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HomeMy WebLinkAboutMinutes_COA_06.20.2016Minutes of the Georgetown Commission on Aging City of Georgetown, Texas June 20,2016 The City of Georgetown Commission on Aging met on June 20, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hell at 113 East 8's Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Gene Jantzen, Chairman of the Board, called the meeting to order at 6:08 p.m. Seven Board members were present, with Ginny Hahn and Donna Livingston absent, thus constituting a quorum. Also present was Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the meeting held on May 16, 2016 — Gene Jantzen, Board Chair. Valerie Nicholson moved to approve the minutes from the May 16, 2016 meeting. Bill Dalton moved to second the motion, which the Board approved unanimously. (7-0) Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: C. Presentation and discussion regarding the Americans with Disabilities Accessibility Transition Plan for the City of Georgetown, particularly concentrating on the 60+ aging population — Dawn Jennings, ADA Chair and Nat Waggoner, Transportation Board Liaison. Additional ADA Advisory Board members in attendance were Bea Kinney and Anya Juan Risco. Ms. Jennings explained that the ADA was enacted on July 26, 1990 and provides comprehensive rights and protections for individuals with disabilities in areas of employment, public accommodations, state and local government services, and telecommunications. The ADA covers individuals with physical or mental impairments, and with laws designed to ensure that persons of all abilities have equality of opportunity, economic self-sufficiency, full participation in American life, and independent living. Ms. Jennings also explained that Title II of the ADA requires state and local governments to make their programs and services accessible to persons with disabilities. The City of Georgetown City Council adopted an ADA Transition Plan in March of 2014. The City of Georgetown is committed to ensuring that its programs, services and activities are Commission on Aging June 20, 2016 accessible to persons with disabilities in compliance with Title II. The city's Transportation Services has conducted sidewalk studies and various improvement projects resulting in significant improvements to sidewalks, curb ramps, street parking and intersections throughout the City to facilitate accessibility and access to persons with disabilities. The city's Support Services ensures application of ADA Standards for Accessible Designs to all new construction, remodels, renovations and alterations of public buildings and public parking areas. The city's Parks and Recreation Department's Capital Improvement Plan identifies park renovation projects to provide ADA compliance. The City is committed to maintaining an effective means of communication with the public through public media, public meetings and project notification. D. Presentation and discussion regarding The Caring Place programs to assist older adults with a focus on dental needs and services. — Erin Becnel, Client Services Director with The Caring Place. Joining Ms. Becnel was Rebecca Orozco, Case Manager with The Caring Place. Ms. Becnel explained that The Caring Place is a local, faith -based non-profit organization that addresses the basic human needs of people within its service area, and collaborates with community partners to improve the quality of life of every client. Their services are provided based on documented crisis, not income. The Caring Place provides services to 5,444 individuals, of which 2,060 are unique families, living in Georgetown and rural Williamson County (Andice, Bartlett, Florence, Granger, Jarrell, Jonah, Schwertner, Walburg, Weir and the Hutto area within the GISD). Of clients served, 77% are Georgetown residents, with 13% over the age of 65. The Caring Place (TCP) has provided assistance with basic human needs for those in Georgetown and rural Williamson County for over 30 years. TCP assistance is provided primarily in three areas: 1) direct financial assistance for rent and utility bills, prescriptions, medical, dental and optical procedures, and specialized emergency transportation needs; 2) non-financial assistance in the form of food, clothing, household items, minor home repairs and renovations to accommodate persons with disabilities; and 3) referrals, counseling and education. TCP's client base consists of: individuals in need of one-time emergency support; those on public assistance who require non-financial support (food, clothing and housewares) to make ends meet; those who need professional assistance for a few months to address a serious medical problem or other issue that adversely impacts their lives; and those who have reached short-term goals, and are ready to take the next step to self-sufficiency. TCP has approximately 23 treatment plans on file to assist individuals with dental care needs. There are several specific plans for individuals 60 years of age and older. Currently there are approximately 40 clients waiting for dental services and of that number, 14 clients are in the age group of 60-70 years old. TCP will provide a gas voucher or CARTS pass so that transportation is not a barrier to receiving those services not provided at the outreach locations. TCP has four feeding programs which are The Food Pantry (qualifying individuals and families may receive a seven-day emergency food order once in a 30 -day period with each food order consisting of 30 pounds of food per person), Our Daily Bread (day-old bread and pastries donated daily from H -E -B), Fresh Food for Families (through partnership with Capital Area Food Bank in Austin, fresh fruits and vegetables are provided for distribution to area families on the 1", 31 and 5" Mondays of the month), HOPE (Healthy Option Program for the Elderly — available to low income individuals age 55 and over— receive a supplemental food order once per month—delivery available for homebound), and Holiday Meal Program (H -E -B gift cards to families). E. Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health — Board members. Gene Jantzen, Chairman, shared Commission on Aging June 20, 2016 with the Board that as they are developing action plans for their particular Priority Initiative, to keep in mind how the Commission can best communicate these plans to our senior citizen residents. Dental: Bill Dalton and Patricia Strickland reported that they are currently working on a 10 - point plan to present to the Board possibly at the July Board meeting. Transportation: Dan Bonner asked Nat Waggoner, City Transportation Analyst, and Vickie Orcutt, Executive Director, Faith in Action, to update the Board. Mr. Waggoner reported that that CAMPO is accepting applications for the Federal Transit Administration's "Enhanced Mobility for Seniors and Individuals with Disabilities". The grant provides funds to serve the special needs of transit -dependent populations beyond traditional public transportation services and American with Disabilities Act complementary paratransit services. Faith in Action, through assistance from the city, has secured FY 2016 monies from Capital Metro as well as the required match from the Georgetown Health Foundation. Faith in Action will be using the FY 2016 money to build ride scheduling capacity. Faith in Action intends to submit an application for FY 2017 and has requested that the City of Georgetown be a co-sponsor. By partnering with the City of Georgetown, Faith in Action is able to access regionally available Transit Development Credits and meet the local match required; eliminating the need for a cash match and providing access to more than S100K in grant funding. This grant application would facilitate Faith in Action Georgetown's participation in the City led Transit Working Group and provide for mobility management for the coordination, scheduling and administration of supportive transportation services for senior adults. Dan Bonner moved for approval of a letter from the Commission on Aging endorsing Faith in Action's application for federal funding in support of transportation. Bill Dalton seconded the motion, which the Board approved unanimously. (7-0) Affordable Housing: Virginia Lazenby gave an overview of various developments occurring with affordability of housing for senior citizens. Speaking Engagements: Gene Jantzen, Chairman, gave an overview of the various organizations that he has introduced the Commission on Aging to and extended an invitation for their members to attend meetings of the Commission on Aging. Mr. Jantzen has spoken to the Kiwanis Club of Sun City, the Sertoma Club of Georgetown, and will be speaking in July to the Sun City Rotary Club. F. Discussion of future agendas and priorities — Gene Jantzen, Board Chair. Tiffany Enos will follow-up with a representative from Alzheimer's care for seniors to present during the July meeting. Tiffany Enos will contact Antoinette Griffin, Texas Seniors Guides, to present during the August meeting. Adjournment The next Board meeting will be Monday, July 18, 2016, at 6:00 p.m., at the Public Safety Pacility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 7:44 p.m. on a motion by Virginia Lazenby, seconded by Tiffany Enos, whch the B unanimously. ar pproved (7-0) 9 i Gert' ntzen, Chairman atricia Strickland, Secretary Georgetown Commission an Aging Georgetown Commission on Aging Commission on Aging June 20, 2016 GEORGETOWN COMMISSION ON AGING 2016/2017 Name, Address, Phone Number, Appt Exp Term Description Notes Fax & E-mail Date Date of Position 1 Dan Bonner (Vice Chair) 2 William J. Dalton, Jr. 3/16 2/18 1" - Full Service provider 3 Tiffany Enos Virginia Hahn 5 Gene Jantzen (Chair) Virginia Lazenby 3/15 2/16 1" — Partial Service Provider 6 Donna Livingston 3115 2/17 1"—Full Caregiver to i 7 Valerie Nicholson 210 Patricia Strickland (Secretary) 3/15 2/17 1'` — Full Service, 2318 Liaisons: John Sullivan, Fire Chief, (512)930-3473, iohn.sullivan0cleorgetown.org or Linda White, Office Specialist, (512)930-3652, Iinda.white(�bgeorgetown.org Time and Date of Regular Meetings: Monthly meetings, 3rd Monday of the month, 6:00 p.m., Public Safety Facility, 3500 DB Wood Road, Georgetown, TX 78633. Term of Office: Two years with a maximum of two consecutive terms. Last roster update: March 14, 2016 so 0 ivlinutes of the Georgetown Commission on Aging City of Georgetown, Texas .tune 20, 2016 The City of Georgetown Commission on Aging met on June 20, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81 Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Gene Jantzen, Chairman of the Board, called the meeting to order at 6:08 p.m. Seven Board members were present, with Ginny Hahn and Donna Livingston absent, thus constituting a quorum. Also present was Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the meeting held on May 16, 2016 — Gene Jantzen, Board Chair. Valerie Nicholson moved to approve the minutes from the May 16, 2016 meeting. Bill Dalton moved to second the motion, which the Board approved unanimously. (7-0) Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: C. Presentation and discussion regarding the Americans with Disabilities Accessibility Transition Plan for the City of Georgetown, particularly concentrnting on the 60+ aging population — Dawn Jennings, ADA Chair and Nat Waggoner, Transportation Board Liaison. Additional ADA Advisory Board members in attendance were Bea Kinney and Anya Juan Risco. Ms. Jennings explained that the ADA was enacted on July 26, 1990 and provides comprehensive rights and protections for individuals with disabilities in areas of employment, public accommodations, state and local government services, and telecommunications. The ADA covers individuals with physical or mental impairments, and with laws designed to ensure that persons of all abilities have equality of opportunity, economic self-sufficiency, full participation in American life, and independent living. Ms. Jennings also explained that Title II of the ADA requires state and local governments to make their programs and services accessible to persons with disabilities. The City of Georgetown City Council adopted an ADA Transition Plan in March of 2014. The City of Georgetown is committed to ensuring that its programs, services and activities are Commission on Aging June 20, 2016 accessible to persons with disabilities in compliance with Title Il. The city's Transportation Services has conducted sidewalk studies and various improvement projects resulting in significant improvements to sidewalks, curb ramps, street parking and intersections throughout the City to facilitate accessibility and access to persons with disabilities. The city's Support Services ensures application of ADA Standards for Accessible Designs to all new construction, remodels, renovations and alterations of public buildings and public parking areas. The city's Parks and Recreation Department's Capital Improvement Plan identifies park renovation projects to provide ADA compliance. The City is committed to maintaining an effective means of communication with the public through public media, public meetings and project notification. D. Presentation and discussion regarding The Caring Place programs to assist older adults with a focus on dental needs and services. — Erin Becnel, Client Services Director with The Caring Place. Joining Ms. Becnel was Rebecca Orozco, Case Manager with The Caring Place. Ms. Becnel explained that The Caring Place is a local, faith -based non-profit organization that addresses the basic human needs of people within its service area, and collaborates with community partners to improve the quality of life of every client. Their services are provided based on documented crisis, not income. The Caring Place provides services to 5,444 individuals, of which 2,060 are unique families, living in Georgetown and rural Williamson County (Andice, Bartlett, Florence, Granger, Jarrell, Jonah, Schwertner, Walburg, Weir and the Hutto area within the G1SD). Of clients served, 77% are Georgetown residents, with 13% over the age of 65. The Caring Place (TCP) has provided assistance with basic human needs for those in Georgetown and rural Williamson County for over 30 years. TCP assistance is provided primarily in three areas: 1) direct financial assistance for rent and utility bills, prescriptions, medical, dental and optical procedures, and specialized emergency transportation needs; 2) non -financial assistance in the form of food, clothing, household items, minor home repairs and renovations to accommodate persons with disabilities; and 3) referrals, counseling and education. TCP's client base consists of individuals in need of one-time emergency support; those on public assistance who require non -financial support (food, clothing and housewares) to make ends meet; those who need professional assistance for a few months to address a serious medical problem or other issue that adversely impacts their lives; and those who have reached short-term goals, and are ready to take the next step to self-sufficiency. TCP has approximately 23 treatment plans on file to assist individuals with dental care needs. There are several specific plans for individuals 60 years of age and older. Currently there are approximately 40 clients waiting for dental services and of that number, 14 clients are in the age group of 60-70 years old. TCP will provide a gas voucher or CARTS pass so that transportation is not a barrier to receiving those services not provided at the outreach locations. TCP has four feeding programs which are The Food Pantry (qualifying individuals and families may receive a seven-day emergency food order once in a 30-day period with each food order consisting of 30 pounds of food per person), Our Daily Bread (day -old bread and pastries donated daily from H-E-B), Fresh Food for Families (through partnership with Capital Area Food Bank in Austin, fresh fruits and vegetables are provided for distribution to area families on the 11, 3`d and 51s Mondays of the month), HOPE (Healthy Option Program for the Elderly — available to low income individuals age 55 and over — receive a supplemental food order once per month — delivery available for homebound), and Holiday Meal Program (H-E-B gift cards to families). E. Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health — Board members. Gene Jantzen, Chairman, shared Commission on Aging June 20, 2016 with the Board that as they are developing action plans for their particular Priority Initiative, to keep in mind how the Commission can best communicate these plans to our senior citizen residents. Dental: Bill Dalton and Patricia Strickland reported that they are currently working on a 10- point plan to present to the Board possibly at the July Board meeting. Transportation: Dan Bonner asked Nat Waggoner, City Transportation Analyst, and Vickie Orcutt, Executive Director, Faith in Action, to update the Board. Mr. Waggoner reported that that CAMPO is accepting applications for the Federal Transit Administration's "Enhanced Mobility for Seniors and Individuals with Disabilities". The grant provides funds to serve the special needs of transit -dependent populations beyond traditional public transportation services and American with Disabilities Act complementary paratransit services. Faith in Action, through assistance from the city, has secured FY 2016 monies from Capital Metro as well as the required match from the Georgetown Health Foundation. Faith in Action will be using the FY 2016 money to build ride scheduling capacity. Faith in Action intends to submit an application for FY 2017 and has requested that the City of Georgetown be a co-sponsor. By partnering with the City of Georgetown, Faith in Action is able to access regionally available Transit Development Credits and meet the local match required; eliminating the need for a cash match and providing access to more than S100K in grant funding. This grant application would facilitate Faith in Action Georgetown's participation in the City led Transit Working Group and provide for mobility management for the coordination, scheduling and administration of supportive transportation services for senior adults. Dan Bonner moved for approval of a letter from the Commission on Aging endorsing Faith in Action's application for federal funding in support of transportation. Bill Dalton seconded the motion, which the Board approved unanimously. (7-0) Affordable Housing: Virginia Lazenby gave an overview of various developments occurring with affordability of housing for senior citizens. Speaking Engagements: Gene Jantzen, Chairman, gave an overview of the various organizations that he has introduced the Commission on Aging to and extended an invitation for their members to attend meetings of the Commission on Aging. Mr. Jantzen has spoken to the Kiwanis Club of Sun City, the Sertoma Club of Georgetown, and will be spealdng in July to the Sun City Rotary Club. F. Discussion of future agendas and priorities — Gene Jantzen, Board Chair. Tiffany Enos will follow-up with a representative from Alzheimer's care for seniors to present during the July meeting. Tiffany Enos will contact Antoinette Grim, Texas Seniors Guides, to present during the August meeting. Adjournment The next Board meeting will be Monday, July 18, 2016, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 7:44 p.m. on a motion by Virginia Lazenby, seconded by Tiffany Enos, which the B pproved unanimously. (7-0) e Ge ntzen, Chairman 6 atricia Strickland, Secretary Georgetown Commission on Aging Georgetown Commission on Aging Commission on Aging June 20, 2016 Coversheet Page 1 of 1 City of Georgetown, Texas City Council Regular Meeting July 12, 2016 SUBJECT: Consideration and possible action to support Faith in Action's Application and authorize Mayor Dale Ross to sign a letter of support for Federal Transit Administration (FTA) 5310 Grant Funding for FY17 to the Capital Area Metropolitan Planning Organization (CAMPO) -- Nat Waggoner, Transportation Analyst, AICP, PMP. ITEM SUMMARY: CAMPO is now accepting applications for the Federal Transit Administration's Enhanced Mobility for Seniors and Individuals with Disabilities (Section 5310) program. The federal funding available for this call for projects in our region is approximately $1.33M. The grant provides funds to serve the special needs of transit -dependent populations beyond traditional public transportation services and American with Disabilities Act (ADA) complementary paratransit services. Faith in Action (FIAG), through assistance from the City, has secured FY 16 monies (approx. $53K) from Capital Metro as well as the required match from the Georgetown Health Foundation. Faith in Action will be using the FY16 money to build ride scheduling capacity. Faith in Action intends to submit an application for FY 17 and has requested that we as Georgetown be a co-sponsor. The Section 5310 program requires (at least) 20% match for Capital projects and (at least) 50% for Operations projects but does allow for in -kind and the use of Transit Development Credits (TDC) to fully offset any local match requirements. The City and Faith in Action have completed a preliminary application. By partnering with the City of Georgetown, Faith in Action is able to access regionally available TDCs and meet the local match required; eliminating the need fora cash match and providing access to more than $100K in grant funding. This grant application would facilitate FIAG's participation in the City led Transit Working Group and provide for mobility management for the coordination, scheduling and administration of supportive transportation services for senior adults. This program is designed to support FIAG's service provision and volunteer recruitment efforts. FLAG is requesting funds to support a portion of staff salaries for a mobility coordinator (90%) and a volunteer coordinator (50%) as well as computerized scheduling system and marketing expenses. The mobility coordinator acts as the service scheduler point of contact entering ride request into an online database for volunteer drivers to self -assign. Schedules are monitored by the Mobility Coordinator contacting volunteers to ensure all rides are assigned. Current provisions of FIAG is a limit of two rides a week per client. The Mobility Coordinator role involves awareness of mobility options and coordination to improve access to transportation services for senior adults that have a need for more than the two rides. As a volunteer transportation agency, it is vital to have a dedicated Volunteer Coordinator to focus on volunteer retention and recruitment. At the end of May 2016, FIAG had 508 enrolled clients with an average of 3-4 new clients enrolling weekly. Below is the call schedule. July 13, 2016: Dual letter of support from the City's ADA Advisory Board and the Commission on Aging. July 19, 2016: Applications Due by 5:00 p.m. August 8, 2016: Public Hearing at CAMPO Transportation Policy Board August 27, 2016: Recommendation of projects by CAMPO Technical Advisory Committee September 12, 2016: Consideration of project awards by CAMPO Transportation Policy Board STAFF RECOMMENDATION: Approval and authorization to sign. FINANCIAL IMPACT: No local funding is required for this application. By partnering with the City of Georgetown, Faith in Action is able to use Transportation Development Credits available to jurisdictions in the CAMPO region. SUBMITTED BY: Nat Waggoner, AICP, PMP ATTACHMENTS: Letter of Support - Mavor Ross http://agendas.georgetown.org/CoverSheet.aspx?ItemID=14520&MeetingID=1729 7/14/2016 Notice of Meeting for the Georgetown Commission on Aging of the City of Georgetown June 20, 2016 at 6:00 PM at the Public Safety Facility, 3500 DB Wood Rd., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Meeting Note: The ADAAdvisory Board has been invited to attend the June 20, 2016 meeting of the Georgetown Commission Aging. The ADA Advisory Board will not be taking any action. B Call to Order — Gene Jantzen, Board Chair C Consideration and possible action to approve minutes of the meeting held on May 16, 2016 — Gene Jantzen, Board Chair Legislative Regular Agenda D Presentation and discussion regarding the ADA Transition Plan for the City of Georgetown, particularly concentrating on the 60+ aging population — Dawn Jennings, ADA Chair, and Nat Waggoner, Board Liaison E Presentation and discussion regarding The Caring Place programs to assist older adults with a focus on dental needs and services — Erin Becnel, Client Services Director, The Caring Place F Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health — Board members G Discussion of future agendas and priorities — Gene Jantzen, Board Chair CERTIFICATE OF POSTING I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2016, at , and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Shelley Nowling, City Secretary Page 1 of 11 City of Georgetown, Texas Commission on Aging June 20, 2016 SUBJECT: Meeting Note: The ADA Advisory Board has been invited to attend the June 20, 2016 meeting of the Georgetown Commission Aging. The ADA Advisory Board will not betaking any action. FINANCIAL IWACT: NA SUBMITTED BY Linda White, Board Liaison Page 2 of 11 City of Georgetown, Texas Commission on Aging June 2012016 SUBJECT: Call to Order — Gene Jantzen, Board Chair PARFIVIN-F41 a 101V SUBMITTED BY Linda White, Board Liaison Page 3 of 11 City of Georgetown, Texas Commission on Aging June 20, 2016 SUBJECT: Consideration and possible action to approve minutes of the meeting held on May 16, 2016 — Gene Jantzen, Board Chair U JUJU_0-t FINANCIAL IMPACT: NA SUBMITTED BY. - Linda White, Board Liaison ATTACHWNTS: Description Type DrA Minutes fiom May 16,2016 Co%erMemo Page 4 of 11 Minutes of the Georgetown Commission on Aging City of Georgetown, Texas May 16, 2016 The City of Georgetown Commission on Aging met on May 16, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8t' Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Gene Jantzen, Chairman of the Board, called the meeting to order at 6:04 p.m. All Board members were present, thus constituting a quorum. Also present were Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the meeting held on April 18, 2016 — Gene Jantzen, Board Chair. Bill Dalton moved to approve the minutes from the April 18, 2016 meeting. Valerie Nicholson moved to second the motion, which the Board approved unanimously. (9-0) Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: C. Presentation and discussion regarding services provided by Faith in Action, particularly transportation provided for the senior citizens — Vickie Orcutt, Director. Ms. Orcutt explained that Faith in Action is an advocate for seniors by providing volunteer services to help seniors maintain their independence and quality of life. There are no charges for services provided which include: transportation for those who can no longer drive; handyman services for small projects around the house; running errands to pick up groceries or prescriptions for clients; providing information and referrals on services by other elder care providers; and maintaining a medical equipment closet of durable medical equipment for clients (wheelchairs, shower benches, walkers, etc.). Ms. Orcutt further explained that Faith in Action provides safe, reliable, dependable and accessible transportation for Georgetown residents, including Georgetown ETJ, age 65+ who can no longer drive. The ultimate goal is to support senior independence by addressing the need for mobility and companionship. The intended outcome is that the elderly stay connected with their community, while living independent, healthy and active lives. Commission on Aging May 16, 2016 Page 5 of 11 Approximately 150 volunteers provide rides to over 450 clients. In 2015, rides by trip type included: 58% (doctor, pharmacy, rehab, counseling, and dentist); 22% (grocery store); 11% (hair/nail salon); 7% (errands); l % (exercise); 1 % (entertainment); .2% (social services). New neighborhood communities are expanding and being built and service areas are increasing in size and population, significantly increasing the demand for transportation provided by volunteers. Outreach to gain additional volunteers is currently conducted through church ministry fairs, health fairs, speaker's bureau, civic organizations, and online volunteer sites. Ms. Orcutt shared that Faith in Action has recently submitted an application to Strategic Partnerships for Community Services. If awarded funding, funds will be used to fund a position for a scheduler, to increase additional hours for phone coverage of the volunteer recruiter, and available funding to print recruitment materials to secure additional volunteers. Dan Bonner moved for approval of a letter, to be written by Gene Jantzen, Chair, endorsing Faith in Action's application for funding approval from Strategic Partnership for Community Services. Ginny Hahn seconded the motion, which the Board approved unanimously. (9-0) Val Nicholson informed the Board of the Quarterly Breakfast Bites, sponsored by the Georgetown Main Street Program, which meets in the Friends Room, 2"d Floor, of the Georgetown Library. Ms. Nicholson shared that breakfast begins at 8 a.m. and the programs begin at 8:30 a.m. The program on June 8' will be presented by Nat Waggoner with the City of Georgetown Transportation Department. D. Presentation and discussion regarding the dental health program in Elgin and Bastrop provided by Bluebonnet Trails Community Services — Jennifer Bourquin, Director, Bluebonnet Trails Community Services was unable to attend. Instead, Presentation and discussion regarding services provided by Lone Star Circle of Care, particularly dental care provided for the senior citizens — Denise Armstrong, D.D.S., Chief Dental Officer. Dr. Armstrong explained that Lone Star Circle of Care is a federally qualified community health center serving Central Texas. Dr. Armstrong stated that if it were not for their clinics, adults and children without health insurance would not have access to what Lone Star calls a person -centered, behaviorally enhanced health care home, which includes adult primary care, dental, integrated mental health, women's health services, and low cost medications. Lone Star Circle of Care has 27 sites throughout Texas, with 17 of the 27 sites being located in Central Texas (Austin, Bastrop, Cedar Park, Georgetown, Harker Heights, Hutto, Killeen, Marble Falls, Round Rock, Taylor). Keeping in mind of the Board's particular interest with the dental care provided to citizen's age 60+, Dr. Armstrong spoke of the dental care provided by Lone Star Circle of Care. General dentistry services is provided for adults and children with services including cleanings, x-rays and preventive care, fillings, root canals, extractions, stainless steel crowns, and partial dentures. Currently dental services are provided at the Georgetown Dental Clinic (LSCC Dental Center) and at the Round Rock Dental Center. Round Rock focuses more on children. Waiting for funding in order to open Bastrop Dental. Plans are to open dental services in Marble Falls during the fall of 2016. Services will concentrate first on children, then at a later date will care for adults. During 2015 there were 285 individual dental patients 60+ age range. There were 146 periodic exams, 99 limited exams, 40 comprehensive exams, 89 extractions, 66 fillings, 9 partials. Issues facing the dental patient are: patient lacking resources for partial payment, no dental coverage under Commission on Aging May 16, 2016 Page 6 of 11 Medicare, poor reimbursement rates/demands for self -pay, Medicaid very limited in providing funding. Lack of funds provided to the dentist is an issue the dentists face. E. Presentation and discussion of pre -hospital medical services and needs within the Georgetown community — John Sullivan, Fire Chief, Georgetown Fire Department. Chief Sullivan gave an overview of types and numbers of medical transports, hours of peak calls, peak day during the week for calls, as well as other trends. The Board expressed their appreciation and support to Chief Sullivan and staff of the emergency responders. The Board encouraged Chief Sullivan to continue providing monthly status reports. F. Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health — Board members. Housing: no report Communication: work towards the Commission on Aging acting as a "hub" bringing together agencies/informing agencies who work with the 60+ aging population within the City of Georgetown. Dental: no report Transportation: continue to work with Faith in Action by encouraging local business owners to encourage their staff to volunteer as transportation providers and to strategize towards ways to recruit volunteers. Mental Health: in working with the mental health of a person, in many instances the family dynamics comes into play because the family, on their visits, only see" a portion of the mental health issues affecting their loved ones. G. Discussion on future agendas and priorities — Gene Jantzen, Board Chair. Jennifer Bourquin, Director, Bluebonnet Trails Community Services will be contacted to reschedule. Nat Waggoner, ADA Coordinator for City of Georgetown, and Dawn Jennings, Chair, ADA, will present during the June meeting.Bill Dalton will contact The Caring Place for presenting during the June meeting. Status update in 6ference to medical services andneedswithin the Georgetown community. Priority Initiatives reports. Possibly have a representative from Alzheimer's care for seniors present during the July meeting. Adjournment The next Board meeting will be Monday, June 20, 2016, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 7:56 p.m. on a motion by Ginny Hahn, seconded by Bill Dalton, which the Board approved unanimously. (970) Gene Jantzen, Chairman Patricia Strickland, Secretary Georgetown Commission on Aging Georgetown Commission on Aging Commission on Aging May 16, 2016 Page 7 of 11 City of Georgetown, Texas Commission on Aging June 20, 2016 SUBJECT: Presentation and discussion regarding the ADA Transition Plan for the City of Georgetown, particularly concentrating on the 60+ aging population — Dawn Jennings, ADA Chair, and Nat Waggoner, Board Liaison SUBM=D BY - Linda White, Board Liaison Page 8 of 11 City of Georgetown, Texas Commission on Aging June 20, 2016 SUBJECT: Presentation and discussion regarding The Caring Place programs to assist older adults with a focus on dental needs and services — Erin Becnel, Client Services Director, The Caring Place 11"A MiJUVAN _/:_: SUBM TTED BY: Linda White, Board Liaison Page 9 of 11 City of Georgetown, Texas Commission on Aging June 20, 2016 SUBJECT: Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health — Board members SUBMITTED BY: Linda White, Board Liaison Page 10 of 11 City of Georgetown, Texas Commission on Aging June 20, 2016 SUBJECT,• Discussion of future agendas and priorities — Gene Jantzen, Board Chair Y I -DI =3 liuh�_ • SUBMITTED BY: Linda White, Board Liaison Page 11 of 11 Notice of Meeting of the GEORGETOWN COMMISSION ON AGING City of Georgetown, Texas June 20, 2016 The Georgetown Commission on Aging will meet on Monday, June 20, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, Texas 78633. The ADA Advisory Board has been invited to attend the June 20, 2016 meeting of the Georgetown Commission on Aging. The ADA Advisory Board will not take any action. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the Georgetown Commission on Aging Liaison at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 E. 8ch Street for additional information; TTY users route through Relay Texas at 711. Regular Session This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551. A. Call to Order — Gene Jantzen, Board Chair B. Consideration and possible action to approve minutes of the meeting held on May 16, 2016 — Gene Jantzen, Board Chair Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: C. Presentation and discussion regarding the ADA Transition Plan for the City of Georgetown, particularly concentrating on the 60+ aging population — Dawn Jennings, ADA Chair, and Nat Waggoner, Board Liaison D. Presentation and discussion regarding The Caring Place programs to assist older adults with a focus on dental needs and services — Erin Becnel, Client Services Director, The Caring Place E. Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health — Board members F. Discussion of future agendas and priorities — Gene Jantzen, Board Chair Adjournment Certificate of Posting I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of , 2016, at , and remained so posted for at least 72 hours preceding the scheduled time of said meeting. Shelley Nowling, City Secretary Linda White From: Nathaniel Waggoner Sent: Thursday, May 05, 2016 4:29 PM To: Linda White Subject: FW: Commission on Aging Hi Linda, Our chair Dawn Jennings contact information is We will be discussing our presentation to your committee during our June 81h . If you would be so kind as to include us in your agenda correspondence next month, that would be great. Thanks Linda, -NJ W From: Jennings, Dawn [ Sent: Thursday, April 14, 2016 10:05 AM To: Nathaniel Waggoner <Nathaniel.Waggoner@georgetown.org> Subject: RE: Commission on Aging Good Morning! Absolutely, just let me know what time and where. D. From: Nathaniel Waggoner [mailto:Nathaniel.Waggoner@georgetown.orgl Sent: Thursday, April 14, 2016 6:58 AM To: Jennings, Dawn < Subject: Fwd: Commission on Aging Good morning Dawn, Does 5/16 work for you to provide an update to the Commission on Aging? Nat Begin forwarded message: From: John Sullivan <John. Sul livanirgeor<(Yetown.orQ> Date: April 14, 2016 at 6:18:45 AM CDT To: Nathaniel Waggoner <Nathaniel.Wag�-yonercc?georaetown.or(,> Subject: Re: Commission on Aging I believe that we are pretty open. The COA meets on the 3rd Monday of each month. I would say that we try May 16th. If that works, you can let Linda White know and she will coordinate with the COA Chair. John Sullivan, Fire Chief Georgetown Fire Department Sent from my iPhone On Apr 13, 2016, at 7:16 PM, Nathaniel Waggoner <Nathaniel.Wag og nern,georgetown.org> wrote: John, Did you have a date that works best for Dawn to provide an update to the Commission? Nat Click here to report this email as spam. 2 Linda White From: Ginna O'Connor < Thursday, May 19, 2016 4:03 PM To: Bill Dalton Cc: genejantzen@gmail. White; pcorrigan74@hotmail. Becnel Subject: RE: The Caring Place Presentation Dear Bill, Thank you for inviting The Caring Place to present to the Commission on Aging! In speaking with you yesterday, I was happy to hear about the work of the commission because, as you know, The Caring Place serves a high percentage of senior citizens with basic human needs. I am confirming that Erin Becnel, our Client Services Director, will present to the Commission on Monday, June 20th about The Caring Place programs to assist older adults with a focus on dental needs and services. In preparation for the presentation, would you let us know what the Commission considers as the minimum age for a senior citizen? Thanks again for this opportunity to present to the Commission. Sincerely, Ginna Ginna F. O'Connor Executive Director The Caring Place 512- //www.carinaDiacetx.ora/ p=— Garin Place f O Click here to sign up for our latest news! From: Bill Dalton [mailto: Thursday, May 19, 2016 1:52 PM To: Ginna O'Connor <goconnorCd) genemantzen@gmail. White <Linda.White(cDgeorgetown.org>; pcorrigan74@hotmail. The Caring Place Presentation Dear Ginna; The Mayor's Commission on Aging is currently studying and analyzing the five most important needs Georgetown's senior citizens routinely identify as challenging to their long term health and security; Transportation, Housing, Communication, Mental Health and affordable Dental Services. After our discussion yesterday, I spoke with Mr. Gene Jantzen; Chairman of the Board, Georgetown Commission on Aging, about you and/or another representative of The Caring Place, making a presentation to the board which would showcase the current programs offered at The Caring Place that provide assistance to elder citizens in financial crisis. We are especially interested in learning all we can about The Caring Places' involvement in helping to provide dental services to Georgetown's senior citizens. Please plan for a twenty minute presentation with ten minutes for question and answers for board members. Handout material is welcomed. We would appreciate your making a presentation at our next board meeting on Monday June 20th at 6:00 Pm at the Public Safety Facility, located at 3500 DB Wood Drive, Georgetown, TX 78633. Please email your commitment to this presentation schedule to linda.white@georgetown.org. Thank you for your cooperation. We look forward to learning more about the most caring place in Georgetown. Please let me know if I can assist you in ant way. Sincerely; Bill Dalton Click here to report this email as spam. 2 Linda White From: Gene Jantzen < Sent: Wednesday, April 27, 2016 12:10 PM To: Linda White Subject: Commission on Aging Presentation at Sun City Good morning, Linda, I have been asked to do a 30-minute presentation about our Commission to residents and interested others in Sun City on Tuesday, June 7th, at 10 am. The meeting is sponsored by the Kiwanis Club of Sun City who invites the whole community. I expect an audience of 100-125. I would propose to do a parallel presentation to the one done for the Ministerial Alliance group which was a follow up of our presentation to City Council. I think we can up date the flash stick of ten slides to include the new members of our Commission and include the Priority Initiatives. Who did the original? I know Tim presented to Council and Josie presented to the Ministerial Alliance group and Ginny had a flash stick too, but I don't know who assembled it. Your thoughts? gene Gene Jantzen, Realtor Cell Like us on Facebook https://www.facebook.com/teamiantzencentury21. A Native Texan Licensed to practice Real Estate in The Great State of Texas lic # 524971 Minutes of the Georgetown Commission on Aging City of Georgetown, Texas May 16, 2016 The City of Georgetown Commission on Aging met on May 16, 2016 at 6:00 p.m. at the Public Safety Facility, located at 3500 DB Wood Road, Georgetown, TX 78633. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81 Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Gene Jantzen, Chairman of the Board, called the meeting to order at 6:04 p.m. All Board members were present, thus constituting a quorum. Also present were Staff Liaison Fire Chief John Sullivan and Staff Liaison Office Specialist Linda White. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the meeting held on April 18, 2016 — Gene Jantzen, Board Chair. Bill Dalton moved to approve the minutes from the April 18, 2016 meeting. Valerie Nicholson moved to second the motion, which the Board approved unanimously. (9-0) Legislative Regular Agenda The Commission will individually consider and possibly take action on any or all of the following items: C. Presentation and discussion regarding services provided by Faith in Action, particularly transportation provided for the senior citizens — Vickie Orcutt, Director. Ms. Orcutt explained that Faith in Action is an advocate for seniors by providing volunteer services to help seniors maintain their independence and quality of life. There are no charges for services provided which include: transportation for those who can no longer drive; handyman services for small projects around the house; running errands to pick up groceries or prescriptions for clients; providing information and referrals on services by other elder care providers; and maintaining a medical equipment closet of durable medical equipment for clients (wheelchairs, shower benches, walkers, etc.). Ms. Orcutt further explained that Faith in Action provides safe, reliable, dependable and accessible transportation for Georgetown residents, including Georgetown ETJ, age 65+ who can no longer drive. The ultimate goal is to support senior independence by addressing the need for mobility and companionship. The intended outcome is that the elderly stay connected with their community, while living independent, healthy and active lives. Commission on Aging May 16, 2016 Approximately 150 volunteers provide rides to over 450 clients. In 2015, rides by trip type included: 58% (doctor, pharmacy, rehab, counseling, and dentist); 22% (grocery store); 11% (hair/nail salon); 7% (errands); 1% (exercise); 1% (entertainment); .2% (social services). New neighborhood communities are expanding and being built and service areas are increasing in size and population, significantly increasing the demand for transportation provided by volunteers. Outreach to gain additional volunteers is currently conducted through church ministry fairs, health fairs, speaker's bureau, civic organizations, and online volunteer sites. Ms. Orcutt shared that Faith in Action has recently submitted an application to Strategic Partnerships for Community Services. If awarded funding, funds will be used to fund a position for a scheduler, to increase additional hours for phone coverage of the volunteer recruiter, and available funding to print recruitment materials to secure additional volunteers. Dan Bonner moved for approval of a letter, to be written by Gene Jantzen, Chair, endorsing Faith in Action's application for funding approval from Strategic Partnership for Community Services. Ginny Hahn seconded the motion, which the Board approved unanimously. (9-0) Val Nicholson informed the Board of the Quarterly Breakfast Bites, sponsored by the Georgetown Main Street Program, which meets in the Friends Room, 2°d Floor, of the Georgetown Library. Ms. Nicholson shared that breakfast begins at 8 a.m. and the programs begin at 8:30 a.m. The program on June 81 will be presented by Nat Waggoner with the City of Georgetown Transportation Department. D. Presentation and discussion regarding the dental health program in Elgin and Bastrop provided by Bluebonnet Trails Community Services — Jennifer Bourquin, Director, Bluebonnet Trails Community Services was unable to attend. Instead, Presentation and discussion regarding services provided by Lone Star Circle of Care, particularly dental care provided for the senior citizens — Denise Armstrong, D.D.S., Chief Dental Officer. Dr. Armstrong explained that Lone Star Circle of Care is a federally qualified community health center serving Central Texas. Dr. Armstrong stated that if it were not for their clinics, adults and children without health insurance would not have access to what Lone Star calls a person -centered, behaviorally enhanced health care home, which includes adult primary care, dental, integrated mental health, women's health services, and low cost medications. Lone Star Circle of Care has 27 sites throughout Texas, with 17 of the 27 sites being located in Central Texas (Austin, Bastrop, Cedar Park, Georgetown, Harker Heights, Hutto, Killeen, Marble Falls, Round Rock, Taylor). Keeping in mind of the Board's particular interest with the dental care provided to citizen's age 60+, Dr. Armstrong spoke of the dental care provided by Lone Star Circle of Care. General dentistry services is provided for adults and children with services including cleanings, x-rays and preventive care, fillings, root canals, extractions, stainless steel crowns, and partial dentures. Currently dental services are provided at the Georgetown Dental Clinic (LSCC Dental Center) and at the Round Rock Dental Center. Round Rock focuses more on children. Waiting for funding in order to open Bastrop Dental. Plans are to open dental services in Marble Falls during the fall of 2016. Services will concentrate first on children, then at a later date will care for adults. During 2015 there were 285 individual dental patients 60+ age range. There were 146 periodic exams, 99 limited exams, 40 comprehensive exams, 89 extractions, 66 fillings, 9 partials. Issues facing the dental patient are: patient lacking resources for partial payment, no dental coverage under Commission on Aging May 16, 2016 2 Medicare, poor reimbursement rates/demands for self -pay, Medicaid very limited in providing funding. Lack of funds provided to the dentist is an issue the dentists face. E. Presentation and discussion of pre -hospital medical services and needs within the Georgetown community — John Sullivan, Fire Chief, Georgetown Fire Department. Chief Sullivan gave an overview of types and numbers of medical transports, hours of peak calls, peak day during the week for calls, as well as other trends. The Board expressed their appreciation and support to Chief Sullivan and staff of the emergency responders. The Board encouraged Chief Sullivan to continue providing monthly status reports. F. Status report from each of the Priority Initiatives: Communication, Transportation, Dental Care, Affordable Housing, Mental Health — Board members. Housing: no report Communication: work towards the Commission on Aging acting as a "hub" bringing together agencies/informing agencies who work with the 60+ aging population within the City of Georgetown. Dental: no report Transportation: continue to work with Faith in Action by encouraging local business owners to encourage their staff to volunteer as transportation providers and to strategize towards ways to recruit volunteers. Mental Health: in working with the mental health of a person, in many instances the family dynamics comes into play because the family, on their visits, only see a portion of the mental health issues affecting their loved ones. G. Discussion on future agendas and priorities — Gene Jantzen, Board Chair. Jennifer Bourquin, Director, Bluebonnet Trails Community Services will be contacted to reschedule. Nat Waggoner, ADA Coordinator for City of Georgetown, and Dawn Jennings, Chair, ADA, will present during the June meeting. Bill Dalton will contact The Caring Place for presenting during the June meeting. Status update in reference to medical services and needs within the Georgetown community. Priority Initiatives reports. Possibly have a representative from Alzheimer's care for seniors present during the July meeting. Adjournment The next Board meeting will be Monday, June 20, 2016, at 6:00 p.m., at the Public Safety Facility, 3500 DB Wood Road, Georgetown, Texas. The meeting adjourned at 7:56 p.m. on a motion by Ginny Hahn, seconded by Bill Dalton, which the Board approved unanimously. (9-0) Gene Jantzen, Chairman Patricia Strickland, Secretary Georgetown Commission on Aging Georgetown Commission on Aging Commission on Aging May 16, 2016