HomeMy WebLinkAboutMinutes_COA_11.16.2015Minutes of the
Georgetown Commission on Aging
City of Georgetown, Texas
November 16,2015
Facility, located at 3500 DB Wood Road, Georgetown, TX 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the
Ciley Socretary's *ffice, at leist f4ur (4) i2ys jr1+,r—t*
Hall at 113 East 8"' Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 5 5 1.)
Call to Order
Tim ONeill, Chairman of the Board, called the meeting to order at 6:00 p.m. All nine Boari
members were present, thus constituting a quorum. Also present were Staff Liaison Fire Chief John
Sullivan and Staff Liaison Office Specialist Linda White.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with
one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted
upon individually as part of the Regular Agenda.
Legislative Regular Agenda
..........
B. Discussion and presentation regarding services provided by Gentiva Hospice in Georgetown
and its services provided to seniors, their families, and its interest in Georgetown - Vickie
Orcutt, Volunteer Services Manager, Gentiva Hospice in Georgetown. Ms. Orcutt was a member
of the team compiling and processing the data gathered for the Georgetown Aging Initiative Survey
Report. Ms. Orcutt shared her experiences and offered some direction to the Board in regards to
com
piling a revised survey. t
C. Discussion of information to be included in a proposed report totho
oe d City *unci' o — Ti
C
O'Neill, Chairman, Cmmission on Aging. Fire Chief John Sullivan share•that the Cmmissi
i
on Aging is scheduled to speak during the December 8, 2015 City Council Workshop, Ginny Ha
provided an outline for a presentation to the City Council. The outline included an overview o
opf t
tics chosen by d
the Commission for further research; various speakers who have spoken uri
the Commission meetings; thoughts on steps to move forward as a Commission and on developi I
I
another survey; and identifying areas of priority for the 60+ aging population within t
Georgetown area.
UNWOURMAUMM.R1 MITIRM751
and areas researched for the November 30111 meeting. The information gathered will be formulaQ
into a presentation for ouncil Workshop on December 81".
�Iqg I U. I gava U IL -WA m LWI I NM- I MM
B. Discussion and possible action of either moving or cancelling the December 211, regular
meeting — Tim ONeill, Chairman, Commission on Aging. Due to the December 2111 regular
meeting being during the week of Christmas, discussion occurred as to either rescheduling the
meeting date or cancelling the December meeting. A motion was made by Dan Bonner to
reschedule the December meeting to Monday, November 301". The motion was seconded by Pat
Strickland, which the Board unanimously approved.
U. Discussion and possible action of moving the January 16 th meeting date because of the MLK
holiday — Tim ONeill, Chairman, Commission on Aging. Mr. ONeill shared that the 31d Monday
monthly meetings for the Commission on Aging were in conflict with his spring class schedule.
Discussion occurred to possibly change the monthly meetings to the second Monday of each month.
This item was tabled until the November 30111 meeting.
G. Discussion on future agendas and priorities — Tim O'Neill, Chairman, Commission on Aging.
Future priorities for speakers at the Commission on Aging meetings shared by Board members
were to invite Richard Plasco from the Housing Authority to speak, and invite Bill Dalton from the
Caring Place to speak in regards to homeless seniors.
Adjournment
Mayor Ross effective as of this date, November 1;6, 2015. Mr. Anderson explained that due to further
deterioration of his capabilities of hearing, it has become more difficult to hear and participate in group
type meetings. Therefore he feels due to the decline of his participation, he wishes to resign. The
Roarf ove tkenvqt vear.
The next Board meeting will be Monday, November 30, 2015. at 6-00 p.m., at the Public Safety Facility,
3500 DB Wood Road, Georgetown, Texas.
The meeting adjourned at 8:06 p,m. on a motion by Gene Jantzen, seconded by Ginny Hahn, Which t
Board approved unanimously. I
-----------
Tim,O'Nei 1, Chairman
Ge — Vn Commission on Aging
IIIINVII
GEORGETOWN COMMISSION ON AGING r (�
2014/2015 (
Name, Address, Phone Number,
Appt
Exp
Term
Description
Notes
Fax & E-mail
Date
Date
of Position
Gary Anderson
3115
2/16
1" — Partial
Service provider
.� ' / 0
1
.�'"
Dan Bonner (Vice Chair)
3/15
2/17
l" — Full
Service provider
2
Virginia Hahn
3/15
2/16
1"— Partial
Senior living in
3
Gene Jantzen
3/15
2/17
1" — Full
Senior living in
4
Virginia Lazenby
3/15
2/16
1"— Partial
Service Provider
5
Donna Livingston
3115
2/17
1'` — Full
Caregiver to
6
Tim O'Neill (Chair)
3/15
2/I6
l"— Partial
SWU Professor
7
8
Patricia Strickland (Secretary)
3/15
2/17
1"— Full
Service,
9
Josephine Zamora
3/15
2/16
1" — Partial
Clinical Nurse
Staff Liaisons:
John Sullivan, Fire Chief, (512)930-3473, john.sullivan@georgetown.org or
Linda White, Office Specialist, (512)930-3652, linda.white@georgetown.org
Time and Date of Regular Meetings: To be decided by the Board at an initial meeting.
Term of Office: Two years with a maximum of two consecutive terms.
Last roster update: June 10, 2015
GEORGETOWN COMMISSION ON AGING
2014/2015
Name, Address, Phone Number,
Appt
Exp
Term
Description
Notes,
Fax & E-mail
Date
Date
of Position
Gary Anderson
3/15
2/16
1'`— Partial
Service provider
1
Dan Bonner (Vice Chair)
3/15
2/17
1"— Full
Service provider
2
Virginia Hahn
3/15
2/16
1'' — Partial
Senior living in
3
Gene Jantzen
3/15
2/17
1'" — Full
Senior living in
4
5
Virginia Lazenby
Donna Livingston
3/15
2/17
1'' — Full
Caregiver to
6
Tim O'Neill (Chair)
3/15
2/16
1" — Partial
SWU Professor
7
8
Patricia Strickland (Secretary)
3/15
2/17
1'' — Full
Service,
9
Josephine Zamora
3115
2/16
1'` — Partial
Clinical Nurse
Staff Liaisons:
John Sullivan, Fire Chief, (512)930-3473, john.sullivan@qeorgetown.org or
Linda White, Office Specialist, (512)930-3652, Iinda.whiteCcbgeorgetown.orq
Time and Date of Regular Meetings: To be decided by the Board at an initial meeting.
Term of Office: Two years with a maximum of two consecutive terms.
Last roster update: June 10, 2015
The Reverse Mortgage Specialist
Gary L. Anderson
Mayor Dale Ross
Georgetown City Hall
113 Fast V Street
Georgetown, Texas 78626
Re: Commission on Aging - Resignation
Dear Mayor Ross,
RecEIVLZ
Nn v 0 9 2015
P J- Svcs.
November 5, 2015
This letter is to notify you of my resignation effective upon the conclusion of the Commission's
November 16 meeting. My ability to hear has sharply deteriorated recently. While I can get along in
one-on-one or small conversations, it has become increasingly difficult to comprehend & participate
in group discussions.
Thank you for appointing me to the Commission. I regret that I no longer can serve effectively.
Sincerely,
Ga L. An erson
Cc: Tim O'Neill, Chair - oneillt(-)southwestern.edu
Cc: Linda White, Office Specialist
Georgetown City Hall
113 East 8« Street
Georgetown, Texas 78626
* Georgetown TX 78633
Notice of Meeting of the
GEORGETOWN COMMISSION ON AGING
Cite of Georgetown, Texas
November 16, 2015
The Georgetown Commission on Aging will meet on Monday, November 16, 2015 at 6:00 p.m. at the
Public Safety Facility, located at 3500 DB Wood Road, Georgetown, Texas 78633.
Regular Session Time: _
This Regular Session may, at any time, be recessed to convene an Executive
the Open Meetings Act, Texas Government Code 551.
Call to Order — Tim O'Neill, Board Chair
for any purpose authorized by
Statutory Consent Agenda
A. Consideration and possible action to approve the minutes of the, meeting held on October 19,
2015 — inda White, Board Liaison "
Motion Second r�
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
B. Discussion and presentation regarding services provided by Gentiva Hospice in Georgetown and
its services provided to seniors, their families, and its interest in Georgetown - Vickie Orcutt,
Volunteer Services Manager, Gentiva Hospice in Georgetown
C. Discussion of information to be included in a proposed report to the City Council — Tim O'Neill,
Chairman, Commission on Aging
D. Discussion regarding "asset" assignments related to the Georgetown Aging Initiative Survey —
Josephine Zamora, Board Member
E. Discussion and possible action of either moving or cancelling the December 21" regular meeting
- Tim O'Neill, Chairman, J(Cpmmission on Aging
Motion Secondary
F. Discussion and possible action of vi g tie Ja ary 16th meeting date because of the MILK
holiday - Tim O'Neill, Chairman, Co s o on Aging
Motion ? Secondary
G. Discussion of future agendas and priorities - Tim O'Neill, Chairman, Commission on Aging
Adjournment C(Cddd
Motion
Time:
Second ���
Minutes of the
Georgetown Commission on Aging
City of Georgetown, Texas
November 16, 2015
The City of Georgetown Commission on Aging met on November 16, 2015 at 6:00 p.m. at the Public Safety
Facility, located at 3500 DB Wood Road, Georgetown, TX 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the
City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 81" Street for additional information; TTY users route through Relay Texas at 711.
Ilea u1:u• Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
Call to Order
Tim O'Neill, Chairman of the Board, called the meeting to order at 6:00 p.m. All nine Board
members were present, thus constituting a quorum. Also present were Staff Liaison Fire Chief John
Sullivan and Staff Liaison Office Specialist Linda White.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with
one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted
upon individually as part of the Regular Agenda.
A. Consideration and possible action to approve the minutes of the meeting held on October 19,
2015. Gary Anderson made a motion to approve the minutes from the October 19, 2015 meeting.
Gene Jantzen seconded the motion, which the Board approved unanimously.
Legislative Regular Agenda
The Commission will individually consider and possibly take action on any or all of the following items:
B. Discussion and presentation regarding services provided by Gentiva Hospice in Georgetown
and its services provided to seniors, their families, and its interest in Georgetown - Vickie
Orcutt, Volunteer Services Manager, Gentiva Hospice in Georgetown. Ms. Orcutt was a member
of the team compiling and processing the data gathered for the Georgetown Aging Initiative Survey
Report. Ms. Orcutt shared her experiences and offered some direction to the Board in regards to
compiling a revised survey.
C. Discussion of information to be included in a proposed report to the City Council — Tim
O'Neill, Chairman, Commission on Aging. Fire Chief John Sullivan shared that the Commission
on Aging is scheduled to speak during the December 8, 2015 City Council Workshop. Ginny Hahn
provided an outline for a presentation to the City Council. The outline included an overview of the
topics chosen by the Commission for further research; various speakers who have spoken during
the Commission meetings; thoughts on steps to move forward as a Commission and on developing
another survey; and identifying areas of priority for the 60+ aging population within the
Georgetown area.
Mr. O'Neill asked Board members to write a short paragraph pertaining to their areas of knowledge
and areas researched for the November 301h meeting. The information gathered will be formulated
into a presentation for the City Council Workshop on December 81h.
A motion was made by Gene Jantzen and seconded by Gary Anderson to create a subcommittee to
prepare two or three summary questions at the end of the Commissions' presentation for the City
Council to reflect upon. The Board unanimously approved the motion. Dan Bonner will Chair the
subcommittee with Ginny Hahn and Josie Zamora serving on the committee.
D. Discussion regarding "asset" assignments related to the Georgetown Aging Initiative Survey
- Josephine Zamora, Board Member. Josephine Zamora and Ginny Hahn are continuing to prepare
a draft of revisions discussed for the Georgetown Aging Initiative Survey to present to the Board.
E. Discussion and possible action of either moving or cancelling the December 21" regular
meeting — Tim O'Neill, Chairman, Commission on Aging. Due to the December 2111 regular
meeting being during the week of Christmas, discussion occurred as to either rescheduling the
meeting date or cancelling the December meeting. A motion was made by Dan Bonner to
reschedule the December meeting to Monday, November 30`'. The motion was seconded by Pat
Strickland, which the Board unanimously approved.
F. Discussion and possible action of moving the January 161h meeting date because of the MLK
holiday — Tim O'Neill, Chairman, Commission on Aging. Mr. O'Neill shared that the 3`d Monday
monthly meetings for the Commission on Aging were in conflict with his spring class schedule.
Discussion occurred to possibly change the monthly meetings to the second Monday of each month.
This item was tabled until the November 30111 meeting.
G. Discussion on future agendas and priorities — Tim O'Neill, Chairman, Commission on Aging.
Future priorities for speakers at the Commission on Aging meetings shared by Board members
were to invite Richard Plasco from the Housing Authority to speak, and invite Bill Dalton from the
Caring Place to speak in regards to homeless seniors.
Adjournment
Before adjourning, Gary Anderson announced to the Commission that he had submitted his resignation to
Mayor Ross effective as of this date, November 16, 2015. Mr. Anderson explained that due to further
deterioration of his capabilities of hearing, it has become more difficult to hear and participate in group
type meetings. Therefore he feels due to the decline of his participation, he wishes to resign. The
Commission thanked Mr. Anderson for his participation and contributions to the Board over the past year.
The next Board meeting will be Monday, November 30, 2015, at 6:00 p.m., at the Public Safety Facility,
3500 DB Wood Road, Georgetown, Texas.
The meeting adjourned at 8:06 p.m. on a motion by Gene Jantzen, seconded by Ginny Hahn, which the
Board approved unanimously.
Tim O'Nei 1, Chairman
Ge'o`sgete n Commission on Aging
Patricia Strickland, Secretary
Georgetown Commission on Aging
11/16/2015
GEORGETOWN AGING INITIATIVE
A COMMUNITY OF EXCELLENCE FOR OLDER ADULTS
AND THEIR CAREGIVERS.
Amazing Community Participation!
o Number of surveys completed — 1847
a Paper— 1251
n On-line — 596
o Community Partners — 40
a City of Georgetown
o Community Centers
o Churches
a Senior Living Communities
o Social Service Agencies
e Health Services
93 Other Community Partners
Why Participate?
a To make a contribution to my community (50%)
o To express my opinions
a Overall 20%
o South 32%
11/16/2015
Typical Respondent
❑ 65-74 years of age
❑ White
❑ Married
❑ Some college or higher
❑ Health — excellent, very good, or good
❑ Owns their home
❑ Perform daily activities such as bathing and eating
❑ Retired
Demographics
❑ Gender:
a Community: Split fairly equal (41.5% Male, 59.5 % Female)
a Region: South disproportionate (29% Male, 71 % Female)
❑ Hispanic:
n Community -wide (4%)
a South & East higher representation (1 2% South, 17% East)
❑ Home Ownership:
G Community -wide (85%)
a South substantial number are renters (50%)
❑ Income: Less than $20,000
a 1 9% Community -wide
a 52% South
a 28% North
a 27% East
Demographics cont.
❑ Years in the Community:
a Over 50 % have lived in Georgetown less than 10 years
❑ Age Brackets:
a 75 years and older — over 1 /3 of respondents
❑ Total Response Rate:
o Highest in NW (24%) and Sun City (38%)
C Other regions range from 4% to 1 3%
2
11/16/2015
Social Engagement & Activities
o Good news:
a Daily Contact with Someone (48%)
a Volunteer Work (63%)
■ Top response - religious activities (46%)
❑ Concerns:
a No Friends in the Community(23%)
a No Activity in the Past Week
■ Overall (6%)
■South (1B%)
Housing
o Financial stability of current housing:
in 37% Somewhat confident or not too confident that they
can afford their current house as long as they want
o Future living options:
a 49% don't think their living situation will change in the
future
a 35% thought they would end up in senior housing, closer to
friends, nursing home or smaller/larger home
Repairs/Modifications
0 83% do not need major changes or repairs to their
homes
o Needed repairs/modifications (of the 17%)
a 33% Citywide - Bathroom modifications & major repairs
like roof and plumbing which can be costly
a 74% could do these changes themselves or ask landlord to
do
a Safety concerns:
a 60% felt they needed painting or floor refinishing (minor
repairs)
a Over 33% both in East and South feel they need an
emergency notification system in their homes
3
11/16/2015
Neighborhood
❑ Personal safety of the neighborhood:
a Excellent or very good
■ Community -wide (89%)
■ Very high in Sun City (99 %)
■ Low in the South (68%) and East (39%)
❑ Problems that occur in neighborhoods
a Transportation
■ 35%Community-wide
■ 41 % Sun City (higher than the average)
o Dark Streets
■ 17% Community -wide
Neighborhood cont.
❑ Food
o Respondents from South & East reported more skipped meals
o East have fewer places to buy fresh fruits & vegetables
a Overall 50% eating 5 servings of fruit and vegetables several
times a week
❑ Political Engagement
a Actively engaged in political environment and vote regularly
(87%)
a Feel they have a lot or some influence on the future of their
neighborhood and city (83%)
a City officials are a lot or somewhat responsive to their concerns
(77%)
Healthcare & Medications
❑ Healthcare
o Vast majority are covered by health insurance
o Most use private physicians (79%)
❑ Medications
a Most know the medications they are taking (92%)
4
11/16/2015
Preventative Health Measures
a Good News
0 70% Complete physical exam
C 92% Blood pressure check
0 73% Flu shot
13 81 % Colonoscopy (last 10 years)
o Concems
0 41 % Mammogram
C Colonoscopy — 24% in South never had an exam
a Community results
o Sun City higher scores generally higher across the board
a Lower in South & East
Primary Health Problems
o Arthritis (43%)
o Hypertension/High Blood pressure (45%)
o Hearing limitations (23%)
a Overweight/obese (21 %)
o Vision Limitations (20%)
a 75 and older
a 21 % had a heart attack or heart condition
n 51 % report Hypertension/High blood pressure
Health
a 60% consider their health excellent or very good
a 50% among persons 75+
n In South, 21 % consider their health fair
o Overall 14% experienced depression or anxiety, in last
year
0 22% In South
O Respondents with depression or anxiety 41 % did not receive
counseling or professional help
5
11/16/2015
Falls & Physical Activity
❑ Falls
a Overall 24% fell in the last year
■ 22% went to the Emergency Room
a South, Southwest and persons 75+ experienced higher fall
rate (close to 33% or more)
❑ Physical Activity
a 44% engage in a recommended level of activity
■ Lower in the South and among those 75+
Knowledge of Services - Majority
❑ Majority are aware of these services:
a Senior Centers (72%)
a Hospice/end of life services (64%)
o Meals on Wheels/ home delivered meals (63%)
o Homemaker services (60%)
a Outdoor maintenance services (55%)
a Special transportation services (54%)
a Service agencies: The Caring Place (94%), Senior University
Georgetown (60%)
Knowledge of Services - Average
❑ Approximately one-half are aware of:
a Home health aide services (50%)
a Visiting nurse services (48%)
a Senior lunch programs (40%)
a Service agencies: Georgetown Parks and Recreation (50%)
0
11/16/2015
Knowledge of Services - Low
a Less than half are aware of:
a Respite for caregivers (37%)
13 Services for home modification and repair (29%)
13 Area Agency on Aging (28%)
a Free legal services (10%)
e Service agencies: Faith in Action (35%), Lone Star Circle of
Care (29%), Stonehaven Senior Center (27%), Other agencies
Best Resource for Information
o Family members or friends (20%)
a Doctor or health professional (11 %)
o Internet (14%)
a Senior service agency (10%)
o Church or synagogue (9%)
Transportation
a Lack of Transportation
13 35% Community -wide
a 41 % Sun City (higher than the average)
a 88% drive a car
a Only 66% In South
o Only 2% use public transportation
a 9% in South
0 86% always able to get to places they need to go
a 75% in South
7
11/16/2015
Activities of Daily Living
❑ Majority (96%) do not have any limitations with Activities
of Daily Living (bathing, dressing, eating, etc.)
a This is even true among those 75+!
❑ Use a Mobility Device, i.e. cane, wheelchair, walker
a Overall 15%
a South 34%
Instrumental Activities of Daily Living
❑ Majority (90%) do not have problems with Instrumental
Activities of Daily Living (getting out of the home, doing
light housework, driving a car, etc.)
❑ Have difficulty with
a Getting out of the home to shop or visit their doctor (14% of
those in South and East)
a Doing light housekeeping (14% in South )
a Driving a car/using public transportation (1 2% in South)
❑ Of those with limitations, 2A% do not get the help they
need.
Caregiving
❑ 20% care for another individual
a 30% in East a 25% in South
a 26% in Southwest
❑ Persons they are caring for are:
o Spouse (22%)
■ 33% in North ■ 31 % in Southwest
■ 36% ore 75+
a Parent or in-law (29%)
■ 37% in East ■ 39% in Southwest
o Non -relative friend (31 %)
■ 38% in South ■ 43% West
■ 37% Sun City ■ 37% are 75+
i:]
w e
11/16/2015
Caregiving cont.
D 38% have been providing care for three years or more
a 52% North
a 53% East
a 62% Southwest
o 20% provide more than 10 hrs/week of care
D 22% get no break/relief from caregiving
Economic Status
a Income:
a Less than $20,000
■ 52% South ■ 28% North
■ 27% East
D In last year, respondents had difficulty paying for:
a Dental care (6%)
■ 19% in South
■ 16% in East
a In South:
■ Doctor recommended follow up treatment tests (16%)
■ Prescription medications (14%)
■ Food (13%)
■ Paying rent or mortgage (11 %)
■ Eyeglasses (11 %)
Southwestern University
D Activities that would bring you to the campus:
a Fine Arts (65%)
a Special Events (51 %)
a Lectures (51 %)
13 51 % interested in joining Paideia program if more
information was provided
Notice of iN/leeting of the
GEORGETOWN COMMISSION ON AGING
City of Georgetown. Texas
November 16, 2015
The Georgetown Commission on Aging will meet on Monday, November 16, 2015 at 6:00 p.m. at the
Public Safety Facility, located at 3500 DB Wood Road, Georgetown, Texas 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require
assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance,
adaptations, or accommodations will be provided upon request. Please contact the Georgetown Commission on
Aging Liaison at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 E. 8'h
Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.
Call to Order — Tim O'Neill, Board Chair
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that the Board may act on with one
single vote. A board member may pull any item from the Consent Agenda in order that the Board discuss and act
upon it individually as part of the Regular Agenda.
A. Consideration and possible action to approve the minutes of the meeting held on October 19,
2015 — Linda White, Board Liaison
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
B. Discussion and presentation regarding services provided by Gentiva Hospice in Georgetown and
its services provided to seniors, their families, and its interest in Georgetown - Vickie Orcutt,
Volunteer Services Manager, Gentiva Hospice in Georgetown
C. Discussion of information to be included in a proposed report to the City Council — Tim O'Neill,
Chairman, Commission on Aging
D. Discussion regarding "asset" assignments related to the Georgetown Aging Initiative Survey —
Josephine Zamora, Board Member
E. Discussion and possible action of either moving or cancelling the December 21s' regular meeting
- Tim O'Neill, Chairman, Commission on Aging
F. Discussion and possible action of moving the January 16'h meeting date because of the MLK
holiday - Tim O'Neill, Chairman, Commission on Aging
G. Discussion of future agendas and priorities - Tim O'Neill, Chairman, Commission on Aging
Adjournment
Certificate of Posting
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8'h Street, a place readily accessible to the general public at all
times, on the day of , 2015, at , and remained so posted for at least 72
hours preceding the scheduled time of said meeting.
Shelley Nowling, City Secretary
Notice of Meeting for the
Georgetown Commission on Aging
of the City of Georgetown
November 16, 2015 at 6:00 PM
at Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order - Tim O'Neill, Board Chair
Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon
with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and
acted upon individually as part of the Regular Agenda.
B Consideration and possible action to approve the minutes of the meeting held on October 19, 2015
- Linda White, Board Liaison
Legislative Regular Agenda
C Discussion and presentation regarding services provided by Gentiva Hospice in Georgetown and
its services provided to seniors, their families, and its interest in Georgetown - Vickie Orcutt,
Volunteer Services Manager, Gentiva Hospice in Georgetown
D Discussion of information to be included in a proposed report to the City Council — Tim O'Neill,
Chairman, Commission on Aging
E Discussion regarding "asset" assignments related to the Georgetown Aging Initiative Survey —
Josephine Zamora, Board Member
F Discussion and possible action of either moving or cancelling the December 21st regular meeting -
Tim O'Neill, Chairman, Commission on Aging
G Discussion and possible action of moving the January 16th meeting date because of the MLK
holiday - Tim O'Neill, Chairman, Commission on Aging
H Discussion regarding future agenda and priorities -- Tim O'Neill, Board Chair
Page 1 of 5
Adjournment
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this
Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general
public at all times, on the 1 1 day of IJoV o„nn , 2015, at 1 * 3l VfA , and remained
so posted for at least 72 continuous hours preceding the scheduled time of said meeting.
S
Shelley Nowli , ecretary
Page 2 of 5
Notice of Meeting for the
Georgetown Commission on Aging
of the City of Georgetown
November 16, 2015 at 6:00 PM
at Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order - Tim O'Neill, Board Chair
Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon
with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and
acted upon individually as part of the Regular Agenda.
B Consideration and possible action to approve the minutes of the meeting held on October 19, 2015
- Linda White, Board Liaison
Legislative Regular Agenda
C Discussion and presentation regarding services provided by Gentiva Hospice in Georgetown and
its services provided to seniors, their families, and its interest in Georgetown - Vickie Orcutt,
Volunteer Services Manager, Gentiva Hospice in Georgetown
D Discussion of information to be included in a proposed report to the City Council — Tim O'Neill,
Chairman, Commission on Aging
E Discussion regarding "asset" assignments related to the Georgetown Aging Initiative Survey —
Josephine Zamora, Board Member
F Discussion and possible action of either moving or cancelling the December 21St regular meeting -
Tim O'Neill, Chairman, Commission on Aging
G Discussion and possible action of moving the January 16th meeting date because of the MLK
holiday - Tim O'Neill, Chairman, Commission on Aging
H Discussion regarding future agenda and priorities -- Tim O`Neill, Board Chair
Pagel of 5
Adjournment
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this
Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general
public at all times, on the day of , 2015, at , and remained
so posted for at least 72 continuous hours preceding the scheduled time of said meeting.
Shelley Nowling, City Secretary
Page 2 of 5
City of Georgetown, Texas
Commission on Aging
November 16, 2015
SUBJECT:
Consideration and possible action to approve the minutes of the meeting held on October 19, 2015
- Linda White, Board Liaison
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Linda White
ATTACHMENTS:
Description Type
❑ draft minutes Backup Material
Page 3 of 5
Minutes of the
Georgetown Commission on Aging
City of Georgetown, Texas
October 19, 2015
The City of Georgetown Commission on Aging met on October 19, 2015 at 6:00 p.m. at the Public Safety
Facility, located at 3500 DB Wood Road, Georgetown, TX 78633.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the
City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or
City Hall at 113 East 8"' Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.)
Call to Order
A. Tim O'Neill, Chairman of the Board, called the meeting to order at 6:00 p.m. Six Board
members were present, with Gary Anderson and Donna Livingston absent, thus constituting a
quorum. Josephine Zamora arrived at 6:10 p.m., making seven Board members present. Also
present were Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda
White.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single
vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as
part of the Regular Agenda.
B. Consideration and possible action to approve the minutes of the meeting held on September
21, 2015. Gene Jantzen made a motion to approve the minutes from the September 21, 2015
meeting. Dan Bonner seconded the motion, which the Board approved unanimously.
Legislative Regular Agenda
The Commission will individually consider and possibly take action on any or all of the following items:
C. Vivian Harris, ADRC Coordinator, with Capital Area Aging & Disability Resource Center,
will share about the services CAPCOG provides to seniors and its interest in Georgetown.
Vivian Harris, ADRC Coordinator, introduced the Director of Aging Services, Jennifer Scott. Ms.
Scott explained that the Area Agency on Aging of the Capital Area serves 11 counties and
expanded upon how the agency provides quality services to support and advocate for the health,
safety, and well-being of the older individual in the Capital Region. Ms. Scott and Ms. Harris
further explained the Caregiver Support Program and how that program offers support for families
and friends caring for older adults.
D. Discussion of the "asset" assignment pertaining to the survey. Virginia Lazenby discussed
her revised questions pertaining to housing that are to be placed onto the proposed revised
initiative survey on aging. Dan Bonner and Ginny Hahn discussed their questions pertaining to
transportation, as well as questions pertaining to care givers, all to be included in the revised
questionnaire. Tim O'Neill will submit his questions pertaining to Dental Care to Ms. Zamora.
Page 4 of 5
Mr. O'Neill will contact Gary Anderson and ask him to submit his questions pertaining to Adult
Day Health Care to Ms. Zamora. Mr. O'Neill asked the Board to consider anyone who could
assist in interpreting the survey into Spanish. Ginny Hahn volunteered to assist Josephine
Zamora prepare a draft of the proposed survey for the November Board meeting.
E. Discussion of future agendas and priorities. At the November meeting, Vickie Orcutt,
Volunteer Services Manager, Gentiva Hospice in Georgetown, will share about the services
provided to seniors and their families. Ms. Orcutt was a member of the team compiling and
processing the data gathered for the Georgetown Aging Initiative Survey Report. Ms. Orcutt will
share her experiences and offer some direction to the Board in regards to compiling a revised
survey. Josephine Zamora and Ginny Hahn will prepare a draft of revisions discussed for the
Georgetown Aging Initiative Survey and present to the Board. Future priorities for the
Commission on Aging that were shared by Board members were: Pat Strickland suggesting
recommending to the City Council to provide a listing of available aging organizations on the
City's website; Josephine Zamora shared her concerns regarding the homeless seniors within the
City and how the Commission might research and connect with interested organizations in
helping the homeless; Virginia Lezenby and Gene Jantzen shared interest in working towards
becoming more knowledgeable in affordable/accessibility housing for the aging; Tim O'Neill
expressed an interest in reaching out to the Georgetown Health Foundation at St. David's
Hospital in working with dental care health concerns for seniors.
Adjournment
The next Board meeting will be Monday, November 16, 2015, at 6:00 p.m., at the Public Safety Facility,
3500 DB Wood Road, Georgetown, Texas.
The meeting adjourned at 8:05 p.m. on a motion by Gene Jantzen, seconded by Ginny Hahn, which the
Board approved unanimously.
Tim O'Neill, Chairman
Georgetown Commission on Aging
Patricia Strickland, Secretary
Georgetown Commission on Aging
Page 5 of 5
Handout H
Needs Assessment
Total Expenses
Location 1
Location 2
Location 3
Location 4
Location 5
Totals
Participation Incentives
Survey Personnel
Data entry & analysis
Spanish survey interpreter
Spanish survey translation
Supplies
Photocopying/Printing
Totals
Location i
Location 2
Totals
$500.00
$500.00
$500.00
$500.00
$500.00
$2,500.00
$29,000.00
proposed amount $2,090 / 5 groups = $420 (rounded to $500 each)
500 respondents x $10 gift card
proposed Students & mileage combo $1650+$20 = $1670 (rounded to $2000)
Survey & technical assistance (includes data entry, all reports & 2 trips from Phil)
not included in original proposal. $85/hr x 16 hrs = 1360 + 70 mi r/t @ .50/mi) x 4 = 140
proposed $1,500 added $500 for addl pages for online
See below - $460.10 rounded to $500
See below
Did not include any site fees
proposed amount $425 / 2 groups = $212.50 (rounded to $250 each)
Handout H
Item Unit Price Unit Brand ntv Tntal Ci innlicc Drintinn
Pens - 96
4.20
doz
Bic pens
8
33.60
33.60
2000 Fliers PAPER - 600 TCP,
20.00
ream
Boise or
4
80.00
80.00
200 M.H. Nbad Ctr
Mohawk -
(Congregate 5, Vol 15, MOWs
Brite Lime
180), 2 San Gabriel, 160
or Aqua
StoneHaven, 150 St Johns
UMC, 75 Parks & Rec, 60
Shady Oaks, 50 LSCC, 2 Oaks
@ Wildwood, 2 Heritage Oaks,
2000 Fliers COPIES (double-
0.08
ea
4,000
320.00
320.00
sided
30 page survey x 700 surveys
165.00
5000 shts
Universal -
2.1
346.50
346.50
(double sided) PAPER
(ct) - 10
multi-
30 page survey x 700 surveys
0.08
ea I
21,000
1,680.00
1,680,00
double sided COPIES
t
460.10 2,000.00