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Home My WebLink AboutMinutes_LAB_04.19.2016Minutes of the Meeting of the Library Advisory Board City of Georgetown April 19,2016 The Library Advisory Board met on Monday, April 19, 2016 at 6:30 p.m. in the Small Conference Room of the Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lindsay Cooper, Tom Hagen, Pete Rose, and Jonathan Sherwin. STAFF PRESENT: Eric Lashley- Library Director A. Citizens wishing to address the Board. — None were present. B. Introduction of board members. Pete Rose. New board member Jonathan Sherwin introduced himself to the board. Board members introduced themselves to Sherwin. C. Consideration and approval of the minutes of the March 1, 2016 meeting. — Rose noted an error in the minutes concerning the start time of the March meeting. The meeting on March 1 began at 6:00 p.m., not 10:00 a.m. Michael Barnes made the motion to accept the minutes of the March 1, 2016 Library Advisory Board Meeting, as amended. Lindsay Cooper seconded the motion, which passed unanimously. D. Review of bylaws, strategic plan, and attendance policy. — Pete Rose. Rose noted that the attendance policy allows 3 absences per board member. Lashley instructed board members to notify him or Lawren Weiss of an absence prior to the meeting. If the absence is due to illness, it will be excused. Lashley explained the purpose of the Library Board as written in the bylaws and recommended that if the board needs to communicate with Council they should write a letter to the Mayor and City Council. Lashley reviewed responsibilities of the Vice Chair and Secretary with the board. Lashley reminded board members about the Open Meetings Act and encouraged them to communicate with staff liaisons about various topics instead of amongst themselves. Discussion ensued about the library's strategic plan and the potential tool lending library, and Community Resources Coordinator. E. Election of Vice — Chair. - Pete Rose. Jonathan Sherwin moved to elect Tom Hagen as Vice -Chair of the Library Advisory Board. Cooper seconded the motion, which passed unanimously. F. Election of Secreta!y. — Pete Rose. Sherwin moved to elect Lindsay Cooper as Secretary of the Library Advisory Board. Pat Baldwin seconded the motion, which passed unanimously. G. Consideration of Library Director's report. - Eric Lashley. Lashley reviewed the library's statistics from March 2016, noting that visits and circulation was slightly down. Overdrive usage of audio and e -books continue to rise. Lashley noted that staff members attended the Public Library Association (PLA) Conference in Denver, Colorado and will attend the Texas Library Association (TLA) Conference in Houston later this month. Lashley will be on a panel to discuss why Georgetown has one of the highest levels of circulation per capita in the state of Texas. The library has hired a new Cataloging Librarian named Kristina Gonzales Zepeda who will start on Monday, April 25. Lashley hopes the addition of another full-time cataloger will increase the number of materials cataloged and therefore, increase circulation. Lashley read the comments left by patrons in the library's suggestion box and noted library events of the month, such as the successful 501h Anniversary Gala on March 5. H. Overview of librar rV policies, budget, staff, and library operations. — Eric Lashley. Lashley briefly reviewed procedures regarding a request for reconsideration of library materials. Occasionally, a patron will appeal a decision by the Library Director to have library material(s) removed from the collection. The Library Advisory Board has the authority to override the Director's decision. If the Library Advisory Board upholds the Director's position, the patron can appeal to City Council. Lashley explained that in his 16 years as Library Director the board has never overridden his decision, nor has anyone ever appealed the board's decision to City Council. Lashley reviewed the library's staff directory and noted each of their duties. Lashley also provided a copy of the library's annual budget (attached to these minutes), noting that the majority of the budget is for personnel. Much of the library materials budget is subsidized by the Friends of the Library organization. I. Consideration of future board meeting dates. —Eric Lashley. Following discussion, board members decided to meet at 6:00 p.m. instead of 6:30 p.m. next month. The next Library Advisory Board meeting will be May 17, 2016 at 6:00 p.m. Chair Rose adjourned the meeting at 7:55 PM. Respectfully submitted, Lindsay Cooper Secretary s ��s 4� e� Pete Rose Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY April 2016 APRIL- HIGHLIGHTS • The Sun City Visual Arts Club provided art in the library's gallery for the month, which included an artist reception open to the public on April 1. • Hill Country Winds provided live music on April 17 at 2 p.m. • Tweens and teens enjoyed a Super Smash Bros. Brawl Tournament on April 16. • Toni Nietfeld tested the response of a Saturday Storytime on April 30. Currently Storytimes take place weekday mornings. There was zero attendance at the April 12 evening Storytime. There will be 2 more evening and weekend Storytimes in May, at which point staff will evaluate the response and attendance from patrons. • Librarians attended the Public Library Association (PLA) Conference in Denver, Colorado in early April and will attend the Texas Library Association (TLA) Conference in Houston at the end of the month. Lashley participated on a panel to discuss why Georgetown has one of the highest levels of circulation per capita in the state of Texas. • Recurring programs such as Storytime, Wired Wednesday, Knitting Club, READ Dogs, Teen Advisory Board (TAB), and Fandomosity continue. PATRON COMMENTS for April 2016 1. Patron comment: Can you please get Disney planning DVDs for Disney World, Disneyland, and Disney Cruise Lines? 2. Patron comment: Please keep the white lights in the foyer up, they make it seem like a magical setting. Page 7 of 21 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics Patron Visits Oct Nov Dec Jan Feb Mar Apr Annual Total Current Year 25180 21672 23173 25830 17923 19129 23348 156255 2014-2015 27404 25057 29346 22955 23173 24513 24639 344433 2013-2014 26554 29893 24808 29552 28508 32771 29993 361444 2012-2013 26729 27473 19786 27227 27534 32142 29052 350225 2011-2012 30822 27674 22499 35123 32409 47620 39433 396094 2010-2011 31410 27524 28878 27363 29232 31269 33018 362923 Circulation 2016 Annual Total Current Year 43295 40538 38374 41508 39510 43111 39522 285858 2014-2015 40634 41409 39820 41946 39834 45358 41654 527987 2013-2014 46597 42212 40366 44732 40648 46748 42575 559209 2012-2013 41909 42277 38971 44973 40288 45324 44749 550683 2011-2012 45280 42854 38880 44006 41925 45073 42285 552032 2010-2011 40965 40697 35963 42919 40488 44139 40729 527746 FY 2015-2016Statistics Children's Programs Annual Total Attendance 378 390 475 980 1018 1697 931 5869 Programs 6 5 4 7 6 9 4 41 Story Time Programs 16 18 18 24 22 22 30 150 Other (Tour, Movies, 4 3 2 4 4 4 4 25 After School Progran- 4 3 3 4 4 4 4 26 Other Services ILL Ordered 47 30 24 28 47 37 25 238 ILL filled 32 28 20 17 34 5 24 160 Internet usage (persons) 6224 5332 5260 6163 5691 6213 5709 40592 Overdrive usage (E-books) 2001 1975 2045 2313 2067 2224 2171 14796 Overdrive usage (audiobooF 587 491 518 609 526 574 622 3927 Bookmobile circulation 2465 3054 2281 3090 2993 2948 2563 19394 Volunteer Hours Adult 607.00 649.75 547.50 599.50 691.00 706.25 625.25 4426.25 Teen 58.50 90.75 45.25 73.75 48.50 57.50 62.25 436.50 Community Service 0.00 39.75 43.00 49.25 15.25 14.75 20.50 182.50 Total 665.50 780.25 635.75 722.50 754.75 778.50 708.00 5045.25 Registrations City Residents -new 224.00 164.00 153,00 192.00 200.00 213.00 147.00 1293.00 GISD Kids' Cards 10.00 4.00 6.00 12.00 8.00 8.00 1.00 49.00 Non -residents -new 69.00 43.00 41.00 74.00 92.00 88.00 67.00 474.00 Total 303.00 211.00 200.00 278.00 300.00 309.00 215.00 1816.00 Cash Receipts Fines/Misc. Revenue 2571.41 1886.80 1850.32 1690.72 2258.12 2204.34 2009.38 14471.09 Non-resident fees 2425.00 1810.00 2050.00 2438.00 2980.00 2555.00 2585.00 16843.00 Donations 1443.78 1856.66 2058.09 3659.71 3357.90 2988.61 2438.97 17803.72 Gifts/Memorials 1202.85 1800.00 2700.00 461.71 1020.00 180.00 2784.60 10149.16 Meeting Room Use persons attdg meetings 2943 2466 1835 2087 3083 3144 2988 18546 Library Collection Changes Copies Added 963 720 734 956 1305 814 1132 6624 Copies Discarded 1865 444 595 1429 2192 841 861 8227 Donations Added 101 59 30 108 324 70 78 770 Page 8 of 11 GEORGETOWN PUBLIC LIBRARY DONATIONS -- April 2016 h#itiatL,.�i�1a`:.oc.:kdSnuu�.�.i.vazraa:.wVf:.u�'sbaw,lr: `'u�.G4'..+bw+.V i : :w+.i...a`u.6:`:uGit aw'",Xi..�r•,,.. ,•' -r (x�' Tom Milburn Copy of Billy Gene by Alex Alexander Rita Kirkpatrick Copy of Where the Light Gets In In honor of Doris Berriere Col. Lester Frazier $250 Library Staff Christmas Party Susan Streeter Copy of God and the History of the Universe in memory of Jarvis Street( Williamson County Symphony Orchestra Copy of DVD Gershwin and All That Jazz-2016 Nichole Chigoy $80 in honor of Beatrix Chigoy's b-day party on WOWmobile for WOW Holly Herman $100 in memory of Dick Erdenberger-fiction Velmond and Carlotta Coates The Woman's Club $50 in memory of G.C. & Florence Miller $125 in honor of speakers Nov 15-March 16 "4" ,7-7.'s:« .w h ^.u' Yi h`. «r- ✓ ,. ry u' m�.>:.. '` w t,E, `t ;,Jib%l`4sa .t'N "y,� .}' x A � Z tIS. r`• � s *,u ry' ,'w"'{..c�:t iP '� a.}✓ tip? .pia+ e h„*i "�=" .-::5 '" .:«�wc.{j,,.,;s. _« n.,;r-., .,'�,. - .. 5o:r...,.w,�s:N«�w�. aa.s;w»i�,�,s..:.;¢.•;.w�aalx'�.�..:�'�"�'. Page 9 of 11 Notice of Meeting for the Library Advisory Board of the City of Georgetown April 19, 2016 at 6:30 PM at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B Introduction of board members. -Pete Rose C Consideration of the minutes of the March 1, 2016 meeting. -Pete Rose D Review of bylaws, strategic plan, and attendance policy. -Pete Rose E Election of Vice -Chair. -Pete Rose F Election of Secretary. -Pete Rose G Consideration of Library Director's Report. -Eric Lashley H Overview of library policies, budget, staff, and library operations. -Eric Lashley Consideration of future board meeting dates. -Eric Lashley CERTIFICATE OF POSTING I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2016, at , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Shelley Nowling, City Secretary Pagel of 55