HomeMy WebLinkAboutMinutes_SPCS_06.01.2016Minutes of the Meeting of the
Strategic Partnerships for Community Services Advisory Board
City of Georgetown, Texas
June 1, 2016
The Strategic Partnerships for Community Services Advisory Board of the City of Georgetown, Texas,
met on Wednesday, June 1, 2016 at 3:30 p.m.
Members Present: Suzy Pukys, Larry Gambone, Barbara Rauch, Alexia Griffin, and George Porter
Members Absent: None
Staff Present: Shirley J. Rinn, Executive Assistant to the City Manager
MINUTES
Legislative Regular Agenda
A. Call to Order --Suzy Pukys, SPCS Advisory Board Chair
The Meeting was called to Order at 3:32 p.m.
B. Roll Call --Suzy Pukys, SPCS Advisory Board Chair
All Members were present.
C. Consideration and possible action to approve the Minutes from the March 29, 2016 SPCS Advisory
Board Meeting—George Porter, Secretary
Motion by Rauch, second by Griffin to approve the Minutes from the March 29, 2016 SPCS Advisory
Board Meeting. (Approved 5-0)
D. Discussion and possible action regarding any questions from the Board Members related to the review
of the grant cycle timeline and the Policy, Guidelines, Application, Evaluation, and Recommendation
Process for the FY 2016-17 Strategic Partnerships for Community Services Grant Cycle that were
presented at the March 29, 2016 SPCS Advisory Board Meeting-- --Suzy Pukys, Board Chair
The Board discussed the current process for vetting applications that are submitted to the City for
determination whether the applications are complete. Rinn told the Board that currently city staff vets
the applications that are received prior to the Board review. The Board felt that the initial vetting of
the applications for completeness should be a Board responsibility and that the Board should
determine whether or not an application was submitted by the deadline and includes all of the required
criteria and whether to accept or reject each application.
Motion by Gambone, second by Porter to have the Board schedule a meeting right after the FY 201:7-18
(as amended at the July 8, 2016 SPCS Advisory Board Meeting) Strategic Partnerships for Community
Services Grant Application deadline to review submitted applications to ensure that each submitted
SPCS Advisory Board Minutes
June 1, 2016
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E. Discussion and possible action regarding any additional revisions and/or updates to the City of
Georgetown Evaluation Rubric for use during the FY 2016-17 Grant Application Cycle. --Suzy Pukys,
Board Chair
The Board discussed and finalized the Evaluation Rubric, which is attached to the Minutes as Exhibit
„A„
Consideration and possible action to set any future dates and times for 2016-17 Partnerships for
Community Services Advisory Board Meetings --Suzy Pukys Board Chair
The Board will meet on Wednesday, July 6, 2016 beginning at 9:00 a.m. City Hall Main Floor
Conference Room at 113 E. 8th Street, Georgetown, Texas 78626 to begin deliberating funding
recommendations.
G. Adjourn
Motion by Griffin, second by Gambone to Adjourn.
Meetin s adjourned at 4:46 p.m.
Attest:
L-�
George Porter, Board Secretary
SPCS Advisory Board Minutes
June 1, 2016
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Suzy Pukys, Boar/ Chair