HomeMy WebLinkAboutMinutes_GVPID_02.09.2010GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT #1
Board of Directors Meeting
Tuesday, February 9, 2010
371 Village Commons Blvd.
Georgetown, Texas 78633
BOARD OF DIRECTORS PRESENT
Cheryl Welch, President (M)
Kenny Adair (M)
Tamara Drummond (M)
Jim Harrington (A)
Tom McKitrick (M)
Richard Nesbit (M)
Betsy Stiefelmaier (A)
BOARD OF DIRECTORS ABSENT
Darrell Doramus (A)
Chance Leigh (M)
Mike Rains (M)
GUESTS
Tripp Hamby, Sunterra Representative
Matt Saulsgiver, Sunterra Representative
MINUTES
1. Call to order:
The meeting was called to order at 6:05 pm_
2. Financial:
A. Lorie Lankford, Accounting Supervisor forthe City of Georgetown, who was unable to
attend, provided the Financial Statement to the PID Board. According to the documents
submitted by her, the PID has an operating balance of $226,341.17 of which $190,191.00
has been budgeted for 2010. A question was raised by Jim Harrington regarding the PID
financial process. Cheryl Welch indicated that the PID does not have access to any funds for
payment of bills. The City collects the assessments as part of the property tax cycle. When
�- the PID incurs invoices for services rendered, the invoices are sent to Green Builders, Inc.
�., who pays them. Green Builders, Inc. then forwards a summary sheet of expenses to the PID
President who approves the expenditures and forwards it on to Lorie Lankford at the City
who then reimburses Green Builders, Inc.
B. A recap of approved expenditures since the January 12, 2010 meeting was provided to
Board members.
3. Consideration and possible action to approve the minutes of the Georgetown Village Public
Improvement District #1 meeting held on January 12, 2010:
A motion was made to approve the minutes as presented.
Motion -Tom McKitrick
Second - Kenny Adair
Ayes - 5
Nays — 0
Motion approved.
4. Board member update:
New board member, Tamara Drummond, was approved by the Georgetown City Council.
New alternates, Jim Harrington, Betsy Stiefelmaier, and Darrell Doramus were approved by the
Georgetown City Council. Cheryl Welch gave an overview of the PID as well as the board
members' responsibilities to the new board member and alternates.
S. Status of Section 6:
It was noted for the record that no new information was available regarding this matter. Green
Builders will report on this item upon receipt of additional information. This item will remain on
the agenda until such time that it is resolved.
6. Discussion regarding landscaping damage by extreme cold weather:
Cheryl Welch requested that Sunterra do an assessment regarding landscaping damage
throughout the common areas and then submit a proposal regarding what will need to be
replaced when extreme cold weather ends. Sunterra representatives stated that they will do an
assessment at 30 days, 60 days, and 90 days. They will submit a proposal next board meeting.
7. New/Other Business:
A. Tom McKitrick reported problems with rain gauges installed by Sunterra throughout
Georgetown Village parks. Sunterra representatives will correct this problem. Tom
McKitrick also noted when irrigation was turned off in common areas with water rationing
instituted last summer that 3 controllers were left on. He turned off the 3 controllers. Tom
reported problems with the fence line along Shell Road. Fence pickets are missing and some
pickets appear to have been painted when rotten. This will be reviewed by Kenny Adair and
action taken as determined appropriate. Tom also noted a fire ant problem on east side of
Shell Road. Tom requested that Sunterra list locations of irrigation repair with submitted
bills. Sunterra representatives will develop a property map identifying locations of all
irrigation areas in Georgetown Village.
B. Tom McKitrick requested a point of contact person from the Board of Directors be
designated on future contracts to assist in assessment of work completion in accordance
with contract specifications. Discussion was held regarding this subject. An email chain will
be developed with Board members being follow-up persons.
C. Cheryl Welch reported neighborhood safety issues regarding speeding and parking. She will
request a meeting with Mark Miller of the City of Georgetown Traffic Analysis Department
to address this problem.
D. Tom McKitdck tendered his resignation as Treasurer. He recommended Tamara Drummond
be nominated Treasurer. After discussion he withdrew his resignation. Tamara and Tom will
work together regarding financial issues.
E. Tamara Drummond questioned who is responsible for lack of landscaping in entryway to the
Bellaire section. Cheryl Welch stated she believed Green Builders is responsible at present.
Kenny Adair will discuss issue with Chance Leigh.
F. Cheryl Welch stated she would be unavailable on March 9, 2010 when next PID Board
Meeting scheduled. Tom McKitrick requested March PID Board Meeting be deferred to
April.
A motion was made to defer March PID Board Meeting to April.
Motion — Richard Nesbit
Ayes — 5
Nays — 0
Motion approved.
8. Opportunity for residents to address the PID Board:
No residents presented themselves to the Board.
9. Adjourn:
A motion was made to adjourn the meeting at 7:20 pm.
Motion -Tom McKitrick
Second - Kenny Adair
Ayes - 5
Nays - 0
Motion approved.
Cheryl Welth, President
Georgetown Village PID
Date