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HomeMy WebLinkAboutMinutes_COA_10.19.2015Minutes of the Georgetovvii Commission on Aging L" Z� City of Georgetown, Texas October 19, 2015 The City of Georgetown Commission on Aging met on October 19, 2015 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) Call to Order A. Tim O'Neill, Chairman of the Board, called the meeting to order at 6:00 p.m. Six Board members were present, with Gary Anderson and Donna Livingston absent, thus constituting a quorum. Josephine Zamora arrived at 6:10 p.m., making seven Board members present. Also present were Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the meeting held on September 21, 2015. Gene Jantzen made a motion to approve the minutes from the September 21, 2015 meeting. Dan Bonner seconded the motion, which the Board approved unanimously. Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: C. Vivian Harris, ADRC Coordinator, with Capital Area Aging & Disability Resource Cente will share about the services CAPCOG provides to seniors and its interest in Georgetow Vivian Harris, ADRC Coordinator, introduced the Director of Aging Services, Jennifer Scott. Scott explained that the Area Agency on Aging of the Capital Area serves I I counties expanded upon how the agency provides quality services to support and advocate for the healt safety, and well-being of the older individual in the Capital Region. Ms. Scott and Ms. Harr further explained the Caregiver Support Program and how that program offers support for famili and friends caring for older adults. I D. Discussion of the "asset" assignment pertaining to the survey. Virginia Lazenby discussed her revised questions pertaining to housing that are to be placed onto the proposed revised initiative survey on aging. Dan Bonner and Ginny Hahn discussed their questions pertaining to transportation, as well as questions pertaining to care givers, all to be included in the revised questionnaire. Tim O'Neill will submit his questions pertaining to Dental Care to Ms. Zamora. Mr. O'Neill will contact Gary Anderson and ask him to submit his questions pertaining to Adult Day Health Care to Ms. Zamora. Mr. O'Neill asked the Board to consider anyone who could assist in interpreting the survey into Spanish. Ginny Hahn volunteered to assist Josephine Zamora prepare a draft of the proposed survey for the November Board meeting. E. Discussion of future agendas and priorities. At the November meeting, Vickie Orcutt, Volunteer Services Manager, Gentiva Hospice in Georgetown, will share about the services provided to seniors and their families. Ms. Orcutt was a member of the team compiling and processing the data gathered for the Georgetown Aging Initiative Survey Report. Ms. Orcutt will share her experiences and offer some direction to the Board in regards to compiling a revised survey. Josephine Zamora and Ginny Hahn will prepare a draft of revisions discussed for the Georgetown Aging Initiative Survey and present to the Board. Future priorities for the Commission on Aging that were shared by Board members were: Pat Strickland suggesting recommending to the City Council to provide a listing of available aging organizations on the City's website; Josephine Zamora shared her concerns regarding the homeless seniors within the City and how the Commission might research and connect with interested organizations in helping the homeless; Virginia Lezenby and Gene Jantzen shared interest in working towards becoming more knowledgeable in affordable/accessibility housing for the aging; Tim O'Neill expressed an interest in reaching out to the Georgetown Health Foundation at St. David's Hospital in working with dental care health concerns for seniors. Adjournment The next Board meeting will be Monday, November 16, 2015, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 8-05 p.m. on a motion by Gene Jantzen, seconded by Ginny Hahn, which the Board approved unanimously. Tim O'Neill, Ch irman _ George O'Neill, C C in mission on Aging Patricia Strickland, Secretary Georgetown Commission on Aging C�toll v Y j / q 2/-) / � GEORGETOWN COMMISSION ON AGING 11- 2014/2015 Name, Address, Phone Number, Appt Exp Term Description Notes Fax & E-mail Date Date of Position Gary Anderson 3/15 2/16 1' — Partial Service provider 1 Dan Bonner (Vice Chair) 3115 2/17 1"— Full Service provider 2 Virginia Hahn 3/15 2/16 1'' — Partial Senior living in ) 3 4 Gene Jantzen 5 Virginia Lazenby J Donna Livingston 3/15 2/17 1'` — Full Caregiver to 6 Tim O'Neill (Chair) 3/15 2/16 V Partial SWU Professor 7 8 Patricia Strickland (Secretary) 3/15 2/17 V— Full Service, 9 Josephine Zamora Staff Liaisons: John Sullivan, Fire Chief, (512)930-3473, john.sullivan0georgetown.org or Linda White, Office Specialist, (512)930-3652, Iinda.white0georcietown.org Time and Date of Regular Meetings: To be decided by the Board at an initial meeting. Term of Office: Two years with a maximum of two consecutive terms. Last roster update: June 10, 2015 The Georgetown Commission on Aging will meet on Monday, October 19, 2015 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, Texas 78633 Regular Session This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551. Call to Order — Tim O'Neill, Board Chair TIME: Statutory Consent Agenda A. Consideration and possible action to approve the minutes of the meeting held on September 21, 2015 — Linda White, Board Liaison Motion Second Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items.- B. Vivian Harris, ADRC Coordinator, with Capital Area Aging & Disability Resource Center, will share about the servic s CAPCOG provides to seniors and its interest in Georgetown C. Discussion of the "asset" assignment pertaining to the survey — Josephine Zamora iMfwnted all Cl (V A �Lp D. DIITs=f to agendas and priorities. Tim O'Neill, Chairman, Commission on Aging ,1144 - GL) LI)� -� Adjournment Motion Time Second Notice of Nlecting of the GEORGETOWN COMMISSION ON AGING Cih' of Georgetown, 'Texas October 19, 2015 The Georgetown Commission on Aging will meet on Monday, October 19, 2015 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, Texas 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the Georgetown Commission on Aging Liaison at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 E. 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551. Call to Order — Tim O'Neill, Board Chair Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that the Board may act on with one single vote. A board member may pull any item from the Consent Agenda in order that the Board discuss and act upon it individually as part of the Regular Agenda. A. Consideration and possible action to approve the minutes of the meeting held on September 21, 2015 — Linda White, Board Liaison Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: B. Vivian Harris, ADRC Coordinator, with Capital Area Aging & Disability Resource Center, will share about the services CAPCOG provides to seniors and its interest in Georgetown. C. Discussion of the "asset" assignment pertaining to the survey — Josephine Zamora D. Discussion of future agendas and priorities. Tim O'Neill, Chairman, Commission on Aging Adjournment Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 81h Street, a place readily accessible to the general public at all times, on the day of , 2015, at , and remained so posted for at least 72 hours preceding the scheduled time of said meeting. Jessica Brettle, City Secretary Notice of Meeting for the Georgetown Commission on Aging of the City of Georgetown October 19, 2015 at 6:00 PM at Public Safety Facility, 3500 D B Wood Road, Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order - Tim O'Neill, Board Chair Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B Consideration and possible action to approve the minutes of the meeting held on September 21, 2015 - Linda White, Board Liaison Legislative Regular Agenda C Discussion and presentation regarding services provided by Capital Area Council of Governments (CAPCOG) for seniors and its interest in Georgetown -- Vivian Harris, ADRC Coordinator, Capital Area Aging and Disability Resource Center D Discussion regarding "asset" assignments related to the Georgetown Aging Initiative Survey -- Josephine Zamora, Board Member E Discussion regarding future agenda and priorities -- Tim O'Neill, Board Chair Adjournment CERTIFICATE OF POSTING I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2015, at , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Shelley Nowling, City Secretary Page 1 of 4 City of Georgetown, Texas Commission on Aging October 19, 2015 SUBJECT: Consideration and possible action to approve the minutes of the meeting held on September 21, 2015 - Linda White, Board Liaison ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Linda White ATTACHMENTS: Description ❑ draft minutes Type Backup Material Page 2 of 4 vIinutes of the Georgetown Commission on Aging; City of Georgetown, Texas September 21, 2015 The City of Georgetown Commission on Aging met on September 21, 2015 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81" Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) Call to Order A. Tim O'Neill, Chairman of the Board, called the meeting to order at 6:00 p.m. Eight Board members were present, with Dan Bonner absent, thus constituting a quorum. Also present: were Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the meeting held on August 17, 2015. Gary Anderson made a motion to approve the minutes from the August 17, 2015 meeting. Gene Jantzen seconded the motion, which the Board approved unanimously. Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: C. Sue Hoffman and Tom Knutsen, Board Members with Capital City Village in Austin, will share information regarding their virtual village program. Sue Hoffman is a founding member and past chairperson with Capital City Village in Austin. Tom Knutsen, retired from a career with Lower Colorado River Authority, is a volunteer and board member for Drive a Senior in West Austin, as well as volunteering with Capital City Village in Austin. Ms. Hoffman described what is Capital City Village, what is aging in place and in community all about, and specifically what Capital City Village has to do with aging in place and in community. Mr. Knutsen explained his experiences of being a Capital City Village volunteer, services volunteers provide, and how Capital City Village is involved in the Austin Aging Community. Ms. Hoffman and Mr. Knutsen expressed that the way the Commission on Aging could be beneficial in serving the Capital City Village would be to share about Capital City Village with other organizations serving seniors 60 or older living in Georgetown. Ms. Hoffman and Mr. Knutsen shared that it is their goal to establish a Capital City Village within the Georgetown area. Page 3 of 4 D. Eric P. Lashley, Director of the Georgetown Public Library, will share information regarding the library's services and programming offered to the senior citizens of Georgetown. Mr. Lashley shared that the Georgetown Public Library was founded in 1965. He began working at the library as a Public Services Librarian in 1996 and became Director in 2000. The library has a variety of programs and activities for kids, teens, adults and senior citizens. There is a bookmobile service, making as many as 70 stops per month to individual homes/assisted living/independent living of seniors, citizens with disabilities, and low income families with children. There is a "Friends of the Library" group with approximately 850 volunteers that assist in serving the senior citizens. Mr. Lashley discussed with the Board the need for a trained professional to deal with the homeless both in and outside of the library. Mr. Lashley expressed an interest in assisting with the aging initiative survey. E. Family Elder Care representatives, Kent Herring, CEO and Erin Van Landingham., In - Home Care Manager, will present the type of services Family Elder Care provides to the senior citizens of Georgetown. Mr. Herring explained that one of the primary goals of Family Elder Care is to ensure that seniors wishing to remain living independently in their own homes have the supports they need to do so. He further explained that In -Home Care and Caregiver Services provide that help for seniors to remain as self-sufficient as possible while at the same time assist them in everyday activities as needed. By providing personal attendant services, homemaking services and safety checks throughout the home, seniors are assisted as they age in place. Mr. Herring expressed the need for volunteers to provide transportation for the seniors are in huge demand. There is also a greater need for additional case management and social workers for the seniors. Erin Van Landingham assisted with the first aging initiative survey and is very interested in assisting with the survey currently being prepared. F. Discussion of the "asset" assignment pertaining to the survey. Dan Bonner and Ginny :Hahn have chosen transportation assets for Georgetown senior citizens. Ms. Hahn shared with the Commission their proposed questions pertaining to transportation to include in the survey. Tim O'Neill has chosen dental care assets for Georgetown senior citizens. Mr. O'Neill shared with the Commission his proposed questions pertaining to dental care to include in the survey. G. Discussion of future agendas and priorities. At the October meeting, Vivian Harris, ADRC Coordinator, Capital Area Aging & Disability Resource Center, will share about the services CAPCOG provides to seniors and its interest in Georgetown. The Board will continue survey preparation and asset discussions. Adjournment The next Board meeting will be Monday, October 19, 2015, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 8:00 p.m. on a motion by Gene Jantzen, seconded by Gary Anderson, which the Board approved unanimously. Tim O'Neill, Chairman Georgetown Commission on Aging Patricia Strickland, Secretary Georgetown Commission on Aging Page 4 of 4 Minutes of the Georgetown Commission on Aging City of Georgetown, Texas October 19, 2015 The City of Georgetown Commission on Aging met on October 19, 2015 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8'l' Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) Call to Order A. Tim O'Neill, Chairman of the Board, called the meeting to order at 6:00 p.m. Six Board members were present, with Gary Anderson and Donna Livingston absent, thus constituting a quorum. Josephine Zamora arrived at 6:10 p.m., making seven Board members present. Also present were Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the meeting held on September 21, 2015. Gene Jantzen made a motion to approve the minutes from the September 21, 2015 meeting. Dan Bonner seconded the motion, which the Board approved unanimously. Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: C. Vivian Harris, ADRC Coordinator, with Capital Area Aging & Disability Resource Center, will share about the services CAPCOG provides to seniors and its interest in Georgetown. Vivian Harris, ADRC Coordinator, introduced the Director of Aging Services, Jennifer Scott. Ms. Scott explained that the Area Agency on Aging of the Capital Area serves 11 counties and expanded upon how the agency provides quality services to support and advocate for the health, safety, and well-being of the older individual in the Capital Region. Ms. Scott and Ms. Harris further explained the Caregiver Support Program and how that program offers support for families and friends caring for older adults. D. Discussion of the "asset" assignment pertaining to the survey. Virginia Lazenby discussed her revised questions pertaining to housing that are to be placed onto the proposed revised initiative survey on aging. Dan Bonner and Ginny Hahn discussed their questions pertaining to transportation, as well as questions pertaining to care givers, all to be included in the revised questionnaire. Tim O'Neill will submit his questions pertaining to Dental Care to Ms. Zamora. Mr. O'Neill will contact Gary Anderson and ask him to submit his questions pertaining to Adult Day Health Care to Ms. Zamora. Mr. O'Neill asked the Board to consider anyone who could assist in interpreting the survey into Spanish. Ginny Hahn volunteered to assist Josephine Zamora prepare a draft of the proposed survey for the November Board meeting. E. Discussion of future agendas and priorities. At the November meeting, Vickie Orcutt, Volunteer Services Manager, Gentiva Hospice in Georgetown, will share about the services provided to seniors and their families. Ms. Orcutt was a member of the team compiling and processing the data gathered for the Georgetown Aging Initiative Survey Report. Ms. Orcutt will share her experiences and offer some direction to the Board in regards to compiling a revised survey. Josephine Zamora and Ginny Hahn will prepare a draft of revisions discussed for the Georgetown Aging Initiative Survey and present to the Board. Future priorities for the Commission on Aging that were shared by Board members were: Pat Strickland suggesting recommending to the City Council to provide a listing of available aging organizations on the City's website; Josephine Zamora shared her concerns regarding the homeless seniors within the City and how the Commission might research and connect with interested organizations in helping the homeless; Virginia Lezenby and Gene Jantzen shared interest in working towards becoming more knowledgeable in affordable/accessibility housing for the aging; Tim O'Neill expressed an interest in reaching out to the Georgetown Health Foundation at St. David's Hospital in working with dental care health concerns for seniors. Adjournment The next Board meeting will be Monday, November 16, 2015, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 8:05 p.m. on a motion by Gene Jantzen, seconded by Ginny Hahn, which the Board approved unanimously. Tim O'Neill, Ch irman George wn C mission on Aging i atricia Strickland, Secretary Georgetown Commission on Aging Minutes of the Georgetown Commission on Aging City of Georgetown, Texas October 19, 2015 The City of Georgetown Commission on Aging met on October 19, 2015 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8`h Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) Call to Order A. Tim O'Neill, Chairman of the Board, called the meeting to order at 6:00 p.m. Six Board members were present, with Gary Anderson and Donna Livingston absent, thus constituting a quorum. Josephine Zamora arrived at 6:10 p.m., making seven Board members present. Also present were Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the meeting held on September 21, 2015. Gene Jantzen made a motion to approve the minutes from the September 21, 2015 meeting. Dan Bonner seconded the motion, which the Board approved unanimously. Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: C. Vivian Harris, ADRC Coordinator, with Capital Area Aging & Disability Resource Center, will share about the services CAPCOG provides to seniors and its interest in Georgetown. Vivian Harris, ADRC Coordinator, introduced the Director of Aging Services, Jennifer Scott. Ms. Scott explained that the Area Agency on Aging of the Capital Area serves 11 counties and expanded upon how the agency provides quality services to support and advocate for the health, safety, and well-being of the older individual in the Capital Region. Ms. Scott and Ms. Harris further explained the Caregiver Support Program and how that program offers support for families and friends caring for older adults. D. Discussion of the "asset" assignment pertaining to the survey. Virginia Lazenby discussed her revised questions pertaining to housing that are to be placed onto the proposed revised initiative survey on aging. Dan Bonner and Ginny Hahn discussed their questions pertaining to transportation, as well as questions pertaining to care givers, all to be included in the revised questionnaire. Tim O'Neill will submit his questions pertaining to Dental Care to Ms. Zamora. F Mr. O'Neill will contact Gary Anderson and ask him to submit his questions pertaining to Adult Day Health Care to Ms. Zamora. Mr. O'Neill asked the Board to consider anyone who could assist in interpreting the survey into Spanish. Ginny Hahn volunteered to assist Josephine Zamora prepare a draft of the proposed survey for the November Board meeting. E. Discussion of future agendas and priorities. At the November meeting, Vickie Orcutt, Volunteer Services Manager, Gentiva Hospice in Georgetown, will share about the services provided to seniors and their families. Ms. Orcutt was a member of the team compiling and processing the data gathered for the Georgetown Aging Initiative Survey Report. Ms. Orcutt will share her experiences and offer some direction to the Board in regards to compiling a revised survey. Josephine Zamora and Ginny Hahn will prepare a draft of revisions discussed for the Georgetown Aging Initiative Survey and present to the Board. Future priorities for the Commission on Aging that were shared by Board members were: Pat Strickland suggesting recommending to the City Council to provide a listing of available aging organizations on the City's website; Josephine Zamora shared her concerns regarding the homeless seniors within the City and how the Commission might research and connect with interested organizations in helping the homeless; Virginia Lezenby and Gene Jantzen shared interest in working towards becoming more knowledgeable in affordable/accessibility housing for the aging; Tim O'Neill expressed an interest in reaching out to the Georgetown Health Foundation at St. David's Hospital in working with dental care health concerns for seniors. Adjournment The next Board meeting will be Monday, November 3500 DB Wood Road, Georgetown, Texas. 16, 2015, at 6:00 p.m., at the Public Safety Facility, The meeting adjourned at 8:05 p.m. on a motion by Gene Jantzen, seconded by Ginny Hahn, which the Board approved unanimously. Tim O'Neill, Chairman Georgetown Commission on Aging Patricia Strickland, Secretary Georgetown Commission on Aging Georgetown Services CARING PLACE To provide a safety net to those in crisis by providing individualized assistance for people to remain in their homes, reduce the occurrence of adverse events associated with loss of home, and provide a support network for vulnerable populations, such as the elderly or disabled. FAITH IN ACTION CAREGIVERS To provide reliable, door -through -door, assisted transportation at no charge to isolated seniors age 65 and above living in their own homes. FAMILY ELDERCARE To provide enhanced care coordination in partnership with community -based organizations to support older adults as they age in place. LONE STAR CIRCLE OF CARE To provide comprehensive primary and preventive health care to the uninsured and underserved residents of Georgetown. STONEHAVEN SENIOR CENTER To sustain the Senior Center which is a place for many elderly on fixed incomes to come to have their social, recreational, educational, and nutritional needs met. WILLIAMSON-BURNET COUNTY OPPORTUNITIES (WBCO) To provide resources and opportunities to thousands of children, adults, and seniors annually, to realize educational growth, economic self-sufficiency, and improved quality of life. Minutes of the Georgetown Commission on Aging City of Georgetown, Texas September 21, 2015 The City of Georgetown Commission on Aging met on September 21, 2015 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) Call to Order A. Tim O'Neill, Chairman of the Board, called the meeting to order at 6:00 p.m. Eight Board members were present, with Dan Bonner absent, thus constituting a quorum. Also present were Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the meeting held on August 17, 2015. Gary Anderson made a motion to approve the minutes from the August 17, 2015 meeting. Gene Jantzen seconded the motion, which the Board approved unanimously. Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: C. Sue Hoffman and Tom Knutsen, Board Members with Capital City Village in Austin, will share information regarding their virtual village program. Sue Hoffman is a founding member and past chairperson with Capital City Village in Austin. Tom Knutsen, retired from a career with Lower Colorado River Authority, is a volunteer and board member for Drive a Senior in West Austin, as well as volunteering with Capital City Village in Austin. Ms. Hoffman described what is Capital City Village, what is aging in place and in community all about, and specifically what Capital City Village has to do with aging in place and in community. Mr. Knutsen explained his experiences of being a Capital City Village volunteer, services volunteers provide, and how Capital City Village is involved in the Austin Aging Community. Ms. Hoffman and Mr. Knutsen shared that they would be willing to assist the Commission on Aging and the City of Georgetown if the Board and the City ever decided to explore the concept of a virtual village program. D. Eric P. Lashley, Director of the Georgetown Public Library, will share information regarding the library's services and programming offered to the senior citizens of Georgetown. Mr. Lashley shared that the Georgetown Public Library was founded in 1965. He began working at the library as a Public Services Librarian in 1996 and became Director in 2000. The library has a variety of programs and activities for kids, teens, adults and senior citizens. There is a bookmobile service, making as many as 70 stops per month to individual homes/assisted living/independent living of seniors, citizens with disabilities, and low income families with children. There is a "Friends of the Library" group with approximately 850 volunteers that assist in serving the senior citizens. Mr. Lashley discussed with the Board the need for a trained professional to deal with the homeless both in and outside of the library. Mr. Lashley expressed an interest in assisting with the aging initiative survey. E. Family Elder Care representatives, Kent Herring, CEO and Erin Van Landingham, In - Home Care Manager, will present the type of services Family Elder Care provides to the senior citizens of Georgetown. Mr. Herring explained that one of the primary goals of Family Elder Care is to ensure that seniors wishing to remain living independently in their own homes have the supports they need to do so. He further explained that In -Home Care and Caregiver Services provide that help for seniors to remain as self-sufficient as possible while at the same time assist them in everyday activities as needed. By providing personal attendant services, homemaking services and safety checks throughout the home, seniors are assisted as they age in place. Mr. Herring expressed the need for volunteers to provide transportation for the seniors are in huge demand. There is also a greater need for additional case management and social workers for the seniors. Erin Van Landingham assisted with the first aging initiative survey and is very interested in assisting with the survey currently being prepared. F. Discussion of the "asset" assignment pertaining to the survey. Dan Bonner and Ginny Hahn have chosen transportation assets for Georgetown senior citizens. Ms. Hahn shared with the Commission their proposed questions pertaining to transportation to include in the survey. Tim O'Neill has chosen dental care assets for Georgetown senior citizens. Mr. O'Neill shared with the Commission his proposed questions pertaining to dental care to include in the survey. G. Discussion of future agendas and priorities. At the October meeting, Vivian Harris, ADRC Coordinator, Capital Area Aging & Disability Resource Center, will share about the services CAPCOG provides to seniors and its interest in Georgetown. The Board will continue survey preparation and asset discussions. Adjournment The next Board meeting will be Monday, October 19, 2015, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 8:00 p.m. on a motion by Gene Jantzen, seconded by Gary Anderson, which the Board approved unanimously. Tim O'Neill, Chairman Georgetown Commission on Aging Patricia Strickland, Secretary Georgetown Commission on Aging Linda White From: Tim O'Neill < Sent: Wednesday, September 09, 2015 9:21 AM To: Josephine Zamora; Tim O'Neill Cc: Harris, Vivian; Linda White Subject: Re: Commission on Aging Georgetown, TX Dear Ms Harris, We would be delighted Wfsave to brief us o.n your organization's activities and resources. You kindly offered to wait until tffe October meeting._ ..Our September agenda is a bit full and unless your plans have changed, I w�uld wel � ou to brief the Commission on October 19. Take care, Tim On Thu, Aug 13, 2015 at 7:10 AM, Josephine Zamora < Hi Vivian, Thank you for your response. Yes, please contact Tim O'Neal to let him know you want to present in October. All meetings are public you may attend as often as you like. If you would like to speak at a meeting I believe you'll need to submit a request for a particular meeting. Linda, should be able to guide you through the process. Please feel free to go to the City of Georgetown website to find meeting agendas. I have cc Tim O'Neal on this email. Look forward to your presentation, Josie -----Original Message ----- From: Harris, Vivian [mailto:vharris( Wednesday, August 12, 2015 2:58 PM To: Josephine Zamora <josiez' RE: Commission on Aging Georgetown, TX Good afternoon Josie, I began a response to you accepting the invitation to present on September 21 st, but was awaiting a verification from my director. I received notice from Linda White this morning and discovered there are other speakers confirmed. Shall I prepare to speak in October? We definetly would like to introduce our programs to you. Also we would like to participate in future meetings as much as we can. Please advise how we can participate as appropiate. Thank you again for the invitation. I look forward to speaking with you soon. Warm regards, Vivian Harris Aging and Disability Resource Center of the Capital Area 512-916-6179 From: Josephine Zamora [ Sent: Mon 8/10/2015 1:07 PM To: Harris, Vivian Subject: Commission on Aging Georgetown, TX Hi Ms. Harris, My name is Josie Zamora. I am a board member of the Commission on Aging in Georgetown. I met you briefly after one the board meetings. I want to invite you to present to the board about the services CAPCOG provides to seniors. Please also include in your presenter CAPCOG interest in Georgetown. Let me know if you or a representative of the agency would like to be a presenter at the September 21 st meeting. The Commission on Aging Board meets the third Monday of the months. Meeting start at 6:00 pm promptly. Thank you, Josie Zamora 512-635-50043 Click here to report this email as Spam. Linda White From: Harris, Vivian < Sent: Wednesday, September 09, 2015 3:33 PM To: Tim O'Neill Cc: Josephine Zamora; Linda White Subject: RE: Commission on Aging Georgetown, TX Hello Chairman Tim, Thank you for the notice. I am happy to be a part of the meeting and will be prepared to present to the commission on October 19`h. Will you tell me how much time is allowed? I will be bringing my director Jennifer Scott with me. Thank you again. We look forward to the opportunity. Kind regards, Vivian Harris ADRC Coordinator/Lead Resource Navigator Area Agency on Aging of the Capital Area Capital Area Council of Governments http://www.capcog.org/divisions/area-aqencv-on-aginq/aginq-disability-resource-center Toll Free: 1 855-937-2372 No electronic communication by a CAPCOG employee may legally obligate the agency Capital Area ORisource ging & Disability Center From: Tim O'Neill[ Sent: Wednesday, September 09, 2015 9:21 AM To: Josephine Zamora; Tim O'Neill Cc: Harris, Vivian; Linda White Subject: Re: Commission on Aging Georgetown, TX Dear Ms Harris, We would be delighted to have to brief us on your organization's activities and resources. You kindly offered to wait until the October meeting. Our September agenda is a bit full and unless your plans have changed, I would welcome you to brief the Commission on October 19. Take care, Tim On Thu, Aug 13, 2015 at 7:10 AM, Josephine Zamora < wrote: Hi Vivian, Thank you for your response. Yes, please contact Tim O'Neal to let him know you want to present in October. All meetings are public you may attend as often as you like. If you would like to speak at a meeting I believe you'll need to submit a request for a particular meeting. Linda, should be able to guide you through the process. Please feel free to go to the City of Georgetown website to find meeting agendas. I have cc Tim ONeal on this email. Look forward to your presentation, Josie -----Original Message ----- From: Harris, Vivian [mailto: Sent: Wednesday, August 12, 2015 2:58 PM To: Josephine Zamora < Subject: RE: Commission on Aging Georgetown, TX Good afternoon Josie, I began a response to you accepting the invitation to present on September 21 st, but was awaiting a verification from my director. I received notice from Linda White this morning and discovered there are other speakers confirmed. Shall I prepare to speak in October? We definetly would like to introduce our programs to you. Also we would like to participate in future meetings as much as we can. Please advise how we can participate as appropiate. Thank you again for the invitation. I look forward to speaking with you soon. Warm regards, Vivian Harris Aging and Disability Resource Center of the Capital Area From: Josephine Zamora[ Mon 8/10/2015 1:07 PM To: Harris, Vivian Subject: Commission on Aging Georgetown, TX Hi Ms. Harris, My name is Josie Zamora. I am a board member of the Commission on Aging in Georgetown. I met you briefly after one the board meetings. I want to invite you to present to the board about the services CAPCOG provides to seniors. Please also include in your presenter CAPCOG interest in Georgetown. r Let me know if you or a representative of the agency would like to be a presenter at the September 21st meeting. The Commission on Aging Board meets the third Monday of the months. Meeting start at 6:00 pm promptly. Thank you, Josie Zamora 512-635-50043 Click here to report this email as spam. Linda White From: Tim O'Neill < Sent: Wednesday, November 11, 2015 11:26 AM To: Ginny Hahn; Tim O'Neill; Linda White Cc: Josie Zamora; Vickie Orcutt Subject: Re: Update on our Survey session Dear Ginny and Josie, Thank you for this terse but substantial report. You have worked hard on the survey and I know it will be manifest when you share it with the rest of us. I am glad to read that you are suggesting a more focused survey. I was considering recommending some thing similar to your recommendation since we lack the manpower that the earlier group had. I suspect that our informational meeting with the SE G-town project tomorrow night will also permit us to fine tune our survey. We might want to meet with the people who conducted that survey for pointers. Finally, we heard earlier that other groups were planning on conducting surveys of their own --and I think Housing might have been one of them. Perhaps we can draw upon their results to test the currency of the old survey in parts of G-town we might decide not to survey. Thank you for your hard work. Tim On Wed, Nov 11, 2015 at 9:45 AM, Ginny Hahn < wrote: Hi Tim, Josie, Vickie and I met on Sunday, November 8 at the Georgetown Library to do further work on the construction of the survey. I summarized our session, including our recommendations / conclusions and Josie asked me to forward it to you. Any questions, please don't hesitate to give me a call. My number is G Click here to report this email as spam.