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HomeMy WebLinkAboutMinutes_PAREB_08.13.2015Minutes of the Meeting of the Parks and Recreation Board City ofGeorgetown, Texas August 13, 2015 The Parks and Recreation Board met, on Thursday, August 13, 2015 at 6:00 prn at 1101.N. College. Street, Georgetoo,n, TX 78626,. MEMBERS PRESENT: Robert Johnson, Keith F7uge, Katherine Kainer, Jason Shurley, Chuck Bridges, Robert Palko, Glenn Holzer Regular Session — To begin no earlier than 6:00 pm. Parks and Recreation Board me), at any time, recess the Regular Session toconvene an Executive Session at the request of the Robert Johnson for any purpose authorized by. tate Open Meetings Act, Texas. Government Code Chapter 55 1.) The meeting was called to order by Robert Johnson at 6:04 pm. B. Roll Call Robert Johnson, KeithPruge, Katherine Kainer, Jason Shurley; Chuck Bridges; Robert Palko, Glenn Holzer C. Update from the Friends of Georgetown Parks and Recreation Kimberly Garrett stated the Friends of Georgetown Parks and Recreation will have a planning meeting on August 31" and their annual meeting will be on September 28`h. The annual meeting will be at7pm at the Parks and Recreation Administration Community Room. They are also working with the Parks and Recreation Department on obtaining the sand table. D. Update on Downtown Boards Quarterly Meeting. Kimberly Garrett and Keith Fruge attended the quarterly downtown boards meeting. The downtown related board chairs and staff meetto discuss items related to downtown. Boards included in the discussion are Arts and Culture, Manstreet, CVB, HARC, Parks and Recreation; library and other non -profits in the downtown. This item is to update the board on the collaborations of all these different groups. The parking lot across from the library is beginning construction and will have 150 spaces. There have been 2 public meetings. The next downtown boards quarterly meeting will be in October. L Project Updates for Garay Park, Westside Park, San Gabriel Bank Stabilization, Saar Gabriel Park Master Plan, VFW Park, Village Parks, Williams Drive Pool, Parkland Dedication, intern Final Report and Staffing Updates Gorey Park A kick-off meeting was held on Thursday, August 6, 2015, with staff and the Halff Associates Team. The main purpose of the meeting was to make introductions and go over the schedule for the project. The schematic design was completed in March 2015 and presented to City Council. The next step in the process will be to work on Design Development and then move into Construction Plans. Currently the City Council has a placeholder in the budget to sell $3M of the 2008 Park Bonds related to Garay Park construction in the Spring of 2015. Page 27 of 29 Westside Park—The Geological Assessment for Westside Park has been completed. The master plan is scheduled to be presented to the Parks Board in September and to the City Council in October. The native plant society recently held a field trip to Westside Park. Their report can be found at the following link. http://npsot.org/wp/wilco/2015/07/07/field-trip-report-westside- park-georgetown/ San Gabriel Bank Stabilization —The project is currently waiting for clearance from the Texas Historical Commission due to the historic wall along the river. Once the clearance is received from the THC, the project can be bid out and construction can begin. San Gabriel Park Master Plan — Staff is currently working RVi on a scope of services to prepare design plans for phase one of the San Gabriel Park improvements. The San Gabriel Park Master Plan was very well received by the City Council during the June 23, 2015 meeting. The proposed 2015/2016 budget includes the sale of $1.7 million in bonds for the project. There is $1M in bond funds in the current budget to begin the design. VFW Park— Construction plans are being finalized for the redevelopment of VFW Park. Bidding will be in September. Construction is scheduled to start in November. The improvements to 2nd Street are currently underway. Village Parks— Construction on Madrone Park and Rowan Park in the Georgetown Village are almost complete. The parks staff is currently completing the installation of the playgrounds. Williams Drive Pool — Construction plans are almost finalized. Bidding will be in September with the construction contract coming to Parks Board in October. Parkland Dedication Ordinance Update — Staff has been working with the Planning Staff on updating the ordinance based on the recommendations from the subcommittee. Intern Final Report— Melodie Coleman, our summer intern, completed her internship on Friday, August 7th with the Pirate Party, She created a website as part of her final project. http://colemanmelodie.weebly.com/ Staffing Updates— Parks and Recreation has had some staffing changes. Robert Gaylor was promoted to Recreation Superintendent, Glenn Moss is now the Athletic Supervisor, Stephanie Darimont has resigned to take a job with the American Red Cross, staff is interviewing for the Special Events and Marketing Coordinator and Dave Melaas started in July as the Project Manager for Parks and Recreation. Additional —Walk across bridge will begin construction the end of August. The Boy Scouts cleaned the debris by the walk across bridge. Legislative Regular Agenda F. Consideration and possible action to recommend approval of interlocal agreements with GISD and local charter schools for recreational programming. in order for one local government to contract with another local government for service, an interlocal agreement must be in place. The Parks and Recreation Department works with GISD and various charter schools in the area. Under the agreements, the City will charge for service provided. Generally services include tennis instruction, facility rentals, memberships, camps and outdoor programming. These agreements will be forwarded to City Council for approval. Motion made by Keith Fruge, second by Robert Palko to recommend approval of interlocal agreements with GISD and local charter schools for recreational programming. Approved 7 0 possibleG. Discussion and .approves2015 Parks and Recreation o t Page 28 of 29 2015 Parks , Recreation Board meeting. Approved Adjournment Adjourn Motion made by Keith Fruge, seconded by Robert Palko to adjourn the meeting. The meeting adjourned at 7:12 pm. i 1 0€drt Johnson, Board Chdir�,.d Katherine Kainer, Secretary ',JAI Kellum, Board Liaison Page 29 of 29