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HomeMy WebLinkAboutMinutes_COA_03.14.2016_ Minutes of the Georgetown Commission on Aging City of Georgetown, Texas March 14, 2016 The City of Georgetown Commission on Aging met on March 14, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81 Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Gene Jantzen, Chairman of the Board, called the meeting to order at 6:02 p.m. Eight Board members were present, with Tiffany Enos absent, thus constituting a quorum. Also present were Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. B. Introductions of current and newly appointed Board members Chairman Jantzen explained that since this meeting was the first meeting with newly installed members, he asked each member to spend 5-6 minutes sharing about themselves in order that we get to know each other better. C. Review of the Purpose and By Laws of the Georgetown Commission on Aging Chairman Jantzen reviewed both the purpose and bylaws of the Georgetown Commission on Aging. D. Review of the Attendance Policy Chairman Jantzen reviewed the attendance policy of the Georgetown Commission on Aging. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. E. Consideration and possible action to approve the minutes of the meeting held on February 8, 2016 — Gene Jantzen, Board Chair. Bill Dalton moved to approve the minutes from the February 8, 2016 meeting. Donna Livingston moved to second the motion, which the Board approved unanimously. (8-0) Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: F. Nomination and Election of a Board Vice-Chair—Gene Jantzen, Board Chair. Virginia Lazenby made a motion nominating Dan Bonner for the position of Board Vice -Chair. Donna Livingston moved to second the motion, which the Board approved unanimously. (8-0) G. Nomination and Election of a Board Secretary — Gene Jantzen, Board Chair. Bill Dalton made a motion nominating Patricia Strickland for the position of Board Secretary. Valerie Nicholson moved to second the motion, which the Board approved unanimously. (8-0) H. Discussion and approval of future meeting times, dates and location — Gene Jantzen, Board Chair. Discussion occurred. The Board was unanimous in its decision of continuing to meet the 3rd Monday evening of each month, at 6:00 p.m., at the Public Safety Building, in Classroom C. (8- 0) I. Overview of Commission on Aging's presentation at the City Council Workshop on February 9, 2016 — Gene Jantzen, Board Chair. Mr. Jantzen gave an overview of the Commission on Aging's presentation to the City Council. Of those Board members present, all felt that the City Council was very receptive of the Commission's work this past year and were encouraging the Commission to continue working with those agencies who provide services for the senior population within Georgetown. The Board discussed several thoughts pertaining to: 1) looking into medical needs of seniors, 2) consider avenues to help Police Captain Waits introduce to the public the "Take Me Home Program", 3) produce an overall list of agencies throughout Georgetown who provide assistance to seniors and find distribution points for availability of the flyers, 4) consider ways to assist the Hispanic population in knowing the various agencies providing assistance to the senior population. Chairman Jantzen suggested rather than introducing new projects to begin working with, the Board should concentrate on their current projects, then later implement new projects. The Board was in agreement. Donna Livingston shared for the Commission to consider rather than finding the problems of the senior citizens, the Commission should find solutions to the problems that exist for the seniors, for instance their transportation needs. The Board was in agreement. J. Overview of Commission on Aging's presentation at the Georgetown Ministerial Association meeting on February 10, 2016 — Dan Bonner, Vice -Chairman, Commission on Aging. Mr. Bonner shared that former Board member, Josie Zamora, did a very nice presentation to the Georgetown Ministerial Association. The churches in Georgetown are very committed to being responsive to the needs of the senior citizens. The Ministerial Association expressed a sincere interest in actively working with the Commission on Aging. Mr. Bonner stated that he will serve as the Commission's liaison to the Ministerial Association. K. Discussion on future agendas and priorities — Gene Jantzen, Board Chair. Ginny Hahn shared that she and Dan Bonner would like to discuss the survey and present the final version of the questions to the Board. Chief Sullivan would like to bring a representative of the Americans with Disabilities Act to speak to the Board early this summer. Invite on a quarterly basis, Vickie Orcutt, new director with Faith in Action, to update their activities, especially transportation, to the Commission. Bill Dalton is associated with The Caring Place and will arrange for a representative to present at a future Board meeting. Blue Bonnet Trails will be invited to speak during the April meeting. Adjournment The next Board meeting will be Monday, April 18, 2016, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 8:03 p.m. on a motion by Bill Dalton, seconded by Dan Bonner, which the Board approved unanimously. (8-0) Gene ntzen, Chairman / Geq� town Commission on Aging gaj�� � r� Patricia Strickland, Secretary Georgetown Commission on Aging