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HomeMy WebLinkAboutMinutes_COA_01.11.2016Notice of Meeting for the Georgetown Commission on Aging of the City of Georgetown January 11, 2016 at 6:00 PM at Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order — Tim O'Neill, Board Chair Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B Consideration and possible action to approve the minutes of the meeting held on November 30, 2015 — Linda White, Board Liaison Legislative Regular Agenda C Discussion of the results of the SE Georgetown Needs Assessment Study Survey - Suzy Puky, Community Director of Georgetown Health Foundation D Discussion of a comprehensive study survey focusing on affordable housing and other needs in the Georgetown community, particularly including the 65+ age population in this study — Richard Plasco, Housing Advisory Board, City of Georgetown Boards & Commissions E Discussion of ways the Caring Place, in responding to basic human needs of the community and county, may respond to the growing homeless 65+ age population within the City of Georgetown — Bill Dalton, The Caring Place F Discussion of information included in the presentation to the City Council — Tim O'Neill, Chairman, Commission on Aging G Discussion and possible action of moving the monthly meeting dates of the Commission on Aging from the 3rd Monday to the 2nd Monday of each month - Tim O'Neill, Chairman, Commission on Aging H Discussion of future agendas and priorities - Tim O'Neill, Chairman, Commission on Aging Page 1 of 12 r CERTIFICATE OF POSTING I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the (— day of2016, at_ la'-15e(1 , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Shelley Nowling r Secretary - Page 2 of 12 Minutes of the Georgetown Commission on Aging City of Georgetown, Texas January 11, 2016 The City of Georgetown Commission on Aging met on January 11, 2016 at 6-00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81 Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Tim O'Neill, Chairman of the Board, called the meeting to order at 6:00 p.m. All eight Board members were present, thus constituting a quorum. Also present were Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the meeting held on November 30, 2015. Gene Jantzen made a motion to approve the minutes from the November 30, 2015 meeting. Donna Livingston seconded the motion, which the Board approved unanimously. Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: C. Discussion of the results of the SE Georgetown Needs Assessment Study Survey as prepared by the Georgetown Health Foundation — Suzy Pukys, Community Director of Georgetown Health Foundation. Board members discussed various aspects of the SE Georgetown Assessment Study Survey, The Board concluded that information from the SE Georgetown Assessment Study Survey will be very beneficial in preparing aspects of the survey questionnaire that the survey committee is currently formulating. D. Discussion of a comprehensive study survey focusing on affordable housing and other needs in the Georgetown community, particularly including the 65+ age population in this study— Walter tudy—Walter Doreing, Chairman, Housing Advisory Board. Mr. Doreing incorporated much of his comments pertaining to housing and other needs of the 65+ age population into Suzy Pukys' discussion pertaining to the results of the SE Georgetown Needs Assessment Study Survey. Mr. Doreing expressed the need for all entities in Georgetown working with the 60+ population to work together in keeping each other informed of their activities. E. Discussion of ways the Caring Place, in responding to basic human needs of the community and county, may respond to the growing homeless 65+ age population within the City of Georgetown — Bill Dalton, The Caring Place (this item was not presented — will be scheduled at a later date) F. Discussion of information to be included in the presentation to the City Council — Tim O'Neill, Chairman, Commission on Aging. The Commission on Aging presentation to City Council will be February 9, 2016 during Council's Workshop Session. Ginny Hahn presented the power point presentation to the Board for review and discussion. Once revisions have been incorporated to the slides, the power point presentation will be emailed to the Board for review before their monthly meeting in February. G. Discussion and possible action of moving the monthly meeting dates of the Commission on Aging from the 3' Monday to the 2nd Monday of each month — Tim O'Neill, Chairman, Commission on Aging. Gene Jantzen made a motion to change the monthly meeting dates of the Commission on Aging from the Yd Monday to the 2°d Monday of each month. Virginia Lazenby seconded the motion, which the Board approved unanimously. H. Discussion on future agendas and priorities — Tim O'Neill, Chairman, Commission on Aging. Eric Lashley, Director of the Georgetown Library, will present to the Board in February regarding a grant application to the Texas State Library and Archives Commission. Also at the February meeting the Board will finalize their presentation to the City Council during their workshop on February 9"'. At the February meeting, the Board will review a final draft of the survey questionnaire. Adjournment The next Board meeting will be Monday, February 8, 2016, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 8-12 p.m. on a motion by Gene Jantzen, seconded by Virginia Lazenby, which the Board approved unanimously. I GEORGETOWN COMMISSION ON AGING 2014/2015 Name, Address, Phone Number, Appt Exp Term Description Notes Fax & E-mail Date Date of Position Gary Anderson 3/15 2/16 1"—Partial Service provider Resigned 1 Dan Bonner (Vice Chair) 3/15 2/17 1" — Full Service provider 2 Virginia Hahn 3/15 2/16 1" — Partial Senior living in 3 Gene Jantzen 3/15 2/17 1' — Full Senior living in 4 i � Virginia Lazenby 3/15 2/16 1` — Partial Service Provider 5 Donna Livingston 3/15 2/17 1' — Full Caregiver to 6 Tim O'Neill (Chair) 3/15 2/16 1'— Partial SWU Professor Resigning end of term, 7 8 Patricia Strickland (Secretary) 3/15 2/17 1" — Full Service, 9 Josephine Zamora 3115 2/16 1'— Partial Clinical Nurse Resigning end of term, Liaisons: John Sullivan, Fire Chief, (512)930-3473, john.sullivan@georgetown.org or Linda White, Office Specialist, (512)930-3652, Iinda.white(�)georaetown.org Time and Date of Regular Meetings: To be decided by the Board at an initial meeting. Term of Office: Two years with a maximum of two consecutive terms. Last roster update: June 10, 2015 �4 Notice of Meeting of the GEORGETOWN COMMISSION ON AGING City of Georgetown, Texas January 11, 2016 The Georgetown Commission on Aging will meet on Monday, January 11, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, Texas 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the Georgetown Commission on Aging Liaison at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 E. 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551. Call to Order — Tim O'Neill, Board Chair Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that the Board may act on with one single vote. A board member may pull any item from the Consent Agenda in order that the Board discuss and act upon it individually as part of the Regular Agenda. A. Consideration and possible action to approve the minutes of the meeting held on November 30, 2015 — Linda White, Board Liaison Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: B. Discussion of the results of the SE Georgetown Needs Assessment Study Survey - Suzy Puky, Community Director of Georgetown Health Foundation C. Discussion of a comprehensive study survey focusing on affordable housing and other needs in the Georgetown community, particularly including the 65+ age population in this study — Richard Plasco, Housing Advisory Board, City of Georgetown Boards & Commissions D. Discussion of ways the Caring Place, in responding to basic human needs of the community and county, may respond to the growing homeless 65+ age population within the City of Georgetown — Bill Dalton, The Caring Place E. Discussion of information included in the presentation to the City Council — Tim O'Neill, Chairman, Commission on Aging F. Discussion and possible action of moving the monthly meeting dates of the Commission on Aging from the 3rd Monday to the 2nd Monday of each month - Tim O'Neill, Chairman, Commission on Aging G. Discussion of future agendas and priorities - Tim O'Neill, Chairman, Commission on Aging Adjournment Certificate of Posting I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 81h Street, a place readily accessible to the general public at all times, on the day of , 2016, at , and remained so posted for at least 72 hours preceding the scheduled time of said meeting. Shelley Nowling, City Secretary City of Georgetown, Texas Commission on Aging January 11, 2016 SUBJECT: Call to Order — Tim O'Neill, Board Chair ITEM SUMMARY: FINANCIAL IMPACT• NA SUBMITTED BY: Page 3 of 12 City of Georgetown, Texas Commission on Aging January 11, 2016 SUBJECT: Consideration and possible action to approve the minutes of the meeting held on November 30, 2015 — Linda White, Board Liaison ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: ATTACHMENTS: Description Type ❑ Minutes from 11.30.15 Co%er Memo Page 4 of 12 Minutes of the Georgetown Commission on Aging City of Georgetown, Texas November 30, 2015 The City of Georgetown Commission on Aging met on November 30, 2015 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81h Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Tim O'Neill, Chairman of the Board, called the meeting to order at 6:00 p.m. All eight Board members were present, thus constituting a quorum. Also present were Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the meeting held on November 16, 2015. Gene Jantzen made a motion to approve the minutes from the November 16, 2015 meeting. Ginny Hahn seconded the motion, which the Board approved unanimously. Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: C. Discussion of the results of the SE Georgetown Assessment Study Survey as prepared by the Georgetown Health Foundation — Tim O'Neill, Chairman, Commission on Aging. Board members discussed various aspects of the SE Georgetown Assessment Study Survey. The Board concluded that information from the SE Georgetown Assessment Study Survey will be very beneficial in preparing aspects of the survey questionnaire that the survey committee is currently formulating. The SE Georgetown Assessment Study Survey has also assisted the Board to realize there are unmet needs and services for those seniors 65 and older; for instance, the growing need of legal counsel and more informative communication available to assist the seniors in knowing what services are available to them. D. Discussion of information to be included in a proposed report to the City Council — Tim O'Neill, Chairman, Commission on Aging. Dan Bonner is Chair of the subcommittee, which includes Ginny Hahn, Josie Zamora and Tim O'Neill, who will be presenting to City Council on December 8, 2015. Discussion occurred as to the topics to include in a power point outline. The Board discussed to include some aspects of the following: introduction, membership categories, Page 5 of 12 purpose, statics, survey, limitations, key findings/recommendations, and allow time for any Q & A. The committee will schedule a meeting in order to prepare their presentation. E. Discussion and possible action of moving the monthly meeting dates of the Commission on Aging from the 31 Monday to the 2°d Monday of each month — Tim O'Neill, Chairman, Commission on Aging. Mr. O'Neill shared that the 3' Monday monthly meetings for the Commission on Aging were in conflict with his spring class schedule. Gene Jantzen made a motion to change the monthly meeting dates of the Commission on Aging from the 31 Monday to the 2°d Monday of each month, beginning January 2016. Donna Livingston seconded the motion. Discussion occurred and it was determined that each member is to review their personal schedules for the upcoming year in order to determine if the second Monday of each month would be possible. Mr. O'Neill called for an amendment to the motion to change the January meeting to the 11th. Gene Jantzen made a motion to amend the motion on the floor and to set the next meeting of the Commission on January 11, 2016. Donna Livingston seconded the amended motion, which the Board unanimously approved. Setting a monthly meeting date is tabled until the January 11, 2016 meeting. F. Discussion on future agendas and priorities — Tim O'Neill, Chairman, Commission on Aging. Speakers invited to speak during the January Commission on Aging meeting are: Richard Plasco from the Housing Authority who will discuss the aspect of housing for seniors in regards to the SE Georgetown Survey, Bill Dalton from the Caring Place to speak in regards to homeless seniors, and Suzy Puky, Community Director of Georgetown Health Foundation regarding the SE Georgetown Survey. Eric Lashley, Georgetown Library Director, will be invited to attend since he has expressed an interest in housing for the homeless population in Georgetown. Adjournment The next Board meeting will be Monday, January 11, 2016, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 7:56 p.m. on a motion by Gene Jantzen, seconded by Donna Livingston, which the Board approved unanimously. Tim O'Neill, Chairman Georgetown Commission on Aging Patricia Strickland, Secretary Georgetown Commission on Aging Page 6 of 12 City of Georgetown, Texas Commission on Aging January 11, 2016 SUBJECT: Discussion of the results of the SE Georgetown Needs Assessment Study Survey - Suzy Puky, Community Director of Georgetown Health Foundation ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY• Page 7 of 12 City of Georgetown, Texas Commission on Aging January 11, 2016 SUBJECT: Discussion of a comprehensive study survey focusing on affordable housing and other needs in the Georgetown community, particularly including the 65+ age population in this study — Richard Plasco, Housing Advisory Board, City of Georgetown Boards & Commissions ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Page 8 of 12 City of Georgetown, Texas Commission on Aging January 11, 2016 SUBJECT: Discussion of ways the Caring Place, in responding to basic human needs of the community and county, may respond to the growing homeless 65+ age population within the City of Georgetown — Bill Dalton, The Caring Place ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Page 9 of 12 City of Georgetown, Texas Commission on Aging January 11, 2016 SUBJECT: Discussion of information included in the presentation to the City Council — Tim O'Neill, Chairman, Commission on Aging ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Page 10 of 12 City of Georgetown, Texas Commission on Aging January 11, 2016 SUBJECT: Discussion and possible action of moving the monthly meeting dates of the Commission on Aging from the 3,d Monday to the 2nd Monday of each month - Tim O'Neill, Chairman, Commission on Aging ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY• Page 11 of 12 City of Georgetown, Texas Commission on Aging January 11, 2016 SUBJECT: Discussion of future agendas and priorities - Tim O'Neill, Chairman, Commission on Aging ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Page 12 of 12 Minutes of the Georgetown Commission on Aging City of Georgetown, Texas November 30, 2015 The City of Georgetown Commission on Aging met on November 30, 2015 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8' Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Tim O'Neill, Chairman of the Board, called the meeting to order at 6:00 p.m. All eight Board members were present, thus constituting a quorum. Also present were Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the meeting held on November 16, 2015. Gene Jantzen made a motion to approve the minutes from the November 16, 2015 meeting. Ginny Hahn seconded the motion, which the Board approved unanimously. Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: C. Discussion of the results of the SE Georgetown Assessment Study Survey as prepared by the Georgetown Health Foundation — Tim O'Neill, Chairman, Commission on Aging. Board members discussed various aspects of the SE Georgetown Assessment Study Survey. The Board concluded that information from the SE Georgetown Assessment Study Survey will be very beneficial in preparing aspects of the survey questionnaire that the survey committee is currently formulating. The SE Georgetown Assessment Study Survey has also assisted the Board to realize there are unmet needs and services for those seniors 65 and older; for instance, the growing need of legal counsel and more informative communication available to assist the seniors in knowing what services are available to them. D. Discussion of information to be included in a proposed report to the City Council — Tim O'Neill, Chairman, Commission on Aging. Dan Bonner is Chair of the subcommittee, which includes Ginny Hahn, Josie Zamora and Tim O'Neill, who will be presenting to City Council on December 8, 2015. Discussion occurred as to the topics to include in a power point outline. The Board discussed to include some aspects of the following: introduction, membership categories, purpose, statics, survey, limitations, key findings/recommendations, and allow time for any Q & A. The committee will schedule a meeting in order to prepare their presentation. E. Discussion and possible action of moving the monthly meeting dates of the Commission on Aging from the 31 Monday to the 2°1 Monday of each month — Tim O'Neill, Chairman, Commission on Aging. Mr. O'Neill shared that the 31d Monday monthly meetings for the Commission on Aging were in conflict with his spring class schedule. Gene Jantzen made a motion to change the monthly meeting dates of the Commission on Aging from the 31 Monday to the 2°d Monday of each month, beginning January 2016. Donna Livingston seconded the motion. Discussion occurred and it was determined that each member is to review their personal schedules for the upcoming year in order to determine if the second Monday of each month would be possible. Mr. O'Neill called for an amendment to the motion to change the January meeting to the 11th. Gene Jantzen made a motion to amend the motion on the floor and to set the next meeting of the Commission on January 11, 2016. Donna Livingston seconded the amended motion, which the Board unanimously approved. Setting a monthly meeting date is tabled until the January 11, 2016 meeting. F. Discussion on future agendas and priorities — Tim O'Neill, Chairman, Commission on Aging. Speakers invited to speak during the January Commission on Aging meeting are: Richard Plasco from the Housing Authority who will discuss the aspect of housing for seniors in regards to the SE Georgetown Survey, Bill Dalton from the Caring Place to speak in regards to homeless seniors, and Suzy Puky, Community Director of Georgetown Health Foundation regarding the SE Georgetown Survey. Eric Lashley, Georgetown Library Director, will be invited to attend since he has expressed an interest in housing for the homeless population in Georgetown. Adjournment The next Board meeting will be Monday, January 11, 2016, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 7:56 p.m. on a motion by Gene Jantzen, seconded by Donna Livingston, which the Board approved unanimously. Tim O'Neill, Chairman Patricia Strickland, Secretary Georgetown Commission on Aging Georgetown Commission on Aging Outline for presentation to City Council: A. Phase 1— Research B. Phase 2 —Survey Initiative C. Phase 3 - Identification of problem areas D. Phase 4 - Recommendations 1. Overview of Commission members, areas of knowledge and areas researched a. 2013 Survey results b. Transportation options c. Dental care issues d. Current senior housing options e. Adult Cay Care f. Organizations delivering senior services. g. Churches as a resource 2. Speakers at our meetings: a. Meals on Wheels b. Faith in Action c. CapMetro d. Georgetown Transportation Dept. e. Family Eldercare f. Capital City Village - Austin g. Georgetown Public Library h. Williamson County Council on Aging (?) i. Capital Area Council of Governments, Aging and Disability Resource Center 3. Next steps: a. Finalize recommendation to survey those demographics that were minimally represented in last survey b. Collaborate with Georgetown Housing Advisory Commission and Georgetown Health Foundation to avoid duplication of effort with their initiatives and recommendations. c. Develop plan and timetable for survey launch d. Identify specific areas for recommendations / action REMINDER: Areas identified in 2013 Senior survey were never worked on; hence this Commission was established. 4. Obvious Areas for priority attention a. Transportation — explore ways to support and expand Faith in Action b. Dental care — explore ways to expand Lone Star Circle of Care dental care for seniors c. Housing —develop initiatives for both repair and new construction Linda White From: Tim O'Neill < Sent: Monday, November 30, 2015 3:41 PM To: Gene Jantzen; Ginny Hahn; John Sullivan; Linda White; PAT CORRIGAN; Tim O'Neill; Virginia Lazenby Subject: Draft 2 of Briefing Document Attachments: Briefing document for City Council presentation.docx Dear colleagues, I have attached a lightly altered version of the rough draft of a presentation I sent you yesterday. The key differences arethat I included our charge from the City Council and added possible future agenda items. I imagine that our task tonight will be to make sure that everything significant is covered in this rough draft. There are no doubt additions, deletions, and modifications that need to be made. I will be asking Chief Sullivan to share his views of what kind of presentation seems to work best with the Council members. We then can strategize about both the content and the form of our presentation. Ginny has volunteered to work with Dan, who will make the actual presentation since I have a final exam to cover next Tuesday, and me in massaging the next draft into something presentable. Please come with your feedback and suggestions about both form and content. We will also discuss the SE Gtown Needs Assessment report. There may be elements of that report we need to draw upon. Suzy Pukys, the community director of Gtown Health Foundation, will be present at our January meeting. Are there questions about the Foundation's activities and/or the survey that I can communicate to Suzy ahead of time so that we can use our time well? We will also have Mr. Richard Plasco coming from the Housing Authority who will discuss the comprehensive survey that includes seniors; and Mr. Bill Dalton from the Caring Place talking about homeless seniors. Mr. Eric P. Lashley, Georgetown Library Director, may also participate. Take care and stay healthy, Tim Click here to report this email as spam. s Linda White From: Tim O'Neill < Sent: Wednesday, November 18, 2015 11:07 AM To: Josephine Zamora; Tim O'Neill Cc: Linda White Subject: Re: Housing Authority Dear Josie, I hesitate to say yes for our 11/30 meeting for two reasons: 1. We already have Bill Dalton, volunteer at the Caring Place, visiting us and the issue of "homeless" seniors may consumer a lot of our time. We also have the prep sheet for the 12/8 meeting with the City Council to develop and finalize. 2. It may be politically prudent not to meet and perhaps agree to work with the Housing people before we meet with the Council so that the issue of funding won't be a lightening rod given what happened to the Affordable Housing proposal last week. I think we can say that we will be meeting with Richard to discuss a possible collaboration with the housing authority board in January. This means we haven't made a commitment yet. So: would you contact Mr. Dalton about our new 11/30 meeting and ask Richard if he can join us for our meeting in January? I may be over thinking this but I think Chief Sullivan's reading of the Council's mood is accurate Stay well, Tim On Tue, Nov 17, 2015 at 7:49 PM, Josephine Zamora < Hello Tim, I was contacted today by Richard Glasco a board member from the House authority. The housing authority board is going to ask the council for funding for a comprehensive study focusing on affordable housing and other needs in the community. He wants to include the senior population in this study. Richard explained all the areas his board want to cover that sounded similar to what we are trying to do. He wants us to partner/support their efforts. I feel this is an answered prayer to our struggle to come up with funds for our own survey. Tim, would it be ok for Richard to present on November 30tn. I think it would be worth our time. Let me know I said to Richard I would touch base with him on Thursday, Nov 19tn Thanks, Josie Click here to report this email as spam. Linda White From: Josephine Zamora < Sent: Tuesday, November 17, 2015 7:50 PM To: 'Tim O'Neill' Cc: Linda White Subject: Housing Authority Hello Tim, I was contacted today by Richard Glasco a board member from the House authority. The housing authority board is going to ask the council for funding for a comprehensive study focusing on affordable housing and other needs in the community. He wants to include the senior population in this study. Richard explained all the areas his board want to cover that sounded similar to what we are trying to do. He wants us to partner/support their efforts. I feel this is an answered prayer to our struggle to come up with funds for our own survey. Tim, would it be ok for Richard to present on November 301n. I think it would be worth our time. Let me know I said to Richard I would touch base with him on Thursday, Nov 191n Thanks, Josie Click here to report this email as spam. Linda White From: Tim O'Neill < Sent: Thursday, October 29, 2015 9:28 PM To: Josephine Zamora; Tim O'Neill Cc: Linda White Subject: Re: Homeless elderly Let's get? Him on the Dec agenda, Linda. On Oct 29, 2015 9:24 PM, "Josephine Zamora" < wrote: Hi Tim and Linda, One of my mentors Bill Dalton volunteers at the Caring Place. I ran into him last week at the store. He happen to mention he is dealing with a lot of cases of homeless seniors and the number of cases keeps growing. I have asked Bill to speak at one of our meetings. Should I ask him to come to the November or December meeting? I think Vickie is presenting in November about the first survey. Bill is also working with the housing authority and one other group ( can't remember the name) to address the problem. I am so sad to hear the stories how these seniors became suddenly homeless. They have nowhere to go and there is no emergency shelter for them. Thank you, Josie Click here to report this email as spam. Linda White From: Tim O'Neill < Sent: Thursday, November 19, 2015 10:22 AM To: Josephine Zamora; Tim O'Neill Cc: Linda White Subject: Re: Idea I've already invited Suzy to our November meeting to discuss the SE G-town Survey results pertaining to the senior population. if you think it is wise, we certainly can have Richard and Bill attend our January meeting. If Suzy can't make the November meeting, I will also invited her to the January meeting. I can't say it enough that your hard work is appreciated by the whole Commission and especially me. Stay well, Tim On Wed, Nov 18, 2015 at 7:28 PM, Josephine Zamora < wrote: Hi Tim and Linda, I thinking we should have Richard, and Bill present at the January meeting. We should personally invite the librarian director and Suzy Pukys to the meeting so they can hear the presentation. It seems to me that we all trying to address the same problem so why not have as many players at the table@ Please advise, Josie Click here to report this email as spam. 1` Linda White From: Tim O'Neill < Sent: Friday, November 20, 2015 8:12 AM To: Josephine Zamora; Linda White; Tim O'Neill Subject: Re: Idea Suzy Puckys is- sending us the datalfrom the SE Gfown study. She was not able to come to our �1�33frrneeting—birt,M end a Jan meeting. Take care, Tim On Fri, Nov 20, 2015 at 6:12 AM, Josephine Zamora < wrote: Bill and Richard plan to attend the January meeting. Thank! Josie From: Tim O'Neill [mailto: Sent: Thursday, November 19, 2015 10:22 AM To: Josephine Zamora < ; Tim O'Neill < Cc: Linda White <Linda.White@georgetown.org> Subject: Re: Idea I've already invited Suzy to our November meeting to discuss the SE G-town Survey results pertaining to the senior population. if you think it is wise, we certainly can have Richard and Bill attend our January meeting. If Suzy can't make the November meeting, I will also invited her to the January meeting. I can't say it enough that your hard work is appreciated by the whole Commission and especially me. Stay well, WIN On Wed, Nov 18, 2015 at 7:28 PM, Josephine Zamora < wrote: Hi Tim and Linda, I thinking we should have Richard, and Bill present at the January meeting. We should personally invite the librarian director and Suzy Pukys to the meeting so they can hear the presentation. It seems to me that we all trying to address the same problem so why not have as many players at the table@ Please advise, Josie Click here to report this email as spam. Linda White From: Suzy Pukys < Sent: Thursday, November 19, 2015 1:30 PM To: Tim O'Neill; Linda White Subject: RE: Two requests from the Commission on Aging Hi Tim, Thanks so much for your kind words and invitation to your next meeting. I would love to have a conversation about the study and GHF's intentions with it, particularly with regard to seniors. Unfortunately, I have a conflict with your 11/30 meeting. Please let me know if I might attend at a later date — I would be happy to do so. As for the data, we are done with our redactions but are having to reformat the report (oh, technology). I am hoping it will be ready by tomorrow and will send it to you. At this point, I think it would take me longer to pull discrete sections than to send you the entire piece, and I'd really like for you to be able to review the comprehensive data. Best, Suzy Cr,LXa.,tsuz Pi SF& Director of Community Resources Georgetown Health Foundation From: Tim O'Neill [ Sent: Thursday, November 19, 2015 10:15 AM To: Suzy Pukys; Linda White; Tim O'Neill Subject: Two requests from the Commission on Aging Dear Suzy, The members of the Georgetown Commission on Aging would like to receive the results of the SE Georgetown Survey pertaining to the over 60 years of age population in the sample. We do not need the raw data but would appreciate percentage responses. Is this possible to share with us? I also want to know whether you would find it valuable to meet with the Commission to discuss not only the survey results but your Foundation's interest in the senior population in G-town. I understand that the Foundation has added "aging" to its mission. Such a visit would be a relaxed, two way discussion. We have done some research that may be of use to you and we know your Foundation has information that may help us to make informed recommendations to the City Council. If you are willing and available, our next meeting is Monday, November 30, at 6 PM in the Public Safety Facility. Can you join us? Finally, the five members of the Commission who attended the SE Georgetown Survey presentation want to commend you personally and the Foundation for an outstanding effort. Much of what you found in the SE part of G-town replicates what we have learned in our research on G-town as a whole. We appreciated not only the content of the presentation but also the format. We also thank you for the free dinner. Hope all continues well with you and your family. It was good to see Tim. Stay well, Tim Click here to report this email as spam. Linda White From: Tim O'Neill < Sent: Thursday, November 19, 2015 10:15 AM To: Suzy Pukys; Linda White; Tim O'Neill Subject: Two requests from the Commission on Aging Dear Suzy, The members of the Georgetown Commission on Aging would like to receive the results of the SE Georgetown Survey pertaining to the over 60 years of age population in the sample. We do not need the raw data but would appreciate percentage responses. Is this possible to share with us? I also want to know whether you would find it valuable to meet with the Commission to discuss not only the survey results but your Foundation's interest in the senior population in G-town. I understand that the Foundation has added "aging" to its mission. Such a visit would be a relaxed, two way discussion. We have done some research that may be of use to you and we know your Foundation has information that may help us to make informed recommendations to the City Council. If.you are willing and available, our next meeting is Monday, November 30, at 6 PM in the Public Safety Facility. Can you join us? Finally, the five members of the Commission who attended the SE Georgetown Survey presentation want to commend you personally and the Foundation for an outstanding effort. Much of what you found in the SE part of G-town replicates what we have learned in our research on G-town as a whole. We appreciated not only the content of the presentation but also the format. We also thank you for the free dinner. Hope all continues well with you and your family. It was good to see Tim. Stay well, Tim Click here to report this email as spam. Linda White From: Josephine Zamora < Sent: Tuesday, November 24, 2015 5:48 AM To: Linda White Cc: 'Tim O'Neill' Subject: RE: Commission on Aging November 30th meeting Hi Linda, For January Meeting: Richard Plasco from the Housing Authority will be presenting on The Comprehensive survey that includes seniors. Bill Dalton from the Caring Place is going to talk about homeless seniors. I'll contact the librarian to invite to the meeting. Thanks, Josie From: Linda White [mailto:Linda.White@georgetown.org] Sent: Monday, November 23, 2015 10:37 AM To: 'Tim O'Neill' < ; Josephine Zamora < Subject: Commission on Aging November 30th meeting Tim and Josephine, Please review the portion of the upcoming agenda for the November 301h meeting. Because of the holiday, I will be needing to post tomorrow afternoon. I understand that Suzy Pukys will be on the agenda for the January meeting. I placed in "red" that Bill Dalton will be speaking at our November meeting. Please describe who he is and what he will be speaking about. I know his concern is the homeless. Now there was also mention of someone named Richard, who was also being asked to speak. I do not know who Richard is nor anything about him. Please let me know if he is definitely coming and describe something about him. Also mentioned, because of speaking about the homeless, was to invite Eric Lashley, GT Public Library. Has anyone asked him specifically to come and contribute? And does he need to be added to the agenda. Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: A. Discussion and presentation regarding ----presentation by Bill Dalton, volunteer at the Caring Place. B. Discussion of information to be included in a proposed report to the City Council — Tim O'Neill, Chairman, Commission on Aging C. Discussion regarding "asset" assignments related to the Georgetown Aging Initiative Survey — Josephine Zamora, Board Member D. Discussion of future agendas and priorities - Tim O'Neill, Chairman, Commission on Aging The portion of the agenda discussing the survey and assignments. Those two items listed may need to be incorporated into one item? Thank you for your assistance with preparing the agenda. Linda Linda -White Office SpeciaCist Georgetown City HaCC 113 East 811i Street Georgetown, Texas 78626 (512) 930-3652 (512) 930-3659 - Fax Iinda.white@georgetown.org Click here to report this email as spam. Linda White From: Josephine Zamora < Sent: Thursday, December 03, 2015 7:57 PM To: 'Tim O'Neill' Cc: Linda White; John Sullivan Subject: Meeting with Eric Hello Tim, Late this afternoon I met with Eric Lashley, Director of the Georgetown Public Library. It was a very productive conversation. He is in the process of writing a grant to get funding for a social worker (S.W.) to be a part of the library. The S.W. can address and refer seniors and families to service agencies in Georgetown. He said this is being done in some of the bigger cities like Houston and so far it proving to be a successful program. As for the homeless, we came up with ideas for a shelter as well. I have asked him to come to the COA January meeting to listen to Richard and Bill's presentation. Eric has plans to attend the meeting. I want to support his effort for the grant and I think the COA should support his efforts and ideas. He has a solution to a problem that makes sense. Dealing with the problem now while it is manageable is better than dealing with it when it is out of control. I happened to mention to him about the different agencies that have presented to the COA that provide services to seniors. He was familiar with some, but not all of them. I also mentioned there needs to be better communication between all services dealing with some of the same problems. The meeting held by the Health Foundation did well to present the problems, but as a community we need a follow up meeting. I suggested we organize a "solutions presentation." This presentation would highlight all the "Assets" in Georgetown. He liked the idea so much he is going to meet with Suzy Pukis next week and suggest it to her. My question is how we get to this information to the rest of the COA members. Should it wait until the Jan 11"' meeting? My second question —I am thinking about contacting the city councilman who represents my district to share my concerns about what is happening in our community. If people contact him about paving the roads, why can't I contact him about something like the issues we are trying to address? Please advise, Josie Click here to report this email as spam. Georgetown Commission on Aging Community Assessment June 2015 Community Assessment 6 Step Process 1. Define the scope: Georgetown seniors age 2. Decide to go solo or collaborate 3. Collect Data (commission on Aging members working on collecting data) 4. Determine key findings 5. Set priorities and create an actions plan 6. Share your findings Based on the Georgetown Aging Initiative Summary report findings (page 4). Services respondents would like to see implement. Commission on Aging Board Members please select an area of interest to research Georgetown assets. Let's keep track of all person we contact (name/title, phone number and email) in case we need to obtain further information. 1. Public transportation improvements 2. Information resources; accessible resource links; clearing house 3. Neighborhood alert system ( for example "front porch light") 4. Social network and/or buddy system 5. Access to affordable dental care 6. Affordable adult daycare Commission Board Members Research Assets Option 1 Research Assets Option 2 Research Assets Option 3 Gary Anderson Dan Bonner Virginal Hahn Gene Jantzen Virginia Lazenby Donna Livingston Tim O'Neil Patricia Strickland Josie Zamora Work on survey Georgetown Commission on Aging Community Assessment June 2015 Researching assets (what does Georgetown have in place?) 1. Public Transportation improvements A. What type of bus/transportations services are available for seniors and persons with disability available? What are their service areas? What is the cost? B. Attached is the link that shows the new transportation bond maps for road of improvement. https://bonds. georgetown.org/ Will one of the board members please present how the improvements of the streets and highways effect transportation for seniors 2. Information resource; accessible resource links; clearing house A. How are resources for seniors disseminated to seniors? Is the information on their utility bills? Georgetown City website? Newspapers? Magazines? B. Is there one specific website seniors can access to get information on the following: Housing, transportation, medical care, hospitals, and home repairs. 3. Neighborhood alert system (for example, "front porch") A. Does Georgetown have a disaster plan to access homebound seniors in case of emergency such as tornado? B. Besides the Take Me Home Program are their other programs to help seniors? 4. Social network and/buddy system A. How are faith organizations meeting the needs of their senior population? B. What type of services do faith organizations provide for their seniors? C. What type of activities are available to seniors? 5. Access to affordable dental care A. How many dentists reside in Georgetown? B. What is the fee for dental care at Lone Star Circle of Care? C. Is there a dental service van that can serve Georgetown if needed? D. Do most dentist accept Medicare and Medicaid? 6. Affordable day care A. How many day care centers are located in Georgetown? What side of town are the day cares located? I think we need to research housing for seniors as well. 7. Housing What is the average cost of housing in Georgetown? How many assisted living business are located in Georgetown? Is there a waiting list to get an apartment at an assisted living place? How many public housing units are available for seniors? What is the waiting period for an apartment? Besides Mariposa for seniors are there other apartments available to seniors that base their rent according to resident's month income?