HomeMy WebLinkAboutMinutes_GVPID_08.10.2010GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT #1
Tuesday, August 10, 2010
371 Village Commons Blvd.
Georgetown, TX 78633
BOARD OF DIRECTORS PRESENT
Cheryl Welch, President (M)
Chance Leigh (M)
Tom McKitrick (M)
Richard Nesbit (M)
Mike Rains (M)
Jim Harrington (A)
Betsy Stiefelmaier (A)
BOARD OF DIRECTORS ABSENT
Darrell Doramus (A)
GUESTS
Ken Cofer, Resident
Lorie Lankford, City of Georgetown Accounting Supervisor
Matt Saulsgiver, Sunterra Representative
Theresa Sullivan, Alliance Representative
MINUTES
1. Call to order:
The meeting was called to order at 6:02 pm.
2. Financial:
A. Financial status report was provided by City of Georgetown Representative, Lorie Lankford.
As of July 30, 2010,$1,202-13 in assessments has not been collected. Year to Date Total
Revenues are $179,837.13 and Year to Date Total Expenses are $76,580.34. Year to Date
funds available are $185,950.22.
B. Recap of approved expenditures since the July 13, 2010 meeting was provided to Board
members. Cheryl Welch indicated that she had approved the monthly landscaping fee; the
plant replacement with mulch in the Rosedale entrance; the spraying of deer repellent in
the Village Commons, Rosedale, and Westbury entrances; the bush pruning along Shell
Road; and the mowing of the Bellaire park area on Madrone done by Sunterra.
C. The operating budget was submitted by Lorie Lankford for 2011. The estimated revenue is
$195,392 with estimated expenditures being $199,299.84. The carryover at the end of the
fiscal year is $74,734.
A question was raised by Tom McKitrick regarding the possibility of the City of Georgetown
establishing a partial reserve of PID funds for future large expenses, Le_ repaving of alleys in
Georgetown Village. Lorie Lankford stated the surplus goes into the City of Georgetown
general fund. Cheryl Welch will check into the PID Board's ability to invest. Lorie Lankford
suggested the PID Board develop a fiscal policy regarding this.
A motion was made to approve the Georgetown Village PID budget for 2011 as submitted.
Motion—Tom McKitrick
Second — Richard Nesbit
Ayes — 5
Nays — 0
Motion approved
D. Tax assessment rate of $0.20 for the upcoming tax year for Georgetown Village Public
Improvement District was discussed.
A motion was made for the approval to levy an assessment rate of $0.20 for the tax year
2010 for the Georgetown Village Public Improvement District.
Motion — Mike Rains
Second—Tom McKitdck
Ayes — 5
Nays — 0
Motion approved.
3_ Consideration and possible action to approve the minutes of the Georgetown Village Public
Improvement District #1 meeting held on July 13, 2010:
A motion was made to approve the minutes as presented.
Motion—Tom McKitrick
Second — Richard Nesbit
Ayes — 5
Nays — 0
Motion approved.
4. Consideration and possible action regarding bid proposals from Sunterra and Sendero Land
Service, Inc. regarding the landscaping of the Bellaire entrance area:
Sunterra representative, Matt Saulsgiver, submitted a proposal under $10,000. for landscaping
both sides of the Bellaire entrance with xeriscaping which did not include irrigation. Sendero
Landscaping submitted a proposal under $9,000. for the right side of the Bellaire entrance which
included irrigation. Chance Leigh stated that an approximately 10.2 acre piece of land which
includes the left side of the Bellaire entrance is under contract.
A motion was made to table the decision to landscape the Bellaire entrance area until more
detail can be provided.
Motion—Tom McKitrick
Second — Richard Nesbit
Ayes — 5
Nays -0
Motion approved.
Matt Saulsgiver stated mowing will not be done in the Bellaire park area on Madrone on a
routine basis but will be done when needed.
A motion was made to accept Sunterra's proposal for mowing, edging the sidewalk, and blowing
the Bellaire park area on Madrone for each time at $235.79.
Motion—Tom McKitrick
Second—Richard Nesbit
Ayes — 5
Nays - 0
Motion approved.
5. Consideration and possible action to appropriate and approve funds to obtain a plot overlay
from the Williamson County Appraisal District for review by PID Board members to determine
ownership of property within the PID boundaries:
Chance Leigh suggested the PID Board obtain a plot overlay of Georgetown Village which can be
color keyed to show PID maintained and owner maintained property, after which a letter can be
sent to the City of Georgetown that defines the property for which the PID is responsible.
Discussion ensued.
A motion was made to obtain a plot overlay from the Williamson County Appraisal District for
review by PID Board members to determine ownership of property within the PID boundaries
not to exceed $500.
Motion—Tom McKitrick
Second —Richard Nesbit
Ayes — 5
Nays — 0
Motion approved.
6. Status of Section 6:
It was noted for the record that no new information was available regarding this matter. The
item will remain on the agenda until such time that it is resolved.
7. Follow-up on dissemination of PID Newsletter and PID Board membership applications:
All comments received by PID Board members on the newsletter were positive.
8. September meeting:
A motion was made to move the PID Board meeting for September to September 21, 2010.
Motion — Mike Rains
Second—Tom McKitrick
Ayes — 5
Nays — 0
Motion approved.
9. New/Other Business:
Theresa Sullivan, Alliance Representative, stated notices for violations of the CC & Rs continue
to be sent to residents by Alliance on an ongoing basis.
10. Opportunity for resident to address the PID Board:
None
11. Adjourn:
A motion was made to adjoum the meeting at 6:45 pm.
Motion—Tom McKitrick
Second—Richard Nesbit
Ayes - 5
Nays -0
Motion approved.
Cheryl W61ch, President Date
Georgetown Village PID