Loading...
HomeMy WebLinkAboutMinutes_GVPID_03.01.2016 WorkshopCity of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Workshop Minutes Tuesday, March 1, 2016 at 6.00 p.m. Public Safety and Operations Facility 3500 D.B. Wood Rd. Georgetown, TX 78628 Voting Members present: Melinda Marler, President; Steve Goodman, Rich Harrison, Brian Ortego, Katie Porter and Bill Weber Staff present: Jim Briggs, General Manager of Utilities; Andreina Davila, Project Coordinator; and Karen Frost, Recording Secretary. Call to Order by President Marler at 6:06 p.m. Policy Development/Review Workshop A. Overview and discussion to clarify the purpose of the Georgetown Village PID#1 as defined by the State of Texas and the PID Governing and Founding documents. President Marler distributed the Governing Rules from 2014 that were approved and signed by the board and given to the City Secretary's office. Also distributed was the "WI -tat is a PIDT' document. Melinda has concerns about the document stating that it does not accurately represent all that they do. Bill Weber has concerns about the governing rules and the directions that have previously been given to the Board versus the ones that are now being given. He is concerned that the quorum is based on a full board number of seven and that they don't usually have a full board appointed. That makes having meetings difficult, which is why they have subcommittees that "act as staff". These subcommittees have not been posting meetings and they do not take final action on items, only work on inspections and projects, and make recommendations to the full board. Brian Ortego asked about the possibility of filling the empty board seats. Jim Briggs stated that the City Council will need to make the appointments. They also are the only ones that can extend terms. He stated it is very important to get those positions filled so that quorum can always be met. He will ask assistance from the City Secretary's office to fill those alternate positions. B. Discuss the dual function of the PID as both Board and Staff and how committees are used. Brian Ortego suggests looking at the purpose of the Board as defined by the City and as defined by the Board. Jim Briggs goes over the history of how and why the Board was formed. It has not had as much staff support in the past few years, since Randy Morrow left the board, but staff are working now to bring it into compliance with state and city regulations. Steve Goodman has issues with the expanded duties that the Board has had to take on, for example, water quality ponds, insurance and land ownership. Jim Briggs agrees that those items do need to be discussed further. He went on to explain the difference between detention ponds, which Board is responsible for maintaining, and water quality ponds, which the developer or HOA should be responsible for per TCEQ. Jill Fussell, a past Board member, was present and provided some history on the discussion of Georgetown Village PID Page 1 of 3 Meeting: March 1, 2016 "ponds". President Marler stated that there were still several gray areas that need to be discussed in regards to ponds. She also stated that Chapter 2.115 of the Georgetown Code of Ordinances was very clear about the affairs that should be managed by the Board, quoting "the Board shall oversee and administer the maintenance and management of those improvements in the District authorized to be funded by District Assessments in accordance with Chapter 372 of the Texas Local Government Code." Jim Briggs agreed and reminded everyone that it also states the ultimate authority for making decisions regarding the District lies with the City Council. C. Discuss the working relationship between the PID and the City. 1. What the PID needs 2. What the City needs There was further discussion of ponds, alleys and catch basins. Jill and Bill took an inventory of the alleyways and will share that information for future use. Steve Goodman discussed sidewalks and is concerned that street trees are causing the heaving and cracking of the concrete. He argued that it should not be the responsibility of the PID to pay for that maintenance. Melinda questioned who has the authority to say whether it is the Boards responsibility or the City's. Jim stated that will be brought back for clarity once we establish the expectations of both sides. Another concern was the administrative fee that is charged to the PID by the city. City staff helps with the financial and budgets, contracts, insurance and sometimes legal documents. Jim stated this Board is like other existing boards, citing the Georgetown Transportation Enhancement Committee as an example. They have contracts and perform research, and also have tax funded training. Melinda argued that the PID has different tasks that makes it different than other Council appointed boards. D. Next steps: Confirm items needing to go to the regular meeting agenda for consideration and possible action by the PID Board; next workshop. Items that were identified as needing answers and discussion: • Committees, should they be posted or not and can they still serve as "staff"? • Water Quality ponds • Ownership of property — is it all City or all PID? • Definitions of amenities • Alleyways • Sidewalks • Street Trees — list of drip irrigation • Budget and development of a 5 year plan — city generated? • What does the Administrative Fee pay for? • Mailings — can the Board use the city permit? • Automation • Communication — to contact the PID, can the Board use a PO Box? Georgetown Village PID Page 2 of 3 Meeting: March 1, 2016 E. Adjournment- The meeting was adjourned at 7.26 p.m. ML"- 't�u'qz Approved, Melinda Marler, President Georgetown Village PID Meeting: March 1, 2016 Attest, Karen Frost, Secretary Page 3 of 3