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Home My WebLink AboutMinutes_HOUAB_08.20.2015City of Georgelown Housing Advisory Board Minister August 20, 201 5, a : 3'30 p -m. Williat7 son Room—Grorgetowrn Municipal C=omplex 00 1 Iindustrtai Ave., C enrgetc:wn, Texa,i'78626 Members present. 15rviidii Baxter, Walt Doer in g; Cliaii, Ric )'Iaro C,Inse(), Jiin Mann, Monica Mal Lin; Secretary �ccrctar'}- Members absent Larry Raper and joe Ruiz St.,tf prener t: jeriri ier Bilk, HOLNIJrj, Coordinator; Tamriv Giarville, Recordnlg Si,crolary FHS is a u•gular rneetirig of the Housing Advisory Poird of the City of Georgetown, Tht; Board, ; tppoir.icd by the Mayor anti ihe City Council, maker: rccommeridatiozrs to Oic ('`ity Council on atictrdable housing inattors. Regular Session - "I'o begin no earlier than 3:30 para. Mec.ttrng called to order at 3:30 p.m. A. Welcome to guests a. , l3essnne 3 Consideration anti posible action to . lrprove the minutc4 from the July % 2015 regular netting. Motion by Baxter to approve the rri.nntes fro mi the Juiy el, 2015 Housing Advisory Board meeting. Second by Glaseo. Approved 5-0. C L plates' Updatcs: jeririIter C. B 11h, I Ions I ng C.'oord r;ator R Mithilanuh'rental statistics IorAu�tirr alid C) Board members reviewed Bills SUMITMIT prior to meeting and will like to I.OVisiI lllin tO I) IC a; a hair McCtirn},due tatcnle 1USLraiIIt. N Number of peoplemoving. to Georgetowaar per dy- 0 Bilk arnnourrced City Officials have t,tatcd 11 penplc� ruwc� to G orgetown every day per the M4 C=ensus estinialo. Board morribers will like to revisit his topic a! a later meeting clue to tune restraml. V Proposed iicrcasc in innpaet tees. IJoui,m,= Advi,oi Ifoerd NImul< Au,tuxi,'t1 701:? 17ap- 1 M I lioard naetnbers and sta11 bi icily dr scusscd the approved impact Ices 6'om City COLIIICrh9 august 2Pmeeting. Berard nurnbcts with like to revisit this topic at a later meeting due to lr,,ne rextrdrint- New Pianni ne Direclor, Scalia Nolson. o Bills announced new Plamo ng Ell- ctot, Sofia Pgvlscnt wilt start on !Aonday, fyrigtisl 24, 2015,.;and gave .n brief work history. Key takeaways from the `urban Land institute. dousing Opporlunny 2015 conference in Muux•apols. o Bills gave a brief presentation and board members will like to wvlsrl this topic at a later m eling due to We r eslrah . P. Muir ries presentation: Local Housing l'rList Fund. --Jim Marin, Board MQrnber. Mann gove a briel presentation on kloosing Tt usl bunds and hour- they arc established. 1:,. Discussion and possible action on casks of to ams for crafting key substantive recomirmclaimm for iutegratlon into the stralegic plan—Walt Doering, Board Chair Bo<r:d members discussed eslaullshlrtt; (eanas and processes for integration into tht' s1 ate] it plan. Board meiatber's also donnsed preparing 1-1,A13 presentation to City- Cowuil ori November 10', for funding the strategic plan. In addition, fire board will tart working on the criteria's for the consulting team forbid prupostl- hAothn by Mann to accept the focus and task of the five teams presentcdby Doering zor crafting, key substantive i-ccommendatioa s for ❑ri ginition into the fr'aw is plan. Second by Glasco. Approved 5-0. P Discussion and possible action, (in tecommcndations Io, Membership on Teams plus either I Ic ipers: --Wait Doering (-alt this time Glaseo lett the rrrccfill Doering passed, out revision to Me nbership ori 1 e om,y whit 1.) cona,Nts of both specialist and non spec iaist. Dour my, briefly revrew-e"d the teams and indi'vidual's qualification Docring also mentioned the teams my aged to be i eassesWd cine to the outaame of Iegai department's interpretation ensubcrnnmittec rule,,, and; regulations. (rous3nr, A d, so,l- i5n.,, d 'vlfnu fc. „ /W gii24: N, 2015) logo 2 01 i Motion by Mann to accept rccoinmvndalions loi team membership uaft-ilg to strategic Man as lonsenTed_ Second by Baxtcr Approved ti -fir G. ilr;cus ion and clarification of requirements and rcl;uln.rons for teams and team incrnbers. ]ettniler C. bills, Housing C:oordinator 1. formation of teams; 1. Residency rcqui enwols for 1eiun 1nombfrs; 3 Application and l-OrUMCs "cnuirCd for tcaui mcnibc rs; 4. Lox<ition of team meetings. HIN gave a brief overview fr in the city secretary's office and legal dcNI'tmcnt on the rues and regulation, for subcommittees. Board members and staff discussed in great length their concerns on formation of teams vs subcommittees, residency requirements; location of meetings. Board mvmbers req 'nested dadficMion in writing or perhaps have a representative fort legal tiC.l,arhnent attend next;-i_n,g meeting to xidelrCs:; outstanding cour erns - Bills responded she will obtain a written determination from legal and will tot wrard to board. 11a r g passed out handout comments on Rule's and Regulations. 11_ Di•,cussion and possible action on the FY 2015-16 Budget process regarding no funding for the Housing Strategic Mmy--jean fee C. BMs, I lousing Coordinator Bilisand board+ members reviewed the budget process. Board members wereconcerned with timing of response in regards to no funding for the dousing Strategic Plan. Bills explained dw T IAS will go before City Council on Novembei 10" to request, funding from the revenue fund to support the I lousing's Strategic Plan - I Reminder that the next regular meeting will be on Seplomber 17, 2015. ! lJpcxrnlinp' topics: o Min i-hnfor:notion Session on i ow-Inconuo Housing] ax Credits (I11 fiTC). 0 Criteria for bidding; wori< for consulting firm. iiow,itr 1do,ory S,,o,dV'[intsr , tJA,s:t Oe01'. love AoffE U Crofting, forC:ity Council on November 10th. Motion by Minn to adjourn, second by Baxtcr.3oaid adjoufnccl 11 5:06 p.m. �1 Approved, TN:all Goering, 41 Attest„ Monica Martin, Seactary I rVllgnl,. FIJI tory Bo,ndMli ml ; AnsO s,t 20 :015 Page 4 oC 4 Comments oil Rules and Regulations I find it embarrassing to go back and tell some individuals that, even though you work here, you can not serve on a team, Wily? Because you don't live here. That sounds similar to the message we tell our workers; but with a slightly different twist. You can work here. You can help us preserve Georgetown's duality of life. But you can't live here. Yes, you say I could have asked taboret the mules before forming teams. True. Though l worked in government, most of my career was spent with corporations, two different world views. 1 kuc%v the rules; Not so with Georgetown. Such regulations are not all known to file. So staff has to help alae, and the Board, be aware of these rules, in sufficient time, so similar nnstakes are not made in the future. Second, in our documents, we say we want high quality people for our Boards and Commissions. 1 support Haat. So does the Board. And we do with these waim s, goo. But how do we attract high duality volunteers if we make them jump hoops? It seenls like we don't understand volunteers volunteer Because of tbeir life -purpose. Volunteers want to fulfill their reason for being in this world and take their antique place ill helping thein' community. They're not driven by money. Nor are they into foram -filling, or redoing resumues. They're into getting things done, into giving and loving and serving, not into jumping over hurdles aced har'r'iers which prevent thein from living out their life: -purpose. Third; when you look at the seven stages of an orgauiaatioWs life. -cycle, including government, Georgetown is mostly in the "succeeding" phase. That's great. But a portion of it's life is in "beconming an institution" of- bureaucratic phase. With these rules and regulations, we've staking out if territory of exclusiveness. Were keeping the external environment at arms length, With such rules, organizalions of- governments rgovernnments tend to experience a loss of energy in moving forward. They tend to experience a loss of concern for continuous improvement, from being innovative and creative. They hire ox select on the basis of mow employees, "fit" or conformm to organizational life. Selection of individuals, or volunteers, on the Basis of knowledge, skills, expertise, creativity .end nmoliw<ition is notprianary. Stich rules, while important, soon cause organizations to lose their connection to the external environment. And that spells trouble. The organization becomes self-satisfied. The workers no longer want to move out of their comfort zones. inertia sets in, They forget about their customers. The business and services become hard to sustain. The organization begins to decline and head toward entropy. There is no specific date and time for any organizations death. While organizations can exist for a long time in the bureaucratic phase, they will slowly slip on to the path of decay. Such bath accelerates into dying (e.g. mergers, acquisitions, bankruptcy nand even Page 2 death), unless they wake up and reinvent their organization or governmew. That's sad, It's also depressing. This, too, can happen with our government ouless we foster renewal throeegh More innovation, redreaann the Dream, and brew kdwmki the walls that prevent us Crone reasshiang oast to creative persons from the external environment. --W% 8!19/15