Loading...
HomeMy WebLinkAboutMinutes_COA_02.08.2016Notice of Meeting of the GEORGETOWN COMMISSION ON AGING City of Georgeto-, n, Texas February 8, 2016 The Georgetown Commission on Aging will meet on Monday, February 8, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, Texas 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the Georgetown Commission on Aging Liaison at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 E. 8'h Street for additional information; TTY users route through Relay Texas at 711. Regular Session This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551. Call to Order — Tim O'Neill, Board Chair Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that the Board may act on with one single vote. A board member may pull any item from the Consent Agenda in order that the Board discuss and act upon it individually as part of the Regular Agenda. A. Consideration and possible action to approve the minutes of the meeting held on January 11, 2016 — Linda White, Board Liaison Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: B. Presentation by City of Georgetown Fire Department discussing Emergency Medical Services for Seniors, and City of Georgetown Police Department discussing the department's "Take Me Home Program" — Fire Chief John Sullivan and Police Captain Roland Waits C. Consideration and possible action to endorse the Georgetown Public Library's grant application to the Texas State Library and Archives Commission for a Community Resource Coordinator position to service senior residents of Georgetown - Eric P. Lashley, Library Services Director D. Discussion of information included in the presentation to the City Council — Tim O'Neill, Chairman, Commission on Aging E. Presentation and discussion of the final report of the proposed Southeast Georgetown Aging Survey — Josephine Zamora, Commission on Aging Board member F. Discussion of possible recommendations for revisions to the charge given the Commission on Aging - Tim O'Neill, Chairman, Commission on Aging G. Discussion of future agendas and priorities - Tim O'Neill, Chairman, Commission on Aging Adjournment Certificate of Posting I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 81h Street, a place readily accessible to the general public at all times, on the day of , 2016, at and remained so posted for at least 72 hours preceding the scheduled time of said meeting. Shelley Nowling, City Secretary Notice of Meeting for the Georgetown Commission on Aging of the City of Georgetown February 8, 2016 at 6:00 PM at Public Safety Facility, 3500 DB Wood Rd., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order — Tim O'Neill, Board Chair Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B Consideration and possible action to approve the minutes of the meeting held on January 11, 2016 — Linda White, Board Liaison Legislative Regular Agenda C Presentation by City of Georgetown Fire Department discussing Emergency Medical Services for Seniors, and City of Georgetown Police Department discussing the department's "Take Me Home Program" — Fire Chief John Sullivan and Police Captain Roland Waits D Consideration and possible action to endorse the Georgetown Public Library's grant application to the Texas State Library and Archives Commission for a Community Resource Coordinator position to service senior residents of Georgetown - Eric P. Lashley, Library Services Director E Discussion of information included in the presentation to the City Council — Tim O'Neill, Chairman, Commission on Aging F Presentation and discussion of the final report of the proposed Southeast Georgetown Aging Survey — Josephine Zamora, Commission on Aging Board member G Discussion of possible recommendations for revisions to the charge given the Commission on Aging - Tim O'Neill, Chairman, Commission on Aging H Discussion of future agendas and priorities - Tim O'Neill, Chairman, Commission on Aging Page 1 of 6 CERTIFICATE OF POSTING I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the 27)— day of e.,bc�, 2016, at %D* 13?A) , and remained so posted for at least 72 continuous hours preceding t heduled time of said meeting. Shelley Nowling ity Secretary Z� Page 2 of 6 Minutes of the Georgetown Commission on Aging City of Georgetown, Texas February 8, 2016 The City of Georgetown Commission on Aging met on February 8, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8` Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Tim O'Neill, Chairman of the Board, called the meeting to order at 6:03 p.m. All eight Board members were present, thus constituting a quorum. Also present were Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the meeting held on January 11, 2016. Virginia Lazenby moved to approve the minutes from the January 11, 2016 meeting, to include a correction in the spelling of Suzy Pukys' last name. Donna Livingston seconded the motion, which the Board approved unanimously. Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: C. Presentation by City of Georgetown Fire Department discussing Emergency Medical Services for seniors, and City of Georgetown Police Department discussing the department's "Take Me Home Program" — Fire Chief John Sullivan and Police Captain Roland Waits. Police Captain Waits shared that the "Take Me Home Program" actually began in Florida with concentration on children. Later the program expanded to include the aging population. The program has been operational in Georgetown for six years. The Police Department has partnered with a company that provides a data base program that will incorporate information provided on children and their parents as well as senior citizens. Officers working in the field who come in contact with children whose information has been placed into this program are more knowledgeable of the child, to better assist the children and their parents in times of need. The same applies in assisting senior citizens. Information forms are available at the Public Safety Operations and Training Center as well as at the Georgetown Public Library. The forms gather information about the children, parents and senior citizens. Completed forms are then submitted to the Police Department. Captain Waits stressed that all information is kept secured and confidential. The Police Department updates their information on a yearly basis. The "Take Me Home Program" has been introduced into various nursing homes, assisted living facilities and Alzheimer's facilities in Georgetown. Captain Waits shared that the department has been trying various ways to make this program more knowledgeable to the public but without much success. The Board provided Captain Waits with some organizations to contact, for instance the Georgetown Ministerial Association. Fire Chief John Sullivan spoke regarding the EMS for the City of Georgetown. Chief Sullivan gave an overview of the City which included demographics of transports pertaining to the number of calls, hours of calls, days of call, ages, type of call, and general area locations in the City. There is an increase of falls in the 60 and over age group due to dementia, depression and drug overdose of their medications. Seven percent of seniors who fall results into a transport. The EMT's answer a call, arrive at the site, only to determine the call is a much more complex situation. Chief Sullivan described several programs that the department has already implemented or will implement in the near future. Smart 911: when a 911 call comes in, the call will register by the phone number it came in on, and will populate to the Fire Department EMS. Prescription Take Back: work with the elderly and their prescriptions to take back the prescriptions no longer in use. Lock Box: boxes located on the premises, keys to the home are locked inside so that fire/EMS can open to obtain keys to enter the home of the emergency. Slip -Trip -Fall: firemen/EMS invited into the home to view unsafe areas/items and suggest safer adjustments. Blood Pressure Check: residents can stop by the fire stations and get blood pressure checks. Chief Sullivan and staff are trying to be more visible throughout the community- with ommunitywith goals in mind to aid residents as they try to live healthier and safer lives. D. Consideration and possible action to endorse the Georgetown Public Library's grant application to the Texas State Library and Archives Commission for a Community Resource Coordinator position to service senior residents of Georgetown — Eric P. Lashley, Library Services Director. Mr. Lashley explained that the Library is applying for a grant of $75,000 to hire and equip a Community Resources Coordinator to partner with area nonprofit organizations to serve seniors, residents with limited mobility, and low income families. The proposed Community Resources Coordinator would partner with key nonprofit organizations to guide residents to needed services. The library's facilities could be used to host community outreach events. Mr. Lashley further explained that one of the mission statements of the Library is to provide open and equal access to information. As Georgetown residents age, there will be greater needs in the community for social services and the library is in a unique position to help provide specialized information to these residents. Applications are due March 1 I'"; projects are approved and contracts issued during August; projects begin September 10; project ends in August 2017. If the library is awarded a grant, the possibility exists that the grant could be received for an additional two years. Gene Jantzen moved to support in principal the Georgetown Public Library's grant application to the Texas State Library and Archives Commission for a Community Resource Coordinator position to service senior residents of Georgetown. Josie Zamora seconded the motion, which the Board approved unanimously. Upon the Commission's support of the library grant application for a Community Resource Coordinator position, two slides prepared by Mr. Lashley explaining the grant proposal will be added to the power point presentation that the Commission on Aging will be presenting during the City Council Workshop on February 9". E. Discussion of information included in the presentation to the City Council — Tim O'Neill, Chairman, Commission on Aging. A few revisions have occurred. The power point presentation is ready to present to the City Council Workshop on February 9, 2016. F. Presentation and discussion of the final report of the proposed Southeast Georgetown Aging Survey — Josephine Zamora, Commission on Aging Board member. Ms. Zamora stated that the survey questions have been reduced from 92 questions to 41 questions. The Board is waiting for direction from City Council as to how best to proceed with the survey. G. Discussion and possible recommendations for revisions to the charge given the Commission on Aging — Tim O'Neill, Chairman, Commission on Aging. Tabled for a future agenda. H. Discussion on future agendas and priorities — Tim O'Neill, Chairman, Commission on Aging. Tabled until the first meeting with the new members. Adjournment The next Board meeting will be Monday, March 14, 2016, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 7:43 p.m. on a motion by Dan Bonner, seconded by Gene Jantzen, which the Board approved unanimously. Tim O'Neill Georgetown an Patricia Str�ckh >sion on Aging rgetown Cc on Aging GEORGETOWN COMMISSION ON AGING 2014/2015 _ U Name, Address, Phone Number, Appt Exp Term Description Notes Fax & E-mail Date Date of Position Gary Anderson 3/15 2/16 1" — Partial Service provider Resigned 1 Dan Bonner (Vice Chair) 3/15 2/17 1"— Full Service provider 2 Virginia Hahn 3/15 2/16 1"— Partial Senior living in 3 Gene Jantzen 3/15 2/17 1'` — Full Senior living in 4 5 Virginia Lazenby Donna Livingston 3/15 2/17 V — Full Caregiver to 6 Tim O'Neill (Chair) 3/15 2/16 1'— Partial SWU Professor Resigning end of term, 7 8 Patricia Strickland (Secretary) 3/15 2/17 1" — Full Service, 9 Josephine Zamora 3/15 2/16 1"—Partial Clinical Nurse Resigning end of term, Staff Liaisons: John Sullivan, Fire Chief, (512)930-3473, john.sullivan@georgetown.org or >d-e Linda White, Office Specialist, (512)930-3652, Iinda.whiteCa)georgetown.org Time and Date of Regular Meetings: To be decided by the Board at an initial meeting. Term of Office: Two years with a maximum of two consecutive terms. Last roster update: June 10, 2015 Linda White From: Tim O'Neill < Sent: Monday, February 01, 2016 3:02 PM To: Josephine Zamora; Tim O'Neill Cc: Linda White Subject: Re: Survey Dear Linda, Please place Josie on the second to last spot. We will let the possible discussion of recommendations for changes in our charge be the last thing so that if we run short of time, we can make sure Josie and the other presenters have the time they need. Thanks, Tim On Sun, Jan 31, 2016 at 6:40 PM, Josephine Zamora <' wrote: Hello Linda, Ginny and I met on Sunday and worked on the survey. I would like to present a final report to the COA members at our next meeting. I can be last on the agenda0 Thanks, Josie Click here to report this email as spam. 1 Linda White From: Tim O'Neill < Sent: Thursday, January 28, 2016 2:04 PM To: Linda White; Tim O'Neill Subject: Re: Presentation to City Council Thanks, Linda. Would you add to our next regular meeting the possible discussion of recommendations for changes in our charge from the City? On Thu, Jan 28, 2016 at 10:53 AM, Linda White <Linda. White'cc georuetown.oru> wrote: Board Members, Attached is the revised power point to be presented to City Council during their Workshop Session on Tuesday, February 9th. Tim, this is the exact presentation that I sent to you this past Tuesday. As soon as the City Council agendas for the 9` are posted, I will email you an agenda for the workshop. More than likely the workshop will begin at 4 p.m. Thank you, Linda Linda White Office SpeciaCtst Georgetown City Had I Linda White From: John Sullivan Sent: Friday, January 29, 2016 9:53 AM To: Linda White Subject: RE: upcoming Commission on Aging Hi Linda, The agenda caption looks great and we will simply be providing a Power Point at the meeting (nothing needs to be distributed or added to the Novus). I have cc'd Chief Nero on this email and he can advise you of the officer that will be presenting at the COA meeting. Thanks for your help coordinating this. 1116 iV John Sullivan, Fire Chief Georgetown Fire Department 3500 D B Wood Road Georgetown, Texas 78628 (512) 930-3611 / (512) 373-2745 Visit us on the web at www.fire.georgetown.org From: Linda White Sent: Friday, January 29, 2016 9:49 AM To: John Sullivan Subject: FW: upcoming Commission on Aging And — are either one of you going to have materials to distribute? Would I need to attach the materials to the discussion item on Novis Agenda? Or, any materials would be distributed during your presentation? Let me know and thank you, again! Linda From: Linda White Sent: Friday, January 29, 2016 9:44 AM To: John Sullivan <John.Sullivan@georgetown.org> Subject: upcoming Commission on Aging Hi John! Well I'm just thinking about creating the agenda for the upcoming February 81h Commission on Aging meeting. I am aware that Josie invited you and Wayne Nero to speak at our meeting. I am aware that Wayne is in the process of finding a replacement for himself. So now, do you happen to know who will be representing the Police Department? Do I need to contact Wayne to ask? For the actual agenda item itself, I was thinking of something like this: Presentations by Chief John Sullivan, City of Georgetown Fire Department, discussing Emergency Medical Services for seniors, and ??????, City of Georgetown Police Department, discussing the department's "Take Me Home Program." - Tim O'Neill, Chairman, Commission on Aging Revise the agenda item if you wish, you won't hurt my feelings) I Thank you, Linda Linda `White Office Specialist Georgetown City Hall 113 East 811 Street Georgetown, Texas 78626 (512) 930-3652 (512) 930-3659 - Fax Iinda.white@georgetown.org Linda White From: Josephine Zamora < Friday, January 15, 2016 7:15 PM To: 'Tim O'Neill' Cc: Linda White Subject: Presenters Hi Tim, /V I have asked our favorite fireman, Chief Sullivan resent on February 8th to COA. He is going to talk about EMS services for seniors. I asked him to invite Police'Cl4ia =a -to talk about "Take me home program." I think is worth our while to listen to John and Wayne before we go to council. We do not have add this information to the presentation to council. John said he would be happy to do it. He is going to get back to confirm the date. By the way, it's my big push to get people to come to speak the board before I goo Thanks! Josie Click hcIV to report this email as spam. i Linda White From: Eric Lashley Sent: Friday, January 08, 2016 8:58 AM To: Linda White Subject: RE: Commission on Aging Linda, I have it on my calendar to attend the meeting. I sent a note to Chief Sullivan earlier this week that David Morgan has given the green light to bring up a grant opportunity that could target seniors and homeless seniors. So, I will be prepared to discuss the grant so it can be incorporated in the presentation to Council. David wants to get Council's reaction to the grant before I place an item on a regular Council meeting agenda. I have also been in contact with Suzy Pukys and she thinks the Georgetown Health Foundation can help in attaining the grant and also providing future funding. Thanks, Eric P. Lashley Library Director (512) 930-2513 "If the parking lot is full, we're having a good day at the Library." From: Linda White Sent: Friday, January 08, 2016 8:46 AM To: Eric Lashley <eric.lashley@georgetown.org> Subject: Commission on Aging Hi Eric, In case you have seen the agenda for the meeting Monday evening, I wanted you to know that I just found out that Richard Plasco and Bill Dalton will not be attending after all. They were going to speak more towards the homeless citizens in the area, and I know that is of interest to you. These gentlemen have other commitments on the second Monday's of each month. Suzy Puky, associated with the GT Health Foundation Survey, will be our only speaker. The remainder of the meeting will be learning more about what is actually being worked up for presenting to the City Council on January 26tn Please come if you can and are still interested. Your input and direction is always appreciated and beneficial to the Commission. They enjoy your presence. Later, Linda Linda -White Office Speciatist City of Georgetown, Texas Commission on Aging February 8, 2016 SUBJECT: Call to Order — Tim O'Neill, Board Chair ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Page 3 of 6 19 City of Georgetown, Texas Commission on Aging February 8, 2016 Presentation and discussion of the final report of the proposed Southeast Georgetown Aging Survey — Josephine Zamora, Commission on Aging Board member NA Page 5 of 6 a City of Georgetown, Texas Commission on Aging February 8, 2016 SUBJECT: Discussion of future agendas and priorities - Tim O'Neill, Chairman, Commission on Aging ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Page 6 of 6