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HomeMy WebLinkAboutMinutes_COA_03.14.2016_ Minutes of the Georgetown Commission on Aging City of Georgetown, Texas March 14, 2016 The City of Georgetown Commission on Aging met on March 14, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81 Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Gene Jantzen, Chairman of the Board, called the meeting to order at 6:02 p.m. Eight Board members were present, with Tiffany Enos absent, thus constituting a quorum. Also present were Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. B. Introductions of current and newly appointed Board members Chairman Jantzen explained that since this meeting was the first meeting with newly installed members, he asked each member to spend 5-6 minutes sharing about themselves in order that we get to know each other better. C. Review of the Purpose and By Laws of the Georgetown Commission on Aging Chairman Jantzen reviewed both the purpose and bylaws of the Georgetown Commission on Aging. D. Review of the Attendance Policy Chairman Jantzen reviewed the attendance policy of the Georgetown Commission on Aging. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. E. Consideration and possible action to approve the minutes of the meeting held on February 8, 2016 — Gene Jantzen, Board Chair. Bill Dalton moved to approve the minutes from the February 8, 2016 meeting. Donna Livingston moved to second the motion, which the Board approved unanimously. (8-0) Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: F. Nomination and Election of a Board Vice-Chair—Gene Jantzen, Board Chair. Virginia Lazenby made a motion nominating Dan Bonner for the position of Board Vice -Chair. Donna Livingston moved to second the motion, which the Board approved unanimously. (8-0) G. Nomination and Election of a Board Secretary — Gene Jantzen, Board Chair. Bill Dalton made a motion nominating Patricia Strickland for the position of Board Secretary. Valerie Nicholson moved to second the motion, which the Board approved unanimously. (8-0) H. Discussion and approval of future meeting times, dates and location — Gene Jantzen, Board Chair. Discussion occurred. The Board was unanimous in its decision of continuing to meet the 3rd Monday evening of each month, at 6:00 p.m., at the Public Safety Building, in Classroom C. (8- 0) I. Overview of Commission on Aging's presentation at the City Council Workshop on February 9, 2016 — Gene Jantzen, Board Chair. Mr. Jantzen gave an overview of the Commission on Aging's presentation to the City Council. Of those Board members present, all felt that the City Council was very receptive of the Commission's work this past year and were encouraging the Commission to continue working with those agencies who provide services for the senior population within Georgetown. The Board discussed several thoughts pertaining to: 1) looking into medical needs of seniors, 2) consider avenues to help Police Captain Waits introduce to the public the "Take Me Home Program", 3) produce an overall list of agencies throughout Georgetown who provide assistance to seniors and find distribution points for availability of the flyers, 4) consider ways to assist the Hispanic population in knowing the various agencies providing assistance to the senior population. Chairman Jantzen suggested rather than introducing new projects to begin working with, the Board should concentrate on their current projects, then later implement new projects. The Board was in agreement. Donna Livingston shared for the Commission to consider rather than finding the problems of the senior citizens, the Commission should find solutions to the problems that exist for the seniors, for instance their transportation needs. The Board was in agreement. J. Overview of Commission on Aging's presentation at the Georgetown Ministerial Association meeting on February 10, 2016 — Dan Bonner, Vice -Chairman, Commission on Aging. Mr. Bonner shared that former Board member, Josie Zamora, did a very nice presentation to the Georgetown Ministerial Association. The churches in Georgetown are very committed to being responsive to the needs of the senior citizens. The Ministerial Association expressed a sincere interest in actively working with the Commission on Aging. Mr. Bonner stated that he will serve as the Commission's liaison to the Ministerial Association. K. Discussion on future agendas and priorities — Gene Jantzen, Board Chair. Ginny Hahn shared that she and Dan Bonner would like to discuss the survey and present the final version of the questions to the Board. Chief Sullivan would like to bring a representative of the Americans with Disabilities Act to speak to the Board early this summer. Invite on a quarterly basis, Vickie Orcutt, new director with Faith in Action, to update their activities, especially transportation, to the Commission. Bill Dalton is associated with The Caring Place and will arrange for a representative to present at a future Board meeting. Blue Bonnet Trails will be invited to speak during the April meeting. Adjournment The next Board meeting will be Monday, April 18, 2016, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 8:03 p.m. on a motion by Bill Dalton, seconded by Dan Bonner, which the Board approved unanimously. (8-0) Gene ntzen, Chairman / Geq� town Commission on Aging gaj�� � r� Patricia Strickland, Secretary Georgetown Commission on Aging GEORGETOWN COMMISSION ON AGING 2016/2017 Name, Address, Phone Number, Appt Exp Term Description Notes Fax & E-mail Date Date of Position 1 Dan Bonner (Vice Chair) 3/15 2/17 1'' — Full Service provider 2 William J. Dalton, Jr. 3/16 2/18 1" - Full Service provider 3 Tiffany Enos 3/16 2/18 1" - Full Service provider Virginia Hahn 3/15 2/16 1" - Partial Senior living in 4 Gene Jantzen 3/15 2/17 V — Full Senior living in 5 Virginia Lazenby 3115 2/16 1"— Partial Service Provider 6 Donna Livingston /„ Seniors Valerie Nicholson 3/16 2/18 1"— Full Service provider 8 9 Patricia Strickland (Secretary) 3115 2/17 1'` — Full Service, Staff Liaisons: John Sullivan, Fire Chief, (512)930-3473, iohn.sullivan@georcietown.org or Linda White, Office Specialist, (512)930-3652, linda.white0georoetown.org Time and Date of Regular Meetings: To be decided by the Board at an initial meeting. Term of Office: Two years with a maximum of two consecutive terms. Last roster update: March 14, 2016 Notice of Meeting of' the GEORGETOWN COMMISSION ON AGING Cite of Georgetown, Texas March 14.2016 The Georgetown Commission on Aging will meet on Monday, March 14, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, Texas 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the Georgetown Commission on Aging Liaison at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 E. 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551. A. Call to Order — Gene Jantzen, Board Chair B. Introductions of current and newly appointed Board members — Gene Jantzen, Board Chair C. Review of the Purpose and Bylaws of the Georgetown Commission on Aging — Gene Jantzen, Board Chair D. Review of the Attendance Policy — Gene Jantzen, Board Chair Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that the Board may act on with one single vote. A board member may pull any item from the Consent Agenda in order that the Board discuss and act upon it individually as part of the Regular Agenda. E. Consideration and possible action to approve minutes of the meeting held on February 8, 2016 — Gene Jantzen, Board Chair Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: F. Nomination and Election of a Board Vice -Chair — Gene Jantzen, Board Chair G. Nomination and Election of a Board Secretary — Gene Jantzen, Board Chair H. Discussion and approval of future meeting times, dates and location — Gene Jantzen, Board Chair I. Overview of Commission on Aging's presentation at the City Council Workshop on February 9, 2016 — Gene Jantzen, Board Chair Overview of Commission on Aging's presentation at the Georgetown Ministerial Association meeting on February 10, 2016 — Dan Bonner, Board member K. Discussion of future agendas and priorities — Gene Jantzen, Board Chair Adjournment Certificate of Posting I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2016, at , and remained so posted for at least 72 hours preceding the scheduled time of said meeting. Shelley Nowling, City Secretary Notice of Meeting for the Georgetown Commission on Aging of the City of Georgetown March 14, 2016 at 6:00 PM at Public Safety Facility, 3500 DB Wood Rd., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order — Gene Jantzen, Board Chair B Introductions of current and newly appointed Board members — Gene Jantzen, Board Chair C Review of the Purpose and Bylaws of the Georgetown Commission on Aging — Gene Jantzen, Board Chair D Review of the Attendance Policy — Gene Jantzen, Board Chair Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. E Consideration and possible action to approve minutes of the meeting held on February 8, 2016 — Gene Jantzen, Board Chair Legislative Regular Agenda F Nomination and Election of a Board Vice -Chair — Gene Jantzen, Board Chair G Nomination and Election of a Board Secretary — Gene Jantzen, Board Chair H Discussion and approval of future meeting times, dates and location — Gene Jantzen, Board Chair I Overview of Commission on Aging's presentation at the City Council Workshop on February 9, 2016 — Gene Jantzen, Board Chair J Overview of Commission on Aging's presentation at the Georgetown Ministerial Association meeting on February 10, 2016 — Dan Bonner, Board member K Discussion of future agendas and priorities — Gene Jantzen, Board Chair Page 1 of 37 CERTIFICATE OF POSTING I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting posted at City Hall, 11 E. 8th Street, a place readily accessible to the general public at all times, on the W� day of i - , 2016, at 1 ) 4 Sir►'► , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. J Shelley Nowling, Ci ecretary Page 2 of 37 Minutes of the Georgetown Commission on Aging City of Georgetown, Texas March 14, 2016 The City of Georgetown Commission on Aging met on March 14, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Gene Jantzen, Chairman of the Board, called the meeting to order at 6:02 p.m. Eight Board members were present, with Tiffany Enos absent, thus constituting a quorum. Also present were Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. B. Introductions of current and newly appointed Board members Chairman Jantzen explained that since this meeting was the first meeting with newly installed members, he asked each member to spend 5-6 minutes sharing about themselves in order that we get to know each other better. C. Review of the Purpose and By Laws of the Georgetown Commission on Aging Chairman Jantzen reviewed both the purpose and bylaws of the Georgetown Commission on Aging. D. Review of the Attendance Policy Chairman Jantzen reviewed the attendance policy of the Georgetown Commission on Aging. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. E. Consideration and possible action to approve the minutes of the meeting held on February 8, 2016 — Gene Jantzen, Board Chair. Bill Dalton moved to approve the minutes from the February 8, 2016 meeting. Donna Livingston moved to second the motion, which the Board approved unanimously. (8-0) Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: F. Nomination and Election of a Board Vice -Chair — Gene Jantzen, Board Chair. Virginia Lazenby made a motion nominating Dan Bonner for the position of Board Vice -Chair. Donna Livingston moved to second the motion, which the Board approved unanimously. (8-0) G. Nomination and Election of a Board Secretary — Gene Jantzen, Board Chair. Bill Dalton made a motion nominating Patricia Strickland for the position of Board Secretary. Valerie Nicholson moved to second the motion, which the Board approved unanimously. (8-0) H. Discussion and approval of future meeting times, dates and location — Gene Jantzen, Board Chair. Discussion occurred. The Board was unanimous in its decision of continuing to meet the Yd Monday evening of each month, at 6:00 p.m., at the Public Safety Building, in Classroom C. (8- 0) I. Overview of Commission on Aging's presentation at the City Council Workshop on February 9, 2016 — Gene Jantzen, Board Chair. J. Overview of Commission on Aging's presentation at the Georgetown Ministerial Association meeting on February 10, 2016 — Dan Bonner, Vice -Chairman, Commission on Aging. K. Discussion on future agendas and priorities — Gene Jantzen, Board Chair Adjournment The next Board meeting will be Monday, March 14, 2016, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 8:03 p.m. on a motion by Bill Dalton, seconded by Dan Bonner, which the Board approved unanimously. (8-0) Gene Jantzen, Chairman Patricia Strickland, Secretary Georgetown Commission on Aging Georgetown Commission on Aging Minutes of the Georgetown Commission on Aging City of Georgetown, Texas February 8, 2016 The City of Georgetown Commission on Aging met on February 8, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81 Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Tim O'Neill, Chairman of the Board, called the meeting to order at 6:03 p.m. All eight Board members were present, thus constituting a quorum. Also present were Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the meeting held on January 11, 2016. Virginia Lazenby moved to approve the minutes from the January 11, 2016 meeting, to include a correction in the spelling of Suzy Pukys' last name. Donna Livingston seconded the motion, which the Board approved unanimously. Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: C. Presentation by City of Georgetown Fire Department discussing Emergency Medical Services for seniors, and City of Georgetown Police Department discussing the department's "Take Me Home Program" — Fire Chief John Sullivan and Police Captain Roland Waits. Police Captain Waits shared that the "Take Me Home Program" actually began in Florida with concentration on children. Later the program expanded to include the aging population. The program has been operational in Georgetown for six years. The Police Department has partnered with a company that provides a data base program that will incorporate information provided on children and their parents as well as senior citizens. Officers working in the field who come in contact with children whose information has been placed into this program are more knowledgeable of the child, to better assist the children and their parents in times of need. The same applies in assisting senior citizens. Information forms are available at the Public Safety Operations and Training Center as well as at the Georgetown Public Library. The forms gather information about the children, parents and senior citizens. Completed forms are then submitted to the Police Department. Captain Waits stressed that all information is kept secured and confidential. The Police Department updates their information on a yearly basis. The "Take Me Home Program" has been introduced into various nursing homes, assisted living facilities and Alzheimer's facilities in Georgetown. Captain Waits shared that the department has been trying various ways to make this program more knowledgeable to the public but without much success. The Board provided Captain Waits with some organizations to contact, for instance the Georgetown Ministerial Association. Fire Chief John Sullivan spoke regarding the EMS for the City of Georgetown. Chief Sullivan gave an overview of the City which included demographics of transports pertaining to the number of calls, hours of calls, days of call, ages, type of call, and general area locations in the City. There is an increase of falls in the 60 and over age group due to dementia, depression and drug overdose of their medications. Seven percent of seniors who fall results into a transport. The EMT's answer a call, arrive at the site, only to determine the call is a much more complex situation. Chief Sullivan described several programs that the department has already implemented or will implement in the near future. Smart 911: when a 911 call comes in, the call will register by the phone number it came in on, and will populate to the Fire Department EMS. Prescription Take Back: work with the elderly and their prescriptions to take back the prescriptions no longer in use. Lock Box: boxes located on the premises, keys to the home are locked inside so that fire/EMS can open to obtain keys to enter the home of the emergency. Slip -Trip -Fall: firemen/EMS invited into the home to view unsafe areas/items and suggest safer adjustments. Blood Pressure Check: residents can stop by the fire stations and get blood pressure checks. Chief Sullivan and staff are trying to be more visible throughout the community with goals in mind to aid residents as they try to live healthier and safer lives. D. Consideration and possible action to endorse the Georgetown Public Library's grant application to the Texas State Library and Archives Commission for a Community Resource Coordinator position to service senior residents of Georgetown — Eric P. Lashley, Library Services Director. Mr. Lashley explained that the Library is applying for a grant of $75,000 to hire and equip a Community Resources Coordinator to partner with area nonprofit organizations to serve seniors, residents with limited mobility, and low income families. The proposed Community Resources Coordinator would partner with key nonprofit organizations to guide residents to needed services. The library's facilities could be used to host community outreach events. Mr. Lashley further explained that one of the mission statements of the Library is to provide open and equal access to information. As Georgetown residents age, there will be greater needs in the community for social services and the library is in a unique position to help provide specialized information to these residents. Applications are due March 11"; projects are approved and contracts issued during August; projects begin September 1st; project ends in August 2017. If the library is awarded a grant, the possibility exists that the grant could be received for an additional two years. Gene Jantzen moved to support in principal the Georgetown Public Library's grant application to the Texas State Library and Archives Commission for a Community Resource Coordinator position to service senior residents of Georgetown. Josie Zamora seconded the motion, which the Board approved unanimously. Upon the Commission's support of the library grant application for a Community Resource Coordinator position, two slides prepared by Mr. Lashley explaining the grant proposal will be added to the power point presentation that the Commission on Aging will be presenting during the City Council Workshop on February 91h. E. Discussion of information included in the presentation to the City Council — Tim O'Neill, Chairman, Commission on Aging. A few revisions have occurred. The power point presentation is ready to present to the City Council Workshop on February 9, 2016. F. Presentation and discussion of the final report of the proposed Southeast Georgetown Aging Survey — Josephine Zamora, Commission on Aging Board member. Ms. Zamora stated that the survey questions have been reduced from 92 questions to 41 questions. The Board is waiting for direction from City Council as to how best to proceed with the survey. G. Discussion and possible recommendations for revisions to the charge given the Commission on Aging — Tim O'Neill, Chairman, Commission on Aging. Tabled for a future agenda. H. Discussion on future agendas and priorities — Tim O'Neill, Chairman, Commission on Aging. Tabled until the first meeting with the new members. Adjournment The next Board meeting will be Monday, March 14, 2016, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 7:43 p.m. on a motion by Dan Bonner, seconded by Gene Jantzen, which the Board approved unanimously. Gene Jantzen, Chairman Georgetown Commission on Aging Patricia Strickland, Secretary Georgetown Commission on Aging Linda White From: Sent: To: Cc: Subject: Attachments: Good Afternoon Everyone, Linda White Tuesday, March 15, 2016 3:28 PM 'Dan Bonner'; ' ; 'tinny Hahn'; 'Gene Jantzen'; Virginia Lazenby; Donna Livingston; ' ; 'PAT CORRIGAN' John Sullivan Commission on Aging Roster 2016.docx I am so proud for everyone on this Board! I thought our meeting was very informative and productive last evening. Everyone, and very importantly our newest members, contributed with such positive, thoughtful conversation. I anticipate such activity from this Board as everyone is trying to help Georgetown be its best at meeting the needs of its aging population. Georgetown is a very special city providing so many opportunities for all its residents. No wonder the city is growing! Tiffany, we missed you and look forward to meeting you in April, and working with you. Attached is the revised contact sheet. Monthly meetings will be held on the third Monday evenings, 6:00-8:00 p.m., Classroom C, at the new Fire/Police Public Safety Training Complex on DB Woods. Next meeting is April 18tn A little re -cap: Patricia — you are going to contact Bluebonnet Trails inviting them to speak at our April meeting, if not then, hopefully within the next few months. Ginny — you are planning to give an overview of the compiled survey and share some history on searches for assistance from Southwester graduate students, production/distribution, survey re -written in Spanish. You were going to email everyone the survey questions before the April meeting. Bill — you were going to contact The Caring Place to invite someone to come in April to listen to the presentation on the survey because The Caring Place annex might be used for the Hispanic residents to receive assistance in completing their individual survey. At some point, you were going to arrange for The Caring Place to present at one of our meetings, maybe later in the spring or this summer. Gene — you were going to contact the Georgetown Community Impact, and maybe The Advocate, fielding them on future possibility of assisting with/producing a card listing service agencies for the senior citizens. You expressed, and Commission agreed, this will be a project for 2017 since currently the Commission has other priorities to follow and complete. Chief Sullivan — you were going to give the ADA Advisory Board time to re -organize then arrange for them to present, hopefully sometime this summer. ??? (not certain who in particular) maybe you Dan since you are associated with transportation — contact Vickie Orcutt, new director with Faith in Action, to come soon to visit. The Commission wants to share the value we feel in staying in contact with this group, particular to transportation, suggesting Faith in Action attend our meetings every 3-4 months, at least. I think I've shared most of the "busy work" expressed during the meeting. If I missed something, or have misinterpreted something, please share with me. Thank you, Linda Linda -White Office SpeciaCist Georgetown City Haff 113 East 81h Street Georgetown, Texas 78626 (512) 930-3652 (512) 930-3659 - Fax linda.white@georgetown.org Notice of a ]Meeting Minutes of the Governing Body of the City of Georgetown, Texas Tuesday, February 9, 2016 The Georgetown City Council will meet on Tuesday, February 9, 2016 at 3:00 PM at the Council Chambers, at 101 E. 71 St., Georgetown, Texas The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81n Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 3:00 PM. All Councilmembers were in attendance, with the acceptance of Councilmember Eby who joined the meeting shortly thereafter. Policy Development/Review Workshop — Call to order at 3:00 PN'l A. Presentation and overview of the Georgetown Commission on Aging — John Sullivan, Fire Chief Members of the City of Georgetown Commission on Aging Advisory Board were in attendance. Dr. Tim O'Neill, the Chair for the Commission on Aging, provided the presentation. O'Neill introduced members of the Commission on Aging Advisory Board, including Gene Jantzen, Virginia Lazenby, Donna Livingston, Patricia Strickland and Josephine Zamora. Members Dan Bonner and Virginia Hahn were not able to attend. O'Neill complimented city staff members Linda White, Board Liaison, and Fire Chief John Sullivan for their continued support and assistance with the board. O'Neill first showed the Commission on Aging Purpose. He explained that they are not an advocate for special needs of seniors, but rather the steward of trying to connect them to the services that are available to them. Commission Purpose was described: Advise City Council on senior needs Evaluate proposed programs impacting seniors Safeguard rights/abilities of seniors to maintain health and independence Serve as liaison between the City Council and seniors Use available resources to inform seniors of services Act as liaison for senior issues to government and private organizations The Urgency of senior issues was shown next. 2014 Georgetown population was estimated at 59,102 Population growth from 2010 to 2014 increased at 24.5% Population growth from 2015 to 2030 is projected to be 60% The 65 and older population in Georgetown is currently 15,188, or 25.7% The estimated 65 and older population in Georgetown for 2030 is 28,970, or 30% 2014 estimate of seniors over 80 was 2,186 (3.7%) 2030 estimate of senior over 80 is 5,215 (5.4%) A Commission Update was then provided: O'Neill said that the Commission meets monthly. He said that they had reviewed results of 2011 AdvantAge Initiative Community Survey in Georgetown and concluded that only 10% of all seniors had completed the survey. The Commission also concluded that the top 2 issues are transportation and dental care. O'Neill explained that the Commission on Aging had researched the issues raised in the 2011 study and invited representatives from senior focused organizations to meet with them. They have met with 11 different agencies so far, explained O'Neill. Councilmember Fought asked about medical services. He said that in past studies that he has been involved with, the findings with dental needs werelhe same as the Commission found. Fought asked O'Neill if they had spoken to the Georgetown Health Foundation. O'Neill said that they have been speaking with Suzy Pukys at the Foundation. O'Neill went on to say that 3/4 of seniors do not have oral health insurance. O'Neill said bad oral health is related to heart attacks, diabetes and strokes. Fought suggested that the Commission might consider involving small businesses, which seem to be successful. O'Neill provided a slide on Key Findings and spoke on important elements of the findings: Transportation — Critical for aging seniors Dental Care — Important for health, very costly Senior Housing — many have stopped adding to waiting lists Hispanic Population — Underrepresented in the 2011 Survey Many seniors are not aware of various ongoing senior initiatives and services O'Neill explained that Georgetown is lacking communication. Citizens are not aware of services out there for them. He said that there is a need for better communication. O'Neill said one of the most important findings is that seniors need to be educated in ways that are useful. Preliminary recommendations were shown next: Launch Senior Survey in Southeast Georgetown Find ways to expand and support the transportation services of Faith in Action Explore ways to encourage and promote the expansion of Lone Star Circle of Care dental services for seniors Partner with the Housing Advisory Board to explore affordable housing for seniors and assure that seniors are not overlooked in affordable housing initiatives Encourage and facilitate volunteer initiatives for seniors helping seniors O'Neill spoke on a Texas State Library and Archives Commission Special Projects Grant. The grant deadline is March 11, 2016, with award notification in June 2016. Funding would become available in September 2016. O'Neill explained that the Georgetown Health Foundation has indicated an interest in this project and may be able to help with funding after the grant period. O'Neill provided a slide and spoke on the Next Steps: Launch Southeast Aging Survey by early 2017 Partner with the new Faith in Action Director to see how the City can support their work Continue to explore options for expanded dental care for indigent seniors Explore the emerging issue of senior homelessness Continue data collection by meeting with relevant local organizations O'Neill explained what the Commission on Aging would need from the City Council which included help with the outreach to Hispanic communities, Council's directive to work with the Georgetown Health Foundation and the Georgetown Housing Advisory Board, recommendations for sources of funding to support the cost of the targeted senior survey and confirmation that the Commission is on -target with their expectations. Mayor Ross asked Council if anyone disagreed or thought the Commission was not meeting Council's expectations. Jonrowe complimented O'Neill and the Commission on Aging on the presentation and asked about the cost of the last senior survey done in Georgetown. O'Neill said he believed the cost of the last survey was approximately $18, 000.00. Ross mentioned that the Council was briefed at the last Council meeting about the Texas State University Citizen Survey that would work with students. Morgan asked Council if they would like to guide staff to put this into next year's budget and devise a plan. Fought spoke on Bonners study "Aging in Place". He said that seniors wish to age as gracefully as possible in place. Fought said aging in place means in the same social surroundings, not necessarily in your home. Fought said that this is something of great concern. O'Neill agreed that aging in familiar settings is extremely important for seniors. Gonzalez thanked O'Neill and explained that he would like to identify detailed solutions. He feels that we are very good at finding the issues but not good at coming up with solutions. O'Neill called attention to Virtual Village Programs, where seniors reach out to each other through social media, with no cost at all. Gonzalez suggested the City stop spending money to find the issues instead of the solutions Ross asked O'Neill what the Commission needs from Council to reach the Hispanic community. O'Neill said door to door or postage would not work, but that family groups, church groups and natural settings would be good. O'Neill said that the last 2 surveys were random samples, which can happen easily, but the need to find the most pressing issues for people is of utmost importance. O'Neill said they will come back to Council with specific answers. Hesser said that the Commission on Aging would know more about how to proceed and what needs to be done than the City Council. The City should rely on the Commission on Aging suggestions rather than the Commission on Aging relying on the City Council's suggestions. Mayor Ross summarized. The Commission on Aging will get back to the Council on suggested ways to reach the Hispanic community and City Manager Morgan will be working on sources and funding suggestions. Ross told the Commission on Aging Advisory Board that they were right on target. Eric Lashley, the Director of the Georgetown Public Library, spoke on moving forward to research and apply for the community grant for these special projects. Lashley said there is a definite lack of communication. Lashley said families in crisis have a difficult time navigating the social services world. He said that the Community Grant for Special Services from Texas state library would help with these issues. Lashley went on to explain the grant. He said that there are no matching funds required. The grant would provide a Community Resources Coordinator position which would likely be funded for 3 years. The Coordinator would partner with government agencies and nonprofits and city departments in providing services and information. Lashley explained that the grant deadline is March 11, 2016, with announcement in June and funding in September. He said that the Georgetown Health Foundation has indicated interest. Gonzales said he likes that other organizations are involved. He said this is a permanent benefit that could come into a future budget. Lashley said that outcome measures would happen each year in order to continue funding for following years. B. Presentation and discussion of Georgetown's Cultural District -- Eric P. Lashley, Library Services Director Eric Lashley, the Director of the Georgetown Public Library, provided the presentation about the Arts and Culture Board and the Arts District. He spoke on expansion of the Art Center. Lashley advised that all arts events can be found on the City website and at arts. georgetown.org. He provided a slide showing the 7 goals of the 2013-2018 Arts and Culture Strategic Plan. Lashley explained each of the goals and how they have been achieved. Lashley explained that the only goal not yet accomplished is the goal to hire a Director of Arts and Culture to coordinate the arts and cultural activities of the City and work with local nonprofit arts organizations to improve the quality of life in Georgetown. Lashley spoke about the distinguished title of the Texas Commission on the Arts Cultural District Program. He spoke on the Georgetown Art Center, Symphony Society, Summer Concert Series, Art Mural Program and the rotating sculptures at the library, downtown, parks and the airport. He also spoke about live music in Georgetown. Lashley explained that most of this did not exist here 20 years ago. Lashley explained that in the last 5 years the cultural district has taken off. Lashley then handed a ceramic red poppy to Morgan. He explained that 4000 of the ceramic red poppies will be brought to Georgetown as a Red Poppy Exhibit in April and May of this year. Lashley showed a slide on the Envision Palace Theatre Campaign, which would bring about a children performing arts center. He then spoke on the Sheraton Hotel and Convention Center and how there will be arts and culture events there. Lashley noted that the owner has purchased all local art for the center. Lashley spoke next on Garey Park and explained the significance it will bring to the arts and culture programs. He also mentioned Chet Garner whose Daytripper program has highlighted Georgetown and because of the Town Square and Arts & Culture programs, there is a desire to make movies in Georgetown. Lashley went on to talk about Opportunities for Improvement: Coordinating marketing efforts Conducting an economic impact study for arts and culture Better coordination of nonprofit organizations Full-time staffing for the arts Lashley discussed potential funding sources that included grants, general fund and hotel occupancy tax. He explained that up to 15% of hotel occupancy tax (HOT) funds can be used for the arts without a "heads in beds" test. CITY OF GEORGETOWN GEORGETOWN COMMISSION ON AGING BYLAWS ARTICLE I. NAME AND PURPOSE Section 1.1. Name. Georgetown Commission on Aging ("Commission"). Section 1.2. Purpose. The Board is established for the purpose of: a. Advising the City Council on the needs and status of seniors in the entire City and recommend ways in which those needs may be met; and b. Determine and assess existing resources in the City which may be utilized by seniors to meet their needs; and c. Evaluate and assess proposed programs, grants and other governmental activities which may impact seniors; and d. Encourage, promote, assist, and safeguard the rights and abilities of older adults throughout the community to maintain maximum health, well- being, and independence; and e. Serve as a liaison between the City Council and the community of senior citizens in matters of public interest; and f. Use available resources to inform senior citizens of community services in health, nutrition, recreation, housing, transportation and safety; and g. Receive input from the senior citizen community including input from other individuals and organizations on issues relevant to the senior community; and h. Act as liaison for senior citizen issues to governmental and private organizations. See Ordinance Chapter 2.114. ARTICLE II. MEMBERSHIP Georgetown Commission on Aging Established March 2015 Page I of 7 Section 2.1. Number of Members. The Board will be comprised of nine (9) Members. Section 2.2. Eligibility. Each Member shall reside in the City of Georgetown corporate limits or extraterritorial jurisdiction. Members shall be selected, with attention paid to socio-economic diversification, from the following categories: 1. Two members who are service providers to seniors; 2. One member who is a caregiver to seniors; 3. Three senior members including: a. a senior living in assisted living; and b. a senior living in an active -adult age -restricted community; and c. a citizen -at -large senior citizen; 4. One member from the business community; 5. One member from the medical profession; and 6. One professor, preferably from Southwestern University, who shall be encouraged to include student participation and interaction with the Board. If a professor is not available, preference shall be given to a student. If no qualified applicants are available, preference will be given to seniors to fill vacancies on the Commission as citizen -at -large members in accordance with the Code of Ordinances Chapter 2.36. Section 2.3. Appointment of Board Members. Members of the Board shall be appointed pursuant to and in accordance with the City Charter. Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two (2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance Section 2.36.030A for additional provisions regarding terms of office. Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as reasonably possible and in the same manner as an appointment in accordance with the City Charter. If possible, the Member shall continue to serve until the vacancy is filled. An appointment to fill a vacated term is not included as a term for purposes of counting consecutive terms. Section 2.6. Compensation and Expenditure of Funds. Members serve without compensation. The Board and its Members have no authority to expend funds or to incur or make an obligation on behalf of the City unless authorized and approved by the City Council. Members may be reimbursed for expenses authorized and approved by the City Council and the Board. Georgetown Commission on Aging Established March 2015 Page 2 of 7 Section 2.7. Compliance with City Policy. Members will comply with City Ordinances, Rules and Policies applicable to the Board and the Members, including but not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards Ordinance Chapter 2.36. Section 2.8. Removal. Any Member may be removed from their position on the Board for any reason, or for no reason, by a majority vote of the City Council. ARTICLE III. BOARD OFFICERS Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary. The Chairman is recommended by the Mayor and the City Council shall approve the recommendation by a vote of the majority of the Council during the annual appointment process. Should the Mayor fail to recommend a Chairman for each board, committee, or commission, and/or the Council fails to approve any Chairman recommended by the Mayor, a majority of the Council plus one may approve appointment of a Chairman to serve as Chairman without a recommendation of the Mayor. The other Board Officers are elected by a majority vote of the Members at the first meeting after the annual appointment process. Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of one year. In the event of vacancy in the office of Chairman, the Vice -Chairman shall serve as Chairman until the City Council appoints a replacement Chairman. A vacancy in the other offices shall be elected by majority vote of the Members at the next regularly scheduled meeting, or as soon as reasonably practical for the unexpired term. If possible, a Board Officer shall continue to serve until the vacancy is filled. Section 3.3. Duties. a. The Chairman presides at Board meetings. The Chairman shall generally manage the business of the Board. The Chairman shall perform the duties delegated to the Chairman by the Board. b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the Board. The Vice -Chairman presides at Board meetings in the Chairman's absence. The Vice -Chairman shall perform the duties of the Chairman in the Chairman's absence or disability. Georgetown Commission on Aging Established March 2015 Page 3 of 7 c. The Secretary shall perform the duties delegated to the Secretary by the Board. ARTICLE IV. MEETINGS Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month on the same week of the month, the same day of the week, at the same time, and at the same place. The regular date, time and place of the Board meeting will be decided by the Members at the first meeting of the Board after the annual appointment process. Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City Manager or designee, or at the request of a Member. The party (or individual) requesting the agenda item will be responsible for preparing an agenda item cover sheet and for the initial presentation at the meeting. Items included on the agenda must be submitted to the Staff Liaison no later than one week before the Board meeting at which the agenda item will be considered. Agenda packets for regular meetings will be provided to the Members in advance of the scheduled Board meeting. Agenda packets will contain the posted agenda, agenda item cover sheets, and written minutes of the last meeting. Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by three (3) Members. Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A quorum is required for the Board to convene a meeting and to conduct business at a meeting. Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or, if absent, by the Vice -Chairman. In the absence of both the Chairman and Vice -Chairman, the meeting shall be called to order by the Secretary, and a temporary Chairman shall be elected to preside over the meeting. Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the Board. See Ordinance Chapter 2.24. Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters involving a conflict of interest, substantial financial interest or substantial economic interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules and Policies. In such instances the Member shall make the required disclosures and shall refrain from participating in both the discussion and vote on the matter. The Member may remain at the dais or leave the dais, at the Member's option, while the matter is being Georgetown Commission on Aging Established March 2015 Page 4 of 7 considered and voted on by the other Board Members. Unless otherwise provided by law, if a quorum is present, an agenda item must be approved by a majority of the Board Members present at the meeting. Section 4.8. Minutes. A recording or written minutes shall be made of all open sessions of Board meetings. The Staff Liaison is the custodian of all Board records and documents. Section 4.9. Attendance. Members are required to attend Board meetings prepared to discuss the issues on the agenda. A Member shall notify the Chairman and the Staff Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be subject to action under Council policy and may result in the Member being replaced on the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to attend at least 75% of regularly scheduled meetings, including Board meetings and Subcommittee meetings. If a Member is removed from the Board that position shall be considered vacant and a new Member shall be appointed to the Board in accordance with Section 2.5 above. Section 4.10. Public Participation. In accordance with City policy, the public is welcome and invited to attend Board meetings and to speak on any item on the agenda. A person wishing to address the Board must sign up to speak in accordance with the policy of the Council concerning participation and general public comment at public meetings. Sign-up sheets will be available and should be submitted to the Chairman prior to the start of the meeting. If any written materials are to be provided to the Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. If a person wishes to speak on an issue that is not posted on the agenda, they must file a written request with the Staff Liaison no later than one week before the scheduled meeting. The written request must state the specific topic to be addressed and include sufficient information to inform the Board and the public. A person who disrupts the meeting may be asked to leave and be removed. Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in accordance with the provisions of the Texas Open Meetings Act. All Board meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by law, on properly noticed closed session matters, such as consultation with attorney on legal Georgetown Commission on Aging Established March 2015 Page 5 of 7 matters, deliberation regarding the value of real property, competitive utility matters, and economic development negotiations. A recording or certified agenda shall be made of all closed sessions of Board meetings. ARTICLE V. REPORTS TO CITY COUNCIL The Board shall meet with City Council, as requested, to determine how the Board may best serve and assist City Council. City Council shall hear reports from the Board at regularly scheduled Council meetings. ARTICLE VI. SUBCOMMITTEES Section 6.1. Formation. When deemed necessary by a majority of the Board, Subcommittees may be formed for specific projects related to Board matters. Subcommittees comprised of non -Members may only be formed with the prior consent and confirmation of the City Council. Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee, has the authority to expend funds or incur an obligation on behalf of the City or the Board. Subcommittee expenses may be reimbursed if authorized and approved by the Board or by City Council. Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. ARTICLE VII. BYLAW AMENDMENTS These Bylaws may be amended by majority vote of the Board Members at any regular meeting of the Board. The Board's proposed amendments to the Bylaws must be approved by City Council at the next Council meeting after the Board's approval. Bylaw amendments are not effective until approved by City Council. Approved and adopted at a meeting of the City Council on the o^? 4 day of —_�vi , cW+n . 2015. ATTEST: THE CITY OF GEORGETOWN Georgetown Commission on Aging Established March 2015 Page 6 of 7 City Se e ry i &(,Z Mayor J Approved and adopted at a meeting of the Board on the ay of 'Lt� 2015. ATTEST: Board Secretary BOARD Board Georgetown Commission on Aging Established March 2015 Page 7 of 7 GEORGETOWN TEXAS SEC 2.36.010 DUTIES OF COMMISSION, COMMITTEE & BOARD MEMBERS Attendance by Members is integral to success of the commission, committee or board. It is Council policy to require a minimum of 75 percent attendance of each Member at each regularly scheduled meeting including subcommittee meetings. A Member shall be allowed two excused absences for the Member's personal medical care, required medical care of a Member's immediate family member (as defined by City Ordinance), or Member's military Service that shall not count against the 75 percent attendance requirement. Written notice shall be sent to a Member and the Member's City Council representative when it appears the Member may violate the attendance policy by being absent from more than 25 percent of regularly scheduled meetings, including subcommittee meetings. Excessive absenteeism may result in the Member being replaced by the Council. If a Member is removed from a committee, commission or board, that position shall be considered vacant and a new Member shall be appointed to the Board in accordance with Section 2.36.040 Minutes of the Georgetown Commission on Aging City of Georgetown, Texas February 8, 2016 The City of Georgetown Commission on Aging met on February 8, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81 Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Tim O'Neill, Chairman of the Board, called the meeting to order at 6:03 p.m. All eight Board members were present, thus constituting a quorum. Also present were Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the meeting held on January 11, 2016. Virginia Lazenby moved to approve the minutes from the January 11, 2016 meeting, to include a correction in the spelling of Suzy Pukys' last name. Donna Livingston seconded the motion, which the Board approved unanimously. Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: C. Presentation by City of Georgetown Fire Department discussing Emergency Medical Services for seniors, and City of Georgetown Police Department discussing the department's "Take Me Home Program" — Fire Chief John Sullivan and Police Captain Roland Waits. Police Captain Waits shared that the "Take Me Home Program" actually began in Florida with concentration on children. Later the program expanded to include the aging population. The program has been operational in Georgetown for six years. The Police Department has partnered with a company that provides a data base program that will incorporate information provided on children and their parents as well as senior citizens. Officers working in the field who come in contact with children whose information has been placed into this program are more knowledgeable of the child, to better assist the children and their parents in times of need. The same applies in assisting senior citizens. Information forms are available at the Public Safety Operations and Training Center as well as at the Georgetown Public Library. The forms gather information about the children, parents and senior citizens. Completed forms are then submitted to the Police Department. Captain Waits stressed that all information is kept secured and confidential. The Police Department updates their information on a yearly basis. The "Take Me Home Program" has been introduced into various nursing homes, assisted living facilities and Alzheimer's facilities in Georgetown. Captain Waits shared that the department has been trying various ways to make this program more knowledgeable to the public but without much success. The Board provided Captain Waits with some organizations to contact, for instance the Georgetown Ministerial Association. Fire Chief John Sullivan spoke regarding the EMS for the City of Georgetown. Chief Sullivan gave an overview of the City which included demographics of transports pertaining to the number of calls, hours of calls, days of call, ages, type of call, and general area locations in the City. There is an increase of falls in the 60 and over age group due to dementia, depression and drug overdose of their medications. Seven percent of seniors who fall results into a transport. The EMT's answer a call, arrive at the site, only to determine the call is a much more complex situation. Chief Sullivan described several programs that the department has already implemented or will implement in the near future. Smart 911: when a 911 call comes in, the call will register by the phone number it came in on, and will populate to the Fire Department EMS. Prescription Take Back: work with the elderly and their prescriptions to take back the prescriptions no longer in use. Lock Box: boxes located on the premises, keys to the home are locked inside so that fire/EMS can open to obtain keys to enter the home of the emergency. Slip -Trip -Fall: firemen/EMS invited into the home to view unsafe areas/items and suggest safer adjustments. Blood Pressure Check: residents can stop by the fire stations and get blood pressure checks. Chief Sullivan and staff are trying to be more visible throughout the community with goals in mind to aid residents as they try to live healthier and safer lives. D. Consideration and possible action to endorse the Georgetown Public Library's grant application to the Texas State Library and Archives Commission for a Community Resource Coordinator position to service senior residents of Georgetown — Eric P. Lashley, Library Services Director. Mr. Lashley explained that the Library is applying for a grant of $75,000 to hire and equip a Community Resources Coordinator to partner with area nonprofit organizations to serve seniors, residents with limited mobility, and low income families. The proposed Community Resources Coordinator would partner with key nonprofit organizations to guide residents to needed services. The library's facilities could be used to host community outreach events. Mr. Lashley further explained that one of the mission statements of the Library is to provide open and equal access to information. As Georgetown residents age, there will be greater needs in the community for social services and the library is in a unique position to help provide specialized information to these residents. Applications are due March 1 I'll; projects are approved and contracts issued during August; projects begin September Ist; project ends in August 2017. If the library is awarded a grant, the possibility exists that the grant could be received for an additional two years. Gene Jantzen moved to support in principal the Georgetown Public Library's grant application to the Texas State Library and Archives Commission for a Community Resource Coordinator position to service senior residents of Georgetown. Josie Zamora seconded the motion, which the Board approved unanimously. Upon the Commission's support of the library grant application for a Community Resource Coordinator position, two slides prepared by Mr. Lashley explaining the grant proposal will be added to the power point presentation that the Commission on Aging will be presenting during the City Council Workshop on February 9tn E. Discussion of information included in the presentation to the City Council — Tim O'Neill, Chairman, Commission on Aging. A few revisions have occurred. The power point presentation is ready to present to the City Council Workshop on February 9, 2016. F. Presentation and discussion of the final report of the proposed Southeast Georgetown Aging Survey - Josephine Zamora, Commission on Aging Board member. Ms. Zamora stated that the survey questions have been reduced from 92 questions to 41 questions. The Board is waiting for direction from City Council as to how best to proceed with the survey. G. Discussion and possible recommendations for revisions to the charge given the Commission on Aging — Tim O'Neill, Chairman, Commission on Aging. Tabled for a future agenda. H. Discussion on future agendas and priorities — Tim O'Neill, Chairman, Commission on Aging. Tabled until the first meeting with the new members. Adjournment The next Board meeting will be Monday, March 14, 2016, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 7:43 p.m. on a motion by Dan Bonner, seconded by Gene Jantzen, which the Board approved unanimously. Gene Jantzen, Chairman Georgetown Commission on Aging Patricia Strickland, Secretary Georgetown Commission on Aging Commission on Aging Update for City Council (February, 2016 Who we are Tim O'Neill (Chair) —Professor, Southwestern Dan Bonner (Vice Chair) — VP Emeritus, Wesleyan Virginia Hahn -- HR Director, retired Gene Jantzen — Realtor Virginia Lazenby — Cert. Sr. Housing Professional Donna Livingston — Former Social Worker Patricia Strickland -- Pharmacist / physician Josephine • - Specialist Commission Purpose Advise City Council on senior needs + Assess existing resources • Recommend ways to meet needs Evaluate proposed programs impacting seniors Safeguard rights / abilities of seniors to maintain health and independence Serve as liaison between City Council and seniors Use available resources to inform seniors of services Act as liaison for senior issues to government and private organizations ----From original Commission Bylaws 11''t",,�� A Urgency of Senior Issues 2014 G'twn population est. ---- 59,102 G'twn % population growth 2010 — 2014 ---- 24.5% G'twn % population growth 2015 — 2030 ---- 60.0% 65 and older ---- 151188 (25.7%) Est. 65+ seniors by 2030 ---- 28,970 (30.0%) 2014 est. % of seniors > 80 ---- 27186 (3.7%) 2030 est. % of seniors > 80 ---- 51215 (5.4%) 'From various US Census Bureau and City reports Commission Update (since April 2015 launch) Meet monthly Reviewed results of 2011 AdvantAge Initiative Community Survey in Georgetown • 10% of all seniors completed the survey * Top 2 issues: transportation, dental care Researched 2011 issues raised: transportation options, dental care issues, current senior housing options, adult day care, organizations delivering senior services, churches as a resource Invited representatives from senior focused organizations to meet with us 0 11 organizations so far Key Findings Transportation — is critical for aging seniors Dental care — important for health, very costly Senior housing — many have stopped adding to waiting lists Hispanic population - underrepresented in 2011 survey Recent (2015) G'twn Health Foundation Survey of southeast Georgetown found same three priorities of transportation, dental care, and affordable housing among this group Many seniors are not aware of various ongoing senior initiatives: Family Eldercare Capital Area Council —Aging and Disability Resource Center Meals on Wheels Faith in Action Preliminary Recommendations Launch Senior Survey in southeast Georgetown Find ways to expand and support transportation services of Faith in Action Explore ways to encourage and promote the expansion of Lone Star Circle of Care dental services for seniors Partner with Housing Advisory Board: • To explore affordable housing for seniors • To assure that seniors aren't overlooked in affordable housing initiatives Encourage / facilitate volunteer initiatives (like the Virtual Village concept) for seniors helping seniors Texas State Library and Archives Commission — Special Projects Grant $75,000 per year — can re -apply two additional years — no matching funds required Position -- Community Resources Coordinator Coordinator would partner with area nonprofits, governmental agencies, City departments, and faith based organizations to assist residents in finding needed social services Target population — seniors, individuals with limited mobility, and low income children 2011 Advantage Initiative Community Survey and the 2015 Georgetown Health Foundation's Southeast Georgetown Needs Assessment documented the need for a Community Resources Coordinator f � r suoilsen?D 9�OZ `CZ Aienagaj — well epuaOV poped juaaO eqj aajje buipunj glinn dlaq of alga aq Aew pue joefoid sigl ui isaialui ua palaoipui saq uoilapunoj glIaaH un1v01@BJOa!D 9�OZ `� aagwajdaS -- algaj!eAe 5uipunj 9 GOZ aunt — uo.IWO.I ION PJeAAV 9 WZ ` � � gojeN — ouilpaaQ luaaE) lueJO slOafoad leioadS — uoissivawoo SGAIqOJVi pue Ajejq!-1 ale;S sexal We strongly support the Georgetown Library grant request for a Community Resources Coordinator Next Steps Launch southeast Aging Survey by early FY 2017 Partner NOW with new Faith in Action Director to see how we can support their work Continue to explore options for expanded dental care for indigent seniors Explore the emerging issue of senior homelessness Continue our data collection by meeting with relevant local organizations IThat we need from you Your help with outreach to Hispanic community Your directive to enable us to work with Georgetown Health Foundation and Georgetown Housing Advisory Board Recommendations for sources of funding to support the modest cost of targeted senior survey Confirmation that we are on -target with your expectations