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HomeMy WebLinkAboutMinutes_GVPID_12.14.2010GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT#1 Tuesday, December 14, 2010 Green Builders Sales Office Madrid and Shell Road Georgetown, TX 78633 BOARD OF DIRECTORS PRESENT Cheryl Welch, President (M) Chance Leigh (M) Jim Harrington (M) Richard Nesbit (M) Ken Cofer, (M) Jill Fussell (A) BOARD OF DIRECTORS ABSENT Mike Rains (M) GUESTS Matt Saulsgiver, Sunterra Representative David Swayze, Sendero Land Services, Inc. MINUTES 1. Call to order: The meeting was called to order at 6:04 pm. 2. Financial Reports: A. Financial status report was provided via a -mail by Lorie Lankford, City of Georgetown. Information provided is as of November 30, 2010. As of November 30, 2010, $63.77 has been earned in interest. No new revenues have been collected as taxes are due January 31, 2011. The Year To Date Total Expenses are $15,410.62; and Year To Date Current Funds Available are $129,731.27. B. Recap of approved expenditures was provided to Board members. $16,655.82 was approved by the PID Board President. 3. Consideration and possible action to approve the minutes of Georgetown Village Public Improvement District #1 meeting held on November 9, 2010. The minutes from the November 9, 2010 meeting were not available and will be presented at the next meeting. 4. Consideration and possible action: A. Regarding bid proposals for replacing/installing missing signs; painting all benches, trashcans and sign poles; and, repairing any broken community items, such as benches/gates, etc. (1) A proposal from Larry Perez Signs and Graphix was received along with several proofs for the replacement of existing trail signs that are outdated and worn. Discussion ensued regarding design and cost. A motion was made to move forward on the selected design/color and approve a cost not to exceed $3,000.00 Motion -Jill Fussell Second - Jim Harrington Ayes — 5 Nays — 0 Motion approved. (2) A proposal from Rey -Mex Painting, Inc. was received for the painting of benches, trashcans and sign poles; and for the repair of any broken community items. Discussion ensued regarding the expected number of years this initiative might be expected to be effective before needing to be addressed again. A motion was made to accept the proposal as presented in the amount of $19,475.00. Motion -Jill Fussell Second - Richard Nesbit Ayes - 5 Nays — 0 Motion approved. B. Regarding bid proposals for maintenance of the gazebo, to include the installation of anew surface over the existing surface that is abrasive to hinder skateboarding in the gazebo. The rebuilding of the gazebo benches, and the prepping and painting of the iron railing by the gazebo were addressed in the proposal from Rey -Mex above. The resurfacing of the gazebo floor was discussed at length. Ultimately, it was requested that sample surfaces be presented to the PID Board members for further consideration. This item was postponed until the next meeting. C. Regarding obtaining bid proposals for the trimming of trees that are under the jurisdiction of the PID for maintenance. It was determined that the Scope of Work was incorrect and needed to be revised. A motion was made to table this action pending receipt of a revised bid proposal. Motion -Jim Harrington Second - Richard Nesbit Ayes — 5 Nays — 0 Motion approved. 5. Update on property matching initiative based on information received from Williamson County Appraisal District. It was noted for the record that Cheryl Welch and Richard Nesbit will complete this project. No further follow-up is required. 6. Status of Section 6. It was noted for the record that no new information was available regarding this matter. However, concerns were raised regarding contacts made to the City of Georgetown. Members expressed their concern regarding who has the authority to represent the PID Board in matters that involve the City of Georgetown. The following motion was made: I move that the primary representative in any and all discussions pertinent to the operation and functioning of the PID between the PID and the City of Georgetown, including resolution of any and all questions/legal matters/and/or financial matters concerning the PID, be that of the President of the Georgetown Village Public Improvement District (PID) #1 and that the Developer's Representative be designated as the alternate representative for all such matters. The individuals that occupy these positions have the relevant expertise, knowledge of the rules and regulations of both the PID and the City of Georgetown that may be required to resolve any and all questions or problems concerning the PID, inclusive of legal, financial and contracting. Motion - Richard Nesbit Second -Jim Harrington Ayes — 4 Nays — 0 (President recused self from voting) Motion approved. 7. Consideration and possible action regarding additional PID Board members. PID Board members reviewed previously submitted applications solicited in September 2010 and made selections for two vacant alternate positions. A motion was made to select Harold Hergert and Michael Ashley for vacant alternate positions. If either of the selectees declined, that a third candidate was approved for selection. Motion -Jim Harrington Second - Richard Nesbit Ayes — 5 Nays — 0 Motion approved. 8. Consideration and possible action regarding the assignment of PID Board functions to various members such as contracting, landscaping, PID Secretary, etc. This action was postponed until the next meeting pending notification of newly selected PID Board members. 9. New/Other Business David Swayze of Sendero Land Services, Inc. attended the meeting and presented information about his company for future consideration by the PID Board as the need arises for these types of services. 10. Opportunity for resident(s) to address the PID Board. No residents were present. 11. Adjourn A motion was made to adjourn the meeting at 7:27 pm. Motion - Richard Nesbit Second—Jim Harrington Ayes — 5 Nays — 0 Motion approved. 66 dh,1W ,Wde'% &U H 21 -)Il Cheryl W ` ch, President Oite Georgetown Village PID