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HomeMy WebLinkAboutMinutes_GVPID_02.15.2016City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, February 15, 2016 at 6:15 p.m. Georgetown Public Library 402 W. 811, Street Georeetown, TX 78626 Members present: Steve Goodman, Acting President; Melinda Marler, Katie Porter and Bill Weber Staff present: Jim Briggs, General Manager of Utilities; Andreina Davila, Project Coordinator; and Karen Frost, Administrative Assistant. Legislative Regular Agenda 1. Call to Order. Acting President Goodman called the meeting to order at 6:20 p.m. 2. Update on Membership: a. Introduction of Brian Ortego for Georgetown Village PID# I Board Member b. Consideration and possible action to approve Brian Ortega as a PTD Board Member to fill an open position on the Board. c. Consideration and possible action to approve Resolution of the Georgetown Village Public Improvement District #1 Board of Directors(PID Board) nominating certain new members to the PID Board. Motion by Goodman, second by Marler to recommend to City Council the appointment of Brian Ortego as a Board member of the PID. Approved 4 -- 0. Motion by Goodman, second by Marler to approve the Resolution appointing Brian Ortego to the Board. Approved 4 — 0. Discussion related to working relationship between the GVPID Board and the City of Georgetown. ( Jim Briggs, General Manager Utilities) Mr. Briggs introduced Andreina Davila and Karen Frost, both from the city and explained that they were asked by the City Manager to help the PTD Board with administrative tasks. He explained that since this was the only PID Board in the city that it is important to recognize the state statute regulations, but also understand that it is an advisory board of the City Council and therefore falls within its jurisdiction. The staff can assist with the day to day operations so that the board can function more effectively. The Board discussed that they had been asking for help for many years and had only been receiving help from accounting, purchasing and legal staff, not administrative. They were happy to see that assistance was being offered. Mr. Briggs also stated assistance would be given to help with the budgets and assessment plans. Since this is a city board, he offered the Public Safety facility or Fire Station #5 for future meetings, since they are much closer to their neighborhoods. Marler suggested that a transaction plan would need to be developed and that they should have workshops to have the discussion of who was responsible for what. The next workshop will be March 1 at 6:00 in the Fire Station #5, next to the Public Safety Facility on D.B. Wood Rd. Georgetown Village PID Page 1 of 3 Meeting: February 15, 2016 It was also discussed that the Board still needs three alternate positions filled and one developer position is still open. The City Secretary's office is aware of that and will ask residents from Georgetown Village to apply. 4. Consideration and possible action to approve Minutes of Georgetown Village Public Improvement District #1 meeting held on January 21, 2016. Porter pointed out corrections that needed to be made. Motion by Weber, second by Marler to approve the minutes with corrections. Approved 4 — 0. 5. Financial Report ( Bill Weber, Acting Treasurer) a. Financial status reports, provided by LaMar Kemp, City of Georgetown b. Utility usage c. Recap of approved expenditures The Board reviewed these reports, no action was taken. 6. Consideration and possible approval of Merit Work Orders 54529 and 54214 Weber reported that WO 54529 is for the irrigation work that was done last June. WO 54214 is for the Westbury Park improvements. Motion by Weber to approve payment, second by Marler. Approved 4 — 0. 7. Consideration and possible approval of a Landscape Contract. Motion by Weber to recommend to City Council the landscaping contract for Georgetown Village be awarded to Merit Service Solutions, based on using the best value method to choose the contractor and using the City of Georgetown Purchasing RFP procedures. Second by Marler. Approved 4 — 0. 8. Committee Reports a. Alley Paving & Sidewalks (Bill Weber) No report, looking forward to working with Jim Briggs. b. Budget/ 5 year plan (Steve Goodman, Bill Weber) No report. c. Communications (Melinda Marler, Steve Goodman, Katie Porter) They need assistance, Karen Frost will be able to assist with the webpage and agenda posting. d. Landscape & Parks Amenities (Steve Goodman, Melinda Marler, Katie Porter) i. Update on Gazebo project — Goodman reported he will have an update by the end of the month. ii. Picnic tables installation status — These are complete and invoices will be sent to the city for payment. iii, A main water line in Atkins Park broke and Goodman authorized $311 for repairs. e. Ponds (Bill Weber) There was a walk-through on January 25f and there were no issues. There needs to be a discussion of who will maintain and own the water quality ponds and sidewalks. Mr. Weber says that the PID should pay for a damaged sidewalk after the first year of maintenance paid by the developer. This will be discussed later. 9. Election of Officers The following officers were nominated and approved, 4 — 0: Georgetown Village PID Page 2 of 3 Meeting: February 15, 2016 President: Melinda Marler, Vice -President - Steve Goodman, Treasurer - Bill Weber, Secretary (non-voting member) - Karen Frost 10. New Business Josiah Longbons of Merit Service Solutions was introduced as the new branch manager. He will be supporting Dwayne Lockhart and the Board. Brian Ortego reported that there will be an Open House at the Village Elementary School on February 161h to discuss the proposed apartment complexes that will be located in the area. All are encouraged to attend to get more information. Motion by Weber to adjourn. Second by Katie Porter. The meeting was adjourned at 7:50 p.m. Approved, Melinda Marler, President Georgetown Village PID Meeting: February 15, 2016 Attest, Karen Frost, Secretary Page 3 of 3