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HomeMy WebLinkAboutMinutes_MSTAB_08.14.2015W EST. 1848 GEORGETOWN TEXAS MAIN STREET ADVISORY BOARD MTG. MINUTES 8:30 A.M. — FRIDAY, AUGUST 14, 2015 WILLIAMSON COUNTY COURTHOUSE, 710 S. MAIN ST. 2ND FLOOR NORTH CONFERENCE ROOM, GEORGETOWN, TEXAS Board Members Present: Cindy Harrington, Vicki Jackimiec, JJ Parker, Amanda Parr, David Kellerman, Taylor Kidd and Jim Wilson City Staff Present: Laurie Brewer, Asst. City Manager; Shelly Hargrove, Main Street Manager; Matt Synatschk, Historic Planner; Jackson Daly, Executive Assistant, Bridget Chapman, City Attorney Guest: Mikey Valencia, Mikey V's Hot Sauce; Miranda Bradley; Main Street Baptist Church; Tony Hadly, member of the public 1. The meeting was called to order at 8:31 a.m. by Board Chair David Kellerman. 2. JJ asked that the word "comingling" be removed from the minutes and that the board ensures clarity when discussing and accepting Ladies Nite Out funds. Jim moved to approve the July 101h board meeting minutes with the conferred amendment, Cindy seconded. All board members present approved (7-0). 3. Michael Valencia with Mikey V's Hot Sauce presented his sign grant application for $253.74 to add a main signboard and window sign. Mikey V's just returned from the World Hot Sauce competition and took first place with Black Pepper Beef Jerky. They are open seven days a week, and opened their doors in March. Their manufacturing facility is also in Georgetown. Taylor moved to approve the sign grant, JJ seconded. Jim recused himself. All board members present approved (6-0). Miranda Bradley with Main Street Baptist Church presented their sign grant application for $500 to all exterior wayfinding and window signage. MSBC has operated in Georgetown for 25 years, and the building is 180 years old. Amanda moved to approve the sign grant, Vicki seconded. Jim recused himself. All board members present approved (6-0). 4. Matt Synatschk gave an update on HARC activity, including: The National Register nomination is with the Texas Historic Commission for review and will be forwarded to the National Park Service pending THC approval in September; the August HARC meeting includes infill construction related to phase II of Tamiro Plaza; Cox McLain has been selected to complete the update to the Historic Resource Survey and is expected to complete the project in LADivision\ms\ed\MAIN STREMORGANIZATION\Advisory B=d\Meetings\15-8-14 M.doc 2016. The board discussed concerns regarding Tamiro Plaza related to parking, community support, and conceptual feedback. 5. Bridget asked the board to move into executive session to review a letter from an attorney representing The Christmas Light Company, and their objection to the bid process. Taylor moved that the board move into executive session under Texas Government Code Section 551.071 Consultation with Attorney, Jim seconded. The motion passed (6-1), JJ opposed. The board moved into Executive Session. The board reconvened in open session. Taylor moved to recommend approval of a contract in an amount not to exceed $87,400 for the leasing, installation, maintenance, and removal of the 2015 holiday lights, the installation and maintenance of the building cornice lights, and the installation and removal of the holiday wreaths and tree, Amanda seconded. All board members present approved (7-0). 6. Progress on Committee Reports: a. Promotion: Cindy mentioned that the Ladies Nite Out proceeds should be discussed of what they should be going toward instead of Light Up the Square holiday lighting campaign. The board also reviewed the Chisholm Trail Communities Foundation report for the Light Up the Square Fund. The board discussed the purpose of event sponsorships, and concerns were raised regarding the perception of the board not contributing to the holiday lighting campaign. The board discussed using excess funds for specific projects and the fagade grant fund. Cindy moved to use proceeds from Ladies Nite Out to promote Main Street Program projects and Fagade Grant Fund, Taylor seconded. The motion passed (6-1), JJ opposed. Cindy also gave an update on Swirl. Municipal Court lobby will be new location for general admission registration, and VIP will be on the second floor of Gumbo's with the balcony possibly used for opening reception. The VIP ticket holders will be able to register an hour early and it will close down at 7 p.m. b. Design: Amanda moved to approve the final SU Cullen Building ornament design, which was recommended by the committee, Jim seconded. All board members present approved (7-0). Taylor moved to approve the wayfinding guidelines recommended by the Design Committee, Vicki seconded. All board members present approved (7-0). Taylor asked for an update on the Keep Texas Beautiful bylaws, and Jack mentioned that Legal is concerned about two sets of bylaws. Taylor also met with Jordan, the city recycling coordinator to discuss opportunity to partner for Earth Day. Amanda and Taylor also met with Rusty Winkstern to discuss having a farmer's market back downtown, and Rusty offered his property with access to water. The committee is also updating the holiday forms to coincide with the changes in holiday lighting funding. The board discussed concerns with continuing to fundraise for Light Up the Square when the city may be paying for lights, including news article in LADivision\ms\ed\MAIN STREET\ORGANIZATION\Advisory Boud\Meetings\15-8-14 M.docx the paper and soliciting donations at Music on the Square without prior board approval. Laurie mentioned her concerns about board members discussing Main Street business individually outside of posted meetings which would be considered a walking quorum. Board needs to make sure they are all on the same page when information is presented to the public. Economic Restructuring: Jim reported that the committee is still finalizing the panel and date for the downtown residential Breakfast Bites panel. The committee is planning the Shop Small Spree, in partnership with the Chamber of Commerce and the Downtown Georgetown Association, to promote Small Business Saturday on Nov. 28. The Main Street lunch will be Monday at Roots Bistro. Training will be done regarding the Downtown Diva software. The Ft. Worth site visit is scheduled for October 23 and 24. d. Organization: David reported that the committee is looking to host a Salvation Army bell on the Square during the Lighting of the Square and Christmas Stroll. 7. Staff Report: Shelly reminded board members of upcoming monthly meetings and event dates including the Best of Georgetown, TX contest, Music on the Square, Breakfast Bites. Additionally, the September board meeting will be on September 18th. Cindy stated that she was offended by the quote in the paper that stated no residential donations had ever been made to the Light up the Square campaign. 8. Taylor moved to adjourn the meeting, Amanda seconded. All board members present approved (7-0). David adjourned the meeting at 10:28 a.m. y submitted: ilson, Board Secretary Date % 9 / � /," David Kelle man, Board Chair Dat LADivision\ms\ed\MAIN STREMORGANIZATIONWdvisory Board\Meetings\35-8-14 M.doac