HomeMy WebLinkAboutMinutes_GTEC_04.15.2015Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, April 15, 2015
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday, April 15, 2015.
Board Members Present:
Bill Connor- President, Tom Crawford — Vice President, Joe Pondrom- Secretary, John Hesser, Jerry
Hammerlun, Tommy Gonzalez, Leo Wood,
Board Members Absent: All Present
Staff Present: Ed Polasek, Jana Kern, Bridget Chapman, Nat Waggoner, Paul Diaz, Laurie Brewer,
La'Mar Kemp, Bill Dryden, Andreina Davila
Others Present: Wesley Jasek & Erin Gonzales - Brown & Gay, Rusty Winkstern - 500 South Austin
Ave. LLP, Anthony Serda — CP&Y, Steve Widacki — Alliance Transportation, Mike Payne —
Georgetown Advocate
IMinutes
Regular Session
A. Call to Order: Mr. Conner called the regular GTEC Board Meeting to order on Wednesday,
April 15, 2015 at 3:31 PM
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
President, A Board Member, The City Manager, Assistant City Manager, General Manager of
Utilities, City Council Member, and/or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular
Session that follows.
B. Introduction of Visitors
C. Industry/CAMPO/TXDOT Updates: At CAMPO there is an amendment to the 2035 for South
Mopac. Austin is opposed to the extension of Mopac. Staff is also following the Legislation. No
transportation bills have come up recently.
D. Discussion regarding the Project Progress Reports and Time Lines. — Bill Dryden, P.E.,
Transportation Engineer and Edward G. Polasek, AICD, Transportation Services Director
E. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for March 2015. — Micki Rundell, Chief Financial Officer, COG, Finance Manager
F. Distribute the bond election memo from Carol Polumbo to GTAB— Bridget Chapman, City
Attorney
Chapman discussed with the Board what can and cannot be done, used or said.
Legislative Regular Agenda
G. Consideration and possible action to approve the minutes from the regular GTEC Board
meeting held March 13, 2015. —Jim Briggs, General Manager, GTEC Board
Motion by Gonzalez second by Hesser to approve the minutes as presented. Approved
unanimously 7-0
H. Consideration and possible action to approve Task Order CPY 15-001 with CP&Y, Inc., of
Austin, Texas, for professional engineering services related to the final engineering design for
construction plans, specifications and estimate for the Mays Street Extension from Teravista
Parkway to Westinghouse Road in the amount of $464,330.00. Bill Dryden, P.E. Transportation
Engineer and Edward G. Polasek, AICD, Transportation Services Director
Dryden stated that in November 2014 GTEC approved a budget amendment authorizing a
project to extend Mays Street from Teravista Parkway to Westinghouse Road. This task order is
for professional services to complete final plans, specifications and estimate ready for
construction. Staff recommends approval. Motion by Crawford second by Hesser to approve
Task Order CPY 15-001 in the amount of $464,330.00. Approved unanimously 7-0
I. Consideration and possible action to approve the Third Amendment to Task Order BGE 11-001
with Brown & Gay Engineers, Inc., of Austin, Texas, (dated October 25, 2011) related to the FM
1460 Roadway Improvements Project (Quail Valley Drive to University Boulevard) in the
amount of $350,500.00. Bill Dryden, P.E., Transportation Engineer, and Edward G. Polasek,
AICP, Transportation Services Director
Dryden gave the board a brief overview of the project. Then went on to explain that during the
design of the project, the hydraulic analyses determined that two significant modifications were
required in the drainage design — an additional barrel would be required for the West Fork of
Smith Branch and the culvert intended for Smith Branch would actually require upsizing to a
bridge. The Engineer has completed the design of the project with these modifications. Also,
during acquisition of rights-of-way, several modifications were required as a result of those
negotiations (additional driveways and additional widths of proposed driveways). Last,
additional development along the corridor has required modifications in the design for
adequate accommodations. The costs of this additional design will be $350,500.00 and some of
the revisions will result in the issuance of Change Order No. 1 for the project.
The funding for this will come from Bond Funds (GTAB) and GTEC Funds.
The GTAB Board did approve their portion of the funding.
Motion by Pondrorn second by Gonzalez to approve the third amendment to Task Order
BGE 11-001 in the amount of $350,500.00. Approved unanimously 7-0
J. Consideration and possible action to authorize payment to Williamson County for
reimbursement of previously allocated funds for Williams Drive improvements in the amount
of $915,891.00. - Micki Rundell, CFO
Brewer gave the board an overview of the project. There was a lengthy discussion on the
findings and funding of the project with both TxDOT and Williamson County. Motion by
Pondrom second by Gonzalez to table this item and for staff to bring back the original findings
for this project. Approved unanimously 7-0
Mr. Gonzalez left the meeting at 4:31 I'M due to conflict of interest on Items "K & L"
K. Consideration and possible action on the development agreement with 500 South Austin Avenue
LLP. - Laurie Brewer, Assistant City Manager, Andreina Davila, Project Coordinator, and
Bridget Chapman, City Attorney
Brewer gave the Board a brief overview of the project, then turned it over to Rusty Winkstern,
the developer, who gave a presentation.
Motion by Hesser second by Crawford that Item "L" is a matter for closed session. Approved
unanimously 6-0 (Gonzalez absent)
Moved to Executive Session at 4:46 PM
Moved back to Regular Session at 5:28 PM
Motion from Executive Session:
Motion by Crawford second by Pondrom to terminate the agreement as written and as amended
and the agreement for the parking lot also be terminated.
Hesser amended that in lieu of the clawback as it written that we have a fall back on fees charged by
the City that were waived, be reimbursed 100%. Hammerlun second the amendment. Approved
unanimously 6-0 (Gonzalez absent)
Vote on original motion as amended - Approved unanimously 6-0 (Gonzalez absent)
Executive Session called to order at 4:46 PM
L. EXECUTIVE SESSION
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated; the items listed below will be discussed in closed session and are subject to action in the
regular session.
Section 551-071- Consultation with Attorney
Discussion on the development agreement with 500 South Austin Avenue, LLP. - Laurie Brewer,
Assistant City Managers and Bridget Chapman
Motion by Pondrom second by Wood to return to Regular Session. Approved 6-0 (Gonzalez absent)
Moved to Item "'K" in Regular Session at 5:28 PM
Adjournment
Motion by Crawford second by Hammerlun to adjourn meeting. Approved unanimously 6-0
(Gonzalez absent) Meeting adjourned at 5:33 PM
Adjoumment
Approved: Attest:
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