HomeMy WebLinkAboutMinutes_GVPID_10.12.2010GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT #1
Tuesday, October 12, 2010
371 Village Commons Blvd.
Georgetown, TX 78633
BOARD OF DIRECTORS PRESENT
Cheryl Welch, President (M)
Chance Leigh (M)
Tom McKitrick (M)
Mike Rains (M)
Jim Harrington (M)
Richard Nesbit (M)
Ken Cofer, (A)
Jill Fussell (A)
BOARD OF DIRECTORS ABSENT
Darrell Doramus (A)
GUESTS
Matt Saulsgiver, Sunterra Representative
MINUTES
1. Call to order:
The meeting was called to order at 6:00 pm.
2. Financial Reports:
A. Financial status report was provided via e-mail by Lone Lankford, City of Georgetown.
Information provided is as of September 30, 2010. Year To Date Total Revenues are
$180,859.37; Year To Date Total Expenses are $106,016.22; and Year To Date Funds
Available are $157,536.58.
B. Recap of approved expenditures since the August 10, 2010 meeting was provided to Board
members. $19,418.67 was approved by the PID Board President for the following items:
Monthly Maintenance ($6,05337); Bellaire and Park mowing ($235.79); Mow— Westbury
($180.00); August Irrigation Walk ($77.55); Mow— Bellaire Row ($270.83); September
Monthly Maintenance ($6,053.79); September— Bellaire and Park ($235.79); September —
Mainline Break ($258.00); October Monthly Maintenance ($6,053.37).
3. Consideration and possible action to approve the minutes of Georgetown Village Public
Improvement District #1 meeting held on September 21, 2010.
i A motion was made to approve the minutes as presented.
Motion — Richard Nesbit
Second—Jim Harrington
Ayes — 6
Nays — 0
Motion approved.
4. PID Meetings
A. Meeting scheduled for November 9, 2010.
The PID Board President indicated that she would not be available for the November 9, 2010
regularly scheduled meeting and requested that another PID Board member chair the
meeting. Chance Leigh indicated that he would chair that meeting.
B. Meeting schedule for Calendar Year 2011
The PID Board routinely meets the second Tuesday of each month. Discussion ensued
regarding the efficacy of maintaining the current meeting schedule of the second Tuesday or
seeking an alternate meeting day based on conflicts with City Council meetings which are
held at the same time. This scheduling conflict impacts on Lorie Langford's ability to meet
with the PID Board to discuss PID finances. It was determined that keeping the current
meeting schedule of the second Tuesday was the best solution, however, the PID President
was requested to contact Ms. Langford to see if she was amenable to providing the PID
Board with a brief written narrative regarding the PID's financial status as some members
have difficulty understanding the information as it is currently presented.
5. Consideration and possible action regarding bid proposal from Sunterra for the landscaping of
the Bellaire entrance area.
Sunterra provided the requested clarification indicating that their proposal was for both sides of
the Bellaire entrance.
A motion was made to accept Sunterra's proposal as presented.
Motion—Tom McKitrick
Second — Mike Rains
Ayes — 6
Nays — 0
Motion approved.
6. Status of property matching initiative based on information received from Williamson Central
�. Appraisal District.
Richard Nesbit briefed the PID Board regarding his work on matching up property with owners.
The PID Board was interested in determining ownership based on previous discussions where it
was determined that the Board did not have clear knowledge of ownership and responsibility.
This will also help the Board with utility and maintenance expenses.
7. Status of Section 6.
The Developer's Representative indicated that the matter is being pursued through legal
representation. The item will remain on the agenda until such time that it is resolved.
8. Update regarding PID Board membership.
A. New Board members were welcomed and the PID Board President discussed the role of the
PID Board in addition to clarifying who was a voting member. The PID Board President also
indicated that the PID Board needed to address the positions of Vice President, Treasurer,
and Secretary at their next meeting.
B. The PID Board had requested the Board President contact member(s) regarding their
participation and/or desire to remain on the Board.
Darrell Doramus was contacted via e-mail to see if he was still interested in being a member
of the Board. He responded by indicating that he wanted to remain on the Board, however,
he again failed to show up for the PID Board meeting.
A motion was made to remove Mr. Doramus from the Board.
Motion—Tom McKitrick
Second -Jim Harrington
Ayes — 6
Nays — 0
Motion approved.
It was subsequently determined that the motion was premature and a second motion was
made to withdraw it.
Motion—Tom Mckitrick
Second—Jim Harrington
Ayes — 6
Nays — 0
9. New/Other Business:
A. A discussion was held regarding property owners compliance with the CC&R's. It was
determined that the CC&R's needed to be enforced as lack of enforcement was detrimental
to the overall property values of Georgetown Village.
B. A discussion was held regarding the need to address the maintenance of park benches, tree
trimming, handicap access and GTV signage.
10. Opportunity for resident(s) to address the PID Board.
No residents were present.
11. Adjourn
A motion was made to adjourn the meeting at 7:17 pm.
Motion—Tom McKitrick
Second—Jim Harrington
Ayes — 6
Nays — 0
Motion approved.
Cheryl Welch, President
Georgetown Village PID
Date