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HomeMy WebLinkAboutMinutes_LAB_12.14.2015Minutes of the Meeting of the Library Advisory Board City of Georgetown December 14, 2015 The Library Advisory Board met on Monday, December 14, 2015 at 10:00 a.m. in the Staff Conference Room of the Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lois Case, Tom Hagen, Tom Milburn, and Linda Nix. STAFF PRESENT: Eric Lashley- Library Director, Bethni King — Children's Services Librarian, Toni Nietfeld — Library Assistant — Children's Services and Sally Miculek — Assistant Library Director. Regular Session A. Citizens wishing to address the Board. — None were present. B. Consideration of minutes of the November 9, 2015 meeting. — Tom Hagen made the motion to accept the minutes of the November 2015 Library Advisory Board Meeting. Michael Barnes seconded the motion, which passed unanimously. C. Introduction of library staff member. — Eric Lashley. Lashley introduced Toni Nietfeld — Library Assistant, Bethni King — Children's Services Librarian, and Sally Miculek — Assistant Library Director to the board. Nietfeld and King demonstrated one of the Bots and Books laptops and a Lego robot children made at our Santa's Workshop event held on Saturday, December 12th. Nietfeld showed the Board how the robot was programmed to kick a snowball. Sally Miculek was then introduced to the board and talked about the Georgetown Reads project, the Of Mice and Men events, and our Wired Wednesday program with the 4-H Club. This year the library is partnering with the Ministerial Alliance to encourage everyone to read Bryan Stevenson's book Just Mercy about the criminal justice system. The Ministerial Alliance will hold a number of Courageous Conversations events at the library to encourage the community to discuss difficult topics such as race. The library will also be partnering with the Austin Opera to promote John Steinbeck's book Of Mice and Men. Events for Of Mice and Men include a film screening, book discussions, and a performance by some of the opera's cast members. Miculek informed the board that staff members, as well as teen volunteers from the 4-H Club, assist patrons with any computer issue on Wednesday afternoons. The teens and staff are offering computer software and application classes as well. The program has been very well attended. D. Consideration of the Library Director's Report. — Eric Lashley. Lashley reviewed November's statistics with the board. Visitations and circulation was slightly down compared to the previous year. Lashley reported that Suzette Davidson returned from medical leave and is doing well. Six library staff members were trained as passport acceptance agents in late November. The library should begin accepting passport applications in February. Beyond Wax is the title of December's art show in the library and the Austin Flute Project will provide live music on December 20. E. Report on City Council's goals and objectives. — Eric Lashley. Lashley passed out a draft of the City Council's new strategic goals and objectives (attached to these minutes). Lashley reported that Council had a number of visioning sessions and have begun to draft a new strategic plan for the new City Manager. F. Report on the Downtown West project and parking lot. —Eric Lashley. Lashley reported that City Council has approved moving forward with the first phase of the Downtown West Project, which includes remodeling the old library into a new City Hall building. The Georgetown Communications and Technology building will also be remodeled into a new municipal court facility. Lashley reported that as part of the project, the library's Red Poppy plaza will get a shade structure to make the space more usable during summer months. Lashley reported paving is complete on the new parking lot. The construction company was laying concrete bumpers in the lot during the board meeting. The lot contains 149 new parking spaces. G. Consideration of dates of future board meetings. The next Library Advisory Board meeting will be Monday, January 11, 2016 at 10:00 a.m. Chair Linda Nix adjourned the meeting at 11:20 a.m. Respectfully submitted, dl re Tom Hagen Seclary Linda Nix, Chair Strategic Plan Summary Role of Council — As a representative democracy, we provide a voice for each district so that the Council can make decisions that serve f he best interests of the City of Georgetown as a whole, To establish a common vision and goals that will protect the past and innovate for f he future of our City, and based on that vision, to: Keep the City physically safe and fiscally sound Establish appropriate policies Approve effective budgets Exercise fiduciary and financial responsibility Provide guidance, support, and oversight to f he Council's direct reports Hold key staff accountable for effectively running the City Vision - Georgetown is a safe, healthy, happy, connected, and truly diverse community where people can live, learn, work, retire, and play in an environment where we have ready access, throughout our lives, to arts, culture, essential services, and the natural environment. Our educated and skilled population, fiscally responsible gov ' emance, excellent infrastructure, and the beauty of our natural and man-made environments, attract new residents and businesses and enable us to create balanced and diverse employment centers and economic levels. Our strong sense of community connects us regardless of our cultural, age, ethnic, or economic differences. Rules of Engagement — Goals — • To treat everyone with respect, Culture courtesy, and civility Georgetown is a truly diverse, vibrant, inclusive, and • To act in a way that promotes and socially dynamic city where everyone has the solicits an open, honest, transparent, opportunity to participate in, and benefit from, our and professional dialogue with each economic, political, and social activities other, our citizens, city staff, and Employee Our outstanding and innovative City Employees work of her interested parties diligently to bring the Vision of Council to life and • To be collaborative and actively deliver exceptional services to our customers while listen to all points of view with open- exemplifying our Core Values mincledness and respect t In emal Process • To keep our commitments Our policies and procedures are easy to understand, • To actively advocate for our point of and consistently and professionally applied. Our internal processes are effective, efficient, fair, view, but also to recognize and inventive, and transparent, and make us a desired respect the decisions of Council, destination for residents and businesses even though we might not agree Customer with that decision (we will not Anyone interacting with the City will have such a sabotage the decisions of Council) positive experience that f hey will tell everyone about it Financial To maintain a fiscal environment conducive to attaining the goals of the City Q3 E i— O U <U O � a— Q >^ O Q :C -•i- N � U O O O Q O 0 j D O U C3 vy O0-2 C3 3N �o O ac- L c _� 4J � 0 V O {U N U E '_ N O N ( •U p N _ Z3 C .Q a 0, U U t!3 C O 'O Q 0 N Q O E E O U O U OU N (ll O U U o y -0 C O a Q U a y N Q D gn U -p a 0E0 No , a-- -�-- U-0 U �U Qy O -0 N N U N V N >Ln— U U -t— > .Q N O C) N N °Z,'aiQQ� U U c � w D a� -0 - O C � O N •p v, _ L 4 VJ N cn O T3 U © O O� Q? i- N +- )O U U— N U N Q O � vt O O Q v o z3 m m 3 D p N D O - N .0 m m � �•° o�� � m o o �\ o L oQ� o mho /c) 0 U -o//��� o 0 y_ 5y—N yam, O 1L i- U fn W < U 4 Q u u 2- 0 0 0 a) a) 70 a D 0 0 E U (D 4- 0 E a) V) -+!-) a) C: L- 0-+- 0 0 0 C: a) -f..- a) c 0 a) E E D-4- 0 -*-- c 0 0 DEE'U'-V)oED o -C u 3 , u 0 - 0 " 0 U a) c C- C- U C3 C)- a) > a) a) a) 0 -f.- 0 -4- -1-- ft- D E (1) U" (1) 0 a) U" 0 :�i �GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics patron Visits Oct Nov Dec Annual Total Current Year 26180 21672 23173 70025 2014-2015 27404 25057 29346 34443 2013-2014 26554 29893 24808 361444 2012-2013 26729 27473 19786 35025 2011-2012 30822 27674 22499 396094 2010-2011 31410 27524 28878 362923 Circulation Annual Taal Current Year 43295 40638 38374 122207 2014.2015 40634 41409 39820 527987 2013-2014 46597 4212 40366 559209 2012-2013 41909 42277 38971 550683 2011-2012 45280 4854 38880 55203 2010-2011 40965 40697 35963 527746 FY 2©16-2{}16Statistics Children's Programs Annual Total Attendance 378 390 475 124 Programs 6 5 4 15 Story Time Programs 16 18 18 52 Other (Tour, Movies, 4 3 2 g After School Prograrr 4 3 3 10 Other Services ILL Ordered 47 30 24 101 ,LL filled 32 28 20 80 Itemet usage (persons) &rdrive 6224 5332 5260 .16816 usage (E -books) 2001 1975 2045 6021 Overdrive usage (Eiudiobool, 587 491 518 1596 Bookmobile circulation 2465 3054 2281 7800 Volunteer Hours Adult 607.00 649.75 547.50 1804.25 Teen 58.50 90.75 45.25 194.50 Community Service 0.00 39.75 43.00 82.75 Total 665`.50 780.25 63575 2081:50 Registrations City Residents -new 224.00 164.00 153.00 541.00 GISD Kids' Cards 10.00 4.00 6.00 20.00 Non -residents -new 69.00 43.00 41.00 153.00 Total 30100 211.00 20000 714,00 Cash Recelptst Fines/Misc. Revenue 2571.41 1886.81 1850.32 6 08.5 Non-resident tees 2425.00 1810.00 0%00 628 00 Donations 1443.78 1856.66 205&09 53%53 Gifts/Memorials 1202.85 1800,00 2700.00 5702.85 Meeting Room► Use persons attdg meetings 243 2466 135 7244 Library Collection Changes Copies Added 963 720 734 2417 copies Discarded 1865 444 595 2904 .,Donations Added 101 59 30 190 Page 8 of 13 DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY December 2016 HIGHLIGHTS • The Austin Flute Project provided live music on Sunday, December 20. • December's art exhibit at the library was Beyond Wax by Carolyn Todd, Barra Gustafson, and Nancy Weaver. Artist reception was held on December 4t' at 5 p.m. • Jaime Gould, the new Children's Library Assistant, began her Storytime duties on October 5. • Teen Librarian Melissa Mote hosted a Fandomosity Yuletide Ball on December 5 for teens ages 12-18. • Reference Librarian, Suzette Davidson returned from medical leave the first week of December. • The Friends of the Library sold Book Lover's calendars November 30- December 5 in the library's lobby. The Friends also decorated Christmas trees on the first and second floors as well as put out other decor throughout the library. • Gingerbread House Contest ran from December 7- 21. • Santa's Workshop was held for kids and families on December 4t'. The event included a visit from Santa and a petting zoo. • Santa's Science Workshop was held on December 12 for tweens, ages 9-12. • Staff members attended the City Employee Appreciation Luncheon on December 11, where Community Outreach Library Assistant (WOW! mobile driver) Kalena Powell was recognized for her efforts in taking over WOW! Mobile services. • The library was closed on December 24 & 25 for Christmas. The library closed at 6 pm Monday -Thursday from December 20- 31. PATRON COMMENTS FOR JULY 2015 1. Patron comment: I love this library. If I had the money I would give it to the library so we could build one 4 times this size. 2. Patron comment: Whoever is doing the landscaping is blowing all leaves and debris into the storm drains- not a good idea. Right? Please let whoever hires them know. 3. Patron comment: I suggest Mango languages program for the library. Page 9 of 13 GEORGETOWN PUBLIC LIBRARY DONATIONS -- December 2015 DONOt C�ONATiaN Julie Arnold $50 not specified Charles & Barbara Phillips $50 in honor of Nancy Dubbs John Duncan Donation of books Sacred Space, Sacred Gift & Sacred Dung Dr. Charles Breithaupt Donation of Press On Linda Walke $2,000 books -greatest need Page 10 of 13