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HomeMy WebLinkAboutMinutes_COA_05.16.2016Minutes of the Georgetown Commission on Aging City of Georgetown, Texas May 16, 2016 The City of Georgetown Commission on Aging met on May 16, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81" Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Gene Jantzen, Chairman of the Board, called the meeting to order at 6:04 p.m. All Board members were present, thus constituting a quorum. Also present were Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the meeting held on April 18, 2016 — Gene Jantzen, Board Chair. Bill Dalton moved to approve the minutes from the April 18, 2016 meeting. Valerie Nicholson moved to second the motion, which the Board approved unanimously. (9-0) Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: C. Presentation and discussion regarding services provided by Faith in Action, particularly transportation provided for the senior citizens — Vickie Orcutt, Director. Ms. Orcutt explained that Faith in Action is an advocate for seniors by providing volunteer services to help seniors maintain their independence and quality of life. There are no charges for services provided which include: transportation for those who can no longer drive; handyman services for small projects around the house; running errands to pick up groceries or prescriptions for clients; providing information and referrals on services by other elder care providers; and maintaining a medical equipment closet of durable medical equipment for clients (wheelchairs, shower benches, walkers, etc.). Ms. Orcutt further explained that Faith in Action provides safe, reliable, dependable and accessible transportation for Georgetown residents, including Georgetown ETJ, age 65+ who can no longer drive. The ultimate goal is to support senior independence by addressing the need for mobility and companionship. The intended outcome is that the elderly stay connected with their community, while living independent, healthy and active lives. Commission on Aging May 16, 2016 Approximately 150 volunteers provide rides to over 450 clients. In 2015, rides by trip type included: 58% (doctor, pharmacy, rehab, counseling, and dentist); 22% (grocery store); 11% (hair/nail salon); 7% (errands); 1% (exercise); 1% (entertainment); .2% (social services). New neighborhood communities are expanding and being built and service areas are increasing in size and population, significantly increasing the demand for transportation provided by volunteers. Outreach to gain additional volunteers is currently conducted through church ministry fairs, health fairs, speaker's bureau, civic organizations, and online volunteer sites. Ms. Orcutt shared that Faith in Action has recently submitted an application to Strategic Partnerships for Community Services. If awarded funding, funds will be used to fund a position for a scheduler, to increase additional hours for phone coverage of the volunteer recruiter, and available funding to print recruitment materials to secure additional volunteers. Dan Bonner moved for approval of a letter, to be written by Gene Jantzen, Chair, endorsing Faith in Action's application for funding approval from Strategic Partnership for Community Services. Ginny Hahn seconded the motion, which the Board approved unanimously. (9-0) Val Nicholson informed the Board of the Quarterly Breakfast Bites, sponsored by the Georgetown Main Street Program, which meets in the Friends Room, 2nd Floor, of the Georgetown Library. Ms. Nicholson shared that breakfast begins at 8 a.m. and the programs begin at 8:30 a.m. The program on June 8" will be presented by Nat Waggoner with the City of Georgetown Transportation Department. D. Presentation and discussion regarding the dental health program in Elgin and Bastrop provided by Bluebonnet Trails Community Services — Jennifer Bourquin, Director, Bluebonnet Trails Community Services was unable to attend. Instead, Presentation and discussion regarding services provided by Lone Star Circle of Care, particularly dental care provided for the senior citizens — Denise Armstrong, D.D.S., Chief Dental Officer. Dr. Armstrong explained that Lone Star Circle of Care is a federally qualified community health center serving Central Texas. Dr. Armstrong stated that if it were not for their clinics, adults and children without health insurance would not have access to what Lone Star calls a person -centered, behaviorally enhanced health care home, which includes adult primary care, dental, integrated mental health, women's health services, and low cost medications. Lone Star Circle of Care has 27 sites throughout Texas, with 17 of the 27 sites being located in Central Texas (Austin, Bastrop, Cedar Park, Georgetown, Harker Heights, Hutto, Killeen, Marble Falls, Round Rock, Taylor). Keeping in mind of the Board's particular interest with the dental care provided to citizen's age 60+, Dr. Armstrong spoke of the dental care provided by Lone Star Circle of Care. General dentistry services is provided for adults and children with services including cleanings, x-rays and preventive care, fillings, root canals, extractions, stainless steel crowns, and partial dentures. Currently dental services are provided at the Georgetown Dental Clinic (LSCC Dental Center) and at the Round Rock Dental Center. Round Rock focuses more on children. Waiting for funding in order to open Bastrop Dental. Plans are to open dental services in Marble Falls during the fall of 2016. Services will concentrate first on children, then at a later date will care for adults. During 2015 there were 285 individual dental patients 60+ age range. There were 146 periodic exams, 99 limited exams, 40 comprehensive exams, 89 extractions, 66 fillings, 9 partials. Issues facing the dental patient are: patient lacking resources for partial payment, no dental coverage under Commission on Aging May 16, 2016 2 Medicare, poor reimbursement rates/demands for self -pay, Medicaid very limited in providing funding. Lack of funds provided to the dentist is an issue the dentists face. E. Presentation and discussion of pre -hospital medical services and needs within the Georgetown community — John Sullivan, Fire Chief, Georgetown Fire Department. Chief Sullivan gave an overview of types and numbers of medical transports, hours of peak calls, peak day during the week for calls, as well as other trends. The Board expressed their appreciation and support to Chief Sullivan and staff of the emergency responders. The Board encouraged Chief Sullivan to continue providing monthly status reports. F. Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health — Board members. Housing: no report Communication: work towards the Commission on Aging acting as a "hub" bringing together agencies/informing agencies who work with the 60+ aging population within the City of Georgetown. Dental: no report Transportation: continue to work with Faith in Action by encouraging local business owners to encourage their staff to volunteer as transportation providers and to strategize towards ways to recruit volunteers. Mental Health: in working with the mental health of a person, in many instances the family dynamics comes into play because the family, on their visits, only see a portion of the mental health issues affecting their loved ones. G. Discussion on future agendas and priorities — Gene Jantzen, Board Chair. Jennifer Bourquin, Director, Bluebonnet Trails Community Services will be contacted to reschedule. Nat Waggoner, ADA Coordinator for City of Georgetown, and Dawn Jennings, Chair, ADA, will present during the June meeting. Bill Dalton will contact The Caring Place for presenting during the June meeting. Status update in reference to medical services and needs within the Georgetown community. Priority Initiatives reports. Possibly have a representative from Alzheimer's care for seniors present during the July meeting. Adjournment The next Board meeting will be Monday, June 20, 2016, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 7:56 p.m. on a motion by Ginny Hahn, seconded by Bill Dalton, which the Board approved unanimously. (9-0) Commission on Aging C?6",L- T Patricia Strickland, Secretary Georgetown Commission on Aging Commission on Aging May 16, 2016 GEORGETOWN COMMISSION ON AGING 2016/2017 Name, Address, Phone Number, Appt Exp Term Description Notes Fax & E-mail Date Date of Position 1 Dan Bonner (Vice Chair) 2 William J. Dalton, Jr. 3/16 2/18 1" - Full Service provider 3 Tiffany Enos 3/16 2/18 1" - Full Service provider Virginia Hahn 3115 2/16 1'' - Partial Senior living in 4 Gene Jantzen (Chair) 3/15 2/17 1"— Full Senior living in 5 6 Virginia Lazenby . Donna Livingston 3/15 2/17 I" —Full Caregiver to 7 Valerie Nicholson 3/16 2/18 1'— Full Service provider 8 9 Patricia Strickland (Secretary) 3/15 2/17 1'' — Full Service, Liaisons:�L�?� John Sullivan, Fire Chief, (512)930-3473, john.sullivan@georgetown.org or Linda White, Office Specialist, (512)930-3652, Iinda.whiteCa)georgetown.org Time and Date of Regular Meetings: Monthly meetings, 3rd Monday of the month, 6:00 p.m., Public Safety Facility, 3500 DB Wood Road, Georgetown, TX 78633. Term of Office: Two years with a maximum of two consecutive terms. Last roster update: March 14, 2016 Hello, I spoke at the last Commission on Aging meeting and was asked by one of the Commissioners for data related to the zip codes our patients come from. Would it be possible for you to forward this to the members? Zip Code Dental Patients 160+ Medical Patients 60+ 78626 16 264 78627 1 15 78628 23 164 78633 3 73 Happy to provide any other information they may want/need. Thanks, DA Notice of Meeting of the GEORGETOWN COMMISSION ON AGING Cite of Georgetown, Texas Mar 16, 2016 The Georgetown Commission on Aging will meet on Monday, May 16, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, Texas 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the Georgetown Commission on Aging Liaison at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 E. 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551. A. Call to Order — Gene Jantzen, Board Chair Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that the Board may act on with one single vote. A board member may pull any item from the Consent Agenda in order that the Board discuss and act upon it individually as part of the Regular Agenda. B. Consideration and possible action to approve minutes of the meeting held on April 18, 2016 — Gene Jantzen, Board Chair Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: C. Presentation and discussion regarding services provided by Faith in Action, particularly transportation provided for the senior citizens — Vicki Orcutt, Director D. Presentation and discussion regarding the dental health program in Elgin and Bastrop provided by Blue Bonnet Trails - Jennifer Bourquin, Director E. Presentation and discussion of pre -hospital medical services and needs within the Georgetown community — John Sullivan, Fire Chief, Georgetown Fire Department F. Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health — Board members G. Discussion of future agendas and priorities — Gene Jantzen, Board Chair Adjournment Certificate of Posting I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2016, at , and remained so posted for at least 72 hours preceding the scheduled time of said meeting. Shelley Nowling, City Secretary Minutes of the Georgetown Commission on Aging City of Georgetown, Texas April 18, 2016 The City of Georgetown Commission on Aging met on April 18, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8' Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Gene Jantzen, Chairman of the Board, called the meeting to order at 6:00 p.m. All Board members were present, thus constituting a quorum. Also present were Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the meeting held on March 14, 2016 — Gene Jantzen, Board Chair. Bill Dalton moved to approve the minutes from the March 14, 2016 meeting. Ginny Hahn moved to second the motion, which the Board approved unanimously. (9-0) Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: C. Discussion and presentation regarding services provided by Bluebonnet Trails Community Services — Jennifer Bourquin, Director. Ms. Bourquin shared that Bluebonnet Trails has seven operating clinics out of their 15 locations which are within the counties of Burnet, Williamson, Lee, Bastrop, Fayette, Caldwell, Guadalupe, and Gonzales. The San Gabriel Crisis Center is located in Georgetown. The health centers located in Bastrop and Elgin also provide dental care services. Ms. Bourquin gave an overview of the services provided by Bluebonnet Trails Community Services. Bluebonnet Trails has the San Gabriel Extended Observation Unit to assist persons experiencing a behavioral health crisis. The Board expressed an interest in learning more about the dental care services provided in Elgin and Bastrop and invited Ms. Bourquin to return in May. Commission on Aging April 18, 2016 D. Discussion and possible action to approve the final report of the proposed Southeast Georgetown Aging Survey — Ginny Hahn, Board Member and Dan Bonner, Vice Chair. Mr. Bonner explained how the Board had spent last year reviewing the results of the Georgetown Aging Initiative Survey and the Southeast Georgetown Needs Assessment Survey. The results of the previous two surveys indicated affordable housing, dental care and transportation as being primary concerns for the 60+ aging population, which are concerns on the Board's Priority Initiatives list. Mr. Bonner continued to explain how Ginny Hahn, Virginia Lazenby and Josie Zamora took from the discussions and suggestions of the Board to prepare questions for a Georgetown Senior Survey, centering on the SE area of Georgetown. Mr. Bonner stated that he and Ms. Hahn are recommending to the Board to accept the two completed surveys, acknowledging that the Southeast Georgetown Needs Assessment Survey is sufficient to the aging population, and to table the Board's prepared survey until a later date. Dan Bonner moved to forgo taking the Southeast quadrant questionnaire any further at this time. Bill Dalton moved to second the motion, which the Board approved unanimously. (9-0) The Board discussed rather than conducting another survey, members should focus this year on being more visible to the various service agencies who serve the 60+ aging population, and being the resource to provide a connection among the city's service agencies serving the aging population. The Board discussed adding Communications to the other three Priority Initiatives, which are affordable housing, dental care and transportation. Bill Dalton moved to accept transportation, dental care, affordable housing and communication as the Board's Priority Initiatives. Tiffany Enos moved to second the motion, which the Board approved unanimously. Chief Sullivan made a motion to amend the motion accepting the four Priority Initiatives and moved to approve adding mental health of the aging to the list of Priority Initiatives. Dan Bonner seconded the motion to amend the motion listing the Board's four Priority Initiatives to accept adding mental health of the aging as a fifth Priority Initiative to the already approved four Priority Initiatives. The Board approved unanimously. (9-0) The Board continued to discuss and were in agreement on the five mentioned Priority Initiatives as being the next action points to take to the City Council so that the Board could make recommendations for action by City Council for the betterment of our community. Chairman Jantzen asked each member to submit their three choices, in order of preference, of the five Priority Initiatives to which they would prefer to serve. The results are as follows: Communication — Valerie Nicholson and Tiffany Enos; Transportation — Ginny Hahn and Dan Bonner; Dental Care — Pat Strickland, Bill Dalton; Affordable Housing — Virginia Lazenby and Donna Livingston; Mental Health — Gene Jantzen. Chairman Jantzen stated that beginning with May's agenda, there will be an agenda item which will allow monthly reports on each Priority Initiative. Chief Sullivan reported that in July, City Council will conduct a retreat specifically for funding assignments. Chief Sullivan shared that he will prepare a report to City Council specifically for their retreat, identifying any financial needs of the Commission on Aging. E. Discussion on future agendas and priorities — Gene Jantzen, Board Chair. Chairman Jantzen reported he had spoken to Antoinette Griffin, who with her husband, John, publish the Texas Seniors Guide. This publication serves Austin, Houston, San Antonio, Dallas and Fort Worth. Ms. Griffin would like to speak to the Board explaining how the Texas Seniors Guide is published. Ms. Commission on Aging April 18, 2016 2 Griffin would like to learn of the information pertaining to the City of Georgetown for publication and then determine how best this information can be published in the Texas Seniors Guide. Board members will be contacting Jennifer Bourquin, Bluebonnet Trails Community Services, to return in May. Board members will be contacting Vicki Orcutt, Faith in Action, to speak in May. Fire Chief John Sullivan will address the Board in May regarding pre -hospital medical services and needs within the Georgetown community. Chief Sullivan will be discussing with the ADA Coordinator for the City of Georgetown a time for that group to present to the Board. Adjournment The next Board meeting will be Monday, May 16, 2016, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 7:51 p.m. on a motion by Ginny Hahn, seconded by Bill Dalton, which the Board approved unanimously. (9-0) Gene Jantzen, Chairman Georgetown Commission on Aging Patricia Strickland, Secretary Georgetown Commission on Aging Commission on Aging April 18, 2016 Notice of Meeting for the Georgetown Commission on Aging of the City of Georgetown May 16, 2016 at 6:00 PM at Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas 78633 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order - Gene Jantzen, Board Chair Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B Consideration and possible action to approve minutes of the meeting held on April 18, 2016 -Gene Jantzen, Board Chair Legislative Regular Agenda C Presentation and discussion regarding services provided by Faith in Action, particularly transportation provided for the senior citizens - Vicki Orcutt, Director D Presentation and discussion regarding the dental health program in Elgin and Bastrop provided by Blue Bonnet Trails - Jennifer Bourquin, Director E Presentation and discussion of pre -hospital medical services and needs within the Georgetown community - John Sullivan, Fire Chief, Georgetown Fire Department F Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health - Board members G Discussion of future agendas and priorities - Gene Jantzen, Board Chair Adjournment CERTIFICATE OF POSTING Page 1 of 13 I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at CityIall, 113 E. 8th Street, a place read' ccessible to the general public at all times, on the � �day of , 2016, at Ja ,09 On, and remained so posted for at least 72 continuous hours preceding the c eduled time of said meeting. S Shelley Nowlin , ity Secretary