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HomeMy WebLinkAboutMinutes_MSTAB_09.18.2015V EST. 1848 GEORGETOWN TEXAS MAIN STREET ADVISORY BOARD MTG. MINUTES 8:30 A.M. — FRIDAY, SEPTEMBER 18, 2015 WILLIAMSON COUNTY COURTHOUSE, 710 S. MAIN ST. 2ND FLOOR NORTH CONFERENCE ROOM, GEORGETOWN, TEXAS Board Members Present: Cindy Harrington, Vicki Jackimiec, JJ Parker, Amanda Parr, David Kellerman, Taylor Kidd and Jim Wilson City Staff Present: Shelly Hargrove, Main Street Manager; Matt Synatschk, Historic Planner; Jackson Daly, Executive Assistant; Laurie Brewer; Assistant City Manager Guest: Christie Williams, Mills & Williams, LLP; Diane Gaume; Artisan's Connect Gallery 1. The meeting was called to order at 8:32 a.m. by Board Chair David Kellerman. 2. Jim moved to approve the August 14th board meeting minutes, Taylor seconded. All board members present approved (7-0). 3. Christie Williams with Mills & Williams, LLP presented her fagade grant application for $3,775 to clean and paint the building. Mills & Williams was a sponsor of The Table on Main. Shelly clarified that the grant does not fund repairs for fences and landscaping, nothing that is not attached to a commercial building. Taylor moved to approve the sign grant, Vicki seconded. All board members present approved (7-0). Diane Gaume with Artisans Connect Gallery presented her sign grant application for $500 for custom handing sign, a new vinyl UV coated sign, and a sidewalk sign. Diane has been working with adjacent businesses to create a "worth the walk" campaign. She was also instrumental in publishing the Georgetown Arts & Culture Guide with Austin Monthly. The hanging sign needs to secure a Certificate of Appropriateness. Cindy moved to approve the sign grant, Jim seconded. All board members present approved (7-0). 4. Matt Synatschk gave an update on HARC activity, including: Tamiro Plaza is going to HARC for approval in September; the Texas Historic Commission had comments on the National Register Nomination, so the application will be reviewed by the National Park Service in the spring; The historic resource survey consultants are on board and will be hosting a mobile survey workshop which will be open to the public. Laurie Brewer updated the board on downtown construction. The MLK & 81h lot will begin on Monday. The Downtown West update will go to council on September 22nd. Staff is finalizing a targeted parking and traffic impact study for the area. The 2015/2016 budget includes LADivision\ms\ed\MAIN STREET\ORGANIZATION\Advisory Board\Meetings\15-9-18 M.docx installing a traffic signal at 51h and Austin. The Novak Brothers have hired a chief operating officer for the Sheraton. The city hired a new sales and servicing person at the CVB. The Sheraton is still scheduled to open in summer 2016. 5. Laurie Brewer briefed the board on the difference between citizen advisory boards and nonprofit boards. With advisory boards, the final decision rests with the city council, whereas nonprofit boards have the authority. The financial oversight of the board rests with the City Council and city staff. The advisory board's role is to focus on strategic planning and goals to be approved by council. Nonprofit board members are required to do fundraising and donate to the organization, whereas advisory boards are not required to make financial contributions. The City Council sets the budget for the advisory boards, and City Manager manages staff. Advisory Boards are subject to open meeting laws and membership on the board is approved by the Mayor and Council. All committee members who seve on the committee for the entire year need to be approved by Council. Committee members should also be trained on open meeting laws. 6. Progress on Committee Reports: a. Economic Restructuring: Jim reported that the Breakfast Bites panel was excellent. Forty-five to fifty people attended. The next breakfast bites will be about the Sheraton Convention Center. The Shop Small Spree is scheduled for November 281h, the extended hours campaign received coverage in The Sun and 20+ businesses have signed up. The board will do a site visit to Ft. Worth on October 23 - 24. The College Town Committee meets on September 24th and the Southwestern Homecoming is on October 16th. b. Promotion: Cindy presented the bids for graphic design for Ladies Nite Out. Elizabeth Hofmeister bid $1,500 for 30 hours and Kristal Mabbett bid $3,000 for 60 hours. Cindy moved to approved the bid from Elizabeth Hofmeister for $1,500, Taylor seconded. The motion passed (6-1), JJ opposed. Cindy also presented design for the Ladies Nite Out bag. 612 bags will be ordered. JJ requested to see the final proof. Viki moved to approve the bag, Amanda seconded. The motion passed (6-1), JJ opposed. Cindy gave an update on Swirl. The registration section will be in the Council Chambers and the VIP section will be at Gumbo's, c. Design: Taylor; me with the President and Vice -President of the Georgetown Farmers Market. The hope is to bring the market to downtown. The Keep Texas Beautiful bylaws would require a change in the Main Street Bylaws. The board will hold off on an application, but still work towards an Earth Day event. Amanda presented two drafts for the holiday opportunities. Cindy moved to accept "draft A", to exclude the language regarding the Chisholm Trail Communities Foundation and to add a tax-deductible disclaimer, Amanda seconded. The motion passed (6-1), JJ opposed. David stated that the next agenda will discuss if the board will retain the CTCF account. LADivision\ms\ed\MAIN STREETMORGANIZATIONWdvisory Boerd\Meetings\15-9-18 M.docx Amanda updated the board on the 8t" Street Courtyard. A letter seeking support will go to property owners to approve completing a feasibility study. d. Organization: David reported that the committee is looking to host a Salvation Army bell on the Square during the Lighting of the Square and Christmas Stroll. 7. Staff Report: Shelly reminded board members of upcoming monthly meetings and event dates including: SU 'Bring the Heat" for SU Pirates You Tube video; Best of Georgetown, TX online contest in September - bestof.georgetown.org ; SU Football Shows at 8 p.m. every Wed. at Uptown Social; Georgetown Art Center's "Paint Out on the Square" - Sept. 19; 3rd Monday Main Street Lunch - Sept. 21; Georgetown Wine and Music on the Square - Sept. 26; "Retrofit by Samantha Parker Salazar" - August 21- Sept. 27 at Georgetown Art Center 8. Taylor moved to adjourn the meeting, Vicki seconded. All board members present approved (7- 0). David adjourned the meeting at 10:27 a.m. submitted: JiW3Ai lson, Board Secretary Date 7 CAA David Kellerman, Board Chair Date LADivision\ms\ed\MAIN STREMORGANIZATIOMAdvisory Board\Meetings\15-9.18 M.docx