HomeMy WebLinkAboutMinutes_GVPID_06.08.2015ADVISORY BOARD MEETING
Monday, June 8, 2015
Meeting Time 6:15 PM @ Georgetown Public Library
402 W. 8 1h St. Georgetown, TX 78626
Mail Address:
Georgetown Village PID #1,P.O.Box 3OOO#34,Georgetown, TX78627
ynor
Phillip Hardy, President (M)
Steve Goodman (M)
Alex Hayes, Treasurer (M)
Bill Weber, Secretary (M)
Melinda Marler (M)
Vincent Uthoff (M)
G UDESTS
Jill Fussell, Resident
Dwayne Lockhart, Merit Service Solutions
2. Financial Report (Alex Hayes, Treasurer).
A. Consideration and possible action toapprove revised March 31,2O15
financials:
Motion toapprove made bvBill Weber, second bvSteve Goodman:
Vote toapprove 6—O.
B. Consideration and possible action tnapprove revised April 3[i2O15
financials:
Motion toapprove made bvBill Weber, seconded bvMelinda Mader:
Vote tnapprove 6-0.
C. Consideration and possible action 10approve May 31,2O15 financials:
Motion toapprove made byBill Weber, seconded bwSteve Goodman.
Vote toapprove 6-O.
D. Recap of approved expenditures. Discussion:
Merit invoices;
117808-$1,295.67
117087-$11,500.00
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119558 - $6,284.14
E. Recap of Utility Usage Report provided by La'Mar Kemp, City of
Georgetown:
1. Discussion: regarding no significant changes overall - why is
water usage so high.
2. Workshop agenda item in future.
3. Consideration and possible action to approve Minutes of Georgetown Village Public
Improvement district #1 meeting held on May 11, 2015.
A. Motion to approve minutes as amended in accordance with suggested
amendments by Alex Hayes made by Steve Goodman, second by
Melinda Mader:
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4. Consideration and possible action to approve updated committee roles and responsibilities.
A. Discussion to take up in Workshop meeting
B. Motion to postpone made by Alex Hayes, seconded by Steve Goodman.
Vote to postpone 5-1 (Approved with Weber voting "Non).
5. Consideration and possible action to approve and accept the revisions to the PID Brochure and
reprint and consideration and possible action to approve a vendor based on bids presented to
mail out PID Board member solicitation application to Georgetown Village
A. Motion to approve made by Bill Weber, seconded by Steve Goodman.
Vote to approve 6-0
k,. Discuss Merit Service Solutions Work Orders and Work Performed outside of Annual Contract.
A. Report by Alex Hayes regarding work orders 49780 and 49781.
A. Landscape committee: (Phillip Hardy, Alex Hayes, and Steve Goodman)
1. Discussion on Village Commons Landscaping & Gazebo areas.
2. Consideration and possible action to approve Merit Service
Solutions Work Order numbers, 49780, 49781, 50113 and
50114.
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Vote 0-6 (not approved).
B. Ponds Committee (Bill Weber & Vincent Uthoff):
1. Report by Bill Weber: Rosedale (Gehan) Pond not
performing. Gehan notified.
D. Parks Committee (Melinda Mader):
1. Consideration and possible action to approve the cemetery
information sign design and installation.
Motion to approve made by Bill Weber, seconded by Steve
Goodman.
Vote 6-0 (approved).
2. Consideration and possible action to approve the picnic table
design for the parks. Postponed.
B. Consideration and possible action to approve the game table
designs and number to install in the parks. Postponed.
4. Consideration and possible action to accept the picnic table
installation locations per the parks design layout. Postponed.
5. Consideration and possible action to purchase and install an
additional bench at the north side of the Westbury entrance.
Postponed.
6. Discussion on the pros and cons of installing one, possibly two,
Bocce Ball Courts in one of the West side parks.
E. Communication Committee (Melinda Marler, Steve Goodman and
Phillip Hardy):
1. Sign storage issue —response by Bridget Chapman —back to City
for further possible places.
2. Physical office vs. PO Box for GTV PID —Steve Goodman looking
for guidance from City.
F. Budget / 5 year -plan committee (Alex Hayes, Steve Goodman, Bill
Weber):
1. Alex Hayes requested remainder of FY2015 expected
expenditures from Committees per request from City of
Georgetown.
2. Committee to meet to draft 5 year budget per request from City
of Georgetown to present at July meeting for consideration and
possible action.
A. Workshop meetings scheduled for June 17, 2015 and July 8, 2015 to
discuss and bring back to July meeting consideration and possible action
for:
0
1. Committee Roles and responsibilities;
2. Landscape Parks;
3. Purchasing training and other matters;
4. Utility usage training and other matters.
B. Venue with time and place arrangements by Melinda Marler; agendas
to be posted with City of Georgetown.
Keys for PID message board discussed. Melinda to keep for now, rather
than the PID Secretary.
Motion to adjourn was made by Vincent Uthoff, second by Melinda Mader. Vote 6-0 to
adjourn.
ef it e IMMI'Les were approve
by the Georgetown Village Public Improvement District #1 Advisory Board of Directors during the
Board of Directors meeting that was held on September 14, 2015.
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