HomeMy WebLinkAboutMinutes_LAB_01.11.2016Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
January 11, 2016
The Library Advisory Board met on Monday, January 11, 2015 at 10:00 a.m. in the Staff
Conference Room of the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lois Case, Tom Hagen, Tom Milburn,
Linda Nix and Pete Rose.
STAFF PRESENT: Eric Lashley- Library Director, Lawren Weiss- Administrative Assistant.
Regular Session
A. Citizens wishing to address the Board. — None were present.
B. Consideration of minutes of the December 14, 2015 meeting. — Tom Milburn made the
motion to accept the minutes of the December 2015 Library Advisory Board Meeting. Tom
Hagen seconded the motion, which passed unanimously.
C. Introduction of library staff member. — Eric Lashley. Lashley introduced Lawren Weiss -
Administrative Assistant to the Board. Lawren told the Board about her various job
responsibilities. She started as a part-time employee and quickly earned a full-time
position. After Judy Fabry retired, she moved into the Administrative Assistant
position. Lawren shared plans for the 50th Anniversary Gala with the Board.
D. Consideration of the Library Director's Report. — Eric Lashley. Lashley reported that due to
the new Open Carry law, a sign must be placed outside of each City board meeting to notify
patrons that fire arms are prohibited in the Library Advisory Board meetings. Public meetings
are an exception to the new Open Carry law.
Lashley reviewed December's statistics with the board, noting that circulation and visitations
were slightly down for the month while the e -materials circulation continues to rise. Four new
laptops were purchased in order to provide a better tax assistance service.
Lashley reported that he will be reporting to a new Assistant City Manager- Wayne Reed,
beginning on January 25, 2016. Reed will be supervising several departments including
Planning, Economic Development, Convention and Visitors Bureau, Main Street and the
Library.
The library's catalog has a new feature in which patrons can look up their checkout history.
This feature will also alert patrons when searching the catalog to when they have checked
out a title previously.
Lashley informed the board about information he had uncovered pertaining to the founding
of the Cody Library at Southwestern University. The WPA grant in 1939 that funded the
construction of the Cody Library was originally intended for the first Georgetown Public
Library.
Lashley read the patron comments from the suggestion box and informed the board about
upcoming events including: Of Mice and Men with the Austin Opera, Mini -Golf, and
Georgetown Reads featuring the book Just Mercy and courageous conversations with the
community.
E. Report on the Downtown West proiect and parking lot. — Eric Lashley. Lashley reported that
City Council has approved moving forward with the first phase of the Downtown West
project which includes: remodeling the old Library into a new City Hall building and turning
the Georgetown Communications and Technology building into a new municipal court
facility. Lashley reported that there will be an open house on Wednesday, January 20, 2016
from 5:30 PM to 7:30 PM in the Historic Light and Water Works building.
Sections of the library's new parking lot had to be redesigned and reconstructed due to poor
drainage. Lashley hopes the new parking lot will be open in a few weeks.
F. Consideration and possible action regarding a grant application to the Texas State Library
and Archives Commission for a Community Engagement Coordinator position. —Eric
Lashley. Lashley informed the board about a Texas State Library and Archives
Commission grant that uses federal funding from the Institute of Museum and
Library Services to fund libraries that have special projects targeting populations with
special needs.
In the past, the Georgetown Public Library has been awarded 3 years of funding for
our bookmobile service through the Texas State Library and Archives Commission's
Special Projects grant.
Georgetown Public Library's goal is to secure a grant of $75,000 to hire and equip a
Community Resources Coordinator to partner with area nonprofit organizations to
serve seniors, residents with limited mobility, and low income families. A mission of
the Georgetown Public Library is to provide open and equal access to information.
Both the 2011 Advantage Initiative Community Survey in Georgetown report and the
2015 Georgetown Health Foundation's Southeast Georgetown Needs Assessment
call for a position such as the Community Resources Coordinator to coordinate
information between nonprofit organizations and the community.
The proposed Community Resources Coordinator would partner with key nonprofit
organizations such as the Caring Place, Georgetown Project, Georgetown Health
Foundation, Family Eldercare, Loan Star Circle of Care, and Williamson County
Health Department to guide residents to needed services. The library's facilities
could be used to host community outreach events.
Georgetown's senior population is projected to continue to grow in the next 10 years.
Georgetown has one of the highest percentage of seniors in the State of Texas.
With a large senior population, the City will see an increase in the number of
disabled residents. As residents age, there will be greater needs in the community
for social services and the library is in a unique position to help provided specialized
information to these residents.
Timeline:
March 11, 2016 — Applications due to Texas State Library and Archives Commission
April/May — Application packets evaluated by Grant Review Panel
June 2016 - Applicants notified of Grant Review Panel recommendations
August 2016 - Commission meets and approves projects; Contracts issued
September 1, 2016 - Projects begin
August 31, 2017 - Projects end
If we are fortunate enough to receive this grant in September 2016, there is a very
good chance we will receive the grant two additional years.
Tom Hagen made a motion for the Library Advisory Board to support the
Library's grant application to the Texas State Library and Archives Commission.
Lois Case seconded the motion, which passed unanimously.
G. Consideration of dates of future board meetings. The next Library Advisory Board meeting
will be Monday, February 8, 2016 at 10:00 a.m. in the library's Staff Conference Room.
Chair Linda Nix adjourned the meeting at 11:20 a.m.
Respectfully submitted,
Tom Hagen,
Se#etary Linda Nix,thair
DIRECTOR'S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
HIGHLIGHTS January 2015
• The library was closed on January 1 in observance of New Year's Day.
• January's art exhibit: Photographing Today to Preserve Yesterday for Tomorrow by Wes
Odell. Artist reception held Saturday, January 30 (,7a 2pm.
• January 8: Film Screening of "Of Mice and Men," starring Gary Sinise and John
Malkovich. This event was well attended (about 60 guests).
• January 10: Of Mice and Men Book Discussion was held at 2 pm, followed by the Austin
Opera Preview at 3 pm.
• January 15: Just Mercy Launch Reception which featured a viewing of author Bryan
Stevenson's TED Talk, "We Need to Talk about an Injustice."
* January 16: Fandomosity for teens ages 12-18.
• January 17. Pianist Kiyoshi Tamagawa provided live music in the Hewlett Room.
• January 23: Mini- Golf at the library! This event was well attended (about 80 guests).
• January 30: Super Smash Bros. Tournament for teens ages 12-18.
• Gala tickets went on sale during the last week of January. Tickets are $25 and can be
purchased at the first floor circulation desk. Save the date for March 5!
PATRON COMMENTS FOR January 2016
I. Patron comment: Please print a list of 1 week authors.
2. Patron comment: No more Linux Please! Switch to Windows and Word! Thanx
3. Patron comment: The NY Times book list we have at the desk indicates what you have.
I would like a way for the list to show what you have today.
4. Patron comment: Please switch the computers from Linux to Windows and MS Word.
Thanks.
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GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Patron Visits
Oct
Nov
Dec
Jan
Annual Total
Current Year
25180
21672
23173
25830
95855
2014-2015
27404
25057
29346
22955
344433
2013-2014
26554
29893
24808
29552
361444
2012-2013
26729
27473
19786
27227
350225
2011-2012
30822
27674
22499
35123
396094
2010-2011
31410
27524
28878
27363
362923
Circulation
2016
Annual Total
Current Year
43295
40638
38374
41508
163715
2014-2015
40634
41409
39820
41946
527987
2013-2014
46597
42212
40366
44732
559209
2012-2013
41909
42277
) 38971
44973
550683
2011-2012
45280
42854
38880
44006
552032
2010-2011
40965
40697
35963
42919
527746
FY 2015-2016Statistics
Children's Programs
Annual Total
Attendance
378
390 475
980
2223
Programs
6
5 4
7
22
Story Time Programs
16
18 18
24
76
Other (Tour, Movies,
4
3 2
4
13
After School Prograrr
4
3 3
4
14
Other Services
ILL Ordered
47
30
24
28
129
ILL filled
32
28
20
17
97
Internet usage (persons)
6224
5332
5260
6163
22979
Overdrive usage (i_-books)
2001
1975
2045
2313
8334
Overdrive usage (audiobo6
587
491
518
609
2205
Bookmobile circulation
2465
3054
2281
3090
10890
Volunteer Hours
Adult
607.00
649.75
547.50
599.50
2403.75
Teen
58,50
90.75
45.25
73,75
268.25
Community Service
0.00
39.75
43.00
49.25
132.00
Total
665.50
780.25
635.75
722,50
2804.00
Registrations
City Residents -new
224.00
164.00
153.00
192.00
733.00
G1SD Kids' Cards
10.00
4.00
6.00
12.00
32.00
Non -residents -new
69.00
43.00
41.00
74,00
227.00
Total
303.00
211.00
200.00
278.00
992.00
Cash Receipt=:
Fines/Misc. Revenue
2571.41
1886.80
1850.32
1690.72
7999.25
Non-resident fees
2425.00
1810.00
2050.00
2438.00
8723.00
Donations
1443.78
1856.66
2058.09
3659.71
9018.24
Gifts/Memorials
1202.85
1800.00
2700,00
461.71
6164,56
Meeting Room Use
persons attdg meetings 2943
2466
1835
2087.00
9331
Library Collection Changes
Copies Added 963
720
.734
956
3373
Copies Discarded 1865
444
595
1429
4333
Donations Added 101
59
30
108
298
Page 10 of 17
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- January 2016
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Griemen's Club �415 programming-50th Anniversary
Bernard C. Baumbach His book His Father's Son II: He Wore a Khaki Collar
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