an overview of the City Council's attendance policy for all of the members of
its Boards and Commissions. Members must attend 75% of the regularly scheduled Board Meetings.
If a Special Meeting is called and a board member is not able to attend, it does not count against the
attendance.
C.O. Smith also provided a brief overview of the current Bylaws that were approved by the City
Council for this Board. There was some discussion whether it was necessary to amend the by-laws as
they pertained to the meetings times. Shirley Rinn let the Board know that she spoke with the City
Attorney and that she had indicated that she drafted the by-laws for this Board to include some
flexibility in the establishment of their meetings times and that it shouldn't be necessary to amend
the bylaws.
G Overview and review of the grant cycle timeline and review of the Policy, Guidelines, Application,
Scoring Rubric, and Recommendation Process for the FY 2015-16 Strategic Partnerships for
Community Services Grant Cycle--C.O. Smith, SPCS Board Chair and Shirley J. Rinn, Board Liaison
C.O. Smith, Suzy Pukys, and Shirley Rinn provided an overview and review of the Strategic
Partnerships for Community Services Policy, Guidelines, Application, Scoring Rubric, and
Recommendation Process for the FY 2015-16 Strategic Partnerships for Community Services Grant
Cycle. They provided historical background related to the development of the current process.
It was determined by the Board that at the next SPCS Advisory Board meeting that the Board would
review a "Sample" Application along with the Scoring Rubric in order to be better prepared to review
and score the applications that are received for the FY 2015-16 Grant Cycle. Suzy Pukys told the
Board she would prepare a "Sample" Application for the Board to work with.
Shirley Rinn told the Board that the applications for this year's cycle are due on May 15, 2015. She
also told the Board that in addition to providing them with the current year applications, she would
also provide them with the compliance documents received from the current year recipients, as well
as summary compilation of the information provided by the agencies for their review as well.
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March 18, 2015
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There was also some additional discussion regarding having a financial section added to the the
Scoring Rubric.
H Consideration and possible action to set dates and times for 2015 Partnerships for Community
Services Advisory Board Meetings--C.O. Smith, SPCS Board Chair
The next meetings for the SPCS Advisory Board will be held on Tuesday, April 21, 2015 at 3:00 p.m.
and on Tuesday, May 19, 2015 at 3:00 p.m. in the City Hall Main Floor Conference Room, located at
113 E. 8`" Street, Georgetown, Texas 78626.
The Board discussed having an all -day session to review and score the applications that are received
for the FY 2015-16 Grant Cycle. Additional Meeting Dates will be determined at a future meeting.
I Adjourn
The meeting was adjourned at 7:15 p.m.
ADJOURNMENT
Attest:
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Sevenne Cushing, Board Secretary C.O. Smith, Board Chair
SPCS Advisory Board Minutes
March 18, 2015
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