HomeMy WebLinkAboutMinutes_LAB_07.20.2015Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
July 20, 2015
The Library Advisory Board met on Monday, July 20, 2015 at 6:30 p.m. in the Staff Conference Room
of the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lois Case, Tom Hagen, Tom Milburn, and
Pete Rose.
STAFF PRESENT: Eric Lashley- Library Director, David Morgan- City Manager, and Nat Waggoner -
Transportation Analyst.
Regular Session
A. Citizens wishing to address the Board. — None were present.
B. Consideration of minutes of the June 15, 2015 meeting. — Tom Hagen made the motion to
accept the minutes of the June 15, 2015 Library Advisory Board Meeting. Pete Rose seconded
the motion, which passed unanimously.
C. Introduction of new Library Advisory Board member, Tom Milburn. — Eric Lashley. Milburn
introduced himself to the board and each board member introduced themselves to him. Milburn
has been a library patron for over 10 years and a volunteer for the last 3 years.
D. Introduction of the new City Manager, David Morgan. — Eric Lashley. David Morgan introduced
himself to the Library Advisory Board. Board members asked Morgan the likelihood of the
Cataloging Librarian position being placed back in the budget for FY 15-16. Morgan explained that
the meeting held on July 17 was only the first meeting in a process to develop the budget. He
assured the Board that he understands how important the position is to the library and that he is
working to have the position included.
Rose asked Morgan about the budget process. Morgan stated that he would like to make changes
to the way the City budgets. Morgan plans to have a retreat with City Council early in fiscal year
2015-16, to review the budget processes that will impact the following fiscal years. Morgan wants
to develop a more formal budget process.
E. Report on proposed City of Georgetown Public Transportation Plan. — Nathaniel Waggoner,
Transportation Analyst. Waggoner presented a report drafted by City staff and Capital Metro to
establish a four route bus system in Georgetown. Waggoner said the report needs to be adopted
by Council in order to be eligible for federal funds for future public transportation projects.
Waggoner explained that the plans include a transfer station, to be located the library. Board
members had questions about costs, fares, and routes.
F. Consideration and possible action to draft a letter of support for the proposed City of Georgetown
Transportation Plan. — Eric Lashley. Board members discussed the pros and cons of the
proposed Public Transportation Plan, including concerns about costs and ridership. The Board did
not vote to support the plan.
G. Consideration of the Library Director's Report. — Eric Lashley — Lashley reported that visitations
were up for the month of June but circulations were lower. This is a result of the backlog of new
materials in the library. Lashley reported that the library's current cataloger, Brenna Normann,
resigned to take a new position near Portland, Oregon.
Lashley reviewed the statistics for June, noting that Overdrive checkouts for downloadable e -
books and audiobooks were slightly up for the month.
Lashley reported that the new AV system had been installed in the Hewlett and Friends Rooms
and the video equipment will be installed in August. Meetings held in these rooms now have the
capability to be recorded and shown on the City's local access cable channel 10.
Lashley and Bethni King attended the annual American Library Association conference in San
Francisco, California in June.
The library's new website is now live. Lashley explained that it's a work in progress. Staff
members are taking notes on necessary improvements that need to be made. These changes will
be implemented as the problems are found.
Lashley noted that there was a public meeting concerning the Downtown West project held at the
library on July 15. The project will include a renovation of the old library on 808 Martin Luther King,
into a new City Hall facility and municipal court, as well as other changes to the surrounding area.
Many who attended were concerned about parking and traffic. Other expressed concern that a
proposed festival area would take up existing library parking. Lashley informed the Board that he
will relay the parking concerns when he meets with the architectural firm hired for this project, the
Lawrence Group Architects.
H. Update on budget for FY 2015-16. — Eric Lashley. Lashley noted that the City Manger's
proposed budget for next fiscal year includes the Cataloging Librarian position and market
adjustments, as well as other items. The library will receive increases in line items such as
travel/training, supplies, DVD's, subscriptions and dues, and electronic materials. The library will
also be able to purchase new public computers and laptops.
I. Consideration of dates of future Board meetings. —Eric Lashley. Lashley reminded the Board that
they voted to cancel the Library Advisory Board meeting for August. They also voted to schedule
all future meetings to the second Monday of the month, at 10 a.m.
Chair Linda Nix adjourned the meeting at 8:05 P.M.
Respectfully submitted,
Tom Hagen, Secreta� Linda Nix, Chair
Notice of Meeting for the
Library Advisory Board
of the City of Georgetown
July 20, 2015 at 6:30 PM
at Staff conference room, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens who wish to address the board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
B Consideration of the minutes of the June 15, 2015 Library Advisory Board meeting.
C Introduction of new Library Advisory Board member, Tom Milburn. - Eric Lashley
D Introduction of new City Manager, David Morgan. - Eric Lashley
E Report on proposed City of Georgetown Public Transportation Plan — Nathaniel Waggoner,
Transportation Analyst
F Consideration or possible action to draft a letter of support for the proposed City of Georgetown
Transportation Plan — Eric Lashley
G Consideration of the Library Director's report. - Eric Lashley
H Update on budget for FY 2015-16. - Eric Lashley
I Consideration of dates of future board meetings. - Eric Lashley
CERTIFICATE OF POSTING
1, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the day of , 2015, at , and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
Jessica Brettle, City Secretary
Page ] of 15
City of Georgetown, Texas
Library Advisory Board
July 20, 2015
SUBJECT:
Citizens who wish to address the board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
,FINANCIAL IMPACT:
This item has no direct financial impact.
SUBNHTTED BY:
Lawren Weiss
Page 2 of 15
City of Georgetown, Texas
Library Advisory Board
July 20, 2015
SUBJECT:
Consideration of the minutes of the June 15, 2015 Library Advisory Board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
EJ Minutes June 2015 Backup A(alerial
Page 3 of 15
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
June 15, 2015
The Library Advisory Board met on Monday; June 15, 2015 at 0:30 p.m. in the Staff
conference roam of the Georgetown Public Library, 402 V11. 8to Street
MEMBERS PRESENT: Pot Baldwin, Lois Case, Tom Hagen; Linda Nix, and Pete
Rose.
STAFF PRESENT: Eric Lashley- Library Director
Regular Session
A. Citizens wishing to address the Beard. - None were present.
B. Consideration of minutes of the May 18 2015 meeting. -Tom Hagen made the
notion to accept the minutes of the May 2015 Library Advisory Board Meeting.
Lois Case:seconded the motion, which passed unanimously.
C. Consideration of Libra!y Director's report - Eric Lashley. Lashley reviewed statistics
from May 2015 with the Board. He reported that circulation and visitations were
slightly down for the month of May. The number of titles added to the collection was
1, 55; a slight improvement over the last few months.
Lashley announced that Tom Milburn would be appointed to the Library Advisory
Board at the June 23, 2015 Council Meeting.
May's live music performer was Peter Fletcher, a classical guitarist. The staff put
out over 80 chairs in the lobby to accommodate the crowd, which was much larger
than usual.
Can May 22" r the library had a viewing of the movie To Kill a Mockingbird. We had
26 in attendance and the patrons asked for more movie events:
The new library website design should go live the week after the July 4Ih holiday.
Lashley announced that there would be an artist reception on Sunday, June 21 at
1:00 PM in honor of sculptor Terry Tunes. Terry is the artist who created the 3
recycled toy sculptures currently on display at the library. The annual Texas Society
of Sculptors show will begin on June 27"
Lashley read the patron comments and informed the board about complaints he's
received about a number of homeless patrons in the library. Lashley explained that
lie is reaching out to area nonprofit organizations to assist the homeless patrons.
D. Report on possible budget changes for FY 1511& - Eric Lashley, Lashley reported
that he made a presentation to City Council at a workshop on May 26, and shared
that presentation with the Board. He said that Council did receive the letter written by
the Board in support of the library's budget requests. Lashley said he would not
know until late July whether or not the City Manager will be including the Cataloging
Librarian position into the budget for Council's approval.
E. Report on the new parking lot pro ect. — Eric Lashley. Lashley reported that the City
hopes to hold a pre -construction meeting the week of June 22 and begin
construction on July 6. Lashley reported that the library had already purchased
signs to direct patrons to park at the old library at 808 Martin Luther King Street.
F. Report on library facility improvements. Eric Lashley. Lashley reported that new
flooring has been installed in the public computer area, the circulation area and
check -in area. New computer chairs were purchased along with a number of new
lounge chairs for the second floor bridge area. The new audio-visual equipment has
been installed in the Friends and Hewlett rooms; however the installation has not
been completed or tested;
G. Report on the 2015 Summer Reading Program: Every Hero has a Story. — Eric
Lashley — Lashley handed out the schedule of summer reading program events to
the board members. Lashley noted that attendance has rapidly increased and we
have had some complaints about the size of the crowds. Lashley reported that next
summer the library will try a pilot program to hire performers to do two shows in
order to divide the crowd and provide a more comfortable experience for our
patrons.
H. Consideration of dates of future Board meetings — Eric Lashley. The board
discussed cancelling the August Library Advisory Board meeting and rescheduling
future meetings starting in September to be held the second Monday of the month at
10:OO A,M._ Tom Hagen made the motion to cancel the August 2015 Library
Advisory Board meeting and Pete Rose seconded the motion. The motion passed
unanimously. Leis Case made the motion to move the regular meeting of the
Library Advisory Board meeting starting in September to the second Monday of the
month at 1000 A.M. Tom Hagen seconded the motion, which passed
unanimously,
Chair Linda Nix adjourned the meeting at 7:20 P.iVI.
Respectfully submitted,
Tom Hagen, Secrets Linda Nix, Chair
City of Georgetown, Texas
Library Advisory Board
July 20, 2015
SUBJECT:
Introduction of new Library Advisory Board member, Tom Milburn. - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 6 of 15
City of Georgetown, Texas
Library Advisory Board
July 20, 2015
SUBJECT:
Introduction of new City Manager, David Morgan. - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 7 of 15
City of Georgetown, Texas
Library Advisory Board
July 20, 2015.
SUBJECT:
Report on proposed City of Georgetown Public Transportation Plan —Nathaniel Waggoner,
Transportation Analyst
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
L,awren Weiss
Page 8 of 15
City of Georgetown, Texas
Library Advisory Board
July 20, 2015
SUBJECT:
Consideration or possible action to draft a letter of support for the proposed City of Georgetown
Transportation Plan — Eric Lashley
ITEM SUMMARY:
After reviewing a presentation by Nat Wagonner from transportation services, the board will
discuss and possibly make an action to draft a letter to City Council in support of the Public
Transportation Plan.
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 9 of 15
City of Georgetown, Texas
Library Advisory Board
July 20, 2015
SUBJECT:
Consideration of the Library Director's report. - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
0 Director's report June20 15 Backup Material
Statistics June 2015 BaAnp Material
[] Memorials Log June 2015 BaAup Material
Page 10 of 15
DIRECTOR'S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
JUNE 2015
HIGHLIGHTS
• The Sieker Band provided live music on June 21, 2015.
• Alice Stultz' art display concluded in the middle of June. The Texas Society of Sculptors
followed with their summer show, continuing through September 25,
• The Summer Reading Program began June 2, with an Every Hero has a story kick-off
party. The grand prize this year is for an iPad mini. Due to the high volume of
participants, Children's staff started issuing tickets for the Tuesday events to ensure
safety of all who attend. Teen Summer Reading began June 5.
• Eric Lashley and Bethni King attended the American Library Association annual
conference in San Francisco, California, June 25-30.
• Library staff continues working on the new GPL website.
PATRON COMMENTS FOR JUNE 2015
1. Patron comment: Hire someone more pleasant.
2. Patron comment: There is a problem with homeless patrons at this library. Shoes must
be worn by all the folks using the city library facilities. Stinky feet — do the other patrons a
dis-service to all other library guests. Please react!! (City Council next)
Page I I of 15
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2014
2015
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
; Annual Total
Patron Visits
Current Year
27404
25057
29346
22955
23173
24513
24639
27168
35237
239492
2013-2014
26554
29893
24808
29552
28508
32771
29993
32224
34833
361444
2012-2013
26729
27473
19786
27227
27534
32142
29052
31322
27364
350225
2011-2012
30822
27674
22499
35123
32409
47620
39433
26692
37182
396094
2010-2011
31410
27524
28878
27363
29232
31269
33018
28835
29195
362923
Circulation
2014
2015
Current Year
40634
41409
39820
41946
39834
45358
41654
43891
53730
388276
2013-2014
46597
42212
40366
44732
40648
46748
42575
44837
55464
559209
2012-2013
41909
42277
38971
44973
40288
45324
44749
44932
54345
550683
2011-2012
45280
42854
38880
44006
41925
45073
42285
46462
55172
552032
2010-2011
40965
40697
35963
42919
40488
44139
40729
44652
53999
527746
FY 2014-2015Statistics
Children's Programs
Annual Total
Attendance
988
790
807
1041
1109
1420
1103
1716
2682
11656
Programs
41
6
15
5
8
7
7
7
20
116
Story Time Programs
21
18
7
24
20
18
27
24
12
171
Other (Tour, Movies, C
4
13
0
4
5
4
4
4
0
38
After School Programs
4
5
4
4
4
4
3
4
4
36
Other Services
MLL Ordered
63
22
33
39
44
47
26
41
27
342
M LL filled
rnternet
43
26
23
16
36
36
26
23
34
263
usage (persons)
5152
4831
4710
5427
5496
5844
5275
5510
7703
49948
Overdrive usage (E-books)
1540
1578
1789
2041
1901
1999
1876
2179
2102
17005
Overdrive usage (audiobooks
392
430
444
458
432
505
495
538
555
4249
Bookmobile circulation
2626
2695
2697
2530
3118
2731
2903
2264
2570
24134
Volunteer Hours
Adult
613,50
625.00
533,25
555.00
625.00
735,00
752.25
654,75
698.25
5792.00
Teen
124.25
40.00
54.75
46.00
58.50
75.00
24.00
91.25
211.25
725.00
Community Service
20.00
29.50
15.50
13.50
25.50
6.00
6.00
17.00
25.00
158.00
Total
757.75
694.50
603.50
614.50
709.00
816.00
782.25
763.00
934.50
6675.00
Registrations
City Residents -new
159.00
116.00
78.00
123.00
172.00
232.00
208.00
215.00
340.00
1643.00
GISD Kids' Cards
14.00
2.00
10.00
9.00
6.00
7.00
2.00
2.00
17.00
69.00
Non -residents -new
49.00
36.00
33.00
84.00
102.00
83.00
55.00
61.00
175.00
678.00
Total
222.00
154.00
121.00
216.00
280.00
322.00
265.00
278.00
532.00
2390.00
Cash Receipts
Fines/Misc. Revenue
3342,16
2714,21
2999.53
3645.36
3154.05
3277.44
3224,94
3344.37
3518.50
29220.56
Non-resident fees
2550.70
1995.00
2474.40
2575.00
2635.00
2875.00
2435.00
3105.00
5000.00
25645.10
Donations
1295.90
1359.57
1104.51
1946.91
1720,63
11853.07
1703.65
1436A9
1997.31
24417.74
Gifts/Memorials
390.00
3495.14
34642.00
2150.00
1054.00
1050.00
2531.00
235.24
5150.00
50697.38
Meeting Room Use
persons attdg meetings
2978
3001
1293
1760.00
2573.00
3388.00
2545
3155,00
2972.00
23665
Library Collection Changes
=opies Added
616
969
1475
887
855
1371
1027
1355
1081
9636
=opies Discarded
1658
1608
675
876
1745
594
631
896
761
9444
Donations Added
159
189
173
131
54
145
136
120
90
1197
Page 12 of 15
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- June 2015
DONOR � DONATION _ � ` .xr
Angie Worley $50 in memory of Georgia Copeland
Williamson County Symphony Orchestra Copy of their dvd Spring Concert Series March Madness
Tom Milburn copy of All the Light We Cannot See in honor of Michael Paul Milburn
Jaclyn Kruzie Copy of her book Why Can't Every Day Be Halloween
Britteny Garcia Pruett Copy of her dvd Psympatico
Ray Sanson Copy of The Mighty Hunter in honor of Nimrod J. Miller
Emory & Helen Douglass $100 donation to library unspecified use
Friends of the Library $5,000 from FOL for Zinio online magazine subsription (see FOL memorials)
Paul H. Santa Cruz Copy of his book Making JFK Matter
City of Georgetown, Texas
Library Advisory Board
July 20, 2015
SUBJECT:
Update on budget for FY 2015-16. - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 14 of 15
City of Georgetown, Texas
Library Advisory Board
July 20, 2015
SUBJECT:
Consideration of dates of future board meetings. - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 15 of 15